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Home My WebLink About2014-12-03 Min - Board BOARD ACTION / MINUTE ORDERS : 12/312014 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar. ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FYI 5. M020141=89 to M02014wl 19 • Authorize the procurements totaling $2 , 396 , 695 as listed in Attachments 1 through 4 in the Board packet • Authorize the General Manager to execute the required documents necessary to procure the products and services as listed in Attachments 1 through 4 ACTION ITEMS CONSIDERATION OF THE APPROVAL OF THE CEQA INITIAL STUDY FOR THE ELECTRIC SYSTEM MASTER PLAN UPDATE This item concerns : a ) Presentation of the Electric System Master Plan Report Update . b ) Approval of a CEQA Initial Study for the Electric System Master Plan Update . M02014= 120 c) Set a date for the Public Hearing of the CEQA Initial Study for the Electric System Master Plan Update . M02014ml2l Director Hemig moved , and Director Bender seconded , that the Board : • Approve the CEQA Initial Study and direct that it be circulated • Schedule a public hearing for the Proposed Mitigated Negative Declaration at the regular Board meeting on December 17 , 2014 ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED REVIEW OF THE DISTRICT'S INVESTMENT POLICY AND CONSIDERATION OF THE DELEGATION OF It AUTHORITY TO THE TREASURER This item involves a review of the District' s investment policy and delegation of author"ity to the Treasurer to perform the duties as described in the investment policy . Director Bender moved , and Director Hemig seconded , that the Board : Concur with the current District investment policy M02014MI 22 • Delegate authority to Robert MescherI District Treasurer, to invest District funds for FY1 5 according to the District' s investment policy M02014ml 23 ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED ROUTINE BUSINESS TREASURERS REPORT M02014owl24 APPROVAL OF THE FUND BALANCES AS OF OCTOBER 31 , 2014 : Director Bender moved , and Director Hemig seconded , that the Board approve the treasurer' s report for the month ended October 31 , 2014 . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED APPROVAL OF DISBURSEMENTS FOR NOVEMBER 2014 Director Hemig moved , and Director Bender seconded , that the Board approve the November 2014 disbursements report . ROLL CALL : Directors Ag uera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED APPROVAL OF MINUTES FOR NOVEMBER 19 , 2014 Director Hemig moved , and Director Bender seconded , that the Board approve the minutes of November 19 , 2014 . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED M02014m125 CLOSED SESSION Item pulled from agenda . CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 ( E ) , PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GENERAL MANAGER'S PERFORMANCE PLAN REVIEW 1 TRU. CK- EE DONNER 11 Di ric Public Ut ' It S t ?t ... .... .. .................. ........ 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Orde r December 3 , 2014 MO 201 = 89 TO MO 2014mil 19 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board :3 approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This ite m involves the authorization of routine annual procurements and contracts for FY1 5N • Authorize the procurements totaling $ 2 , 3963695 as listed in Attachments 1 through 4 in the Board packet • Authorize the General Manager to execute the required documents necessary to procure the products and services as listed in Attachments 1 through 4 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-1-3896 — Fax 530 587- 1189 ATTACHMENT 1 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Annual procurements greater than $ 16 , 000 FY15 Sole Source Procurements Annual Vendor Products and Services Value ............... AT&T - CaINET II Program Utilities : Telephone and Internet $ 30 , 000 M 2 D1 4-89 CDS Global Customer Service : Remittance Processing 20 , 000 mll�!D2014-90 Cisco Smartnet (via WWT & NetXperts) IT and GIS : Hardware and Software Support 307000 M02014-91 Cooper Power Systems Electric: Reclosers and Controls 140000 M02014-92 Cooperative Response Center Customer Service : After-hours Answering Service 357000 M02014-93 ESRI IT and GIS : Software and Support 307000 M02014-94 Microsoft (via Dell) IT and GIS : Software and Support 257000 M02014-95 National Information Systems Cooperative Customer Service and Accounting : Software , Support, and Billing Servi ( 2607000 M02014-96 Okonite Electric: Underground Cable 3301000 M02014-97 Schneider Electric (TelvenVWonderware/Modicon/E &N IT and GIS : Software and Support 457000 M02014-98 Southwest Gas Utilities : Natural Gas 257000 M02014-99 IN 1P Tahoe Forest Hospital Human Resources : Employee Training and Screening 307000 M02014- 1 00 Tahoe Truckee Sierra Disposal Utilities : Trash Disposal 251000 M02014- 1 01 CT\/ Board : T\/ Coverage & Streaming of meetings 15 , 000 M02014- 102 VMWare IT and GIS : Software and Support 161000 M02014- 103 Total $ 11056 , 000 ATTACHMENT 2 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Annual procurements greater than $15,000 FY15 Other Government Agency Competitively Bid Procurements Annual Vendor Products and Services Value Verizon Mobile telecommunications service, including water meter data collectors $ 50,000 MO2014-104 Total $ 50,000 ATTACHMENT 3 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Annual procurements greater than $ 15 , 000 FYI 5 Multi -Year Competitively Bid Procurements - Extend for One Year Annual Vendor Products and Services Value ESCI Human Resources : Employee Training $ 217000 M02014- 105 Sierra Energy Pros Conservation : Energy Surveys 447000 M02014- 106 Total $ 65 , 000 �` Includes a 10 % change order allowance . ATTACHMENT 4 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Annual procurements greater than $ 15 , 000 FY1 5 Competitively Bid Procurements - Award to Lowest Responsive Bid Annual Vendor Products and Se rvices Value ............ ....... ............... Complete Cleaning Services Facility : Janitorial $ 631000 M02014- 107 Ecotone Products Conservation : Lighting - CFL 397270 M02014- 108 Feit Electric Conservation : Lighting - LED Al 9 Lamps 2 0 , 6 2 5 " M 020 14 10 9 General Pacific Electric: Three Phase Pad Mounted Transformers 907000 M02014- 1 10 General Pacific Electric: Single Phase Pad Mounted Transformers 601000 M02014- 1 11 GEXPRO Electric : Single Phase Pole Mounted Transformers 601000 M02014- 112 Hunt & Sons Vehicles : Fuel 1657000 M02014- 113 McFarland Cascade Holdings Electric : Wood Poles 110000 M02014- 114 Sierra Chemical Water: Treatment Supplies 16 ) 000 M02014- 115 Teichert Rock Products Water: Aggregate Materials and Asphalt 100 ; 000 M02014-4116 West Coast Paving Water: Paving 2001000 M02014- 117 Western Nevada Supply Water: Meter Box Retrofit 267800 M02014- 118 Wright Tree Service Electric: Line Clearance and Tree Trimming 275 ; 000 M02014- 119 Total $ 152251695 * Includes a 10 % change order allowance . TRUCKEE DONNER Ublic Utial 'it iStrict 11570 Donner Pass Road Truckee , Ca . 96161 M n ute Order December 3 , 2014 MO 2014m=89 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , th at the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS ThisI' tem involves the authorization of routine annual procurements and contracts for FY15 , Sole Source Procurement AT& T - CaIN T II Program Utilities : Telephone and Internet $ 303000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax ,530 587- 1189 TRUCK. EE DONN R PYLUt D pr 11570 Donner Pass Road Truckee , Ca . 96161 Minu te Orde r December 3 , 2014 MO 20141w90 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorizat ion of routine annual procurements and contracts for FY15 . Sole Source Procurement CDS Global Customer Service : Remittance Processing $ 20 ) 000 Fiscal Impact • :9 Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 E DONNER TRUCKE . . PLbli4c Utilit Di' strict 11570 Donner Pass Road Truckee , Ca . 96161 Min ute Orde r December 3 , 2014 MO 2014MMW91 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : D irectors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS hl" S ite m involves the authoriza tion of routine annual procurements and contracts for FY15 . Sole Source Procurement Cisco Smartnet (via WWT & Netxperts ) IT and GIS : Hardware and Software Support $ 30 , 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operati ng budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 E DONNER TRU. CK. E . P bl , I U Ic Uti it Di' strict 11570 Donner Pass Road Truckee , Ca . 96161 Min ute Orde r December 3 , 2014 MO 2014ms92 CONSENT CALENDAR D irector Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Sole Source Procurement Cooper Power Systems Electric : Reclosers and Controls $ 1401000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operat ing budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-m-3896 — Fax 530 587- 1189 0 N E R TRUCK.EE D N bl I t - istric "t PU C Uti I .. I 1 71.1�--- -I.' M -7 11570 Donner Pass Road Truckee , Ca . 96161 Minute Orde r December 3 , 2014 MO 201 =93 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Solve Source Procurement Cooperative Response Center Customer Service : After- hours Answering Service $ 35 ) 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 IF operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 E DONNER TRUCK.E I C i I "' I t PU Ut Di' st r i c - Pw�---' w- 77-,'T 11570 Donner Pass Road Truckee , Ca . 96161 In ute 1r( er December 3 , 2014 MO 2014m494 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other D 'irectors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY1 5N Sole Source Procurement SRI IT and GIS : Software and Support $ 307000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 DONNER TRU. CK.EE bl , . . Ptj 1c, Utility District ................. 11570 Donner Pass Road Truckee , Ca . 96161 Minute Order December 3 , 2014 MO 201 am95 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis:9 absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Sole Source Procurement M icrosoft (via Dell ) IT and GIS : Software and Support $ 25 ) 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 II E DONNER TRUCK-E . . . . U b P I a A t i ric 1C utill . D ' st t ........... ...... ....... ........... . .......... .. .... .. ..... 11570 Donner Pass Road Truckee , Ca . 96161 Min ute Orde r December 3 , 2014 MO 2014 =96 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS Thisitem i nvolves the authorization of routine annual procurements and contracts for FY15 . Sole Source Procurement National Information Systems Cooperative Customer Service and Accounting : Software , Support , and Billing Service $ 2601000 F 'Iscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 -- Fax 530 587- 1189 TRUCKEE 0 R D NNE P b I C U t y i ric U . I t D st 1t 11570 Donner Pass Road Truckee , Ca . 96161 Minute Order December 3 , 2014 MO 2014 -97 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTfNE ANNUAL PROCUREMENTS AND CONTRACTS This 'Item involves the authorization of routine annual procurements and contracts for FY15 . Sole Source Procurement Okonite Electric : Underground Cable $ 330 , 000 Fiscal impact • included Funding for these procurements are in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 THE One Annabel Lane, Suite #21 2 O San Ramon, California 945B3 OKONITE TEL: (925) B30-OB01 FAX: 1925) B30-0954 COMPANY E-Mail: sanfrancisco@okonite.com www.okonite.com October 16, 2014 Mr. Steve Hollabaugh, P.E. Asst. General Manager 11570 Donner Pass Road Truckee, CA 96160 Mr. Hollabaugh: Subject: Truckee Donner PUD; 15kV Cable Blanket Extension This letter is to confirm that The Okonite Company agrees to extend our existing cable contract for the duration of 3 years, through 12/31/2017. To adjust for increases in material costs, a one time materials and compound escalation will be applied to the base prices. The Okonite Company has also adjusted our base Copper and Aluminum price levels to reflect the current market situation. The Okonite Company will Escalate/De- Escalate the metals base to the daily metals price at time of release. All other terms and conditions will remain unchanged. The Okonite Company would also like to extend an invitation for you and your staff to join us for a kick-off meeting in 2015 down at our Santa Maria, CA manufacturing facility. Our plant has undergone extensive capital improvements and expansions over the last 10 years, and is the only medium voltage manufacturing facility of its kind on the west coast. All of us at The Okonite Company appreciate the many years of support from Truckee Donner PUD, and its staff. In turn, we will aggressively strive to maintain the high level of quality and services we provide under the scope of this contract. Should you have any questions,please do not hesitate to give me a call. Respectfully, Anthony Larkin Senior Sales Representative The Okonite Company O THE OKONITE COMPANY QUALITY CABLES SINCE 1 B7B ONE ANNABEL LANE SUITE 212 SAN RAMON CA 94583 (925) 830-0801 FAX: (925) 830-0954 E-MAIL: SANFRANCISCO@OKONITE.COM QUOTATION PREPARED for: 10/16/2014 TRUCKEE DONNER P.U.D. TRUCKEE DONNER P.U.D. OKONITE REFERENCE: 64-40557 CUSTOMER REFERENCE: TDPUD BLANKET 1/1/15 NET WEIGHT SHIP PRICE ITEM QUANTITY DESCRIPTION 1000 FT WEIGHT 1000 FT PRICES QUOTED ARE SUBJECT TO METALS ESCALATION, DE-ESCALATION IN ACCORDANCE WITH ITEM EXPIRATION DATE. PRICES ARE VALID FOR SHIPMENTS SCHEDULED FROM 1/1/15 THROUGH 12/31/17, SUBJECT TO METALS ESCALATION/DE-ESCALATION. 001 200, 0001 1/C 1/0 19X ALUMINUM FILLED 748 168720 $2344 STRAND -SS- 220 OKOGUARD EPR 030 SC EPR - 16 X #14 COPPER CONC WIRES - 050 OKOLENE PE W/3 RED STRIPES - SEQ PRINT - 15KV METAL WEIGHT LBS PER 1000 FT: COPPER 207 ALUMINUM 99 APPROX O.D. INCHES 1 . 154 OKONITE PRODUCT CODE: 163-23-3072 CATALOG SECTION 2 SHEET 036 REELS : 80 @ 2500 54X32X26 LW (REEL WIDTH 36 . 5) ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ 002 100, 0001 1/C 500 37X ALUMINUM FILLED 1657 190750 $5059 STRAND -SS- 220 OKOGUARD EPR - 040 SC EPR - 16 X #12 SOLID COPPER CONC WIRES - 080 OKOLENE PE W/3 RED STRIPES - SEQ PRINT - 15KV (CONTINUED) PAGE 1 O THE OKONITE COMPANY QUALITY CABLES SINCE 'I B7B OKONITE REFERENCE: 64-40557 CUSTOMER REFERENCE: TDPUD BLANKET 1/1/15 NET WEIGHT SHIP PRICE ITEM QUANTITY DESCRIPTION 1000 FT WEIGHT 1000 FT METAL WEIGHT LBS PER 1000 FT: COPPER 330 ALUMINUM 469 APPROX O.D. INCHES 1 . 723 OKONITE PRODUCT CODE: 162-23-3093 CATALOG SECTION 2 SHEET 036 REELS: 50 @ 2000 72X36X36 LW (REEL WIDTH 41 . 5) ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ 003 20, 0001 1/C 750 MCM 61X ALUMINUM 2234 50810 $6662 FILLED STRAND -SS- 220 OKOGUARD EPR - 040 SC EPR - THIRD NEUTRAL COPPER CONC WIRES - 080 OKOLENE PE W/3 RED STRIPES - SEQ PRINT - 15KV METAL WEIGHT LBS PER 1000 FT: COPPER 492 ALUMINUM 704 APPROX O.D. INCHES 1 . 952 OKONITE PRODUCT CODE: 162-23-3096 CATALOG SECTION 2 SHEET 036 REELS : 10 @ 2000 72X48X36 LW (REEL WIDTH 54 . 5) METAL BASE: (SEE BASIS IN ESCALATION SECTION) COPPER 3 . 053000 ALUMINUM 1 . 093290 FOR AUTHORIZED STOCK ITEMS ONLY, REEL AND CUT CHARGES WILL APPLY FOR LENGTHS 500 FEET OR LESS. F.O.B. SHIPPING POINT TERMS : NET 30 DAYS (CONTINUED) PAGE 2 O THE OKONITE COMPANY QUALITY CABLES SINCE 1 B7B OKONITE REFERENCE: 64-40557 CUSTOMER REFERENCE: TDPUD BLANKET 1/1/15 NET WEIGHT SHIP PRICE ITEM QUANTITY DESCRIPTION 1000 FT WEIGHT 1000 FT LENGTH TOLERANCE: MINIMUM -0% MAXIMUM +050-o PRICES QUOTED HEREIN DO NOT PERMIT EXACT LENGTHS OR REDUCED TOLERANCES, UNLESS SPECIFICALLY NOTED. STOCK ITEMS: SUBJECT TO PRIOR SALE. ******************************************** THE OKONITE COMPANY * LAST PAGE ENTITLED "TERMS AND CONDITIONS * / * OF SALE" INCLUDING THOSE LIMITING * BY ✓' * WARRANTIES, FORM PART OF THIS QUOTATION. * ******************************************** THO G�LARKIN (CONTINUED) PAGE 3 0 THE OKONITE COMPANY QUALITY CABLES SINCE 1 B7B OKONITE REFERENCE: 64-40557 CUSTOMER REFERENCE: TDPUD BLANKET 1/1/15 NET WEIGHT SHIP PRICE ITEM QUANTITY DESCRIPTION 1000 FT WEIGHT 1000 FT ON SHIPMENTS 5, 000 LBS . AND OVER, ORDINARY FREIGHT ALLOWED TO DESTINATION (NEAREST FREIGHT STATION OR COMMON CARRIER DELIVERY POINT) TO AND WITHIN ALL STATES EXCEPT ALASKA AND HAWAII . SHIPMENTS TO THESE TWO STATES ARE FREIGHT ALLOWED TO PORT OF EMBARKATION. ON SHIPMENTS OF LESS THAN 5, 000 LBS . - NO FREIGHT IS ALLOWED. ESCALATION: PRICES QUOTED HEREIN ARE THOSE IN EFFECT TODAY, AND ARE PREDICATED ON IMMEDIATE RELEASE FOR MANUFACTURE AND SHIPMENT AS SOON AS COMP- LETED. THESE PRICES SHALL BE ADJUSTED FOR CHANGES IN THE PRICE OF METALS (COPPER, STEEL, LEAD, ALUMINUM) , WHICH MAY OCCUR BETWEEN THE DATE OF QUOTATION AND THE DATES SHIPMENTS ARE MADE. ALL SUCH ADJUSTMENTS WILL BE MADE AGAINST THE NET PRICE AFTER ALL DISCOUNTS AND WILL BE CALCULATED USING METAL WEIGHTS QUOTED HEREIN. ORDERS RECEIVED WITHOUT CUTTING LENGTHS OR FOR SUBSEQUENT RELEASE, SHALL BE BILLED AT PRICE IN EFFECT ON THE DAY RELEASE IS RECEIVED AND SHALL BE ADJUSTED THEREAFTER FOR CHANGES IN THE PRICE OF METALS (COPPER, STEEL, LEAD, ALUMINUM) , WHICH MAY OCCUR BETWEEN THE DATE OF RELEASE AND THE DATES SHIPMENTS ARE MADE. BASIS : COPPER: COMEX PER NY TIMES/WALL STREET JOURNAL, CURRENT MONTH SETTLE PRICE, PREVIOUS DAY CLOSING. ALUMINUM: METALS WEEK - INGOT. LEAD: LONDON METALS EXCHANGE (LME) SETTLE PRICE. STEEL: AMERICAN METALS MARKET - COLD ROLLED SHEET CLASS 1 . RETURNABLE REEL CHARGES MAY APPLY AS APPLICABLE. (END OF QUOTATION) PAGE 4 Mr .T K E D NNER RUC - . .E . . 0 P bl I D' " C Uti I U I t istric i�� ............ 11570 Donner Pass Road Truckee , Ca . 96161 ------------- Minute Order December 3 , 2014 MO 2014 = 98 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Sole Source Procurement Schneider Electric (Telvent/V1/o nderware/ M odi con / E & M ) IT and GIS . S o ftw are and Support $ 45 ) 000 Fiscal Impact 'M• Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 -- Fax 530 587- 1189 T.. RU.. CKEE DO NNER P bi Ut t Di' stnct U , ! C- 1 1 . 11570 Donner Pass Road Truckee , Ca . 96161 Minute Order December 3 , 2014 MO 201 ws99 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FYI 5 ., Sole Source Procurement Southwest Gas Ut 'il 'it *ies : Natural Gas $ 25 ) 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 T K D N R Ruc - - .EE 0 NE Publi* c Util . D 'istrict ................... ................ ..... ....... 11570 Donner Pass Road Truckee , Ca . 96161 III ute Order ............ December 3 , 2014 MO 2014sal 00 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voi ce vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY1 5X Sole Source Procurement Tahoe Forest Hospital Human Resources : Employee Training and Screening $ 30 ) 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 70 TRUCKEE DONNER P I I Dist ubljc Ut I t i rict 11570 Donner Pass Road Truckee , Ca . 96161 Min ute Orde r December 3 , 2014 MO 2014 - 1 01 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item in the authorization of routine annual procurements and contracts for FY15 .. Sole Source Procurement Tahoe Truckee Sierra Disposal Utilities : Trash Disposal $ 25 , 000 Fiscal Impact • It Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 T U E D NNER R CKE 0 P 11" t D4istnct ub, C Utill I 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Orde r December 3 , 2014 MO 201411,ml 02 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Sole Source Procurement TTCTV Board : TV Coverage & Streaming of meetings $ 15000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 DONNER TRUCK.- . E . . bl ' 11 Pu i r , c . ..... - — ic Ut 'l' at D " st I t rF 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Order December 3 , 2014 MO 2014mil 03 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , :9 absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY1 5M Sole Source Procurement VMWare IT and GIS :K Software and Support $ 16 ) 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 DONNER TRUCKEE PU utilit D *ist t ric. . ............. 11570 Donner Pass Road Truckee , Ca . 96161 Minute Orde r December 3 , 2014 MO 201 ml 04 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND to 19 CONTRACTS This item it the authorization of routine annual procurements and contracts for FY15X Other Government Agency Competitively 'Id Procurements Verizon Mobile telecommunications service , including water meter data collectors $ 507000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 D o n n er Pass Road — Tru ckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 TRU. CKEE DONNER b P I ic Ut *iimity Dlistrict 11570 Donner Pass Road Truckee , Ca . 96161 Mi nute O rde r ............... December 3 , 2014 MO 201 = 105 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL !],[ Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Multi -Year Competitively Bid Procurements - Extend for One Year ESCI Human Resources : Employee Training $ 21 ) 000 F 'Iscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 TRU. . CK. .EE DONNE :5 b ic i I ity, istrict pu . .- I Ut 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Order December 3 , 2014 MO 2014 = 1 06 CONSENT CALENDAR D IL irector Bender moved , and Director Hemig seconded , that the Board approve the consent calendar :. ROLL CALL : Directors Aguera and Ellis31 absent ; all other Directors aye , by voice vote .. SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCU REM E NTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY1 5m Mult 'ImYear - Competitively Bid Procurements - Extend for One Year S ierra Energy Pros Conservation : Energy Surveys $ 44 ) 000 ( multiyear contract- extended for 1 year , and inc ludes a 10Y change order allowance ) Fiscal I mpact • Funding for these procurements are included in the approved FY1 5 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 D NNER TRU. CK. EE . 0 F� u bl I C 1 ity, Distric 't Ut I ............... 11570 Donner Pass Road Truckee , Ca . 96161 Minute Orde r December 3 , 2014 MO 2014 = 1 07 CONSENT CALENDAR Director Bender moved , and Director Hem 'ig seconded , that the Board Ir approve the consent calendar . ROLL CALL .. Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . bU MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . C om petitively I' d Procurements - Award to Lowest Responsive Bid Complete Cleaning Services Facility : Janitorial $ 63 ) 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 1h 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 T U E D NN R CK...-E .. .. 0 E 0 X 4 PLAb 14C utillt Dis.tric . ............ .... .................... ........... ....... 11570 Donner Pass Road Truckee , Ca . 96161 Minute Order MP December 3 , 2014 MO 2014ml 08 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar :, ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Competitively Bid Procurements - Award to Lowest Responsive Bid Ecotone Products Conservationo: Lighting CFL $ 39 ) 270 ( includes a 10 % change order allowance ) Faiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 Ak Ws TRUCKEE DONN R i c i ' ' i r i ct Publ " - Utl D ' st ........... ........... ....... ........... 11570 Donner Pass Road Truckee , Ca . 96161 I n ute Oirce r December 3 , 2014 MO 2014 = 1 09 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and 111SI absent ; all other Directors aye , by voice vote :, SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND IN CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Competitively Bid Procurements - Award to Lowest Responsive Bid Feit Electric Conservation : Lighting - LED Al 9 Lamps $ 201625 ( includes a 10 % change order allowance ) Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 D NER TRU.. . CK. -EE .0. N .. t t 'It Public Uttli y Dis . ric .. .......... 11570 Donner Pass Road Truckee , Ca . 96161 - ------------------- Minute Order December 3 , 2014 MO 201 = 1 10 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS ThisI' tem involves the authorization of routine annual procurements and contracts for FY15 . Competitively Bid Procurements - Award to Lowest Responsive Bid General Pacific Electric : Three Phase Pad Mounted Transformers $ 90 ) 000 Fiscal Impact Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 TRUCKEE DONNER Pbi I t U .. . 'I* C Uti 1 ' . D 'istrict 11570 Donner Pass Road Truckee , Ca . 96161 I n ute Orde r December 3 , 2014 MO 2014ml 11 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Competitively Bid Procurements - Award to Lowest Responsive Bid General Pacific Electric : Single Phase Pad Mounted Transformers $ 60 ) 000 Fiscal Impact • Funding for these procurements a re included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-389 6 — Fax 530 58 7- 1189 7 1 E U. DONN . R T.. R . . . C. . .K-EE 7. . P bl i r i crt C Ut I it D * st 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Order December 3 , 2014 MO 201 ml I I CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other D irectors a ye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This ite m involves the authorization of routine annual procurements and contracts for FYI 5 . Competitively Bid Procurements - Award to Lowest Responsive Bid General Pacific Ir Electric .. Single Phase Pad Mounted Transformers $ 60 ) 000 Fiscal Impact It• 11 Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 ... . ... TRUCKEE DONNER blic t utl it. Pu x D11stric 11570 Donner Pass Road Truckee , Ca . 96161 Minute Order December 3 , 2014 MO 2014 = 1 12 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Competitively Bi d Procurements - Award to Lowest Responsive Bid GEXPRO Electric :*, Single Phase Pole Mounted Transformers $ 60 , 000 Fiscal Impact • Funding for These procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 DONNER RU. C. K. EE P u I' t i ric ic t D " st t b . . U 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Orde r December 3 , 2014 MO 2014ml 13 CONSENT CALENDAR Director Bender moved , and Director Hem i g seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Competitively 'Id Procurements - Award to Lowest Responsive Bid Hunt & Sons Vehicles : Fuel $ 165 ; 000 F IF iscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 E D NNER TRUCKIE . .. . .. . 0 . .. . Publ t t D U I I .Stric . . ......... 11570 Donner Pass Road Truckee , Ca . 96161 Minute Order December 3 , 2014 MO 2014ml 14 CONSENT CALENDAR Director Bender moved , and Director Hemaig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote ,. SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 , Competitively Bid Procurements - Award to Lowest Responsive Bid IF McFarland Cascade Holdings Electric : Wood Poles $ 110 ) 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 . . TRUCKEE DONNER 11 t OL t bl , I D ----------------- n c U 1. C Uti I i 11570 Donner Pass Road Truckee , Ca . 96161 Min ute Orde r December 3 , 2014 MO 2014111ol 15 CONSENT CALENDAR D irector Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FYI 5 . Competitively Bi d Procurements - Award to Lowest Responsive Bid Pk Sierra Chemical Water : Treatment Supplies $ 16 ) 000 Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 .T UCKEE DONNER P bl , a at D Ast U Ic utill i . ric . 11570 Donner Pass Road Truckee , Ca . 96161 M111ute r r December 3 , 2014 MO 2014ml 16 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board 0 approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . 0S MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Competitively Bid Procurements - Award to Lowest Responsive Bi d eichert Rock Products Water : Aggregate Materials and Asphalt $ 100 ) 000 Fiscal I mpact • Funding for these procurements are included in the approved FY1 5 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 TRU. C. K..EE DONNER P bi U L t lat Distric "t .................. 11570 Donner ass Road Truckee , Ca . 96161 Minute Order ... ...... .. December 3 , 2014 MO 2014- 117 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar :. ROLL CALL : Directors Aguera and Ellis , absent , all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Competitively 'Id rocurements on Award to Lowest Responsive Bid West Coast Paving Water : Paving $ 200 , 000 Fiscal Impact included in Funding for these procurements are the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax ,530 ,587- 1189 TRUCKEE DONNE PLI 4 Uto 2 blic Ili D. i t t stric .......... 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Orde r December 3 , 2014 MO 2014mol 18 CONSENT CALENDAR Director Bender moved , and Director Hemig seco nded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . Competitively Bid Procurements - Award to Lowest Responsive Bid Western Nevada Supply Water : Meter Box Retrofit $ 26800 OF ( included a 10 % change order allowance ) Fiscal Impact • Funding for these procurements are included in the approved FY15 operating budget 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189 E DONN R RU. CK- . E . .. u ic Uti i D 'istrict 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute O rde r .... ......... ......... ........ December 3 , 2014 MO 2014ml 19 CONSENT CALENDAR Director Bender moved , and Director Hemig seconded , that the Board approve the consent calendar . ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND Iff CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY15 . 21 Competitively Bid Procurements - Award tI��::) Lowest Responsive Bid Wright Tree Service Electric : Line Clearance and Tree Trimming $ 275 , 000 ( included a 10 % change order allowance ) Fiscal Impact Funding for these procurements are included in the approved FY15 operati ng budget 11570 Donner Pass Road — Truckee , CA 96161 Ph on e 53 0 58 7-389 6 — Fax 530 58 7- 9189 TRUCKEE I II -4 Utallst D & st Pub ic a i rict 11570 Donner Pass Road Truckee , Ca . 96161 Minute Order December 3 , 2014 MO 2014m120 AND M02014val2l CONSIDERATION OF THE APPROVAL OF THE CEQA INITIAL STUDY FOR THE ELECTRIC SYSTEM MASTER PLAN UPDATE This item concerns : a ) Presentation of the Electric System Master Plan Report Update . b ) Approval of a CEQA Initial Study for the Electric System Master Plan Update .. M02014XK120 c ) Set a date for the Public Hearing of the CEQA Initial Study for the Electric System Master Plan Update . M02014 = 121 Director Hemig moved , and Director Bender seconded , that the Boards, • Approve the CEQA Initial Study and direct that it be circulated • Schedule a public hearing for the Proposed Mitigated Negative Declaration at the regular Board meeting on December 17 , 2014 ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED Fiscal Impact • No direct cost associated with approval of the Initial Study 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 5874189 TRUCK. .EE DONNER P bi LA ic util t District 11570 Donner Pass Road Truckee , Ca . 96161 Mi n ute Orde r December 3 , 2014 MO 2014 = 1 22 AND M0201 = 1 23 REVIEW OF THE DISTRICT ' S INVESTMENT POLICY AND CONSIDERATION OF THE DELEGATION OF AUTHORITY TO THE TREASURER This item involves a review of the District' s investment policy and delegation of authority to the Treasurer to perform the duties as described in the investment policy . Director Bender moved , and Director Hemig seconded , that the Board : • Concur with the current District investment policy M02014 = 122 • Delegate authority to Robert N,,,,''Iescher , District Treasurer, to invest District funds for FY15 according to the District ' s investment policy M0201 = 1 23 ROLL CALL : Directors Aguera and Ellis , absent ; all other Directors aye , by voice vote . SO MOVED Fiscal Impact :9 • There is no direct fiscal impact associated with this item 11570 Donner Pass Road — Truckee , CA 96161 Phone 530 587-3896 — Fax 530 587- 1189