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HomeMy WebLinkAbout2022-12-07 Draft Agenda - REVISED Board of Directors General Manager Joseph Aguera Brian C. Wright Jeff Bender DONNER = Executive Leadership Christa Finn PublicJoe Horvath Tony Laliotis Shanna D. Kuhlemier Kim Harris Chad J. Reed REGULAR BOARD MEETING Michael Salmon TDPUD Board Room Steven Poncelet 6:00 p.m., Wednesday, December 7, 2022 Scott Crow AGENDA Jillian Steward REVISED 1. Call to order 2. Roll Call 3. Pledge of Allegiance 4. Changes to the agenda 5. Public Comment — This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. GENERAL MANAGER UPDATE 7. This item provides time for the General Manager to update the Board. CONSENT CALENDAR 8. Approve the Procurement of Fleet Telematics Technology for FY23. The Board of Directors authorize the General Manager to execute a contract with USA Fleet Solutions, for program implementation and licensing of GeoTab fleet telematics technology in the amount of$24,000, plus a 10% change order authorization, for a total of $26,400, plus applicable taxes. 9. Execute Joinder Agreement for Clean Fuel Rewards Program. a) Authorize the General Manager to execute the Joinder agreement to the statewide Clean Fuel Rewards Program as required by CARB due to participation in the LCFS program. RRI.IIIR I.R y ■ PUBLIC p� SPECIAL DISTRICT P`CkX?EE.R'. N LEADERSHIP HIIINDA110N ''"""`"11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-wwwtdpud.ors b) Authorize the General Manager to deposit $6,086 to the CFR program by January 31, 2023 and 2% of District base LCFS credit revenues annually for the term of the Joinder agreement. 10. Closeout of the State Route 89 Water Main Sliplining Construction Contract. Adopt Resolution 2022-21 accepting the State Route 89 Water Main Sliplining project as complete and authorize the filing of the Notice of Completion. 11. Award of a Contract to Design a Second Storage Tank at the Bridge Street 6170 Site. Authorize the General Manager to award a contract to Sauers Engineering to prepare contract documents for the construction of a second water storage tank at the Bridge Street 6170 site in an amount of $31,800, plus a ten percent. change order allowance of $3,180 for a total authorization not to exceed $34,980. 12. Consideration to Purchase Meter Test Bench. Authorize the General Manager to execute a purchase agreement with Ferguson Waterworks for the purchase of a water meter test bench in the amount of $24,487.50, plus a ten percent change order allowance of $2,449, for a total authorization not to exceed $26,936.25. 13. Identify the General Manager as District Negotiator for the Unrepresented Employee Compensation and Benefits. Board of Directors identify the General Manager as the District's negotiator for management, engineering and technical staff compensation and benefits. 14. Final Closeout of the District Pipeline Replacement — 2022 Construction Contract. Adopt Resolution 2022-22 accepting the District Pipeline Replacement — 2022 project as complete and authorize the filing of the Notice of Completion. ACTION ITEMS 15. Consideration of FY23 Annual Contract and Procurements. a) Board authorize the routine annual procurements totaling $9,736,522 from the vendors listed in attachments 1, 2, 3, and 4; and b) Board authorize the General Manager to execute the required documents necessary to procure the products and services listed in attachments 1, 2, 3, and 4. 16. Consideration to Dispense with Competitive Bidding and Negotiate Directly with Suppliers for the FY23 Procurement of Pad Mount Switchgear, Current Limiting Fuses, and Transformer Schedule B5 and B6 Units. a) Adopt Resolution 2022-23 dispensing with competitive bidding for the following FY23 electric material procurements: Pad Mount Switchgear, Current Limiting Fuses, and Transformer Schedule B5 and B6 units. b) Authorize the General Manager to negotiate directly with suppliers for the FY23 procurement of the following materials up to the listed annual amounts, subject to approval and authorization by the General Manager: Pad Mount Switchgear - $350,000; Current Limiting Fuses - $300,000; and Transformer Schedule B5 and B6 units - $50,000. 17. Completion of the Water SCADA Replacement Project. Completion of the Water SCADA Replacement Project. ROUTINE BUSINESS 18. Approve the Treasurer's Report October 2022. a) Fund Balances for Month September 30, 2022; and b) Disbursements for the Month October 31, 2022 (Includes Government Code Section 53065.5 Items). 19. Approval of the November 2 & 16, 2022 Minutes. SPECIAL BUSINESS 20. Board Meeting Schedule 2023. Set the 2022 Board meeting schedule. 21. Election of Board Officers. The Board nominate and elect a President and Vice President for the next twelve months. CLOSED SESSION 22. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiator(s); Brian C. Wright, General Manager; for the Un-Represented employees. 23. Closed Session Pursuant to Government Code Section 54957 Public Employee Performance Evaluation — General Manager's Performance Plan Review. ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District's internet website. Posted on Friday, December 2, 2022. Shanna D. Kuhlemier, CMC, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability-related aids, or other services), please contact the District Clerk at (530) 582-3980 or Shan naKuhlemier(a)_tdpud.org, at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above-described means for accessing and offering comment at the meeting to Shanna Kuhlemier, District Clerk, at shannakuhlemier(a�tdpud.orq who will swiftly resolve such request.