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Home My WebLink AboutMinutes,Mar19,2003 REGULAR MEETING March 19, 2003 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board room by Vice President Maass. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton and Nelson VanGundy were pre- sent. Director Ron Hemig was absent. EMPLOYEES PRESENT: Mary Chapman, Steve Hollabaugh, Ed Taylor, Mark Thomas, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross and Keith Knibb OTHERS PRESENT: Juanita and Frank Schneider, Mike Nethersdle and Anne Grogan PUBLIC INPUT Mike Nethersdle, representing CATT, voiced concern about the open trench policy and the number of days the PUD wants the trench left open. He would like the trench closed quicker. ACTION ITEMS CONSIDERATION OF A WATER CONSERVATION PROGRAM FOR THE SUMMER OF 2003 Public comment came from Juanita Schneider who suggested the PUD place the conservation sug- gestion on the monthly utility bills. The following suggestions were made bv the directors to amend the program as proposed by staff: 1. Use bill stuffers to get information to the most people 2. Talk to Truckee’s nursery people to get their input and commitment 3. If we have a serious need to conserve water we should begin to consider water meters 4. Staff should prepare a report to the board on usage of water and how a conservation program can be helpful and how water meters can be helpful 5. Board wants a full report on the unsuccessful test hole in Prosser Heights 6. The board wants a monthly report on the progress of the water conservation program 7. Board wants to know our plan to replenish the water meter reserve fund, from which we have borrowed money to repay the water fund debt to the electric fund (a timetable) 8. Board wants an idea on how we would implement a full residential water meter plan, costs, source of financing, and timetable. 9. Board does not want us to spend any money developing a television commercial on water conser- vation until we have access to a broad range of television channels Director Van Gundy moved and Director Aguera seconded, a motion to adopt the Landscape Water Conservation program described in the memorandum. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. 1 CONSIDERATION OF A PROPOSAL FROM SAUERS ENGINEERING TO PERFORM SERVICES RELATED TO ENVIRONMENTAL REVIEW OF THE PROPOSED GLENSHIRE PIPELINE PRO- JECT. Director Aguera moved and Director Sutton seconded, a motion to approve the Engineering Services agreement with Sauers Engineering, Inc. for Environmental Review for the Glenshire Booster Pump Station and Pipeline for an amount of $9,000 as defined in the proposal dated March 11, 2003 ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION DECLARING CERTAIN WATER SYSTEM MATERIAL AS SURPLUS AND AUTHORIZING STAFF TO DISPOSE OF IT IN ACCORDANCE WITH DISTRICT POLICY Director Aguera moved and Director Van Gundy seconded, a motion to adopt a resolution declaring certain water system material as surplus with the disclaimer “materials do not meet District standards and cannot be used within the District water system” and directing the General Manager to dispose of said property in accordance with District policy. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A POLICY REGARDING ANNEXATION OF PROPERTIES THAT ARE WITHIN THE DISTRICT’S APPROVED SPHERE OF INFLUENCE. Director Sutton recommended the Board eliminate electric from this annexation policy and formulate a policy only for water. The Board asked District staff to come back to the Board with a separate policy for annexations regarding electric. Director Van Gundy moved and Director Aguera seconded, a motion to adopt a resolution establish- ing the policy governing annexations for water service, with the addition of a subheading to section 5.53.2 which states: The applicant must follow all rules, procedures and policies of the Board in con- struction of any water facilities to establish water service. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF AMENDING THE DISTRICT’S CONFLICT OF INTEREST CODE Director Aguera moved and Director Sutton seconded, a motion to authorize the General Manager to notify the Fair Political Practices Commission that the District intends to amend its conflict of interest code; submit the draft amendment to effected employees and advertise it for public review; and schedule a public hearing on the draft amendment for April 2, 2003 at 7:00 PM. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. ROUTINE BUSINESS TREASURER’S REPORT Approval of the report: Director Aguera moved, and Director Van Gundy seconded, that the Board approve the month ended January 31, 2003. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Aguera moved, and Director Van Gundy seconded, that the Board approve January 2003 disbursements report. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. 2 MONTHLY STAFF REPORTS No action taken CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERN- MENT CODE SECTION 54956.9 ONE CASE: CRAIG V. TDPUD RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:33 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ J. Ron Hemig, President Prepared by ______________________________ Barbara Cahill, Deputy District Clerk bhc 3