HomeMy WebLinkAbout15 Annual Procurements for 2023v2
Consideration of Action Item #15, 20227December and ProcurementsAnnual Contracts FY23
•BACKGROUND / HISTORYBACKGROUND / HISTORY Procurementsand Annual Contracts FY23 Procurementsand Annual Contracts FY23 Procurement request for qualifications•contracted servicesProcurement
budget approval, non•Professional services, no RFP procurements•procurementsCompetitive •Sole source•of annual procurementsTypes •greater than $15,000 require Board approvalProcurements
•CostReduces •Efficient •Ensures compliance with District procurement policy•before the fiscal year beginsStaff presents routine annual procurements to the Board for approval
•BACKGROUND / HISTORYBACKGROUND / HISTORY ProcurementsAnnual Contracts and FY23 ProcurementsAnnual Contracts and FY23 other public agenciesState procurement law allows for joint purchasing
with the State and •and type of purchasebids, quotes, approvals are obtained depending on dollar level Appropriate •requiredapproval not Board •15,000, in accordance with District CodeIf
less than $•Board approval is required•advantageous proposalRecommends award to vendor with the lowest responsive bid or most •Staff requests bids or proposals•15,000, in accordance
with District CodeIf greater than $•District’s competitive process
Annual procurements for NEW INFORMATIONNEW INFORMATION Annual Contracts and ProcurementsFY23 Annual Contracts and ProcurementsFY23 specialized software, hardware and unique servicesIncludes
•$1,466,500vendors for a total of 13 Sole source procurements include •1)Sole source procurements (Attachment •FY23
•NEW INFORMATIONNEW INFORMATION Annual Contracts and ProcurementsFY23 Annual Contracts and ProcurementsFY23 specialized software, hardware and unique servicesIncludes •$770,000for
a total of vendors 9 include Specialized services and product procurements •1)(Attachment No RFP process procurements Special Services
•NEW INFORMATIONNEW INFORMATION Annual Contracts and ProcurementsFY23 Annual Contracts and ProcurementsFY23 program partnershipsConservation •Traffic control services•call assistance
services-Construction and building repair on•Wood pole testing•Fleet and Generator fuel (gas diesel), oils, and fluids•Construction inspection services•which include$1,788,500 total
of vendors for a extending for One Year include 13 year contracts -Multi•for specialized hardware and computer products$793,847 vendors for a total of Other government agency procurements
include •2)for 2023 (Attachment Competitively bid procurements
•NEW INFORMATIONNEW INFORMATION Annual Contracts and ProcurementsFY23 Annual Contracts and ProcurementsFY23 Logging, engineering, GIS, and Surveying services•$646,200 for items such
as:vendors for a total of 11 includes no RFP Process, unique qualifications –3, Professional Services Attachment •Janitorial, photography, welding, and geotechnical testing•$263,275
includes annual routine services items for for a total of vendors Attachment 3, Competitively procurements (most advantageous) includes 4 •materialsand Water market basket contracts
for routine Electric •Wildfire mitigation/regulatory line clearing services•materials& asphalt Aggregate •switchgear, wire & cable, power polesElectric •as: include annual routine
items such $3,953,200 vendors for a total of 11 include lowest response) bid procurements (Attachment 3, Competitively
•NEW INFORMATIONNEW INFORMATION Annual Contracts and ProcurementsFY23 Annual Contracts and ProcurementsFY23 separate agenda item #16excludes Schedule items B5 and B6 Transformers,
addressed via •Transformers, Schedules A, B*, C, and D$1,200,000 for Electric for a total of issues) includes 2 vendors Attachment 4, Request for Qualifications (unique due to supply
chain •duty specialty fleet vehiclesfor estimated annual repair and inspection services for medium and heavy $55,000 for a total of Contracted Work includes 1 vendor -Attachment 3,
Non
•FISCAL IMPACTFISCAL IMPACT Annual Contracts and ProcurementsFY23 Annual Contracts and ProcurementsFY23 funds for the FY23 overage to BudgetSufficient •Water)6.8 million Electric and
$5.5 million reserve balance forecasted for 12/31/2022 of $12.3 million Operating •$400,000 Wildfire Mitigation•$ 13,570 Wood pole inspections•$140,400 Fuel costs•Noted exceptions
variance amount to Budget items include:•FY23 Budget in the Board adopted generally included Funding for these procurements is
A.RECOMMENDATIONRECOMMENDATION Annual Contracts and ProcurementsFY23 Annual Contracts and ProcurementsFY23 3 and 4. services listed in attachments 1, 2, documents necessary to procure
the products and required the General Manager to execute the Board authorize B.and 4 and,from the vendors listed in attachments 1, 2, $10,936,522 the routine annual procurements totaling
Board authorize