HomeMy WebLinkAbout12 Market Basket Western Increase rr - AGENDA ITEM #12
-�'TRUCKEE DONNE
1 Public Utility District
MEETING DATE: October 5, 2022
TO: Board of Directors
FROM: Chad Reed, Water Utility Director
SUBJECT: Consideration of an Amendment with Western Nevada Supply
APPROVED BY
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a contract amendment in the amount of
$75,000 with Western Nevada Supply, for a new not to exceed contract amount of
$225,000.
BACKGROUND:
Every fall staff strives to predict the amount of supplies and materials necessary to
complete all of the projects planned for the year. One of the methods used during this
procurement phase is the material "Market Basket" purchase method. This method
involves staff establishing a representative inventory of the parts/supplies to be procured
during the next budget year and issuing a request for bids from interested supply
companies. For FY2022, the District received three bids with Western Nevada Supply
being identified as the low bidder. The original contract amount approved by the Board of
Directors during the December 2021 meeting was $150,000.
ANALYSIS:
The estimates that were included in the original procurement document presented to the
Board of Directors during the December meeting for Western Nevada Supply have proven
to be inadequate. The additional funds are being requested due to the increased amount
of projects being accomplished by the water department. As denoted above, staff strives
to list the majority of parts/supplies that will be needed throughout the year. However, due
to the completion of additional maintenance and repair projects over the summer,
additional inventory will be needed. Some examples of
• Completion of the meter installation project
Page 1 of 2
• Development of the meter maintenance program with additional meter installation,
maintenance and repairs
• Pump station maintenance
• Water main leak repairs
The additional contract allowance of $75,000 will be utilized to reestablish inventory of
some critical parts and supplies used in various projects over the summer, and provide
materials for repair projects identified over the summer to be completed this fall.
OBJECTIVES & GOALS:
This item is in support of the following goals and objectives:
District Code1 .05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet current
and future needs
6. Manage the District in an effective, efficient and fiscally responsible manner.
Strategic Goals:
1. Manage for Financial Stability and Resiliency
FISCAL IMPACT:
The annual procurement Contract 822 is a budgeted item that is a cost component of
GL#:2.7.694.2.670 and the additional $75K will be funded from the same account. The
annual budget for FY 2022 for this line item is $1,078,797 and as of August 2022 this
account had $742,923 remaining. This equates to only 31% of the budget for this item being
used through August (67% of the fiscal year completed). Staff forecast this water account
and water's total operating costs for the year 2022 to be under-budget.
Attachments:
None
Page 2 of 2