HomeMy WebLinkAbout6 Donner Lake Paving Closeout Agenda Item # (we;
Public Utility District
Memorandum
To: Board of Directors
From: Neil Kaufman
Date: September 15, 2006
Subject: Final Completion and a Closeout Change Order for the Donner Lake Paving
- 2006 Project
1. Why this matter is before the board:
The Donner Lake Paving- 2006 project is complete. A closeout change order and a resolution
accepting the project require Board approval.
2. History:
The Board previously awarded the Donner Lake Paving- 2006 project to Teichert Construction
on August 16, 2006 in the amount of$97,670.00.
3. New information:
Work began on August 25, 2006 and was completed on August 30 2006. 1 am requesting a
Closeout Change Order to the Contract to address differences between the bid and actual
quantities. The contract is based on a unit price bid. The attached table shows the differences
between bid totals and the amounts actually constructed. This analysis results in a payment of
$7,630.68 to Teichert Construction for a final contract total of$105,300.00.
In the Summer of 2005, the Truckee Sanitary District (TSD) performed some sewer construction
on Cedar Point Drive. TSD's permit from the Town of Truckee contained the same requirement
for a pavement overlay as the District's permit for the Donner Lake Pipelines — 2004 project.
When preparing the Bid Documents for the paving project, I had discussion with Blake Tresan of
TSD regarding TSD's pavement restoration responsibilities on Cedar Point Drive. Blake and I
agreed that the easiest methodology would be for the District to include all of the pavement
work (including TSD's) in a single contract and then bill TSD for its portion of Cedar Point Drive.
Blake has been on vacation for the past two weeks and I have been unable to finalize TSD's
share. That amount is currently estimated a between $5,000 and $8,000.
4. Recommendation:
a) I recommend that the Board authorize Contract Change Order No. 1, in the amount
of a $7,630.68 payment to Teichert Construction from the District.
b) I recommend that the Board pass a Resolution accepting the Donner Lake Paving -
2006 project as complete and authorizing the filing of the Notice of Completion.
Attachments:
Change Order Form
Sep-15-2006 05:23am From-Teichert Const. Lincoln +916 645 4801 T-733 P.002/003 F-685
Sep-14-21106 W 41pm From-TRUCKEE DONNER PVD +5905871189 T-55T PAR/0113 r-r16
TRUCKEE DONNER Change Order
Public
Contract Name' DONNER LAKE PAVING-2006
Contract Change Order No: 1 Orlg. Contract Amt.$ 9-1,670.00 Days NA
Date:
September 15 2006 prev.Apprd Changes$ 0 Days NA
Contractor. Teichert Construction This Change$ 7,630.68 Days NA
Revised Contract Amt.$ 105,300.68 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
items for a lump sum price agreed upon between the Contractor and District.
Increase in (pecrease) Contract'1'ime
Contract in Contract Extension
Description of Changes Amount $ Amount M (days
1) Bid vs-Actual Quantities $7,00-68 NA
Totals $7,630.68
Net change in contract amount(Increase or decrease)
The amount of the Contract will be increased by the sum of $7,630.68 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item Including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any,for completion of the entire work on
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete
the Change order items. This document will become a supplement of the contract and all provisions will apply
hereto. It is unde od that the Chan a Order shall be effective when approved by the District.
b
Accepted: � ntractor Date_
(Sig tore)
Approved: /District Date:
(Signature)
Analysis of Bid Quantities vs.Actual Quantities Constructed
Donner Lake Paving -2006
Contractor:Teichert Construction
Bid Amounts Actual Amounts
Bid Item Description Quantitv Units Unit Price Subtotal Quantitv Units Unit Price Subtotal
1 Pavement w/Fiber 95%Relative Density 690 TN $ 114.00 $ 78,660.00 752 TN $ 114.00 $ 85,741.68
2 Remove and Replace A.C.Curb 32 LF $ 35.00 $ 1,120.00 35 LF $ 35.00 $ 1,225.00
3 Aggregate Base Shoulders,95%Relative Density 1,500 LF $ 3.50 $ 5,250.00 1,524 LF $ 3.50 $ 5,334.00
4 Coldmill,Type I Conforms 3 EA $ 300.00 $ 900.00 3 EA $ 300.00 $ 900.00
5 Raise Water Valve G-5 Box to New Finished Grade 11 EA $ 350.00 $ 3,850.00 16 EA $ 350.00 $ 5,600.00
6 Raise Sewer Manhole to New Finished Grade 11 EA $ 500.00 $ 5,500.00 12 EA $ 500.00 $ 6,000.00
7 Conform at Drop Inlet at Mt.Judah Dr.&Devil's Peak Rd. 1 LS $ 250.00 $ 250.00 1 LS $ 250.00 $ 250.00
8 Remove&Replace Existing AC on Mt.Judah Drive 270 SQ FT $ 7.00 $ 1,890.00 0 SQ FT $ 7.00 $
9 1All Other Work Required by the Contract Documents 1 LS $250.00 $250-001 1 1 LS 1 $250.001 $ 250.00
$ 97,670.00 $ 105,300.68
Amount Owed to Teichert: $ (7,630.68)
f .
I
i
C
k
`� � Ill�lllllllllll U�I�II�I III�I III III �I �II IMI �
it . . D 1
Public Utility District I
Resolution No. 2006 - XX
AUTHORIZING THE ACCEPTANCE OF
DONNER LAKE PAVING — 2006 PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Donner Lake Paving -2006 Project; and
WHEREAS, Teichert Construction was selected by the District to perform the work; and
WHEREAS, Teichert Construction has completed all of the Work included in the Project; and
WHEREAS,The District's Engineer, Neil Kaufman, now certifies the completion of the project;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Donner Lake Paving - 2006 Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
20th day of September 2006 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J. Ron Hemig, President of the Board
ATTEST:
Peter L. Holzmeister, Clerk of the Board