HomeMy WebLinkAbout8, Procurement of Replacement MTUs
A Water Meter Radio TransmittersReplacement Consideration for Procurement of Water Meter Radio TransmittersReplacement Consideration for Procurement of April 15, 2020 CTION ITEM #8
Replacement Water Meter Radio Transmitters NCC)Network Control Computer (•DCUs)Distributed Collection Units (•MTUs) eter Transmitter Units (M•componentsRadio system consists of three
•Radio system and software by Aclara•Neptune Water Meters•water system customers of an Automated Meter Reading (AMR) system to cover procurement the for In September 2008, the District
awarded a contract •BACKGROUND / HISTORY Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters Over 13,000 MTUs in the system•When battery fails, entire MTU must be replaced•MTU is battery powered and factory sealed•hourly readings(2015)
provides Updated MTU •every six hoursprovided meter readings generation MTU Original, first •reading via radioand transmits the water meter MTU reads the The •an MTU Each water meter
is equipped with •BACKGROUND / HISTORY Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters tanks, wells, pump stations and dedicated utility polesstorage various District owned facilities such as at DCUs have been located •Store and
forward data to District Office•Collection points for meter reading data•Districtthe throughout 27 DCUs located •BACKGROUND / HISTORY Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters Business operations•Customer service •Billing•functions Data utilized for various District •data in a databaseStores •data from collection
pointsmeter reading Receives •office the District NCC located at •BACKGROUND / HISTORY Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters eplacement warranty only covers the MTU and does not cover laborR•rated at 5% per year-Replacement cost starts at 50%, and is then pro•rated
replacement, -year pro-Second 10•year full replacement-First 10•year battery warranty from the manufacturer-MTUs have a 20•deployment of AMR systemMajority of MTUs were installed in
2009 and 2010 with original •BACKGROUND / HISTORY Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters anticipated2020 were -Staff advised that additional MTU failures over winter of 2019•Work completed in November 2019•Utility ServicesContract
for field installation of replacement MTUs awarded to Concord •Replacements provided under warranty at no cost•year full replacement -All covered within 10•Approximately 3,100 MTUs
requiring replacement ••ruckee areaTTemperature variations in •Significant spike in number of MTU failures•July 17, 2019 Board meeting presentation•BACKGROUND / HISTORY Replacement
Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters not functioningAdditional 250 MTUs installed in later years are completely dead and •~600 remaining MTUs recommended for proactive replacement•2021-likely
fail during winter of 2020~1,600 MTUs are functioning properly with low battery voltage and will •completely failedMTUshave~2,600 •deployment in 2009 & 2010There are approximately 4,800
MTUs remaining from original •NEW INFORMATION Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters Discounted price of $75 each for additional replacement MTUs•rated cost for MTUs that failed in year 11 is $49.50 each-Pro••has agreed to:Aclara•warranty
and replacementsince December 2019 regarding MTU AclaraStaff in negotiations with •NEW INFORMATION Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters$234,3005,050Total$45,000$75.00600Additional MTUs to be replaced$120,000$75.001,600voltageMTUs with low battery$69,300$49.501,400rated warranty-pro–MTUs
with dead battery$0$0.001,450full warranty–MTUs with dead batteryTotalPriceUnit QuantityItem pricestax and shipping is not included in unit Sales •NEW INFORMATION Replacement Water
Meter Radio Transmitters
Replacement Water Meter Radio Transmitters openingRecommendation for award will be presented to the Board after the bid •Bid documents have been prepared•Staff will be recommending an
outside construction service contract•operation and maintenance commitmentsfacilitate the replacement of MTUs without negatively impacting other Water Department does not include sufficient
staffing resources to •NEW INFORMATION Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters Based on unit prices from last year, current estimated cost is $315,000•perform MTU replacementFY 2020 budget includes $200,000 for an outside
contractor to •be necessaryRemaining $150,000 retained for additional meter maintenance that will •$200,000 allocated towards this purchase•materialsFY 2020 budget includes $350,000
for meter maintenance and •FISCAL IMPACT Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters Additional funds sufficient for purchase and installation of MTUs •Current project cost estimate is $500,000•Contract documents for this project
have been finalized•modificationsFY 2020 budget includes $1,000,000 for water facilities metering •Additional $195,000 is needed•$280,000Estimated cost for MTU purchase with sales tax
and shipping is •FISCAL IMPACT Replacement Water Meter Radio Transmitters
Replacement Water Meter Radio Transmitters$1,190,000$1,400,000Total$35,000$0Water rate & cost of service study$60,000$0year CIP plan update-10$500,000$1,000,000Facilities metering improvements$315,00
0$200,000Replacement MTU installation$280,000$200,000Replacement MTU procurementCost EstimateCurrent Estimate2020 Budget Original FY Item FISCAL IMPACT Replacement Water Meter Radio
Transmitters
Replacement Water Meter Radio Transmitters sales tax and shipping$260,000, plus a total authorization not to exceed for order allowance plus a 10% change transmitters for a cost not
to exceed $235,000, the procurement of approximately 5,050 water meter radio for Aclaraexecute a contract with Authorize the General Manager to •RECOMMENDATION Replacement Water Meter
Radio Transmitters