Loading...
HomeMy WebLinkAbout15 Contract with Uptown Services for Broadband Scoping Study• Board adopted 2021-2024 Strategic Plan on May19, 2021 • Strategic Plan development Sept 2020 through May 2021 • Significant community outreach and participation • Four Board initiatives: Undergrounding OH Electric Lines, Community Broadband, Local Clean Renewable Generation and 100% Clean Renewable • Board established Standing Committee for Community Broadband Initiative on June 16, 2021 • 10 qualified members apply and are accepted • One member has regretfully resigned • Kick-off meeting September 23, 2021 • Committee agrees to GM Task Force initial project scope and goals • Board Broadband Committee • Scope • Identify the level of broadband internet services the community requires to meet local needs from the perspective of public safety, economic health and community access • Based upon these needs, establish collaborative partnerships to facilitate the larger community benefit • Goals • Identify key stakeholders, potential partners, and local resources • Develop a scope of work for a feasibility study • Identify options for a potential organizational structure • Identify funding opportunities • Committee held numerous meetings with three working groups • Supply Group • Demand Group • Benchmarking/Funding Group • Committee collaboratively arrived at recommendations presented recommendations to the Board on March 2, 2022 • Broadband in Truckee Matters • TDPUD Should Take a Leadership Role • Partner for Success • Fiber is the Future • Board Broadband Committee suggested next steps included • "Engage consultants in developing a strategic broadband plan for the entire Truckee community. Consultants must have PUD, rural community, funding, and broadband business model experience." • Board's feedback and direction from March 2, 2022 presentation • Staff should create an Request for Proposal (RFP) to pursue an initial scoping study which would include • Market + customerldemand survey • Understanding of District assets, operations, and partnerships • Evaluation of potential business models • Identification of future funding (feasibility study + project) • Recommendation of potential model(s)lproject(s) to pursue • TDPUD GM Community -Wide Broadband GM Task Force • Board also indicated a desire to continue to engage with community and leverage expertise to support RFP • Sub -set of Board Broadband Committee agree to continue • Dan Dickerman • Bjorn Book-Larsson • Serita K. Cox • John Paul • Judy Price • Mark Featherstone • TDPUD Community -Wide Broadband Initial Scoping Study RFP • Developed collaboratively by staff and GM Task Force • Informed by vitual benchmarking with key industry leaders, sister utilities/munis, and associations • Included list of known consultants • RFP process • Issued June 10, 2022 • Advertised in Sierra Sun and widely distributed • Deadline for questions June 27, 2022 • Proposals due July 12, 2022 • District received 5 proposals • Uptown Services • Magellan Broadband • NEO Connect • CCG Consulting • Entry Point Networks • RFP scoring committee • 3 staff members • 2 GM Task Force members • Initially scored for technical merit then cost • Interviewed top 3 proposals • TDPUD RFP scoring technical scoring criteria • Broadband scoping and implementation experience (30%) • Results, efficiency, and capacity (15%) • Work samples/quality of proposal (15%) • Understanding and access to funding (10%) • Understanding and alignment with District's Mission and Strategic Plan (10%) • References and presentations (20%) RFP technical scoring results Firm overall Rank Magellan 1 Uptown Services 2 NECK Connect 3 CCG Consulting 4 Entry Point Networks 5 RFP cost scoring results Firm Overall Rank Entry Point Networks 1 Uptown Services, 2 CCG Consulting 3 NE,O Connect 4 IMa ellan -T 5 • RFP overall final scoring results Firm Overall Rank Uptown Services 1 Magellan 2 NEG Connect 3 GG Consulting 4 • Uptown Services proposal is most advantageous • Anticipating completed study and recommendation to Board on December 7. 2022 • The Uptown Services proposal is for an amount not to exceed $79,000. Staff is recommending a 10% change order authorization of $7,900 for a total contact amount not to exceed $86,900. • The District's FY22 and FY23 budgets include $160,000 total each year for the Board's four strategic initiatives (GL account 1/2.1.923.00.756) • None of these funds have been spent to date • Broadband initiative is the first to request access • Staff is recommending that a portion of these budgeted funds be used for this initial scoping study. • Authorize the General Manager to execute a professional services contract with Uptown Services for the District's Community -Wide Broadband Initial Scoping Study in the amount of $79,000, with a 10% change order authorization of $7,900, for a total contract amount not to exceed $86, 900