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Home My WebLink About2022-08-03 Min - Board DocuSign Envelope ID:71E80FB3-C933-47EO-82D9-597D01Cl2Fl4 MEETING MINUTES August 3, 2022 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:05 pm by President Finn. 2. ROLL CALL Directors: Harris, Laliotis, Aguera, and President Finn. Absent: Vice President Bender. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed, Scott Crow, Neil Kaufman, Brian Yohn, Joe Horvath Steven Poncelet and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE 4. CHANGES TO THE AGENDA — None 5. PUBLIC INPUT — None 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. PRESENTATION 7.1 Truckee River Water Shed Council Presentation/Donner Creek Restoration. 8. PUBLIC HEARING At 6:00 pm, or soon thereafter as possible, a public hearing will be conducted to receive comments from a member of the public regarding: The Districts 2022 Public Health Goals Report. President Finn opened the public hearing for any person to testify in support or opposition to the Districts 2022 Public Health Goals Report. Seeing none, President Finn closed the public hearing. CONSENT CALENDAR 9. Consideration to Declare Certain Assets as Surplus and Authorize Sale at Public Auction in Accordance with District Code 8.20.010. 10. Consideration to Approve the Replacement of the District's Warehouse Forklift. DocuSign Envelope ID:71E80FB3-C933-47E0-82D9-597D01C12F14 a. Authorize the General Manager to execute a procurement contract with Reno Forklift, for a Doosan B20T-7 Plus 36V Electric 4,OOOIb. Capacity, Three Wheel Forklift, in the amount of $32,994, plus applicable fees and taxes; and 11. Consideration of Contract with Asterra to Perform Leak Detection Services. Authorize the General Manager to execute a contract with Asterra to perform leak detection services in an amount of$39,150, plus a ten percent change order allow- ance of$3,915, for a total authorization not to exceed $43,065. 12. Consideration of a Support Services Contract with Netxperts. Authorize the General Manager to execute a support services contract with NetX- perts for the annual maintenance and support of the District's network equipment and Voice-over-IP phone system in the amount of $36,275.58 plus a 10% contin- gency of $3,627.56, for a total amount not to exceed $39,903.14. President Finn called for public comment, seeing none. Director Harris moved, and Director Laliotis seconded that the board approve the consent calendar. The motion passed (4-0), by roll call vote. Vice President Bender was absent. ACTION ITEM 13. Consideration of Joining Local Public Partners in a Feasibility Study for Local Biomass En- ergy Generation. a. Receive the presentation from Wildephor Consulting Services, LLC and provide feedback to staff b. Authorize the General Manager to execute a reimbursement to the Town of Truckee in substantially the form approved by counsel for the District's participating share in the cost of a Biomass Feasibility Study conducted by Wildephor Consulting Services, in an amount not to exceed $30,000. President Finn called for public comment, seeing none. Director Harris disclosed her current employment with the Town of Truckee. Harris explained she does not work directly with this contract. Director Laliotis moved, and Director Harris seconded that the board approve staff's recom- mendation. The motion passed (4-0), by roll call vote. Vice President Bender was absent. 14. Consideration of Additional Change Order Allowance for the Roundhill Tank Rehabilitation Project. Authorize the General Manager to execute an amendment for the change order amount of$62,400 to the Roundhill tank rehabilitation project. The new not to exceed amount will be $706,100. President Finn called for public comment, seeing none. Director Laliotis moved, and Director Aguera seconded that the board approve staff's recom- mendation. The motion passed (4-0), by roll call vote. Vice President Bender was absent. DocuSign Envelope ID:71E80FB3-C933-47E0-82D9-597D01C12F14 15. Consideration of a Contract with Uptown Services for the District's Community-Wide Broad- band Initial Scoping Study. Authorize the General Manager to execute a professional services contract with Uptown Services for the District's Community-Wide Broadband initial Scoping Study in the amount of$79,000, with a 10% change order President Finn called for public comment, seeing none. Director Harris moved, and Director Laliotis seconded that the board approve the staff's rec- ommendation. The motion passed (4-0), by roll call vote. Vice President Bender was absent. 16. Consideration of the Pioneer Trail Pump Station Construction Contract. Authorize the General Manager to execute a construction contract for the Pioneer Trail Pump Station project to M-3 Construction and in an amount of $2,516,250, plus a ten percent change order allowance of$251,625 for a total authorization not to exceed $2,767,875. President Finn called for public comment, seeing none. Director Laliotis moved, and Director Aguera seconded that the board approve the staff's rec- ommendation. The motion passed (4-0), by roll call vote. Vice President Bender was absent. 17. Mid-Year Financial Update — 2022. Accept and File the mid-year financial update report. President Finn called for public comment, seeing none. Director Aguera moved, and Director Laliotis seconded that the board approve the staff's rec- ommendation. The motion passed (4-0), by roll call vote. Vice President Bender was absent. ROUTINE BUSINESS 18. Approve the Treasurer's Report July 2022. a. Fund Balances for the Month May 2022. b. Disbursements for the Month June 2022 — Includes Government Code Section 53065.5 Items. President Finn called for public comment, seeing none. Director Aguera moved, and Director Laliotis seconded, the motion passed (4-1), by a roll call vote. Vice President Bender was absent. 19. Approve the Minutes of June 1, 2022 President Finn called for public comment, seeing none. DocuSign Envelope ID:71E80FB3-C933-47E0-82D9-597D01C12F14 Director Harris moved approval of the minutes with a correction of noting in the minutes when she left the meeting and re-entered, Director Laliotis seconded, the motion passed (4-0), by a roll call vote. Vice President Bender was absent. President Finn called for a recess 7:26 pm. President Finn called the meeting back in session 7:31 pm. CLOSED SESSION 20. Closed Session Pursuant to Government Code Section 54957 Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No reportable action. 21. Session Pursuant to Government Code Section 54956.8 Conference Real Property Ne- gotiators. Negotiators: Brian C. Wright, General Manager and Shanna D. Kuhlemier, District Clerk regarding Property APN#019-450-54-000. Under negotiation: terms with Truckee Don- ner Parks and Recreation District. No reportable action. ADJOURNMENT - 10:10 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on Sep- tember 7, 2022 at 6:00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT DocuSigned by: Lyisfa. Fita.l�,L(( Christa Finn, President DocuSigned by: Respectfully Submitted, S" wdtwitr Shanna D. Kuhlemier, C ;6D991fict Clerk