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HomeMy WebLinkAbout2014-08-14 Min - Board REGULAR MEETING • August 20, 2014 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in perpetuity and made available for listening to any interested party up- on their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 PM in the TDPUD Board room by President Laliotis. ROLL CALL: Directors Joe Aguera, Bob Ellis, Ron Hemig, and Tony Laliotis were present. Director Bender was absent. PLEDGE OF ALLEGIANCE Director Aguera led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Ian Fitzgerald, Kathy Neus, Bob Mescher, Neil Kaufman, Steve Poncelet, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross • OTHERS PRESENT Paul Warmerdam, Bill Ruppert, Heidi Senglaub, Robert Davis, Justin Smith and one other member of the public CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Hemig complimented Tony Laliotis and Paul Warmerdam for being the new Direc- tors for the TDPUD in December. The other Directors added their congratulations. CONSENT CALENDAR CONSIDERATION OF FINAL COMPLETION OF THE SPRING STREET PIPELINE REHABILITATION PROJECT This item involves Final Completion of the Spring Street Pipeline Rehabilitation Project with Aspen Developers and recording of the Notice of Completion. • 1 Minutes: August 20, 2014 • CONSIDERATION OF THE PURCHASE OF REPLACEMENT COMPUTING DEVICES FOR DISTRICT VEHICLES This item involves the purchase of replacement mobile computers. Director Hemig moved, and Director Ellis seconded, that the Board approve the consent calendar. ROLL CALL: Director Bender, absent; all other Directors aye, by voice vote. SO MOVED ACTION ITEM CONSIDERATION OF FORECLOSURES IN THE COMMUNITY FACILITIES DISTRICTS; AND DELINQUENCY UPDATES FOR OLD GREENWOOD AND GRAY'S CROSSING This item involves consideration of foreclosures of parcels in the Gray's Crossing and Old Greenwood Community Facilities Districts; and an update on delinquent assessments. Director Hemig moved, and Director Ellis seconded, that the Board: • Adopt Resolution 2014-19 authorizing staff and special counsel to proceed with the foreclosure process on all delinquent parcels in both Old Greenwood and Gray's Crossing Community Facilities Districts • Authorize the continuation of the contract for legal services with Stradling Yocca Carlson & Rauth . ROLL CALL: Director Bender, absent; all other Directors aye, by voice vote. SO MOVED • WORKSHOPS REVIEW OF THE DRAFT REVISED DISTRICT ORDINANCE NO. 2005-05, THE CORRESPONDING DISTRICT URBAN WATER MANAGEMENT PLAN, AND UPDATE ON EMERGENCY DROUGHT REGULATIONS This item involves a review of proposed revisions to District Ordinance 2005-05 and corresponding revisions to the District's UWMP. Steven Poncelet gave a presentation: • District's Urban Water Management Plan (UWMP) o Required by California Department of Water Resources — Every 5-Years — Last Updated in 2010, Adopted by Board 2011 o Includes mandatory Water Shortage Contingency Plan — District Ordinance No. 2005-05 • District's UWMP Water Shortage Contingency Plan o California water code — 10632(c) "Actions to be undertaken by the urban water supplier to prepare for, and implement during, a catastrophic interruption of water supplies including, but not limited to, a regional power outage, an earthquake, or other disaster." • 2 Minutes: August 20, 2014 • o NOT written for long-term drought — District Ordinance No. 2005-05 — "WHEREAS, The Board finds and determines that a water shortage could exist in the event of a major failure of one or more components of the water system;" o Is intended to be activated only during a period of actual water shortage • District Ordinance No. 2005-05 (Existing) o Stage 1 (10%) — Voluntary reduction — "All new water connections shall be prohibited..." o Stage 2 (30%) — Mandatory compliance — "1. All outdoor water uses are prohibited." — "2. The withdrawal of water for construction purposes shall be prohibited." — Customers may be subject to fines and penalties o Stage 3 (50%) — Other requirements • SWRCB Emergency Rule Making — Urban Water Conservation Drought o Adopted Emergency Drought Regulations July 15, 2014 o Took effect July 29, 2014 o Open-ended (270 days max by statute) o District took action at July 16, 2014 Board meeting — Set a Public Hearing on September 10, 2014 to consider revisions to UWMP's Water Shortage Contingency Plan and District Ordinance No. 2005-05 III o District took action at August 12, 2014 special Board meeting to comply — Implemented Stage 2 of UWMP's Water Shortage Contingency Plan, Ordinance No. 2005-05 or Alternate Plan approved by SWRCB • Key impacts to Truckee Donner PUD Customers: o Restriction on irrigation with potable water of ornamental landscapes and turf to 2-days per week — Applies to all District water customers o Prohibitions for all Californian's against — Waste of potable water in irrigation systems from runoff — Washing a motor vehicle with potable water from a hose that does not have a shut-off valve — Application of potable water to driveways and sidewalks — Use of potable water in a fountain/water feature that does not recirculate • New Information o Draft revision to District Ordinance No. 2005-05 — Now covers both drought and catastrophic failure of water system — Stages were modified and added — Removed restrictions that would create undue hardship — Improved procedures for appeal for hardship — Improved procedures to address violations and appeals — Made consistent with other local ordinances IIIo District Draft Ordinance (New No. 2014-05) — Stage 1 (Targeted 10%) • Voluntary compliance 3 Minutes: August 20, 2014 • Irrigation with potable water limited to every other day • • Waste provisions for potable water • Exception for driveway sealing or construction — Stage 2 (Targeted 20%) • Mandatory compliance • Irrigation with potable water every other day • Waste provisions for potable water • Excludes driveway sealing or construction • Customers may be subject to fines and penalties — Stage 3 (Targeted 30%) • Mandatory compliance • Irrigation limited to 3-days per week • Waste provisions for potable water • District may install flow restricting devices • Customers may be subject to fines and penalties — Stage 4 (Targeted 40%) • Mandatory compliance • Irrigation limited to 2-days per week • Waste provisions for potable water • Customer's must fix leaks in plumbing/irrigation (10-days) • District may install flow restricting devices • Customers may be subject to fines and penalties — Stage 5 (Targeted 50%) • • Mandatory compliance • All outdoor water use prohibited in affected area • District may discontinue irrigation services • Customer's must fix leaks in plumbing (10-days) • District may install flow restricting devices • District may use rolling outages • Customers may be subject to fines and penalties o District's UWMP Water Shortage Contingency Plan will only be revised for references to existing District's Ordinance (No. 2005-05) — All other sections remain unchanged o Timeline — Tonight, update the Board and Public and to discuss proposed changes to the District's UWMP • Emergency Drought Regulation implementation and enforcement on-going • Implement Alternate Plan if approved — September 10, 2014 conduct the Public Hearing on proposed revisions to District Ordinance No. 2005-05 — September 10, 2014 conduct the Public Hearing on proposed revisions to the District's UWMP Water Shortage Contingency Plan — October 10, 2014 new UWMP and District Ordinance No. 2014-05 take effect, if adopted • Fiscal Impact • o The impacts of the SWRCB emergency drought regulations are unknown at this time 4 Minutes: August 20, 2014 o SWRCB emergency drought regulations will require:• — Additional staff time and resources to implement, communicate, and report on the new regulations — Additional staff time to develop a complaint process, investigate complaints, and, if necessary, enforce — There is the potential for decreased District revenue due to increased water conservation Public input: • Do the new stages 4 and 5 apply to golf courses? Board discussion: • Did homework in writing up the new revised ordinance. • No way around this- must move forward. • The District is in Stage 2 now per the old ordinance. • Construction water is non potable, • Meet on September 10 to vote in new ordinance and hold a public hearing. • What are the number of stages now? • What is the limitation on Stage 3? • In the proposed Stage 2, can water more than the current ordinance allows. If the ordinance is revised, will this change to 3 times a week for watering? • Why 5 stages with the new ordinance? Does this give us more flexibility? • • If fully goes with new ordinance, District will go with Stage 2- would this be in force? • What is the current rate split between consumption and flat? • A 20% reduction in use would not severely impact revenue. • Is there a mechanism for the District to assess fines- is it in District code? How does a special district implement assessing fines? • Appreciate the level of appeals- General Manager up to the Board • Economic hardship is important to recognize all situations — not all the same- look at individually • 5 stages- a better took to manage as well as for emergencies • Ordinance not easy to write DISCUSSION REGARDING THE PURCHASE OF A REPLACEMENT RADIO SYSTEM This item involves a replacement of Radio Technology to new DMR (Digital Mobile Radio) Radios. Ian Fitzgerald made a presentation: • Reliable, clear uninterrupted communications is critical o Work environment includes high voltage electricity o Region experiences forest fires and earthquakes o Instances outside District have shown need for reliable radio communication • Existing Motorola analog radio system is beyond its useful life o Over 20 years old • o Unreliable to the point where personal use cell phones o Limited to voice communications only 5 Minutes: August 20, 2014 • Digital Mobile Radio (DMR) provides voice, data and other supplementary services • o Allows for integration with new phone system o Greater range between radios o Improves communication reliability • District has research multiple DMR manufacturers o Motorola, Tait, Kenwood • Initial Design o Two sites: Old Greenwood & Donner View Tanks o Repeaters for 3-6 simultaneous talk channels O 13 vehicle & 40 personal radios o General migration away from vehicle radios o System is highly scalable o Allow for future sites and improve coverage o Allow for additional talk channels • Project Schedule o Tonight is a high-level review of the project o September 10th Board Meeting — Seek approval for purchase o September/October— System development and installation o November— System activated in parallel with existing radios o January/February— Phone system integration o February/March — Old radio system deactivated • Fiscal Impact O Estimated project cost is below $300,000 o Purchase will be on WSCA contract O Sufficient funds exist in FY14 budget O No fiscal impact with this workshop item There was no public input. Board discussion: • Understand the concept. • Planned for- go ahead. • Only quote from Tait- were there other quotes? • Will the radios be in connection with the computers in the trucks? • Can cost be reduced? • Sites are susceptible to fire- will we lose use of DMR radios or will they go back to analog? • Do other utilities use this technology around the state or in this area? • Is there more than one manufacturer or vendor- how many are there? • Does this require SEC licensing and does the cost quote include this? • Will this eliminate cell phones as now crews are suing District cell phone- if reduce need for cells, this will reduce District expenses. • Do the radios have panic buttons? • What will be the process for office staff to communicate to field crews? • • Is Tait the only WSCA (Western States Contract Agreement) provider or are there other providers? 6 Minutes: August 20, 2014 • Does Motorola have a contract with WSCA? • • What support and warranty is there? • How long should the radios last? DISCUSSION REGARDING BUILDING SECURITY This item involves a discussion regarding building security. • District to provide a safe, secure business atmosphere for customers & employees • Measures in place today o Chain link fencing o Automatic gates; provides secure parking and material storage o Lighting throughout the District facilities o Panic buttons o Keypads o Internal video camera system o Current projects — Trout Creek and Forest Lane • Remove trash • Conduct periodic trim and removal of trees • Patrolling • Upcoming projects o Fence "Back 40" parcel o Install cameras at all facilities • o Install boulders and/or bollards (vehicle control) o Construct pole barn for material o Update front counters • Funding for physical security improvements is included in the FY 14/15 budgets There was no public input. Board discussion: • Plan looks great. • Would be good to do the front counters. • Forest Lane- is this behind the Thrift shop? • How will the District access the "back 40"? • Is the security project about half way there? • Thanks to Kathy Neus and her department for the security improvements. • Thanks to Michael Holley as this was a pet project of his and he has stuck to it. Applaud Michael for his efforts. • Smart. • Pole barn for storage- where would it go? By Forest Lane? • Currently public can walk through to get to Meadow Park field- would the proposal allow for this foot traffic? • Is there enough parking for employees? Would it be possible to use some of the • "back 40" for employee parking? 7 Minutes: August 20, 2014 • Will the whole back parcel be used for materials storage? Or a portion could be paved for employee parking. • Parking personal cars in the yard could be a liability. • The fenced area coincides with the property lines. • Has there been any discussion with the Town or Rec and Park to let them know our plans? ROUTINE BUSINESS APPROVAL OF THE TREASURER'S REPORT OF FUND BALANCES AS OF JUNE 30, 2014: Director Hemig moved, and Director Ellis seconded, that the Board approve the treasurer's report for the month ended June 30, 2014. ROLL CALL: Director Bender, absent; All other Directors, aye. SO MOVED. APPROVAL OF THE DISBURSEMENTS FOR JULY 2014 Director Aguera moved, and Director Ellis seconded, that the Board approve the July 2014 disbursements report. ROLL CALL: Director Bender, absent; All other Directors, aye. SO MOVED. APPROVAL OF MINUTES FOR JULY 16, 2014 Director Ellis moved, and Director Hemig seconded, that the Board approve the minutes of July 16, 2014 with the correction. ROLL CALL: Director Bender, absent; All other Directors, aye. SO MOVED. • ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:13 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Barbara Cahill, eputy District Clerk • 8 Minutes: August 20, 2014