HomeMy WebLinkAbout13 District Servers Agenda Item # 13
W _ DONNER
Public Utility District
ACTION
To: Board of Directors
From: Mary Chapman
Date: July 02, 2008
Subject: Authorization to Purchase New Computer Servers for the District's
Network
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required on purchases in excess of $15,000.
2. HISTORY
The last time the District upgraded its network domain controller server was in 2001.
The data server was upgraded in 2004. Both of these servers need to be replaced.
Replacement of these aged servers will increase reliability, provide redundancy with
mirrored operating systems and improve our data backup coverage.
3. NEW INFORMATION
The new servers and all related networking equipment will be installed in a new Dell
4210 rack cabinet enclosure which makes for a more efficient and secure hardware
management environment.
The Virchow Krause auditors commented in the management letter that the District is
highly reliant on critical systems and the security that governs them. This move
towards a more secure environment for our network servers is in keeping with those
comments. This hardware is also compatible with the next generation of software.
Section 3.08.050 of the District's code (Joint Purchasing with the State of California
and Other Public Agencies) permits the District to take advantage of other agencies
low bids providing that competitive procurement procedures were followed. All
equipment will be purchased off of the State of California's California Multiple Service
Award Contract (CMAS) with Dell Computers, Inc. Please refer to the attached list for
the equipment to be purchased.
4. FISCAL IMPACT
There is $95,000 in the FY 2008 capital budget to pay for the server replacements.
5. RECOMMENDATION
That the Board approve the purchase of the hardware and software on the itemized
attachment including other supplies and sales tax in an amount not to exceed
$40,000.
)
Mary Ch ma Michael D. Holley
Administrative Services Manager General Manager
ATTACHMENT— Agenda Item #13
COMPUTER SERVER UPGRADE — Hardware and Software Purchase
The purchase will include the following: Cost
2 Domain Controllers - 1 Primary, 1 Backup $3,722.22 each $ 7,444.44
Dell PowerEdge R300, Quad Core Xeon X3353 Processors
Second domain controller provides for a seamless operation
should one of the of the servers fail.
1 Exchange (E-Mail) Server 4,888.32
Dell PowerEdge 2950, Quad Core Xeon E5430 Processor
Microsoft Exchange User/Server Licenses (91) - estimate
4,730.10
1 Data Storage/Backup Server 7,392.08
NF500 with Quad Core Xeon E5410 Processor
1 16 Backup Tape Cartridge Unit including 16 tapes 4,470.01
PowerVault 124T, 2U Autoloader
1 Dell 4210 Rack with dual UPS system 3,610.12
1 8 Port Keyboard/Video/Mouse/Analog Switch 1,553.26
Sales Tax 1,648.75
Subtotal $35,737.08
Other supplies (cabling) & additional sales tax 4,262.92
Total Costs of Network System Upgrade $40,000.00