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Home My WebLink About2014-07-16 Min - Board BOARD ACTION I MINUT ORDERS : 7/ 16/2014 CONSENT CALENDAR CONSIDERATION OF THE AWARD A BID FOR EMERGENCY GENERATOR SETS This Iff item is involves a bid award for Emergency Generator Sets . M02014=56 • Award the purchase of two emergency generator sets to Cummins Rocky Mountain of Sparks , Nevada in an amount of $44 737 with a 5 % change order authorization for an amount not to exceed $46 , 974 plus applicable tax CONSIDERATION OF THE REPLACEMENT PURCHASE OF A METER TEST BENCH This item involves the replacement purchase of equipment and software for electric meter setup and testing . M02014"57 • Approve the purchase of a replacement meter test bench from WECO for the amount of $41 688 , plus a 10 % change order contingency , for an amount not to exceed $451857 CONSIDERATION OF THE PURCHASE OF SERVER STORAGE HARDWARE This item involves the increase of server data storage capacity for the District infrastructure . M02014=58 • Approve the purchase of server storage hardware from SHI for the amount of $ 33 , 733 , plus a 10 % change order contingency , for an amount not to exceed $ 37 106 CONSIDERATION OF A CONTRACT EXTENSION FOR THE COMMERCIAL REFRIGERATION RETROFIT PROGRAM ThisItem involves a contract extension to Castrovilla , Inc . for te Commercial Refrigerati hon Retrofit Program . M02 (114=59 • EXtend the current contract with Castrovilla , Inc . for a period o one year for an additional amount of $ 60 000 with a 100o change order authorization for an amount not to exceed 66 , 000 in FY14 CONSIDERATION OF A CONTRACT FOR EM V ( EVALUATION , MEASUREMENT , & VERIFICATION ) FOR THE 20 '14 CONSERVATI ON PROGRAM S Thi s i tem involves a -W It contract for Evaluation , Measurement, eri ica ion ( EM &V) services .19 M020 '14 -60 • Award a contract for EM &V to ADM Associates , Inc . for an amount not to exceed 30000 Director Hemi moved , and Director Ellis seconded , that the Board approve the consent calendar. ROLL CALL : all Directors aye , by voice vote . SO MOVED ACTION ITEMS CONSIDERATION OF A REIMBURSEMENT AGREEMENT WITH THE TOWN OF TRUCKEE ASSOCIATED WITH THE TROUT CREEK RELOCATION PRO JECT This item involves the installation o conduits for underground substation circuits associated with the Trout Creek Relocation Project, M02014ma6l Director Ellis moved , and Director Bender seconded , that the Board authorize an agreement with the Town of Truckee to invoice TDPUD for the installation of electric materials for the Trout Creek Restoration Project , in a base amount of $ 267 , 105 , plus a 10 % change order contingency , for an amount not to exceed 293 ) 8 6 . ROLL CALL : all Directors aye , by voice vote . SO MOVED 1 CONSIDERATION OF THE AWARD OF A CONTRACT FOR DONNER LAKE SUBSTATION ENGINEERING SERVICES This item involves the award of a contract for Donner Lake Substation Engineering Services M02014W62 D irector Bender moved , and Director Aguera seconded , that the Board award the contract for Donner Lake Substation Engineering Services to Tr' Sage Consulting in an amount of $ 130 % 880 , plus a 10 % change order contingency , for an amount not to exceed $ 143 , 968 :. ROLL CALL : all Directors aye , by voice vote . SO MOVED CONSIDERATION OF THE AWARD OF THE DONNER LAKE SUBSTATION CIVIL IMPROVEMENTS CONSTRUCTION ��jONTRACT Th i s item in volve s the award of a contract for the Donner Lake Substation Civil Improvement Project. M02014=63 Director Bender moved , and Director Ellis seconded , that the Board award the Donner Lake Substation Civil Imp rovements contract to Longo Incorporated in the amount of $226 986 plus a 10 percent change order allowance for a total amount not to exceed $ 250 000 . ROLL CALL : all Directors aye , by voice vote . SO MOVED POSSIBLE BOARD ACTION IN RESPONSE TO PROPOSED STATE WATER RESOURCES CONTROL BOARD EMERGENCY DROUGHT REGULATIONS This Item Concerns SWRCB Proposed Emergency Regulations Pertain ing to the Prohibit ion of Acti vz E es and Manda tory A cti ons D uri ng the D rought Emergency . M02014 64 Director Ellis moved , and Director Bender seconded , that the Board set a Public Hearing for September 10 , 2014 to consider changes to the Districts Urban Water Management Plan and 4k associated ordinance . ROLL CALL : all Directors aye , by voice vote . SO MOVED ROUTINE BUSINESS DUNE 30 ) 2014 , TREASURER' S REPORT M020141W65 APPROVAL OF THE FUND BALANCES AS OF MAY 31 , 2014 Director Bender moved , and Director Hemig seconded , that the Board approve the treasurer' s report for the month ended May 31 , 2014 . ROLL CALL : All Directors , aye . SO MOVED . APPROVAL OF DISBURSEMENTS FOR JUNE 2014 Director Hemig moved , and Director Aguera seconded , that the Board approve the June 2014 disbursements report . ROLL CALL : All Directors , aye . SO MOVED . APPROVAL OF MINUTES FOR APPROVAL OF MINUTES FOR JUNE 4 AND 165 2014 M02014=66 n irector Ellis moved , and Director Hemig seconded , that the Board approve the minutes of June 4 with amendments and June 16 , 2014 . ROLL CALL : All Directors , aye . SO MOVED . CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956 . 9 , ( D ) ( 1 ) , CONFERENCE WITH LEGAL COUNSEL , EXISTING LITIGATION : ONE CASE ccRARY V TDPUD M02014-67 A settlement agreement was reached with the parties agreeing to a lot line adjustment between the two parcels . The c rary s-. are to are the expense and conduct the work to underground the conduit between the substation to Ski Slope Wa y ; and the TPDUD will provide the vault and conduit materials . CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956 . 9 D 2 ) , CIPATED LITIGATION , THREE POTENTI AL CASES . No reportable action . 2 T KEE DONNER RUC . .. 4 blic PU 5 .. Ut D ' st 11570 Donner Pass Road Truckee , Ca . 96161 Minute Orde r July 16 , 2014 MO 2014m456 CONSENT CALENDAR Director Hemig moved , and Director Ellis seconded , that the Board approve the consent calendar . ROLL CALL : all Directors aye , by voice vote . SO MOVED CONSIDERATION OF THE AWARD A ID FOR EMERGENCY GENERATOR SETS This item is involves a bid award for Emergency Generator Sets . • Award the purchase of two emergency generator sets to Cummins Rocky Mountain of Sparks , Nevada in an amount of $44 , 737 with a 5 0Yo change order authorization for an amount not to exceed $46 , 974 plus applicable tax Fiscal Impact .9 .5• Sufficient funds exist in the FY14 Budget for the purchase of two emergency generator sets 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 Fax 530 587- 1189 TRUCK- E E DON N E R " I % D ai st r i c "t Public Utl it" ............ 11570 Donner Pass Road Truckee , Ca . 96161 Minute Order July 16 , 2014 MO 2014w57 CONSENT CALENDAR D lr irector Hemig moved , and 'Director Ellis seconded , that the Board approve the consent calendar . ROLL CALL : all Directors aye , by voice vote ., SO MOVED CONSIDERATION OF THE REPLACEMENT PURCHASE OF A METER TEST B ENCH This item involves the replacement purchase of equipment and software for electric meter setup and testing . Approve the purchase of a replacement meter test bench from W CO for the amount of $ 41 688 , plus a 10 % change order contingency , for an amount not to exceed $ 45 857 Fiscal Impact OL Sufficient funds exist in FY14 Capital Budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587*4 189 ywo-we Attachment 1 ' F L y 333 Crosspark brine MEMO avow* _ — O �-- Pearl, MS 39208 WATTHOUR ENGiNRE RiNG CO. INC, phone: (601) 933wID900 Fix: (601) 933mg0901 + Wehsl fe; www.watthour.co m Ent ai l; seles(o�watEhour. com ROPOSAL FOR TRUE THRE PHASE ELECTRIC METER TEST SYSTEM MODEL 2350 TO TRUCKE awDONNER PUBLIC U LITY DISTRICT TRUCKED , CA Contact ; Shane Christian Phone : (530) 448MG457 Fax : Email : shanechris�ianCc�td p u d , orq QUOTATION DATE: May 207 2014 QUOTATION NO. : M& M140620w001 QUOTE PREPARED BY: Andrea Regan VP-GENERAL MANAGER : Joe Thomas ENTAIL: safes@watthouncom RL�YISED y20J4 Copydght 2014 WaRhour 5nulneeong Co„ Ina All Rfghts Reserved ` Attach ment 1 WATrHOUR ENGINEERING CO., INC. FEATURE-S Test Voltage 60 - 600V* Independently Programmable , Per Phase in 0;, 01 ."Volt Steps. True Three Phase or Single Phase Test Current OkOO1 — 50 Arne Independently Programmable Per Phase In 0, 001A Steps Power factor Test Angle 0 to 359. 9 Degrees Selectable in 0. 1 Degree Increments Per Phase Test Revc)luttons Series �u11 Load Selectable 1 -6�, 534 * Elements Full Load 1qW65# 534 Series Light Load Selectable 1 -651534 � Elements Ll"ght Load 1 -651634 Series Power Factor Selectable 1 -65, 534 * Elements Power Factor 11w85, 534 * Selectable Per Element Te s t Time Selectable From lAm9999 Seconds (Minimum of At Least One Energy Pulse) Demand (KW) i"esting Skandard Rev�futions { 1 to 99999 Revolutions) Time Run ( Up to 99 Hrs 59 Mwi'n, 59 Sec) Contact Device Testing Farm "A" Or "G" Capability Hyper S eq uence"' Four quadrant Automated Meter Testing File Graph Testing Low Current Starting Watts) TestBeginsAt 0 . 001 Amps Solid S te Voltage And Current Lading Voltage And Current Electron "cally Ramped between Tests Automatic Stew Between Tests T 0 Mini mize Test Time Potient'I'al Clips Closed F ar ?'esting Smart Socket` Witth Minimal Insertion Farce Front Panel Controls Allow fast, easy Test Selection Automat*lc Crossed Stator Wiring Check During Three Phase Testing Modulated LABOR optics For Through Hale And Reflect DIsk Sensing Three Optical Pickups; Top , Bottom , and Mi"ddle/Center Visual And Audible (Volume Controlled) Pulse Indication For Aid In Aligning Optical Sensor LED Bar Graph For signal Strength � No Sensitivity Adjustment Necessary for Optics { Easily Rem ovable Reference Standards For Recert'I'fication PC Minimum Sys em : DejlTm standard business class Mini Tower computer or eq ul"valent with a j 19" flat screen monitor. nc u es the Microsoft Windows 8 Professional ope ting system. (WindowsO XP Pro Is no longer available. ) Windows Compatible Vin oa Eware WATT- Net"' Data Acquisition System i i pyrilght 2014 Wafthour Enginceang All Flights Reservcd 2 e ` Attach ment 1 WATTfiOUR ENGINEERING CO., INC. OPTIONS Avia'llable options for the Model 2350-: • Addi*ti"anal Meter Test Stations; Three (3) Stations Max., By One Computer, Per CabiCabinet; Sox (6) Stations Max. Operated • OPTOCOAW-5 Optics Coupler allows pulse testing and meter programming through the optical part of many solid 5tate meters w'lthout chang *ing optics coupler. � Turbo Test Accelerated testing for some solid state meters. Requires QPTOCOM�' �pdon) • f3ar Code Printer with Software • Bar Cody Reader with Software • MU1t*i1=FUnct('on Testing Capability nigher Accuracy Reference Standard • Computer Memory and Storage Upgrades + Bottom Connected Single stator Adapter Bottom Connected Multi Stator Adapter Custom Adapter Design Available for IEC, NEC, etc,, Automated Standards Compere Adapter for RM or RD Standards Copyright2D14 Watthour -Engittcering MI Rights Reserved 3 Attachment 1 WA*rrJi0UR ENGINEERING CO ., INC SPECIFICATIONS INPUT VOLTAGE 120 or 240 VAC (3 Wire), 50 or Sa Hz Single Phase INPUT FEWER 650 VA Maximum SYSTEM ACCURACY KWH at 1 ,. 0 P. F. (+/-0,601 % (For Current Ranges 0,.2A -- 50., 0 A) M'fH +/,-vO-oO4% at 0,F5 P. F. (+IA&O. 01 % Typicaly KW +/-fl. 075%System accuracy is based upon the accuracy Of the reference standard, VOLTAGE and CURRENT ACCURACY 0.50% True RMS CHASE ANGLE ACCURACY +/wO. 5 Degrees TEST FREQUENCY 45 � 65 Hz in 0. 001 Nz Steps VOL7AGE HARMONIC DISTORTION Less than 1 ,0% THD ( Less than 0 .. 5 °!o Typiaa!) CURRENT HARMONIC DISTORTION Less than I -i.0% TH D (Less than 0. ,0301/fia Ty pical) METER TEST CORMS IS — 17S, 1 9S, 21 5, 24S 25S 26S1 29SJ 35S, 36S * 45S, 46SI 56S, 66S New meter forms can be added using the test board utility in the package. DIMENSIONS Approx'I'mately 21 "W X 20" H X 21 "D WEIGHT Approximately 150 pounds WARRANTY Two (2) Year limited Warranty (All Parts and Labor) Manufacturer Warranty on Computer 90 pays an Optional Bar Code Reader Copyright2014 WatthourEngincertng All Rights Reservcd 4 Attachment 1 9 WATTHOUR ENGINEEIZxNG CO., ANC. IP WARRANTY STATEMENT Watthour Eilginearing Co, , inc warrantsl'ts products herein specified for a period of two (2) years from the delivery for replacement of any part that fails during normal operation. Defective parts should be returned to Watthour Engineedng Co. , Inc. This warranty covers defects in material and workmanship. The computer parries a manufacturer's warranty, The bar code reader carries a ninety (90) day warranty. TRAINING A one ( 1 ) day training session i s available for an additional charge usually scheduled at the time of Installation .. Training at our facility is available at no charge if the customers provide their own transportation and expenses, etc.. SERV. I.CING All required service on the Made[ 2350 or networking equipment will he handled from the Watthour Engineering Company office located in Pear(, Mi ssissippi. The equipment specified is of modular construction and lends 1*tself to ease of servicing and repair. Should a problem arise, if cart be handled In :9 most cases over the telephone without necessitating a service call., VVatthour Engineering Go., Inc. maintains a stock of all components and should a part fail, would j"n most cases be able to provide a replacement part within 48 hours, Copyright 2014 Watthour Engineering All Rights Reserved � Attachment 1 WATrHOUR ENGINEERING COor INC. .......... COST Pricing for the Model 2350 Single Posiffon Electric Meter Test System with RD-m20- 112 WafthrVARhr, Volt, Amp standards with builtmin comparator is L3-7 1884toovMI Delivery may be expected 6 to 8 weeks after re ceipt of an order, SUbjecE to arrival of purchase o rdera Accor d ing tb current delivery schedule at the time of order, delivery date may be subject to change. Our terms are net 30 days. 5h�pping charges wiN be prepaid and added to the Invoice — Q.O.B. Origin. Wafthour Engineering Co. , Inc. does not collect sales tax and excise tax from the customer. The customer will be responsible for paying all applicable faxes, tariffs, duties, and insurance. All prices are stated in U.S. Dollars. THE COST FOR THE OPTIONS ARC jl�5 FOLLOWSO OPTION 9 CS020232 RD-2O-232 Wafthr, VARhr, Qhr, VAhr, Volt, Amp, Phase, Comparator, H armonics Standard Upgrade. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3 , 900. Og OPTION 2 CS020332 RD**20mw332 Wafthr, VARhr, Qhr, VAhr, Volt, Amp, Phase, Comparator, Harmon '['Cs Standard Upgrade . . . . . . . .. . . . . . . . .. . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 6 r450. 00 OPTION 3 CS020433 RDv,20 33 Watthr, VARhr, Qhr, VAhr,, Vhr, Air, V2hr, A2hr,, Volt, Amp, P ha se, AVG, 225A Standa rd Upgrade . . . . . . . . . . . . . . . . . . . . . * NO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 19 ,700. 00 OPTION 4 C111S021112 F��ID-21 -112 High Accuracy WafthrVARhr, Volt Amp with Bualta*in Comparator Standard Upgraae , . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . $ 121600.600 '0 * OPTION 5 CS021232 RDw21 *-t232 High Accuracy Watthr, VARhr, Qhr, VAhr, Volt, Amp, Phase, Comparator, H armonics Standard Upgrade 661 46A4 onto 4 0 A &vmq a@ 0 *4 & q 0 * 4 * 10 * 01040 $ 16, 500*00 OPTION 6 CS021332 RD&w21 -m332 High Accuracy Watthr, VARhr, Qhr, VAhr, Volt, AmPPhase, Co parat r, Harmonics Standard Upgrade . . . . . . . . .._ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . $ 2 1 , 15 0. 0 0 • * OPTION 7 CS021433 RD21 33 H4gh Accuracy RDw2l 33 Ha 0n 'm+CamParator, Watthr. VARh7, Qhr, VAhr, Vhr, Ahr, \/2hr, A2hr, Volt, Amp, Phase, AV G, 225 Standard Upgrade ... .. . .. 24, 300, Op OPTION 8 CS023112 RQ-28-112 Watthr, VARhr, Volt, Amp with Bui "in Co a tor Standard Upgrade . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .�' . . , . . . . . . . .' . . . . . . . , . . . . . . . . , $ 21 , 975., 00 '* * OPTION 9 C8023232 RD-m23w232 Watthr, VARhr, Qhr, VA 1r, Volt, Am Phase Comparator, Harmonics Standard Upgrade, V4 & N W f 0- 00 0 64 * DO 0 b S 4 44 9 0 0 + V IpT -to 9 9 1 $ 251650r00 ' OPTION 90 CS023332 RDqw23-w332 Watthr, VARhr, Qhr, VAhr, Vo Amp, phase, Go r r, Harmonics Standard Upgrader -, .0 4 X &.0 V. V IF 4 a 1 -0 W M or Ir I iff 1k.0 V q .0 6 0 1 0 0 4 q It A-4 It V 0 * X 0 0 6 V V $ 28,575,400 • C)PTION 11 GS023433 RD-ww23433 Watthr, VARhr, Qhr, VAhr, Vhr, Air, V2hr, A2hr, Voit, Amp, Phase, A- 1Vi31 225A Standard upgrade . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . .. . .. . . . . . . . . . . . . . . . . $ 34, 50000 • " OPTION 12 BKO07509 OPTOCOMT Optical Port Data Head w1hWEC0 I & ) I* k :1 4 -1 $ 500000 • OPTION 13 SWI00300 Turbo Test'" Option (Requires OPTOCOM'2 Optics) , . * PVqq4A & & A a moot 0 9S * V31 $ 11600, 00 OPTION 14 AK0001XX Single Phase As-13ase Adapter . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . � &Op. 00 OPTION 15 AK0003XX Poly Phase AwBase Adapter. . . . . . . . . . . . . . . , . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . $ 1 ,200. OQ OPTION 16 AX0023XX Bar Cods Reader Wl"th Software . . . . . . . . .. tog * 6 $ 6 q W0440as 1399fisoo Subsequent Purchases of Bar Code Rea r S ejewwo 10to 44 * 69610 # g * & 4jr % j4 4aAW1 Isat * -Ph- 14VVT * 42 � ,200. 00 ea . OPTION 17 AX0027XX Zebra ZM400 far Code Printer . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .$ 3,225 . 00 OPTION 18 SW1 01009 zebra Bar Code Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . $ 1 ,U00. 00 OPTION 19 AA002900 Advanced I/O KYZ Breakout Cable, 18 . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 94. 00 OPTION 20 AL0012XX RM-wSCAA-%1 **Kit 50 Amp S Compare Adapter KI"t for RM Stds . . . . . . . . . 375. U0 OPTION 21 AL0022XX SO Amp Standards Compare Adanter, External RD-3x/2x, K it. . . . . . . . . . $ 72�. a0 OPTION 22 AL0005XX SCA Socket to Panel Meter Adapter. . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 225. 00 ' Would be necessary for each test bay should multiple test stations be orrJerad. � Upgrades Base RDw20412 Standard COMPUTER The Model 2350 Test Board Includes a Deli"" standard business class Mini Tower computer crequive en a 19" ffat screen j mon and the Micros oft Windows 8 Professional operating system. The com puter carries the man rei S warranEy. If i the customeri's to supply the PC, please subtract $750-D] from the cost of the test bmrd., It is re t-:rred but not required that ire customer send Ede PG, keyboard, mouse and setup disk to our faality so that i N�C� can insfall the Ultinboard software tD ' potentially avert any in 11affon issues. If the PC is not sent to our facility pnor to dellveiy of the order, there will be a $300000 handling change plus any additional expenses b coned problems encountered during the installation of the test bmrd,, PRICING IS VALID FOR go DAYS FROM THE DATE OF THIS QUOTATION., A L PRIC111001, ARE STATED !N U,S. RSt Copyright 2014 WatthourEngmeering All Rights Reserved 6 , Attachment 1 WArrHOUR ENGINEERING CO., INC, SPECIFIC COSTS Model 2350 Miter Test Board with RD 20 112 a ... thr ARhr, b1t Amp Standards with 13uioltmi'n Comparrator . . . . . , . . . . . . . . . 40 R IVA 41 hI .0 10 f 4046 .40 9 1 $ # @ 0 - W W Cog a a X & I II # 6 S & j & & 111; 6 C S # g & & Alp 0 $ 37, 188soOO OPTOCOMN Optqiocsaqvv? dL .44 * vqorv & * * § , . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .._. . . . . . ._ . $ 500too 4' SWI00300 Turbo Test"` Option {Requires OPTOCOMrm Optics) * & AMP 041 % * * & meet * 44 bAb *vot fA * 0 Avqqvg * & 4 * 91681 1 , 540. 00 TOTAL , , ,, , v 3 .0 * *-go * 10 6 *44 -9 WWO Off 1&-& ffi6Wt1 * 2 A d4 & " V * 11V1 * A4j # * 4 vd * 0 & 44 61 4 OW & A62 DO &A 0 # Ih & AA & xW5 no 649 $ 39t 188-goo TOTAL PRICE FOR 7 MODEL 2360 TEST BOARD 39,r188a00 The system includes a De11114 standard business Class Mini Tower computer or equ'tova lent a IV' flat screen monitor, and the Mfcmsoft VWindows 8 Pml!;=1110on�i operat ing system only (32 Bft 2 GE3 RAM). Note: Includes WECO "Blue Care Plan "', Please reference Page 8 for addItional details about other service carp plans. OPTIONAL TRAININGS up III One Day OnwS'te Training {Per Site) .. . . . . .... .. ... . . . . .. . .. . . . . ... . . .. . . . ... ... . . . . . . .. . . . .. . . ..... . . . . .. . . ... . . . . ... .. ... . . . . . .. . . . . $ 21500-oOO Each Additional Day of Training { Per . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . :: . . . . . . . . .. . . . . . . . . . . � 1 , 000. 00 Training at WECO Facility in Pearl , MS an Customer's III 4Pv ,_.047# * 4h4 F 41. $ 0.000 PRICIA1 IS VALM FORRVAYS FROM LHL= DATj5 OF THIS QUOrATIONw ALL PRICES ARE STATED IN U. S. DOLLARSA ALL ORDERS ARC SUBJECT TO A-1-5--- oln CANCE_ _L1A ]70N CHARGE IF CANCELED AFTER FIVE ($) BUSINESS DAYS FROM TNT ORDER AcKmowLEDGEmENri7AT,E PURCHA SE ORDERS SHO ULD REFW?EAfCL= Q U O TA VON NUMBER IN A DDI TION TO DESCRIP 77ON OF PROD UC T ORDERED, Copyright 20 14 WatthourEngincering All Rights -Reserved 7 Attachment 1 WATTHOUR I!NG114EERING GO., INC. WECO SERVICE CAME PLANS Whether you are an existing customer or receiving a new WECO Pjoduct, yDucaribenefilt ,, , oniacae fri plan, WECO Care Plans provide the ultimate in service;, With.. the.-Ourchase of anv WECO product you automatically-become a member in our Blue . Care Plan.. The plan covers the new WECO product under a limited two year warranty and provides access to on-site training. You may upgrade your membership to our Silver, Gold , or Platinum Flans at the time of purchase or at any time during the warranty period . B lue Care Plan * Silver Gore Plan * Gold Care Elan * Platinum care Plan Included with the 15 % of purchase price 30% of purchase price 45% of purchase price purchase of a unit o f unit of unit of unit'P Standard two year extends warranty extends warranty Extends warranty warranty coverage coverage to three years coverage to four years coverage to five years from the date of unit from the date of unit from the date of unit Puh Calibration kit available T yearly calibrations Three yearly calibrations dour yearly an-site at full price using the calibra tion kit using the calibration kit C alibra#ions and cleanings One day on"site product One day on-site product One day on-site product One day on-site product trajoning for $2, 500. 00 trafifng fnr $ � , 5DU, 00 training for $ �1 , 2a0 , Q0 training at no charge One WE-Meet fee One, WE-Meet fee waived during service waived during service _ contract contract Voltage and current Voltage and current leads repaired or leads repaired or replaced as needed for replaced as needed for field equipment ** field equipment ** " All Cate Plans are available in the continental United States only: j '• One repair per year per unit. i COPYTight 2014 Watthour Englnconng All Rltghts Reserved g R T KEE D NNER UC 0 Publ 'i' c UtIlit, Di' strict 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Orde r July 16 , 2014 MO. 2014m58 CONSENT CALENDAR D :9 irector Hemig moved , and Director Ellis seconded , that the Board approve the consent calendar . ROLL CALL : all Directors aye , by voice vote . SO MOVED CONSIDERATION OF THE PURCHASE OF SERVER STORAGE HARDWARE This item involves the increase of server data storage cap acity for the District i nf rastructu re . Approve the purchase of server storage hardware from SHI for the amount of $ 33 , 733 , pl us a 10 % change order contingency , for an amount not to exceed $ 37 , 106 Fiscal Impact Sufficient funds exist in FY14 Capital Budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 Attachment 1 Pricing Proposal Quotation #',r 8253012 Created On : 7/8/2014 Valid Until *. 7/30/2014 Truckee Donner Public Utility District Ian Fitzgerald Taylor Freeman 11570 DONNER PASS RD Phone: TRUCKEE, CA 96160 Fax: United States Email: Taylor--,Freeman@shi. com Phone: (530) 582P-3952 Fax: Email., janfitzgerald@tdpud . org All Prices are in US Dollar (USD) Product Qty Your Price Total 1 VNXE3300 3U DAE; 15X3.5 INCH DRIVE SLOTS 2 $ 1161 Ot 5 9 $31221 r 18 EMC - Part#: V31 -DAE-N-1 5E 2 60OGB 15K SAS DRIVE UPGRADE 29 $964:871 $273976.59 EMC - Part#: V3-"VS15-60OUE 3 2C13 PVVRCORDSW/NEMA5-15 PLUG 125VIOA 2 $0000 $0,' 00 EM C - Pa V1 3-PWR-1 2 Shipping $0400 "Tax $21534* 82 Total $33 , 732.59 *Tax is estimated . Invoice will include the full and final tax due. The Products offered under this proposal are subject to the SHI Return Policy posted at www. shi. comIretumoolicy, unless there is an existing agreement between SHI and the Customer. DONNER TRUCKEE D 'istric Public Utilit t 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute OIrder July 16 , 2014 MO 201 lw59 CONSENT CALENDAR Director Hemig moved , and Director Ellis seconded , that the Board approve the consent calendar . ROLL CALL .. all Directors aye , by voice vote . SO MOVED CONSIDERATION OF A CONTRACT EXT ENSION FOR THE COMMERCIAL REFRIGERATION RETROFIT PROGRAM This item involves a contract extension to Castrovilla , Inc . for the Commercial Refrigeration Retrofit Pro g ram . • Extend the current contract with Castrov '0111a , Inc . for a period of one year for an additional amount of $ 60 , 000 with a 10Y(O change order authorization for an amount not to exceed $ 66 , 000 in FY14 Fiscal Impact • Contract, extension for the 2014 Commercial Refrigeration Retrofit Program is for $ 60 , 000 with a 10 % change order authorization for an amount not to exceed $ 66 , 000 in FY14 -- Sufficient funds exist within the FY14 Conservation Department 11 budget for this program 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 41 TRUCKEE DONNER Public Utilit istrict ............ .................. . ............... 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Ord er July 16 , 2014 MO 201 = 60 CONSENT CALENDAR Director Hemig moved , and Director Ellis seconded , that the Board approve the consent calendar . ROLL CALL .. all Directors aye , by voice vote .. SO MOVED CONSIDERATION OF A CONTRACT FOR EM &V ( EVALUATION , MEASUREMENT, & VERIFICATION ) FOR THE 2014 CONSERVATION PROGRAMS This item involves a contract for Evaluation , Measurement , & Verification M V ) services . • Award a contract for EM &V to ADM Associates , Inc . for an amount not to exceed $ 30 , 000 Fiscal Impact It • Contract is for an amount not to exceed $ 30 , 000 — Option to extend for one -year based on mutual agreement — Sufficient funds exist within the FY14 & FY15 budgets IP 1570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 TRUCKEE DONNER It PU i' c Uti i - D 'i st r i cot A., 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Ord er July 16 , 2014 MO 2014mo6l CONSIDERATION OF A REIMBURSEMENT AGREEMENT WITH THE TOWN OF TRUCKEE ASSOCIATED WITH THE TROUT CREEK RELOCATION PROJECT ThisItem involves the installation of conduits for underground substation circuits associated with the Trout Creek Relocation Project. Di re cto r Ellis moved , and Director Bender seconded , that the Board authorize an agreement with the Town of Truckee to invoice TDPUD for the installation of electric materials for the Trout Creek Restoration Project , in a base amount of $ 267 , 105 , plus a 10 % change order contingency , for an amount not to exceed $ 293 , 816 ,, ROLL CALL : all Directors aye , by voice vote . SO MOVED Fiscal Impact • Sufficient funds exist in the FY14 Capital Budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 5874189 Agenda Item # 12 ACTION ToIff : Board of Directors From : Sanna Schlosser Date : July 16 , 2014 Subject : Consideration of a Reimbursement Agreement with th e Town of Truckee Associated with the Trout Creek Relocation Project 4 1 . WHY THIS MATTER IS BEFORE THE BOARD Board approval is requied for expenditures in excess of $ 15 , 000 .. 2 . HISTORY This summer, the Town of Truckee will relocate the section of Trout Creek adjacent to the Truckee Substation getaways . As part of this proj ect , the District will install two vaults , one underground transformer, one electrical riser, and associated conduits ,, Completing this work will provide infrastructure to underground the initial segments of three substation getaway circuits . The Town included line items in their bid schedule to cover the cost of the proposed electrical work and a share of the project management costs ,, The Town will invoice the District for the completed work based on the bid schedule prices listed below . 3 . NEW INFORMATION The Town of Truckee opened bids on June 27 , and awarded the project on July 8 , 2014 . The bid schedule and extended prices for the apparent low bidder are as follows , based on amounts ne ot'lated in the reimbursement a reement : Bid Item Qty Unit Amt Unit Price Extended Price Mobilization 1 LS 16% $ 63 , 000 $ 10/ 300 * 50 Temp Erosion Control 1 LS 16% $ 521000 $ 8.1502e00 Pulverize/ Re-compact paving 6573 SF 70% $ 3 $ 13, 803 * 30 3 " Asphalt paving 317 TON 70% $ 150 $ 33, 285400 6 " Aggregate Base 280 TON 70% $ is $ 2, 940. 00 Traffic Control 1---------- LS 100% $ 20, 000 1 $ 20,1000-500 Remove Poles/Guys 4 EA 100% $ 100 $ 400 ,, 00 Transformer pad 1 EA . 100% $ 2J? 500 $ 21500 -v00 Bollards 5 EA 100% - $ 1, 100 $ 515OOffOO 6 " Riser 1 E A 100% $ 1,1400 $ 11400 ;POO Tre n ch 1045 FT 100% $ 77 $ 80,1465 -d00 Vault 2 EA 100% $ 25, 000 $ 50, 000 . 00 ement Repair 2442 SF 100% $ 8 $ 19, 536 . 00 TD612 Service Modification . 3 EA 100% $ 11300 $ 3,; 900v00 B1730 Pull Box 12 EA 100% $ 1500 $ 3 ,rOOG, 00 S u btota l : $ 255j531m80 Non - Bid Items Materials Testing/Inspection 1 LS 16% $ 70, 783 $ 11, 573902 Tota l : $ 2677104a82 K . E D NNER TRUCKE 0 Public Utilit D "istrict 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Ord e r July 16 , 2014 MO 2014 =62 CONSIDERATION OF THE AWARD OF A CONTRACT FOR DONNER LAKE SUBSTATION ENGINEERING SERVICES This item involves the or award of a contract for Donner Lake Substation Engineering Services Director Bender moved , and Director Aguera seconded , that the Board award the contract for Donner Lake Substation Engineeri ng Services to TriSage Consulting in an amount of $ 130 880 , plus a 10Y ch ange order contingency , for an amount not to exceed $ 143 , 968 . ROLL CALL : all Directors aye , by voice vote :. SO MOVED Fiscal Impact • Sufficient funds exist in FYI 4 Capital Budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 58 7-389 6 — Fax 530 58 7- 1989 R UCK E DONNER ..... ...... Publ 'i' c Utilit Di' st r i cft 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Orde r July 16 , 2014 MO 2014m63 CONSIDERATION OF THE AWARD OF THE DONN R LAKE SUBSTATION CIVIL IMPROVEMENTS CONSTRUCTION CONTRACT Th is item involves the award of a contract for the Donner Lake Substation Civil Improvement Project. kK Director Bender moved , and Director Ellis seconded , that the Board award at the Donner Lake Substation Civil Improvements contract to Longo Incorporated in the amount of $ 226 , 986 plus a 10 percent change order allowance for a total amount not to exceed $ 250 , 000 . ROLL CALL : all Directors aye , by voice vote . SO MOVED Fiscal Impact • Bid price from Longo Incorporated is $226 , 986 • Funding source is the FY 201 Capital Budget • A 10 percent change order allowance is recommended -P 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 DONNER TRUCK.EE bi .... ... PU ic ti ay D "istrict I; r ............ ........... 11570 Donner Pass Road Truckee , Ca . 96161 In ute Order July 16 , 2014 MO 2014 =64 POSSIBLE BOARD ACTION IN RESPONSE TO PROPOSED STATE WATER RESOURCES CONTROL BOARD EMERGENCY DROUGHT REGULATIONS This Item Concerns SWRCB Proposed Emergency Regulations Pertaining to the Prohibition of Activities and Mandatory Actions During the Drought Emergency . Director Ellis moved , and Director Bender seconded , that the Board set a Hearing for September 10 , 2014 to consider changes to the Dstrictsi Public Urban Water Management Plan and associated ordinance . ROLL CALL ',[, all D irectors aye , by voice vote . SO MOVED Fiscal Impact :4 • The impacts of the SWRCB emergency drought regulations are unknown at this time • SWRCB emergency drought regulations will require : — Additional staff time and resources to implement , communicate , and report on the new regulations — Additional staff time to develop a complaint and hardship process , investigate complaints , and , if necessary , enforce • There is the potential for decreased District revenue due o increased water conservation 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 T KEE DONNER Ruc . .. Pubi I t ic utl i ' y DAistrict 11570 Donner Pass Road Truckee , Ca :. 96161 Minute Order July 16 , 2014 MO 2014m67 CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956 . 9 , ( D ) ( 1 ) , CONFERENCE WITH LEGAL COUNSEL , EXISTING LITIGATION : ONE CASE MCCRARY V TDPUD A settlement agreement was reached with the parties agreeing to a lot li ne adjustment between the two parcels . The McCrary J s are to bare the expense and conduct the work to underground the conduit between the substation to Ski' Slope Way ; and the DUD will provide the vault and conduit materials .. 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189