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Home My WebLink About16 2022-12-07 Draft MinutesMEETING MINUTES December 7, 2022 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 pm by President Finn. 2. ROLL CALL Directors: Harris, Aguera, Vice President Bender, and President Finn. Absent: Director Laliotis. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed, Scott Crow, Neil Kaufman, Joe Horvath, Steven Poncelet, and Sarah Kraker. CONSULTANTS PRESENT — Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE — Vice President Bender led the pledge of allegiance. 4. CHANGES TO THE AGENDA — None. 5. PUBLIC INPUT — None 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. CONSENT CALENDAR 8. Approve the Procurement of Fleet Telematics Technology for FY23. The Board of Directors authorize the General Manager to execute a contract with USA Fleet Solutions, for program implementation and licensing of GeoTab fleet telematics technology in the amount of $24,000, plus a 10% change order authoriza- tion, for a total of $26,400, plus applicable taxes. 9. Execute Joinder Agreement for Clean Fuel Rewards Program. a) Authorize the General Manager to execute the Joinder agreement to the statewide Clean Fuel Rewards Program as required by CARB due to participation in the LCFS program. b) Authorize the General Manager to deposit $6,086 to the CFR program by January 31, 2023 and 2% of District base LCFS credit revenues annually for the term of the Joinder agreement. 10. Closeout of the State Route 89 Water Main Sliplining Construction Contract. Adopt Resolution 2022-21 accepting the State Route 89 Water Main Sliplining project as complete and authorize the filing of the Notice of Completion. 11. Award of a Contract to Design a Second Storage Tank at the Bridge Street 6170 Site. Authorize the General Manager to award a contract to Sauers Engineering to prepare contract documents for the construction of a second water storage tank at the Bridge Street 6170 site in an amount of $31,800, plus a ten percent,hange order allowance of $3,180 for a total authorization not to exceed $34,980. 12. Consideration to Purchase Meter Test Bench. Authorize the General Manager to execute a purchase agreement with Ferguson Wa- terworks for the purchase of a water meter test bench in the amount of $24,487.50, plus a ten percent change order allowance of $2,449, for a total authorization not to exceed $26,936.25. 13. Identify the General Manager as District Negotiator for the Unrepresented Employee Compensation and Benefits. Board of Directors identify the General Manager as the District's negotiator for man- agement, engineering and technical staff compensation and benefits. 14. Final Closeout of the District Pipeline Replacement — 2022 Construction Contract. Adopt Resolution 2022-22 accepting the District Pipeline Replacement — 2022 project as complete and authorize the filing of the Notice of Completion. President Finn called for public comment, seeing none. Vice President Bender moved, Director Aguera seconded to approve the consent calendar. Motion passed (4-0), by roll call vote. Director Laliotis was absent. ACTION ITEMS 15. Consideration of FY23 Annual Contract and Procurements. a) Board authorize the routine annual procurements totaling $10,936,522 from the vendors listed in attachments 1, 2, 3, and 4; and b) Board authorize the General Manager to execute the required documents neces- sary to procure the products and services listed in attachments 1, 2, 3, and 4. President Finn called for public comment, seeing none. Vice President Bender moved, Director Aguera seconded to approve staff's recommendation. Motion passed (4-0), by roll call vote. Director Laliotis was absent. 16. Consideration to Dispense with Competitive Bidding and Negotiate Directly with Suppliers for the FY23 Procurement of Pad Mount Switchgear, Current Limiting Fuses, and Trans- former Schedule B5 and B6 Units. a) Adopt Resolution 2022-23 dispensing with competitive bidding for the following FY23 electric material procurements: Pad Mount Switchgear, Current Limiting Fuses, and Transformer Schedule B5 and B6 units. b) Authorize the General Manager to negotiate directly with suppliers for the FY23 procurement of the following materials up to the listed annual amounts, subject to approval and authorization by the General Manager: Pad Mount Switchgear - $350,000; Current Limiting Fuses - $300,000; and Transformer Schedule B5 and B6 units - $50,000. President Finn called for public comment, seeing none. Vice President Bender moved, Director Aguera seconded to approve staff's recommendation as updated and presented at the Board meeting. Motion passed (4-0), by roll call vote. Direc- tor Laliotis was absent. 17. Consideration Completion of the Water SCADA Replacement Project. Completion of the Water SCADA Replacement Project. President Finn called for public comment, seeing none. Director Aguera moved, Director Harris seconded to approve staff's recommendation. Motion passed (4-0), by roll call vote. Director Laliotis was absent. ROUTINE BUSINESS 18.Approve the Treasurer's Report October 2022. a) Fund Balances for Month September 30, 2022; and b) Disbursements for the Month October 31, 2022 (Includes Government Code Sec- tion 53065.5 Items). President Finn called for public comment, seeing none. Director Aguera moved, Vice President Bender seconded to approve the Treasurer's Report. Motion passed (4-0), by roll call vote. Director Laliotis was absent. 19.Approval of the November 2, & 16, 2022 minutes. President Finn called for public comment, seeing none. Vice President Bender moved, and Director Harris seconded to approve the minutes. The motion passed (4-0), by roll call vote. Director Laliotis was absent. SPECIAL BUSINESS 20. Board Meeting Schedule 2023. Set the 2022 Board meeting schedule. President Finn called for public comment, seeing none. Director Harris moved, and Vice President Bender seconded to approve staff's recommenda- tion with removing January 4t"'s Board meeting and adding January 18t" Regular Board Meet- ing. The motion passed (4-0), by roll call vote. Director Laliotis was absent. 21. Election of Board Officers. The Board nominate and elect a President and Vice President for the next twelve months. President Finn called for public comment, seeing none. President Finn nominated Vice President Bender for 2023 president. Vice President Bender nominated Director Laliotis as Vice President Director Harris moved, and Presdient Finn seconded, to appoint Vice President Bender as President and Director Laliotis as Vice President. The motion passed (4-0), by roll call vote. Director Laliotis was absent. CLOSED SESSION — 7:43 p.m. 22. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiator(s); Brian C. Wright, General Manager; for the Un-Represented employees. No reportable action. 23. Closed Session Pursuant to Government Code Section 54957 Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No reportable action. ADJOURNMENT - 9:24 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on January 18, 2023 at 6:00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Christa Finn, President Respectfully Submitted, Sarah Kraker, Administrative Technician for Shanna D. Kuhlemier, CMC, District Clerk