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Home My WebLink About2014-06-05 Min - Board BOARD ACTION I MINUTE ORDERS : 6/4/2014 PUBLIC HEARING : ELECTRIC AND WATER STANDBY CHARGES The public hearing was opened at 6 ,., 03 PM . There were no public comments , or comments received by email or mail . The Public hearing was closed at 6 .* 04 . PM . CONSENT CALENDAR Director Hem 'ig moved , and Director Ellis seconded , that the Board approve the consent calendar. ROLL CALL : Director Bender, absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF RESOLUTIONS CONTINUING ELECTRIC AND WATER STANDBY CHARGES This item involves placing electric and water standby charges on Nevada and Placer County tax rolls . CONSIDERATION OF ANNUAL RESOLUTIONS FOR SPECIAL TAX : OLD GREENWOOD AND GRAY'S CROSSING COMMUNITIES FACILITIES DISTRICTS This item concerns requesting Nevada County to collect the special assessments for the Old Greenwood and Grays Crossing Community Facilities Districts on the Nevada County tax rolls . C ONS I DE RA T I O N OF ANNUAL RESOLUTIONS FOR THE DONNER LAKE ASSESSMENT DISTRICT T his item relates to the resolutions setting the assessment amount under the terms of the Donner Lake Assessment District Number 00m I and authorizing Nevada and Placer Counties to collect the assessments on the County tax rolls . CONSIDERATION OF AWARDING A CONTRACT FOR THE WATER EFFICIENT TOILET EXCHANGE PROGRAM This involves a contract for the Water Efficient Toilet Exchange Program . M02014m47 • Award a contract to Western Nevada Supply for the Water Efficient Toilet Exchange Program for $ 95 , 363 with a 10 % change order authorization for an amount not to exceed $ 1041900 CONSIDERATION OF STATE MANDATED RESOLUTIONS FOR THE GENERAL ELECTION ON NOVEMBER 4, 2014 This involves adoption of resolutions to request election services from Nevada and Placer Counties . CONSIDERATION OF THE PURCHASE OF AUTODESK CAD ENGINEERING SOFTWARE The item involves the purchase of CAD Software for Engineering and Mapping purposes . M02014w48 • Authorize a purchase contract with DLT Solutions , through Ideate Inc . for Autodesk CAD Software in the amount of $ 22 , 085 plus tax ACTION ITEMS CONSIDERATION OF THE AUDITED FINANCIAL REPORT FOR 2013 The Board will consider accepting the audited financial reports for 2013 . M02014m49 Director Ellis moved , and Director Hemig seconded , that the Board accept the Audited Financial Reports for 2013 .. ROLL CALL : Director Bender, absent ; all other Directors aye , by voice vote .. SO MOVED 1 CONSIDERATION OF A WAPA CVP BASE RESOURCE TERMINATION WITH NCPA AND RE -ASSIGNMENT TO PLUMAS SIERRA REG This item involves a Termination of CVP WAPA Base Resource with NCPA and re-assignment of WAPA Base Resource to Plumas Sierra REC . Director Hemig moved , and Director Ellis seconded , that the Board authorize the Board President to s i gn in a form acceptable to District counsel a) WAPA Termination Assignment to NCPA M02014m5O b) WAPA Assignment to Plumas Sierra M02014m5l c) UAMPS Pooling Appendix (authorize the Assistant General Manager, UAMPS Representative from Truckee Donner, to sign c) M020141MOO52 ROLL CALL : Director Bender, absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF AN ORDINANCE EXTENDING THE GENERAL MANAGER' S EMPLOYMENT AGREEMENT This item concerns an Ordinance extending the General Manager' s Employment Agreement. Director Hemig moved , and Director Aguera that the Board approve Ordinance 2014OW04 amending the General Manager' s Employment Agreement . ROLL CALL : Director Bender, absent; all other Directors aye , by voice vote . SO MOVED . ROUTINE BUSINESS Treasurer' s Report M02014w53 APPROVAL OF THE FUND BALANCES AS OF APRIL 30 , 2014 : Director Ellis moved , and Director Hemig seconded , that the Board approve the treasurer' s report for the month ended April 30 , 2014 . ROLL CALL :, Director Bender, absent ; All other Directors , aye . SO MOVED . APPROVAL OF DISBURSEMENTS FOR MAY 2014 Director Ellis moved , and Director Aguera seconded , that the Board approve the May 2014 disbursements report . ROLL CALL : Director Bender, absent ; All other Directors , ay e . SO MOVED . APPROVAL OF MINUTES FOR MAY 21 , 2014 M02014m54 Director Ellis moved , and Director Hemig seconded , that the Board approve the m inutes of May 21 , 2014 . ROLL CALL : Director Bender, absent ; All other Directors , aye . SO MOVED ,, CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 . 6 , CONFERENCE WITH LABOR NEGOTIATORS , DISTRICT DESIGNATED REPRESENTATIVES : JEFF BENDER AND RON HEMIG , UNREPRESENTED EMPLOYEE : GENERAL MANAGER CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956 . 9 ( D ) ( 1 ) CONFERENCE WITH LEGAL COUNSEL ON EXISTING LITIGATION : SIERRA PACIFIC POWER GO/DBA NV ENERGY TRANSMISSION RATE CASE , CASE NO . ' S ERml3m1605 CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 , PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GENERAL MANAGER' S PERFORMANCE PLAN REVIEW There was no reportable action . 2 E D NNER TRUCK.E . 0. P bi t- ic Utili D 'istric U Y ............ ....................... ......................... 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Order June 4 , 2014 MO 2014sw47 CONSENT CALENDAR Director Hemig moved , and Director Ellis seconded , that the Board approve the consent calendar . ROLL CALL : Director Bender , absent ; all other 'Directors aye , by voice vote ,, SO MOVED CONSIDERATION OF AWARDING A CONTRACT FOR THE WATER EFFICIENT TOILET EXCHANGE PROGRAM This involves a contract - for the Water Effi cient Toilet Exchange Program . • Award a contract to Western Nevada Supply for the Wafer Efficient Toilet Exchange Program for $ 95 , 363 with a 10 % change order authorization for an amount not to exceed $ 104 , 900 Fiscal Impact • Contract for the Toilet Exchange Program is for $ 95 , 363 with a 10 % change order authorization for an amount not to exceed $ 10 1900 • Sufficient funds exist within the FY14 & FY15 budgets for this program 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 5874189 E D NN R TRUCKE 0 P b I I' C Utill Dsist t ric 11570 Donner Pass Road Truckee , Ca . 96161 111ute Orde r J u ne 4 , 2014 MO 2014 =48 CONSENT CALENDAR Director Hemig moved , and Director Ellis secondde , that the Board approve the consent calendar . ROLL CALL : Director Bender , absent ; all other Directors aye , by voice vote :, SO MOVED CONSIDERATION OF THE PURCHASE OF AU OD SK CAD ENGINEERING 39 SOFTWARE The item involves the purchase of CAD Software for Engineering and Mapping purposes . • Authorize a purchase contract with DLT Solutions , through Ideate Inc . for Autodesk CAD Software in the amount of $ 22 , 085 plus tax Fiscal Impact • Sufficient funds exist within the approved Electric Capital Replacement Fund for this purchase 11570 Donner Pass Road — Truckee , CA 96 161 Phone 530 587-3896 — Fax 530 587- 1189 Quote : 4368810 • Reference : 1002072 �4 ----- Price C uotation Date : 05/2812014 Expires : 06/04/2014 To : Mr. Ian Fitzgerald From : Ryan Loveless Truckee Donner Public Utility DLT Solutions , LLC 11570 Donner Pass Road 13861 SunriseValley Drive Truckee , CA Suite 400 Herndon , VA 20171 Phone : (530 ) 582-3952 Fax: (530 ) 587- 1189 Phone : (703) 773-9263 Email : ianfitzgerald@tdpud . org Fax: (866 ) 708"*6705 Email ': ryan . loveless@dlt. com .............. ....... ............... # DLT Part No ., Contract Qty Unit Price Ext., Price 1 � 9701 -0128E1.J-3P1 , .. . . . .-. . . � Om _ _ 3 _ $21578* 361 $71735008... ...... 4 Autodesk AutoCAD 2015 Government Upgrade from Previous Releases 1 i 7+ back (incl LT) ELD PROMO (Legacy With Subscription) (Valid 5/7/14 7/25/14) �21-9701 '-0128XW1 � < x � _ _ � �M . � 46783 � 1 ,403 .49 Autotlesk AutoCAD 2015 Government Subscripfion - 1 Year ' .................... ..................................................... ...................................................................................... ...................... 3 9701 -2224 E LJ 3 P 1 � OM 2 f $3 ,224005 � f $6 ,448 * 10 lAutodesk AutoCAD Map 3D 2015 Government Upgrade from Previous Releases 7+ back (incl LT) ELD PROMO ( Legacy With Subscription ) Valid 5/7/14 7/25/14) ................... �4 �9701 -2224XW1 - � � � OM N . LL � u=� € 2 - $582 ' ' ' . 786556. utodesk_AutoCAD Ma �3D 2015 Government Su bscri tion - 1 Yea r � � 5 19701 -8803ELH-3PI : ? OM - 1 $41515 . 43 � f $41515443 � ' Autodesk Infrastructure Design Suite Premium 2015 Government f Upgrade from Previous Releases 7+ back (incl LT) ELD PROMO (Legacy . j ', With Subscription ) (Valid 5/7/14 -_ 7/25/14) � 6 f9701 -8803XW1 �-- -- � ( OM _ ( 1 � ' $816. 64 $816 . 64 odesk1hft" , �§tr,ucature Design Suite Premium 2015 Government � Subscription - 1 year � 7 sNOTE ._ snotes $0800 � $0400 ........................ .... ...................... P lease note electronic download* Quoted on behalf of Ideate Inc, ( OSDS Ref# 25398) , your local Authorized Autodesk Reseller, ........... ------------- Total : $ 221084030 ................. ........ Page 1 of 2 Quote ; 4368810 • Reference : 1002072 Price uotation Date ,,, 05/2812014 Expires : 06/04/2014 Contract Number: OPEN MARKET DUNS # : 78-646-8199 Federal ID # : 54- 1599882 CAGE Code : OS01-19 FOB : Destination Terms : Net 30 (On Approved Credit) DLT accepts VISA/MC/AMEX DLT's standard Terms & Conditions apply PLEASE REMIT ACH : DLT Solutions , LLC -OR - Mail : DLT Solutions , LLG PAYMENT TO : SunTrust Bank PO Box 102549 ABA # 061000104 Atlanta , GA 30368 Acct # 1000032705898 Customer orders subject to applicable sales tax in : CA, CO , CT, DC , FL , GA, HI , IL , IN , KS , KY, LA, MA , MD , MI , MO , MS , NC , NM , NJ , NV, NY, OH , OK, PA , RI , SC , TN , TX , VA, WA , WI The terms and conditions of the Manufacturer's standard commercial license and subscription agreement are made a part of this quotation and shall govern purchaser's use of any Manufacturer product. Contact the DLT Sales Rep if further information is required . Documentation to be submitted to validate Invoice for payment: a . Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names , days, and hours worked . b . Authorized reimbursable expenses shall be invoiced with a detailed expense report, documented by copies of supporting receipts. c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed , and where applicable the name of attendees . Page 2 of 2 TRUCKEE DO. NNER P bl pp U , - 1C t ! 1 ' . Di' strict 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Order June 4 , 2014 MO 2014o=49 CONSIDERATION OF THE AUDITED FINANCIAL REPORT FOR 2013 The Board will consider accepting the audited financ ial reports for 201 3A D irector Ellis moved , and Director Hem39 ig seconded , that the Board accept the Audited Financial Reports for 2013 * ROLL CALL : Director Bender , absent ; all other Directors aye , by voice vote . SO MOVED Fiscal Impact • There is no direct fiscal impact associated with this item 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 i TRUCKEE DONNER Public UtIlIt" Y District i 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Orde r June 4 , 2014 MO 2014m5O 201 m5ly 5014w52 CONSIDERATION OF A WAPA CVP BASE RESOURCE TERMINATION WITH NICPA AND RE -ASSIGNMENT TO PLUMAS SIERRA REC This i tem i nvolves a Termi na ti on of C VP WAPA Base Resource with NC A or and re -assignment of WAPA Base Resource to Pluma.Q Sierra REC . Director Hemig moved , and Director Ellis seconded , that the Board Ic authorize the Board President to sign in a form acceptable to District counsel a ) WAPA Termination Assignment to NCPA M02014W50 b ) WAPA Assignment to Plumas Sierra M0201 vw5l c ) UAMPS Pooling Appendix ( authorize the Assistant General Manager , UAMPS Representative from Truckee Donner , to sign c ) Mr) 91 1 mo52 ROLL CALL : Director Bender , absent ; all other Directors aye , by voice vote . SO MOVED Fiscal Impact • Truckee Donner and Fallon BR varies in value annuallIc • Scheduling change from C o UAMPS wisave Truckee Donner approximately 65 , 000 annually • Cost o Truckee Donner is approximate ly $ 25 , 000 annual ly 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 18w9f