HomeMy WebLinkAbout13 Procurement TMI Increase rr - AGENDA ITEM # 13
_�'TRUCKEE DONNE
1 Public Utility District
MEETING DATE: October 5, 2022
TO: Board of Directors
FROM: Chad Reed, Water Utility Director
SUBJECT: Consideration of a Contract Amendment with Traffic Management
INC.
APPROVED BY
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a contract amendment in the amount of
$40,000 with Traffic Management INC., for additional traffic control services with a total
not to exceed contract amount of $465,000.
BACKGROUND:
During the annual procurement process the Electric and Water Departments determined
that periodic traffic control services for new construction and maintenance projects are
required. Often temporary lane closures and lane shifting is necessary throughout the
year to meet the needs of the various District projects and in emergencies situations to
mitigate risk from vehicular traffic entering the work zone.
One of the methods used during this procurement phase is the request for proposal
method. This method requires staff to prepare scope of services and task that will be
required though-out the year. Three vendors prepared proposal for professional services
and Traffic Management INC. was selected to oversee traffic control for District projects
in FY 2022. The original contract approved by the Board of Directors during the December
2021 meeting was for the amount of $425,000.
ANALYSIS:
The estimates that were included in the December 2021 Board of Directors annual
procurement item #15 for Traffic Management INC. will not be adequate to perform all of
the scheduled for the remainder of FY2022. With the increased traffic control needs
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associated with extensive pole replacements along Northwoods Blvd and the pipeline
replacement projects in Tahoe Donner,most of the traffic control services procurement
authorization for FY2022 has been used. The District will need additional procurement
authorization to meet the needs of additional utility maintenance for the fall of 2022 and
the unforeseen emergency water main repair on Highway 89, extending under Interstate
80. The requested additional $40,000 is for the emergency main repair work to be
performed that will require a complex traffic control plan and work zone set-up along the
Highway 89 roundabouts, adjacent to the 1-80 West on-ramp and 1-80 East off-ramp.
OBJECTIVES & GOALS:
This item is in support of the following goals and objectives:
District Code1 .05.020 Objectives:
1 . Responsibly serve the public.
6. Manage the District in an effective, efficient and fiscally responsible manner.
Strategic Goals:
1 . Manage for Financial Stability and Resiliency
FISCAL IMPACT:
The annual procurement Contract 847 is a budgeted item that is funded from Electric's
GL#: 1.6.583.00.514. The additional traffic control services costs related to the water main
repair will be charged to a capital project (separate agenda item this month, SR 89 Slipline
pipeline replacement project), as the extent of the project work will qualify for capital
expenditure accounting treatment.
Attachments:
None
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