HomeMy WebLinkAbout8 Attachment 1 church street extension - development agreement, with exhibits Attachment 1
AGREEMENT
THIS AGREEMENT (the "Agreement") is entered into as of August 31, 2021 by and
between Truckee Donner Public Utility District, a public agency ("TDPUD"), and the Town of
Truckee, a municipal corporation of the State of California (the "Town"). TDPUD and the Town
may be referred to herein singly as "party" or collectively as the "parties".
Section 1: Recitals
A. The Town and TDPUD desire to enter into this Agreement in order to set forth the terms
and conditions of each party's financial obligations regarding the Town's Church Street
Extension/Trout Creek Restoration, Reaches 4 and 5 Project ("Project").
B. TDPUD owns the existing overhead electrical facilities, all of which are located in the
Town's Glenshire Drive right-of-way.
C. Approximately 1,010 feet of overhead electric facilities are in conflict with the Project.
D. TDPUD wishes to share the cost to underground the electrical facilities with the Town,
rather than paying to relocate the overhead electric facilities so they are no longer in
conflict with the Project.
E. The Project will replace approximately 1,010 feet of overhead electric facilities that are in
conflict with the Project with underground facilities along Glenshire Drive spanning the
width of the proposed new roundabout intersection with Church Street and Glenshire
Drive, as generally depicted in Exhibit A attached hereto and incorporated herein by
reference.
F. This Agreement does not include any electrical services. The Town shall be responsible
for all costs associated with any electrical services associated with this Project, such as
services for street or traffic lights. These fees include, but are not limited to, facilities fees,
meter fees, as well as the installation of primary cables, secondary cables, transformers,
meters, service pedestals, and/or electrical boxes associated with the services.
G. The Town anticipates the Project will start in 2021 and finish in 2022, subject to certain
contingencies set forth below.
Section 2: Agreement
For good and valuable consideration, the receipt and adequacy of which is acknowledged, the
parties agree as follows:
A. The Town shall pay its contractor to construct the electric civil infrastructure necessary to
replace approximately 1,010 feet of overhead facilities with underground facilities. The
electric civil infrastructure will consist of new underground conduits, electrical vaults
and/or junction boxes, and all trenching work, including excavation and backfill, per
TDPUD standard specifications and according to plans approved by TDPUD.
100962030.DOCX 4}I
Attachment 1
B. On the terms set forth herein, TDPUD shall install new electric lines and facilities utilizing
the underground infrastructure installed by the Town in the Project area and then remove
its existing overhead lines and facilities, subject to and in accordance with its joint pole
agreement, and shall not require the Town to execute a "development agreement" or
similar agreement for such relocation. TDPUD shall not impose any charge, assessment,
fee, or tax upon the Town in connection with the Project.
C. TDPUD shall, at no additional cost to the Town beyond the consideration set forth herein,
provide electric-specific utility appurtenances and installation of relocated overhead lines
and facilities including: labor, wires, transformers, switches, connectors, and all other
necessary materials and labor required for the construction of underground lines.
D. The Town and TDPUD will complete timely reviews of Project plans and all Project
submittals.
E. TDPUD will provide all necessary inspections related to the electrical system for the
Project at the expense of TDPUD. Issues related TDPUD inspections will be
communicated directly with Town staff, not directly to the contractor hired by the Town to
undertake the Project.
F. TDPUD will coordinate any changes to the design plans during undergrounding
construction through Town staff and not directly with the contractor hired by the Town to
undertake the Project.
G. The Town has retained Eastern Sierra Engineering ("ESE") for the design of the Project,
permitting assistance, and production of the Plans, Specifications, and Engineering
(construction package). ESE will incorporate notes, TDPUD standard details and
references to TDPUD standard specifications in the construction package for bidding and
permitting purposes. The Town has provided the proposed design of the underground
electrical facilities to TDPUD. TDPUD will review the construction package and provide
comments or written approval to the Town prior to the Town going out to bid on the
Project.
H. The Town will obtain or cause to be obtained all governmental or other permits required
for the Project.
I. The Town agrees to solicit bids for construction of the Project, in compliance with all
applicable competitive bidding laws, including requiring bidders to have the licenses
necessary to complete the Project, and shall require the payment of prevailing wages for
work performed on the Project. The Town retains the right to reject all bids.
J. TDPUD shall participate in timely review, response to Requests for Information (RFI),
meetings, inspections, change order authorization, and any other required Project
activities related to the electric system infrastructure. The Town will execute all contract
change orders, but will consult with TDPUD prior to execution of contract change orders
that impact TDPUD monetarily or TDPUD's lines, facilities or conduit, including but not
limited to, change orders associated with the extension of facilities. Prior to Project
acceptance from the Contractor, Town will consult with TDPUD to verify that the electric
facilities are acceptable to TDPUD. TDPUD shall provide a letter to the Town stating its
acceptance of the electric facilities. Any dispute between the Town and TDPUD project
representatives over construction activities or this Agreement shall be resolved within a
100962030.DOCX 4}2
Attachment 1
thirty (30) day period as set forth in this section, except to the extent that the Town and
TDPUD mutually agree to a longer period for attempting to resolve a dispute. The dispute
shall first be referred to the Town Manager, who shall meet with the TDPUD General
Manager to seek a mutually acceptable resolution. If those discussions do not resolve
the dispute, the Town and TDPUD may mutually agree to retain the services of a mediator
to assist in resolution of the dispute.
K. The contract between the Town and Contractor will include the requirements contained in
the Town of Truckee Standard Construction Contract template provided in Exhibit B. Town
will obtain all required insurance and documentation from the Contractor and will require
that TDPUD, its directors, officers, employees and agents, be named as an additional
insured and that all warranty and guarantees for the electric facilities, insurance and
indemnity provisions that protect the Town shall also protect TDPUD.
L. The utility pole to be relocated on the north side of Trout Creek near the balloon track, as
shown in Exhibit C, shall be relocated by TDPUD at TDPUD's expense. Notwithstanding
the foregoing, the Town will reimburse TDPUD for its relocation expenses to the extent
the Town has excess grant funds available in its Project budget (as determined by the
Town), upon submission to the Town by TDPUD of an invoice for the relocation
expenses.
M. Upon completion of the Project, Town/Contractor shall offer the new electric system to
TDPUD and TDPUD shall accept the new electric distribution system provided it is
properly constructed in accordance with the approved plans, specifications and terms of
this Agreement. Thereafter, TDPUD will own, operate, maintain, repair, and replace the
new electric distribution system, and continue to own, operate, maintain, repair, and
replace the conduit, as part of its existing integrated electric system.
Section 3: General Provisions
A. Assign ment/Successors
This Agreement may not be assigned without prior written approval of all parties. The
terms, conditions, covenants and agreements set forth herein shall apply to the Town and
TDPUD, but will not bind the heirs, administrators, assigns or successors of the parties
hereto.
B. Authority
Each party warrants that the person executing this Agreement on behalf of the respective
party is fully authorized by that party to do so.
C. Notices
All notices required to be given under this Agreement shall be in writing and sent by (a)
first class mail, postage prepaid, in which case notice shall be deemed delivered three (3)
business days after deposit in the United States Mail; (b) a nationally recognized
overnight courier, in which case notice shall be deemed delivered one (1) business day
after deposit with that courier, or(c)electronic or similar means, in which case notice shall
be deemed delivered in one (1) business day after the day it was transmitted by electronic
100962030.DOCX 4}3
Attachment 1
or similar means, provided that transmission report is generated reflecting the accurate
transmission of the notices. The place for delivery of all notices given under this
Agreement shall be as follows:
TDPUD: General Manager
Truckee Donner Public Utility District
11570 Donner Pass Road
Truckee, CA 96161
Town: Town Manager
Town of Truckee
10183 Truckee Airport Road
Truckee, CA 96161
or to such other addresses that any party may respectively designate by written notice to
the others.
D. Entire Agreement
This Agreement and the attached Exhibits, which are herein incorporated into this
Agreement by this reference, supersede all previous oral or written communication and
contain the entire agreement of the parties to this Agreement and shall not be modified in
any manner except by an instrument in writing executed by the parties or their respective
successors in interest.
E. Construction
The section headings and captions of this Agreement are, and the arrangement of this
instrument is, for the sole convenience of the parties to this Agreement. The section
headings, captions and arrangement of this instrument do not in any way affect, limit,
amplify or modify the terms and provisions of this Agreement. This Agreement shall not
be construed as if it had been prepared by one of the parties, but rather as if all parties
have prepared it. The parties to this Agreement and their counsel have read and reviewed
this Agreement and agree that any rule of construction to the effect that ambiguities are
resolved against the drafting party shall not apply to the interpretation of this Agreement.
F. Waiver
Waiver of any provision or of a breach or default under this Agreement shall not constitute
a continuing waiver or a waiver of a subsequent breach of the same or any other provision
of this Agreement.
G. Severability
In the event any provision of this Agreement is held invalid or unenforceable by a court of
competent jurisdiction, the remaining provisions shall not be affected.
H. Counterparts
100962030.DOCX 4}4
Attachment 1
This Agreement may be executed in any number of counterparts, each of which shall be
original, but all of which taken together shall constitute one instrument.
I. Representation
This Agreement is executed voluntarily by each of the parties hereto, all of whom have
been advised by independent counsel of their choice as to the content and effect of this
Agreement.
J. Governing Law
The Agreement shall be governed by and construed according to the laws of the State of
California.
K. Venue
Nevada County shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
L. Attorneys' Fees
In the event that any arbitration, litigation or other action or proceeding of any nature
between TDPUD and Town becomes necessary to enforce or interpret all or any portion
of this Agreement or because of an alleged breach by either party of any of the terms
hereof, it is mutually agreed that the losing or defaulting party shall pay the prevailing
party's reasonable attorney's fees, costs, and expenses incurred in connection with the
prosecution or defense of such action or proceeding.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first
above written.
TDPUD:
Truckee Donner Public Utility District, a Public Agency
By:
Brian C. Wright, General Manager
TOWN:
Town of Truckee, a Municipal Corporation of the State of California
By:
Jennifer Callaway, Town Manager
100962030.DOCX 4}5
Attachment 1 Exhibit A
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Attachment 1 Exhibit B
CONSTRUCTION CONTRACT
THIS CONSTRUCTION CONTRACT (hereinafter "Contract") is made on the date set forth
below, by and between the Town of Truckee, a municipal corporation of the State of California
(hereinafter"Town") and , a (hereinafter"Contractor").
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual promises exchanged herein and other good and
valuable consideration the receipt and adequacy of which is hereby acknowledged, IT IS HEREBY
AGREED AS FOLLOWS:
1. Contract Documents.
The complete Contract consists of the following documents, to wit:
Notice Inviting Bids
Instructions to Bidders
Bid Proposal Form
Accepted Bid (Including Bid Sheet)
Construction Contract
Payment Bond to Accompany Contract
Performance Bond to Accompany Contract
Specifications and General, Supplemental and Special Conditions, (if any)
Working Details and Plans
All Addenda, Change Orders, and Change Order Forms
Either (as appropriate to project): State of California Department of Transportation Standard
Specifications (Latest Edition) or Standard Specifications for Public Works Construction
(Latest Edition)
Any and all obligations of the Town and the Contractor are fully set forth and described therein.
All of the above documents are intended to cooperate so that any Work called for in one and not
mentioned in the other or vice versa is to be executed the same as if mentioned in all said documents.
The documents comprising the complete Contract are sometimes hereinafter collectively referred to as
the Contract Documents. All performance, payment bonds, and insurance required shall be in the
possession of Town prior to commencement of Work and shall be issued by verified California licensed
or admitted insurers.
2. The Work.
The Town hereby promises and agrees with the Contractor to employ, and does hereby employ
said Contractor to provide the materials and to do the Work according to the terms and conditions herein
contained and referred to for the price aforesaid, and hereby contracts to pay the same at the time, in
the manner and upon the conditions set forth in the Specifications; and the parties for themselves, their
heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of
the covenants herein contained.
The Contractor agrees to furnish all work, labor, tools, materials, transportation, equipment, services
and other means of construction necessary to perform and complete in a good and workmanlike
manner, those certain improvements entitled: as called for, and in the
manner designated in, and in strict conformity with, the Plans and Specifications prepared by
and approved by the Town, which the Plans and Specifications are
entitled,
Attachment 1
It is understood and agreed that the Work, labor, tools, materials, transportation, equipment, services
and other means of construction shall be furnished and the Work performed and completed as required
in the Plans and Specifications under the sole direction and control of the Contractor, and subject to
inspection and approval of the Town, or its representatives. The Town hereby designates as its
representative for the purpose of this Contract the following named person:
It is understood and agreed that the Contractor has, by careful examination, satisfied itself as to the
nature and location of the Work, the conformation of the ground, the character, quality and quantity of
the materials to be encountered, the character of equipment and facilities needed preliminary to and
during the prosecution of the Work, the general and local conditions, and all other matters which can in
any way affect the Work under this Contract. No verbal agreement or conversation with any officer,
agent or employee of the Town, either before or after the execution of this Contract, shall affect or
modify any of the terms or obligations herein contained.
3. Contract Price.
For furnishing all said materials and labor, tools and equipment, and doing all the Work
contemplated and embraced in this Agreement, also for all loss and damage arising out of the nature
of the Work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may
arise or be encountered in the prosecution of the Work until its acceptance by the Town, and for all risks
of every description connected with the Work; also for all expenses incurred by or in consequence of
the suspension or discontinuance of Work, except such as in the said specifications are expressly
stipulated to be borne by the Town; and for well and faithfully completing the Work and the whole
thereof, in the manner shown and described in said Plans and Specifications, the Town will pay and the
Contractor shall receive in full compensation therefore the lump sum price, or if the bid is on the unit
price basis, the total price for the several items furnished pursuant to the specifications, named in the
schedule of the Proposal in the amount of ($ ).
4. Time for Performance.
The Contractor shall diligently prosecute the Work to completion as provided in the Conditions.
5. Permits; Compliance with Law.
The Contractor shall, at its expense, obtain all necessary permits and licenses, easements, etc.,
for the construction of the project, give all necessary notices, pay all fees required by law, and comply
with all laws, ordinances, rules and regulations relating to the Work and to the preservation of the public
health and safety, specifically including, but not limited to, the Storm Water Pollution Prevention
Requirements of the State of California and State Water Resources Board General Construction
Permit(s) applicable to the Town. Any dispute arising from Contractors obtaining, failure to obtain, or
comply with any such laws or regulations shall be within the indemnification requirements of Section
20.0 of this Contract.
Contractor and all subcontractors used by Contractor agree to comply with all applicable Federal, State
or Town statues and regulations including but not limited to those pertaining to nondiscrimination, equal
employment opportunity, affirmative action, employment of the handicapped, and land use. The Town
reserves the right to terminate this Agreement for failure by the Contractor to comply with any and all
applicable local, state, or federal laws.
Persons or businesses which have open code violation cases with the Town relating to their place of
business or otherwise related to the performance of this agreement are ineligible to enter service or
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM*'-]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 2 of 10
Attachment 1
construction contracts with the Town. This restriction applies whether the open code violation case
applies to the work proposed to be performed under contract with the Town or other violations of Town
codes or regulations. If a code violation case is opened after the Agreement is signed, the Town will
withhold ten (10%) of the Contractor's compensation pursuant to this Agreement until compliance is
achieved. If compliance is not achieved by the termination or expiration date of this Agreement, or within
180 calendar days of the opening date of the case (whichever is longer) the withheld amount shall be
permanently retained by the Town. If monies are withheld from Contractor, Contractor shall be ineligible
to bid on future Town work until the Community Development Director verifies that compliance has been
achieved. This remedy is non-exclusive, and in addition to any other remedies in law or equity available
to Town.
6. Inspection by Town.
The Contractor shall at all times maintain proper facilities and provide safe access for inspection
by the Town to all parts of the Work, and to the shops wherein the Work is in preparation. Where the
Specifications require Work to be specially tested or approved, it shall not be tested or covered up
without timely, written approval by the Town. Should any such Work be covered up without such notice,
approval, or consent, it must, if required by Town, be uncovered for examination at the Contractor's
expense.
7. Notice.
Any notice from one party to the other under this Contract shall be in writing and shall be dated
and signed by the party giving such notice or by a duly authorized representative of such party. Any
such notice shall not be effective for any purpose whatsoever unless served in the following manner.
(a) If the notice is given to the Town, by personal delivery thereof to the Town Manager, or
by depositing the same in the United States mail, enclosed in a sealed envelope, addressed to
the Town Manager, postage prepaid and certified;
(b) If the notice is given to the Contractor, by personal delivery thereof to said Contractor or
to its duly authorized representative at the site of the project, or by depositing the same in the
United States mail, enclosed in a sealed envelope, addressed to the Contractor at the address
set forth below; or
(c) If the notice is given to the surety or any other person, by personal delivery to such surety
or other person, or by depositing the same in the United States mail, enclosed in a sealed
envelope, addressed to such surety or other person, as the case may be, at the address of such
surety or person last communicated by it to the party giving the notice, postage prepaid and
certified.
Town: Contractor:
Town of Truckee Name
10183 Truckee Airport Road Mailing Address
Truckee, CA 96161-3306 Physical Address
Attn: Kim Szczurek City, State, Zip
Interim Town Manager Attn:
[***ONLY INCLUDE THIS PARAGRAH IF THE CONTRACTOR'S ADDRESS IS WITHIN THE TOWN
OF TRUCKEE BOUNDARIES, OTHERWISE ALWAYS DELETE***] Contractor expressly represents
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM***]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 3 of 10
Attachment 1
and warrants to Town that the notice address provided herein is Contractor's place of business for
purposes of this agreement and that there are no code violation cases open in the Truckee Community
Development Department with regard to that address or any other activity related to the performance
of this agreement.
8. Accident Prevention.
Precaution shall be exercised at all times for the protection of persons (including employees)
and property. The safety provisions of applicable laws, building and construction codes shall be
observed. Machinery, equipment, and other hazards shall be guarded or eliminated in accordance with
the safety provisions of the Construction Safety Orders issued by the Occupational Safety and Health
Standards Board of the State of California.
9. Contractor's Warranty and Guarantee.
Warranty:
The Town shall not, in any way or manner, be answerable or suffer loss, damage, expense or
liability for any loss or damage that may happen to said building, Work, or equipment or any part thereof,
or in, on, or about the same during its construction and before acceptance. Contractor unqualifiedly
warrants all Work and materials to be free of defects whether performed or installed by it or by any
subcontractor or supplier in the project which is the subject of this Contract, unless a lesser quality is
expressly authorized in the Plans and Specifications, in which event Contractor unqualifiedly warrants
such lesser quality. Contractor further warrants that the Work as performed by Contractor,
subcontractor, or supplier will conform with the Plans and Specifications or any written authorized
deviations there from. Contractor's obligations under this Section 9 shall survive the termination or
expiration of this Contract.
Guarantee:
(a) In addition to warranties, representations and guarantees stated here elsewhere in the
Contract Documents, the Contractor unconditionally guarantees all materials and workmanship
furnished hereunder, and agrees to replace at its sole cost and expense, and to the satisfaction
of the Town Engineer, any and all materials which may be defective or improperly installed.
(b) The Contractor shall repair or replace to the satisfaction of the Town Engineer any or all
such Work that may prove defective in workmanship or materials, ordinary wear and tear
excepted, together with any other Work which may be damaged or displaced in so doing.
(c) In the event of failure to comply with the above stated conditions within a reasonable
time, the Town is authorized to have the defect repaired and made good at the expense of the
Contractor who will pay the costs and charges therefore immediately upon demand, including
any reasonable management and administrative costs, and engineering, legal and other
consultant fees incurred to enforce this section.
(d) The signing of this Contract by the Contractor shall constitute execution of the above
guarantees. Except as otherwise provided in this Contract, the guarantees and warranties shall
remain in effect for a period of one (1) year after final acceptance of the Work by the Town
pursuant to the Conditions.
10. Liquidated Damages.
Liquidated damages as provided in the Conditions of this Contract shall be in the sum specified
for each and every day as defined therein.
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM***]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 4 of 10
Attachment 1
11. Apprentices.
Contractor agrees to be bound by and comply with the provisions of sections 1777.5 et seg. of
the Labor Code in respect to apprentices.
12. Prevailing Wages.
The Contractor acknowledges that it has examined the prevailing rate of per diem wages as
established by the U.S. Department of Housing and Urban Development [*** ONLY INCLUDE THIS
REFERENCE TO HUD IF THERE IS FEDERAL MONEY BEING SPENT, OTHERWISE ALWAYS
DELETE***] and the California Director of Industrial Relations. The Contractor agrees to pay workers
not less than the applicable prevailing rate of per diem wages, as set forth in these requirements or
local prevailing wages as established under the Town Charter as appropriate to the project being
constructed.[***ONLY INCLUDE THIS REFERENCE TO PREVAILING WAGES IF YOUR PROJECT
IS UNDER THE $15,000 OR $25,000 THRESHOLDS, OTHERWISE ALWAYS DELETE***] Contractor
shall comply, and shall require each subcontractor employed by Contractor on the Project to comply,
with the requirements of Labor Code Section 1776, including without limitation the requirement to
maintain certified payroll records. Contractor shall submit certified payroll records directly to the
California Labor Commissioner. At all times during the course of Contractor's work on the Project,
Contractor shall remain registered with the Department of Industrial Relations and qualified to perform
public work pursuant to Labor Code Section 1725.5, and Contractor shall ensure that all subcontractors
employed on the Project by Contractor also remain so registered. Pursuant to Labor Code Section
1771.1(a), a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal
(subject to the requirements of Section 4104 of the Public Contract Code), or engage in the performance
of any contract for public work, as defined in Chapter 1 of Part 7 of Division 2 of the Labor Code, unless
currently registered with the Department of Industrial Relations and qualified to perform public work
pursuant to Section 1725.5. However, an unregistered contractor may submit a bid that is authorized
by Section 7029.1 of the Business and Professions Code or by Sections 10164 or 20103.5 of the Public
Contract Code, provided that the contractor is registered to perform public work at the time the contract
is awarded. This project is subject to compliance monitoring and enforcement by the California
Department of Industrial Relations.
13. Severability.
Nothing contained in this Contract shall be construed so as to require the commission of any act
contrary to law. Should a conflict arise between any provision contained herein and any present or
future statute, law, ordinance or regulation contrary to which the parties have no legal right to contract
or act, the latter shall prevail and the provision of this Contract which is affected shall be curtailed and
limited but only to the extent necessary to bring it within the requirements of the law. If such curtailment
or limitation is not possible, the affected provision shall be of no force and effect. Except as aforesaid,
such illegality shall not affect the validity of this Contract.
14. Complete Agreement.
This Contract supersedes any and all agreements, either oral or in writing, between the Parties
with respect to the subject matter herein. Each party to this Contract acknowledges that no
representation by any party which is not embodied herein or any other agreement, statement, or
promise not contained in this Contract shall be valid and binding.
15. Interpretation.
(a) The parties hereto acknowledge and agree that each has been given the opportunity to
independently review this Contract with legal counsel, and/or has the requisite experience and
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM***]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 5 of 10
Attachment 1
sophistication to understand, interpret and agree to the particular language of the provisions of
this Contract.
(b) In the event of a controversy or dispute between the parties concerning the provisions
herein, this document shall be interpreted according to the provisions herein and no presumption
shall arise concerning the draftsmanship of such provision.
16. Applicable Law.
(a) The parties hereto understand and agree that the terms of this Contract, and its Exhibits,
have been negotiated and executed within the State of California and shall be governed by and
construed under the laws of the State of California.
(b) In the event of a dispute concerning the terms of this Contract, the parties hereto
expressly agree that the venue for any legal action shall be with the Truckee court in the County
of Nevada, State of California.
17. Authority to Execute.
Each signatory to this Contract warrants that he or she is authorized to enter into this Contract
on behalf of his or her principal.
18. Substitution of Securities.
In the event Contractor elects to make provisions to substitute securities for those otherwise
required herein as allowed by Government Code Section 10263 and/or Public Contracts Code Section
22300 or any successor section thereto no such substitution shall be allowed until Town and Contractor
have executed an agreement in substantially the form required by and set forth in Government Code
Section 10263.
19. Dispute Resolution.
Except as set forth below, in the event of a dispute concerning the interpretation, implementation
or performance of this agreement the arbitration provisions set forth in Public Contract Code Section
22201 shall be used to resolve any such dispute. To the extent that the claim resolution procedure in
Public Contract Code Section 9204 applies, the parties hereto shall comply with the provisions of
Section 9204.
20. Indemnification and Insurance.
20.0 Indemnification Requirements.
To the fullest extent allowed by law, Contractor shall indemnify, defend, and hold
harmless the Town, and its officers, employees, and agents ("Town indemnitees"), from and against
any and all causes of action, claims, liabilities, obligations, judgments, or damages, including
reasonable attorneys' fees and costs of litigation ("claims"), directly or indirectly arising out of the
Contractor's performance of its obligations under this agreement or out of the operations conducted by
Contractor, including the Town's passive negligence, except for such loss or damage arising from the
sole negligence or willful misconduct of the Town. In the event the Town indemnitees are made a party
to any action, lawsuit, or other adversarial proceeding arising from Contractor's performance of this
agreement the Contractor shall provide a defense to the Town indemnitees or at the Town's option
reimburse the Town indemnitees their costs of defense, including reasonable attorneys' fees, incurred
in defense of such claims. This indemnification shall extend to claims occurring after this contract is
terminated, as well as while it is in force. Contractor shall save, keep and hold harmless the Town, its
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM***]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 6 of 10
Attachment 1
officers, officials, employees, agents and volunteers from all damages, costs or expenses in law or
equity that may be at any time arise or be claimed because of damages to property, or personal injury
received by reason of or in the course of performing Work, which may be caused by any willful or
negligent act or omission by the Contractor or any of the Contractor's employees, or any subcontractor.
Contractor's obligations under this paragraph shall survive the termination or expiration of this Contract.
20.1 Insurance Requirements.
Contractor shall obtain and shall require its sub-contractors to obtain insurance of the
types and in the amounts described below and satisfactory to Town. Approval of any such insurance
by Town does not relieve Contractor or any subcontractor from indemnification liability as set forth in
Section 20.0 above. Any requirements for insurance to be maintained after completion of the Work
shall survive the termination or expiration of this Contract. Notwithstanding the minimum insurance
coverage requirements set forth herein, if Contractor maintains higher limits than the specified minimum
limits Town requires and shall be entitled to coverage for the higher limits maintained by Contractor.
Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the
Town, its officers, officials, employees and volunteers. Prior written consent is required if the insurance
has a deductible or self-insured retention in excess of$25,000.
Minimum Scope of Insurance:
Coverage shall be no less broad as:
Insurance Services Office (ISO) Commercial General Liability coverage form GC00.01.
ISO form, CA 0001 Auto Liability, Any Auto
Worker's Compensation as required by the State of California
Surety Bond — Bid, Performance, and Payment Bonds
Professional Liability— if applicable.
Pollution Liability— if applicable.
20.2 Commercial General Liability Insurance.
Contractor shall maintain occurrence version commercial general liability insurance of
equivalent form with a combined single limit of not less than $2,000,000 per occurrence. If such
insurance contains a general aggregate limit, it shall apply separately to this Contract or be no less than
two times the occurrence limit. Coverage shall be continued for one (1) year after completion of the
Work.
20.3 Business Automobile Liability Insurance.
Contractor shall maintain business automobile liability insurance or equivalent form with
a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non-owned automobiles.
20.4 Worker's Compensation Insurance.
Contractor shall maintain workers' compensation insurance with statutory limits and
employers' liability insurance with limits as required by the California Labor Code and of not less than
$1,000,000 per accident, $1,000,000 per disease per employee, and $1,000,000 disease per policy.
The policy must include a written waiver of the insurer's right to subrogate against Town. A subrogate
waiver endorsement and property completed certificate of insurance will be required.
20.5 Pollution Liability.
If applicable, Contractor shall maintain pollution liability insurance with limits of not less
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM***]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 7 of 10
Attachment 1
than $1,000,000 per pollution incident. If such insurance contains a general aggregate limit, it shall
apply separately to this project or be no less than two times the occurrence limit. Coverage must apply
to pollution incident at, or from any location at, which Contractor is performing Work under this
agreement. Insurance must be continued for one (1) year after completion of the Work.
20.6 Insurance Endorsements.
20.6.1 Additional Insured.
Except Workers' Compensation insurance, all policies of insurance required hereunder
shall be endorsed to name Town, its officials, officers, employees, and agents as insureds with respect
of performance of services. Such insured status shall contain no special limitations in the scope of its
protection to the above-listed insureds. All insurance shall be primary with respect to any insurance or
self-insurance programs covering Town, its officials, officers, employees, and agents and shall contain
standard separation of Insured's provisions. As respects General Liability insurance, Town must be an
additional insured for liability arising out of ongoing and completed operations by or on behalf of the
Contractor and Town shall continue to be an additional insured for completed operations for one (1)
year after completion of Work.
20.6.2 Primary and Noncontributory Insurance.
The Contractor's insurance coverage shall be primary insurance as respects the Town,
its officers, officials, employees and volunteers, which shall be reflected in endorsements to each policy.
Any insurance or self-insurance maintained by the Town, its officers, officials, employees and
volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
20.7 Certificates of Insurance.
Contractor shall, prior to commencement of the Work, furnish to Town properly executed
certificates of insurance, and copies of policy endorsements, which shall clearly evidence all insurance
required in this Section.
20.8 Term of Coverage.
Contractor shall maintain all insurance required by this Contract from the time services
commence until services are completed, except as may be otherwise required by this section.
Contractor shall replace any policies, certificates and endorsements for any insurance expiring prior to
completion of the services.
20.9 Additional Insurance Requirements.
Contractor shall provide immediate written notice if (1) any of the required insurance
policies is terminated; (2) the limits of any of the required policies are reduced; or (3) the deductible or
self-insured retention is increased. Written notice by certified mail, return receipt requested, shall be
provided to:
Town of Truckee
Attn: Town Clerk
10183 Truckee Airport Road
Truckee, CA 96161
All liability insurance shall be on an occurrence basis. Insurance on a claims-made basis will be rejected.
Any deductibles or self-insured retentions shall be declared to and approved by Town. The Insurer shall
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM***]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 8 of 10
Attachment 1
provide an endorsement to Town eliminating such deductibles or self-insured retentions as respects the
Town, its officials, employees and volunteers.
Contractor shall furnish to Town certificates of insurance and endorsements, duly authenticated, giving
evidence of the insurance coverage's required in this contract and other evidence of coverage or copies
of policies as may be reasonably required by Town from time to time. Insurance shall be placed with
insurers with a A.M. Best Company rating of no less than A:VIII.
All subcontractors employed on the Work referred to in this Contract shall meet the insurance
requirements set forth for Contractor. Contractor shall furnish certificates of insurance and
endorsements for each subcontractor at least five (5) days prior to the subcontractor entering the job
site, or Contractor shall furnish Town an endorsement including all subcontractors as insureds under
its policies.
The cost of all insurance required by this agreement shall be included in the various items of Work in
the Contractor's Bid and no additional compensation for purchasing insurance or additional coverage's
needed to meet these requirements will be allowed. In the event that any required insurance is reduced
in coverage, cancelled for any reason, voided or suspended, Contractor agrees that Town may arrange
for insurance coverage as specified, and Contractor further agrees that administrative and premium
costs may be deducted from payments due to the Contractor.
The Contractor insurance shall apply separately to each insured against whom claim is made or suit is
brought, except with respect to the limits of the insurer's liability.
20.10 Responsibility for Damage.
As between the Town and Contractor, Contractor shall take and assume all responsibility
for the Work as stated herein and/or shown on the Plans and Specifications. The Town shall not be
liable for any accident, loss or damage to the Work prior to its completion and acceptance. No act by
the Town, or its representatives in processing or accepting any plans, in releasing any bond, in
inspecting or accepting any Work, or of any other nature, shall in any respect relieve the Contractor or
anyone else from any legal responsibility, obligation or liability it might otherwise have.
21. Right to Withhold Payment.
Town may withhold payment to Contractor in the event of a stop notice or default under the
provisions of Civil Code Section 9350 et seq.
22. Right to Audit.
Town shall have the right, but not the obligation, to audit the project books and records of
Contractor at any time prior to the filing of a notice of completion, upon forty-eight (48) hours written
notice to Contractor, without charge or expense to Town.
23. Termination for Convenience.
Town shall have the right, in its sole discretion, to suspend or terminate this contract on Work
not performed with no penalty or obligation to Contractor of any type.
24. Expiration Date of Contract.
Notwithstanding any other provision of this agreement, including those incorporated by
reference, this contract shall terminate on , unless a certificate of completion has been
recorded by Town on or prior to that date. In the event of such termination, Contractor shall be
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM***]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 9 of 10
Attachment 1
compensated for any unpaid but completed Work.
25. Bid Protest.
In the event of a bid protest the provisions of the Town Purchasing Rules and Regulations and/or
the Truckee Town Code, governing such protests shall apply.
IN WITNESS WHEREOF, this Contract has been duly executed by the parties hereinabove
named, on the day and year written below.
Dated this day of , 20
TOWN OF TRUCKEE
By: Approved as to Form:
Jen Callaway, Andrew Morris
Town Manager Town Attorney
CONTRACTOR
Reviewed and Accepted by Contractor
Signature Signature
Name Name
Title: [Must be: Chairperson of the Board, Title: [Must be Secretary, Assistant Secretary,
President, or Vice President] Chief Financial Officer, or Treasurer]
Date Date
Town of Truckee
[***INSERT NAME OF PERSON OR FIRM*'-]
Construction Contract for[***INSERT TYPE OF SERVICES***]
[***INSERT DATE***]
Page 10 of 10
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