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Home My WebLink About2022-09-07 Draft Minutes MEETING MINUTES September 7, 2022 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 pm by President Finn. 2. ROLL CALL Directors: Harris, Laliotis, Aguera, Vice President Bender and President Finn. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed, Scott Crow, Neil Kaufman, Brian Yohn, Joe Horvath Steven Poncelet and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE 4. CHANGES TO THE AGENDA — Staff requested to move item #10 to action. 5. PUBLIC INPUT — None 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. CONSENT CALENDAR 8. Consideration of a Procurement for Substation Maintenance Testing Services through Northern California Power Agency's Support Services Program Agreement. Authorize the General Manager to execute a Confirmation under the Northern California Power Agency's Support Services Program Agreement for NorCal Power Services LLC to perform in-depth substation maintenance testing ser- vices at Tahoe Donner Substation in the amount of $50,473, plus a 10% change order authorization and associated Northern California Power Agency administrative fees of $1 ,345, for not to exceed amount of $56,865. 9. Consideration to Adopt Resolution 2022-16, Approving Submission and Attesting to the Veracity of the 2021 Power Source Disclosure Report and Power Content Label. Adopt Resolution 2022-16 approving the submission and attesting to the Verac- ity of the 2021 Power Source Disclosure Report and Power Content Label. 11. Consideration of a Professional Services Contract with Carollo Engineers to develop contract documents for rehabilitation of the Prosser Lakeview and Ski Run Tanks. Authorize the General Manager to execute a professional services contract with Carollo Engineers to develop contract documents for rehabilitation of the Prosser Lakeview and Ski Run Tanks in an amount of $182,975, plus a ten percent change order allowance for total authorization not to exceed $201,300. 12. Consideration of a Support Services Contract with Unisys. Authorize the General Manager to execute an annual contract with Unisys, with an option to extend two years, for Nice CXone Contract Center software licensing and implementation for the District in the amount of $1,468.92 monthly including any necessary usage charges and a onetime implementation and training cost of $16,615.78. 13. Consideration to Approve the Procurement of a Substation Lineman/Inspector vehicle. Authorize the General Manager to execute a procurement contract with Altec Inc. for the purchase of one (1) 2023 Chevrolet 3500HD Truck in the amount of $107,000, plus a 10% change order authorization, for a total of $1117,700, plus any other taxes and fees that may apply. 14. Consideration of the Annual Community Facilities District Foreclosures in Grays Crossing And Old Greenwood. a) Adopt foreclosure Resolution 2022-18 authorizing staff and special counsel to proceed with the foreclosure process on all parcels with delinquent assess- ments within the CFDs as required by Bond covenant; and b) Authorize the General Manager to execute a contract for legal services with Stradling, Yocca, Carlson, & Rauth for their work relating to the foreclosure on delinquent parcels. President Finn called for public comment, seeing none. Director Harris moved, with the change of moving #10 to Action and Vice President Bender seconded, recusing himself from #14 due to real property interest in Grays Crossing. The board approve the consent calendar. The motion passed (5-0), by roll call vote. ACTION ITEM 10. Consideration to Adopt Resolution 2022-17 Authorizing the Amended and Restated Red- Mesa Tapaha Solar Project Transaction Schedule and Auxiliary Agreements with UAMPS. Adopt Resolution 2022-17 authorizing the Red Mesa Tapaha Solar Project Amended and Restated Transaction Schedule and Auxiliary Agreements With Utah Associated Municipal Power Systems. President Finn called for public comment, seeing none Vice President Bender moved, and Director Harris seconded that the board approve staff's recommendation. The motion passed (5-0), by roll call vote. 15.Consideration of a Master Leasing Program for Public Employee Housing Administered Through the Truckee Tahoe Workforce Housing Agency. Authorize the District's participation in a Master Lease Agreement for public Employee temporary housing resources, administered through the Truckee Tahoe Workforce Housing Agency for a total annual cost to the District not to exceed $30,000. President Finn called for public comment, seeing none Director Harris moved, and Director Laliotis seconded that the board approve staff's recom- mendation. The motion passed (5-0), by roll call vote. 16. Consideration of a Contract with Sage Land Surveying for Lot Line Adjustments and and Associated Costs for the Future Truckee Library. Authorize the General Manager to execute a contract with Sage Land Surveying for the lot line (LLA) process and procure additional ancillary Administrative services related to the Future Truckee Library LLA, for a Total project amount not to exceed $75,000. President Finn called for public comment, seeing none Director Laliotis moved, and Director Harris seconded that the board approve staff's recom- mendation. The motion passed (5-0), by roll call vote. 17. Consideration for a Professional Services Contract to Conduct the District's FY2022 An- nual Audit. a) Authorize the Board President to execute a contract with Moss Adams to conduct the FY22 annual audit, in an amount not to exceed $61,600, with an option to extend two years for FY23 and FY24; or b) Direct staff to issue a request for proposals for a professional auditing firm to con- duct the District's FY22 annual audit. President Finn called for public comment, seeing none. Vice President Bender moved, and Director Harris seconded that the board approve staff's recommendation. The motion passed (5-0), by roll call vote. Vice President Bender moved, and Director Aguera seconded the, Authorize the Board Presi- dent to execute a three year contract with Moss Adams for the FY22,FY23 and FY24 annual audits in the yearly amount not to exceed $61,600, $63,950 and $65,250 respectfully. The motion passed (5-0) roll call vote. ROUTINE BUSINESS 18. Approve the Treasurer's Report September 2022. a) Fund Balances for the Month June 30, 2022. b) Disbursements for the Month July 31, 2022 — Includes Government Code Section 53065.5 Items. President Finn called for public comment, seeing none. Director Aguera moved, and Vice President Bender seconded, to approve the Treasures Re- port, the motion passed (5-0), by a roll call vote. 19. Approve the Minutes of August 3, 2022 President Finn called for public comment, seeing none. Director Laliotis moved, and Vice President Bender seconded to approve Minutes of August 3rd Approved by a (5-0), by roll call vote. President Finn called for a recess 8:00 pm. President Finn called the meeting back in session 8:07 pm. CLOSED SESSION 20. Closed Session Pursuant to Government Code Section 54957 Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No reportable action. ADJOURNMENT - 9:35 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on October 5, 2022 at 6:00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Christa Finn, President Respectfully Submitted, Shanna D. Kuhlemier, CMC, District Clerk