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Home My WebLink About1997-12-03 Truckee Donner Public Utility District Board of Directors Joseph R.Aguera J. Ronald Hornig (916) 587-3896 Robert A. Jones FAX (916) 587-1189 James A. Maass Patricia S.Sutton General Manager REGULAR MEETING Peter L. Holzmeister 7:00 PM, Wednesday, December 3, 1997 TDPUD Board Room AGENDA 1. Call to order Z Roll call 3. Public Input - 7:00 PM(or as soon thereafter as possible)This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that item is considered 4. Election of officers PUBLIC HEARING 7:00 PM(or as soon thereafter as possible) 5. Public hearing on the draft 1998 budget ACTION ITEMS & Consideration of approving the budget for 1998 and possible adoption of budget overhead rates 7. Consideration of a resolution establishing an electric billing credit relating to the purchase of wholesale power 8. Consideration of an engineering services contract with Savers Engineering relating to replacement of the Donner Creek pipeline 9. Consideration of a report regarding water quality at the Glenshire Drive well;possible action 10. Consideration of a resolution approving specifications and contract documents and issuing a call for bids for replacement of carpeting at the District headquarters building 11. Discussion of changes in the Brown Act relating to conducting public meetings of the District Board of Directors Post Off ice Box 309 11570 Donner Pass Road 10 Truckee, California 96160 12, Consideration of power transformer bids; possible award 13. Consideration of either continuing or terminating the emergency action relating to repair of the Tahoe Donner substation transformer ROUTINE BUSINESS 14. Consideration of the minutes of November 5, 1997; possible approval 15. Monthly treasurer's report.` a) Approval of the monthly report b) Approval of disbursements CLOSED SESSION 16. Conference with legal counsel, existing litigation, Sierra Pacific Power Company in FERC Docket Numbers ER97-3593, ER97-3779 and ER97-4462, Government Code Section 54956.9 O RETURN T PUBLIC SESSION ADJOURNMENT NOTE: The complete packet of material relatfng to the agenda is available for review at the PUD office and at the Truckee Library Ited an (nailed o Novem 26, 1997 Susan M. Craig, Deputy District Ci E,�C��t�T� N ND. �7�4 . .... . . .. . . . .. D = ENE . CK DONNE APPROVING rt �998 UD E rD BUDGET OVERHEADS WHEREAS, each year the District's staff prepares operating and capital improvement budgets for the electric and water departments for the next fiscal year, and WHEREAS, upon receipt of the draft budget, the Board of Directors reviews the proposed operating and capital improvement plans and provides comments and recommendations; and WHEREAS, prior to the adoption of the annual budget, staff reviews the major cost items and capital improvement projects at a budget workshop with the Board; and WHEREAS, also prior to adoption of the budget, the Board of Directors holds a public hearing to provide an opportunity for the public to ask questions and make comments; and WHEREAS, incorporated within the budget are various overhead rates that will be used during the budget year; and WHEREAS, the overhead rates will be applied to various operating functions and capital improvement projects to determine the total costs of performing such work; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the draft budget, as amended, be adopted as the operating and capital improvement project plans for 1998. 2. That the overhead percentages shown in the draft budget be adopted for use in 1998 as follows - Labor overhead 52.91% Vehicle overhead 33.88% Inventory overhead 39.10% Administrative overhead 1.92% Construction overhead 40.52% i PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the third day of December 1997 by the following roll call vote: AYES: Aguera, Nemig, Jones, Sutton and Maass. NOES: None. ABSENT.- None. TRUCtWE DONNER PUBLIC UTILITY DISTRICT By X�2 75' Pe er L. Nolzmeister, Jerk of thdt Board ATTES�' Su M. Craig, Deputy District CIqA smc ........................................... lRrz � �K!fs W i �■ VTILITYDISTRIC ; STAL3LSHING AN INTERIM.?3 BILLING CEC31T'OlVH CLC1WATT-HOUR.AND:f�ILOWA T DEMAND CHARGES WITHIN TI-CE I3ITRiCTS ELECTRIC RATES WHEREAS, Truckee Donner Public Utility District has entered into a contract with Idaho Power Company under the terms of which the District purchases wholesale energy and capacity for distribution to its customers; and WHEREAS, the contract with Idaho Power Company has significantly reduced the District's wholesale power costs; and WHEREAS, the delivery of energy and capacity from Idaho Power Company through Sierra Pacific Power Company's transmission system is currently being challenged by Sierra Pacific Power Company and has resulted in litigation before the Federal Energy Regulatory Commission; and WHEREAS, until the litigation is finally resolved in the District's favor there is no guarantee that the wholesale power cost savings can be relied upon to be permanent; and WHEREAS, until the litigation is finally resolved in the District's favor, the District cannot pass on the savings to its customers through a permanent reduction in its retail electric rates; and WHEREAS, until a permanent electric rate reduction is possible, the District wishes to pass on the savings on an interim basis by establishing an electric billing credit, thus reducing the monthly retail electric bills of its customers; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District that the following electric billing credit rates shall be adopted and put into effect as of the January 1998 billing cycle. The credit rates shall be reductions to the retail electric bill calculations and shall be applied to the kilowatt-demand reading or the kilowatt-hour reading as reflected on the customer meter as appropriate. CUSTOMER CLASS BILLING CREDIT RATE 1. Domestic primary S.00749 per kilowatt hour 2. Domestic non-primary $.00901 per kilowatt-hour 3. Small commercial $.00970 per kilowatt-hour 4. Medium commercial $.00439 per kilowatt-hour S1.07 per kilowatt-demand 5_ Large commercial $.00455 per kilowatt-hour $1.02 per kilowatt-demand 6. Temporary commercial $.00560 per kilowatt-hour $1.17 per kilowatt-demand PASSED AND ADOPTED by the Board of.Directors at a meeting duly called and held within the District on the third day of December 1997 by the following roll call vote: AYES: Aguera, Hemig, Jones, Sutton and Maass. NOES: None. ABSENT. None. TRUCKEf DONNER PUBLIC UTILITY DISTRICT By -Z Peter L. o►zmeister, lark of the Board ATT Susan M. Craig, Deputy DistrOt Clerk smc 145L. #TICI NOW 9�'2'6 C)F TH TRLUCK DONNER PLML I U ITY DISTR.I `T APPR`OV1NO SPECIF'1CATION�S A► D CONTRA.CT DOCUMENTS ANO'ISSUING CALL OR RJDS F. R' REPL CENI,ENT O CARP�T{NG'AT 7"H�E ,�?ISTICC ,E1 UCtJA1T !" S'�3tJ1 . 31110 WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined the need to replace the carpeting in the District headquarters building; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby authorize the President to issue a call for bids based on the District's specifications, and that the date and time of the bid opening be determined by staff. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the District on the third day of December 1997 by the following roll call vote: AYES: Aguera, Hemig, Jones, Sutton and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, District Clerk ATTEST: ` Susan M. Craig, Deputy Distri ►erk smc STATUS OF CASH AS OF SEPTEMBER 30, 1997 ELECTRIC FUND General Fund 1, 127, 486 Facilities Fees Pre AB1600 3, 150 Facilities Fees Post P-31600 296, 315 Storms. Damage Fund 238, 646 Electric Rate Reserve Fund 528, 548 Building Fund 459, 992 Total 2, 654, 137 WATER FUND General Fund 598, 199 Facilities Fees Pre A31600 708, 605 Facilities Fees Post A31600 543, 627 Facilities Fees Global 61, 091 Building Fund 71, 814 Reserve for Future Meters 555, 550 Tahoe Donner Water system 459, 714 West River Street Assessment 21, 226 Prepaid Connection Fees 74, 045 Ponderosa SAD 4, 172 TSA SAD II 49, 114 TSA SAD V 43, 199 Prop 55 Reserve Fund 31, 000 Total 3, 221, 356 ot Org 1 9 cumem � Mlz� 10M 5 u et 00 Two documentO: I Petailo of all work orders 11 Financial plan of operations, maintenance and capital investment a) Operating, repair and maintenance - EIectric b) Operating, repair and maintenance water c) Capital improvement plan - Electric d) Capital improvement plan - water e) Appendices 1) Interdepartmental rent 2) Dudgeted pooitiono by department 3) Labor overhead 4) Vehicle overhead 5) Inventory overhead 6) Administrative overhead 7) Construction overhead 8) Electric debt Schedule 9) water debt Schedule 10) Vehicle replacement Schedule � ud� et overview electric 1 . Electric industry deregulation 2. Wholesale power contract with Idaho Power Company 3. Lower electric bills to customers 4. Increased spending for customer communications 5. New state mandated public benefits program Water 1. Focus on operations, maintenance 2. No change in water rates BUDGET SUMM 'RY ELECTRIC WATER TOTAL Operating expenses $7, 227, 519 $3, 556, 669 $10, 784, 188 Operating revenues 8, 295, 005 3, 858, 335 12, 153, 340 Net for capital 1, 067, 486 1, 369, 152 2, 436, 638 Sources for capital Operations 1, 067, 486 301, 437 1, 368, 923 Customer contributions 320, 482 143, 555 464, 037 Facilities fees 213, 988 65, 000 278, 988 Restricted funds -0- 215, 000 215, 000 Debt 700, 000 -0- 700, 000 Total 2, 301, 956 724, 992 3, 026, 948 ........................................ BUDGET SUMMARY ELECTRTCA-1 EXPENSES LAST 12 MONTHS 1998 CHANGE Board of Directors 52, 928 36, 106 (16, 822 ) General Manager 354, 636 213, 456 (141, 180) Admin Services 568, 542 613, 453 44, 911 Planning Services 122, 650 349, 915 227, 265 Support Services 442, 631 368, 392 (74, 239) Electric Operations 1, 036, 202 1, 110, 031 73, 829 Power Supply -0-- 250, 932 250, 932 Purchased Power 4, 722, 575 3, 784, 968 ( 937, 607 ) Debt Service 509, 981 500, 266 ( 9, 715) Transfer to Rate Resv 83, 333 -0- (83, 333) TOTAL 5, 315, 889 4, 285, 234 (1, 030, 655 ) WATER EXPENSES Board of Directors 20, 505 31, 806 11, 301 General Manager 130, 735 179, 871 49, 136 Admin Services 263, 899 292, 371 28, 472 Planning Services 26, 351 41, 674 15, 323 Support Services 42, 088 46, 302 4, 214 Water Operations 1, 427, 418 1, 534, 192 106, 774 Tnterdepartment Rent 151, 966 163, 505 11, 539 Debt Service 1, 246, 092 1, 266, 948 20, 856 TOTAL 3, 309, 054 3, 556, 669 247, 615 BUDGET CHANGES: Revisions 12/1/97 Page 5: Adjusted first paragraph; increased "Total Expenditures"from $7,177,519 to $7,227,519 and "Revenues"from $8,245,005 to $8,295,005 to reflect additional loan payment of$50,000 and transfer from the rate stabilization fund to cover it. Page 6: Reduced residential sales and commercial sales each $15,000 to reflect an estimated customer credit increase from 10.5% to 11%. Added "Transfer from rate stabilization fund"of$80,000: 1) $30,000 to cover above increase in customer credit; 2) $50,000 to cover new loan payment (see addition to electric capital budget, page 36, and electric debt schedule, page 50.) Page 7: Increased "Electric revenues"from $8,245,005 to $8,295,005. Increased "Debt service"from $450,266 to $500,266. Page 9 & 11: Moved NCPA Business Unit Participation expenses in the amount of $40,068 from Board of Directors WCPA participation"expense to General Manager"Dues and Memberships". Page 25: Corrected typographical error in heading Page 35: Added "Loan proceeds (LOAN) to "Source of Funds"and added $700,000. Page 36: Added "Purchase 5 substation transformers/rewind 1`; LOAN, and $700,000 to the Electric Operations capital budget. Page 37. Increased "Total All Departments"from $1,601,956 to $2,301,956 reflecting the addition of the $700,000 additional capital expense. Page 50: Added "LOAN#4"and a ten year repayment schedule for the financing of the $700,000 additional capital expense. i i i ELECTRIC OPERATIONS INTRODUCTION The preliminary electric operations budget projects expenditures of$7,227,519 and revenues of$8,295,005, resulting in $1,067,486 being available for capital investment. A rate reduction of approximately ten percent is being recommended. The customers of Truckee Donner PUD truly enjoy some of the lowest rates in California and Nevada. The priorities that this budget recognizes for 1998 are driven by the deregulation of California's electric utility industry! We are participating in a joint action program with several other consumer-owned electric utilities to develop a billing and customer information system which will handle the complex service arrangements that we believe will become common in the newly deregulated environment We are budgeting to increase our customer communications program so we are able to help our customers understand the new industry and our District's mission. We have budgeted to continue to pursue our interests at the Federal Energy Regulatory Commission. It is important to us that we secure fair access to power markets beyond the Sierra Pacific control area. We have budgeted to construct distribution system improvements which will enhance our system reliability. We will continue to watch electric industry deregulation as it unfolds and will, at an appropriate time, make a decision regarding customer choice of generation provider. We have much to team about the new electric utility industry, the new institutions which will be created and the new market participants. We need to become informed about the kinds of products and services that customers will be offered so we can provide high value to our customers. This is the mission of our District during 1998. 5 0 0 0 1 ELECTRIC OPERATIONS REVENUE STATEMENT OPERATING BUDGET THROUGH BUDGET ^^ REVENUE T _ 1997 SEPTEMBER 1997 1998__ Residential sales 4,555,957 3,714,394 4,146,000 Commercial sales 3,397,289 2,666,171 3,145,000 Interdepartmental sales 479,736 380,828 408,000 Misc. operating revenue 161,778 114,624 150,000 Misc. rents 68,228 55,652 68,000 Standby revenue 34,610 18,060 34,500 Interdepartmental rent _ 152,316 114,237 _ __ __163,50 TOTAL OPERATING REVENUE 8,850,114 7,063,966 8,115,005 Interest income 74,611 64,084 100,000 Transfer from rate stabilization fund 0 0 ___.____ _80,000 TOTAL ELECTRIC REVENUE 8,924,725 7,128,050 _ 8 29 D05 6 SUMMARY OF ELECTRIC REVENUES AND EXPENSE ELECTRIC REVENUES $8,295,005 LESS EXPENSES Board of Directors 36,106 General Manager 213,456 Administrative Services 613,453 Planning Services 349,915 Support Services 368,392 Electric Operations 1,110,031 Power Supply 250,932 Purchased power 3,784,968 Debt service 500,266 TOTAL EXPENSES $7,227,519 NET AVAILABLE FOR CAPITAL $1,067�486 7 ELECTRIC EXPENDITURE DETAIL BOARD OF _ BUDGET THROUGH BUDGET DIRECTORS 1997 SEPTEMBER 1997 1998 j i Policy direction 33,543 14,901 32,556 NCPA participation 13,050 26,455 2,300 Employee Recognition Banquet 1,250 2 1,250 TOTAL 47,843 41,358 36,106 9 i i • ELECTRIC EXPENDITURE DETAIL GENERAL _ BUDGET THROUGH BUDGET F ._� MANAGER 1997 SEPTEMBER 1997 1998 Advertising and Customer Relations 2,000 Z462 1,850 Communications 0 188 100 Computer Expenses 0 119 0 Dues and Memberships 8,403 4,225 48,208 Employee Expenses 2,050 654 1,333 General Direction 73,313 65,598 94,758 Meetings 5,933 1,509 0 Office Supplies 2,133 1,083 1,507 Professional Services 114,500 161,062 60,000 Safety 740 99 0 Training/Employee Development 11,411 2,985 5,700 Workers Compensation 0 83 0 TOTAL _ _ 220,483 Wm 240,067 ___W213,456 11 WATER OPERATIONS REVENUE STATEMENT W� OPERATING BUDGET -THROU5W BUDGE REVENUE 1997 SEPTEMBER 1997 1998 Residential sales $2,726,265 $2,138,533 $2,833,000 Commercial sales 386,082 316,935 407,000 Interdepartmental sales 851 645 850 Fire protection fees 73,077 56,265 73,000 Misc. operating revenue 16,756 21,085 17,000 Miscellaneous rents 898 746 900 Standby revenue 245,400 122,320 240,000 TOTAL OPERATING REVENUE $3,449,329 $2,656,529 $3,571,750 Interest income 129,055 73,724 123,000 Transfer from facilities fees 0 0 100,000 Transfer from building fund 63,585 63,585 63,585 TOTAL WATER REVENUE $3j641,969 _ $2,793,838 $3858,335 25 ELECTRIC CAPITAL PLAN SOURCE OF FUNDS Operations (OP) $1,067,486 Customer contributions (CC) 320,482 Loan proceeds (LOAN) 700,000 Restricted funds (RF) 213,988 $2,301,956 USE OF FUNDSSOURCE OF FUNDS BUDGET 1998 ADMINISTRATIVE SERVICES Laptop computer OP $4,000 Personal computer software OP 2,500 Network hardware & software OP 5,000 AS400 software upgrade OP 25,000 Cash receipts optical scanner OP 35,000 Letter opener OP 12,000 Miscellaneous office equipment OP_ 5,000 Subtotal $88,500 SUPPORT SERVICES Privacy slats OP $4,500 Warehouse roof OP 56,000 Board room remodel OP 25,000 35 ! 0 USE OF FUNDS- Continue SOURCE OF FUNDS BUDGET 1998 Two drawer file cabinet OP 300 Read One Pro OP 2,500 Overhead projector OP 4,000 Two way radio OP 2,125 314 ton 4x4 pickup OP _ 33,500 Subtotal $127,925 ELECTRIC OPERATIONS Line extensions & upgrades - misc OP $29,855 Upgrade 3 circuits - Truckee Substation FF 126,488 Alley switch to fire hall UG OP 30,494 Highway 267 bypass OP 420,413 Donner Pass Road traffic circle FF 45,000 Glenshire bridge substructure OP 60,000 Southwest Gas -Joint trench & conduit OP 25,000 Complete Truckee #5 reconductor OP 20,284 Purchase 5 substation transformers/rewind 1 LOAN 700,000 Pole change outs OP 24,659 Residential service/upgrades CC 159,776 Meters -purchase/test CC & OP 239,356 Install transformers - 1st time CC 95,540 Development agreements CC 47,166 Recloser& control FF 18,500 Air switch - 3 phase FF 24,000 Powermate 300 power analyzer OP 10,000 Subtotal $2,076,531 36 USE OF FUNDS - Continued SOURCE OF FUNDS BUDGET 1998 POWER SUPPLY Laptop computer OP $4,000 Office equipment OP _ 5,000 Subtotal $9,000 Total All Departments _ $2 301,956 37 0 APPENDIX Vlll ELECTRIC DEBT SCHEDULE Principal and Interest Payments DISTRICT MSG MSG MSG LOAN CONSUMER YEAR BUILDING #1 _ #2 #3 _ #4 DEPOSITS TOTAL 1998 262,175 67,322 111,259 5,610 _ -50,.000 3,900 500,266 1999 266,786 111,259 5,610 100,000 483,655 2000 260,941 111,259 5,610 100,000 477,810 2001 264,685 111,259 5,610 100,000 481,554 2002 262,839 74,173 935 100,000 437,946 2003 260,574 100,000 360,574 2004 262,794 100,000 362,794 2005 264,326 100,000 364,326 2006 265,189 100,000 365,189 2007 260,466 100,000 360,466 2008 260,241 50,000 310,241 2009 259,209 259,209 2010 257,384 257,384 2011 259,888 259,888 2012 256,719 _ 256,719 3,924,216 67,322 519,209 23,375 1,000,000 �22 MSG #1 - Municipal Services Group Loan #1 - Lease purchase of the AS400 computer, line truck and upstairs fumiture. MSG #2 - Municipal Services Group Loan #2 -Lease purchase of the electric SCADA system, knuckle boom truck and electric meters. MSG #3 - Municipal Services Group Loan #3 - Lease purchase of the 1995 Wheel Loader split with the Water Department. (Electric share 25%) LOAN #4 - Estimated loan repayment schedule for the financing of the purchase of 5 substation transformers and the rewinding of one substation transformer(10 years @ 7%interest) 50 I TRUCKEE DONNER Pt UTILITY DISTRICT 0 Expense Comparison Budget 1997,Actual Last 12 Months,Budget 1998 ELECTRIC: WATER: TOTAL: Budget 1111196- Budget Budget 1111196- Budget Budget 1111196- Budget BOARD OF DIRECTORS 1997 10130/97 1998 1997 10130197 1998 1997 10/30197 1998 Policy direction 33,543 20,163 32,556 30,343 19,963 30,556 63,886 40,126 63,112 NCPA participation 13,050 32,224 2,300 0 0 0 13,050 32,224 2,300 Employee Reco nic�tinn Banquet 1,250 _ 541 1,250 1,250 541 1,250 2,500 1,083 2,500 Total 47,843 52,928 36,106 �31,593_._.._ 20,505 31,806 79,436 73,433 67,912 Budget 1111196- Budget Budget 1111196- Budget Budget 1111196- Budget GENERAL MANAGER 1997 10130197 1998 1997 10130/97 1998 1997 10/30197 1998 Advertising and Customer Relations 2,000 3,717 1,850 2,000 2,600 1,850 4,000 6,317 3,700 Communications 0 200 100 0 200 100 0 399 200 Computer Expenses 0 144 0 0 144 0 0 289 0 Dues and Memberships 8,403 5,119 48,208 7,182 1,875 7,788 15,585 6,994 55,996 Employee Expenses 2,050 836 1,333 1,050 655 667 3,100 1,491 2,000 General Direction 73,313 88,683 94,758 73,313 89,929 94,758 146,626 178,612 189,516 Meetings 5,933 1,805 0 5,933 1,653 0 11,866 3,457 0 Office Supplies 2,133 1,566 1,507 2,133 1,512 1,508 4,266 3,078 3,015 Professional Services 114,500 248,306 60,000 25,500 27,938 70,000 140,000 276,245 130,000 Safety 740 131 0 740 131 0 1,480 263 0 Training/Employee Development 11,411 3,962 5,700 11,411 3,933 3,200 22,822 7,895 8,900 Workers Compensation 0 _..166 _.._ 0_ 0 166.. 0 0._..... 332 _ .. 0 Total 220,483 354,636 213,456 129,262 130,735 179,871 349,745 485,371 393,327 Budget 1111196- Budget Budget 1111196- Budget Budget 1111196- Budget ADMINISTRATIVE SERVICES 1997 10130/97 1998 1997 10130197 1998 _ 1997 10130197 1998 Bad debts 13,000 7,271 (3,000 1,0fl0 3,374 1,000 14,000 10,645 14,000 Communications 13,300 13,940 14,700 5,700 5,712 6,300 19,000 19,652 21,000 Computer expenses 41,681 28,566 36,820 17,863 11,339 15,780 59,544 39,905 52,600 Insurance 154,949 139,884 135,338 90,223 70,533 78,805 245,172 210,417 214,143 Overhead allocation(vehicle ins) (14,037) (17,373) (13,531) (8,173) (10,386) (7,879) (22,210) (27,759) (21,410) Office supplies&expenses 35,030 25,290 36,420 17,330 13,542 18,260 52,360 38,832 54,680 Postage 31,542 25,212 36,530 13,518 13,645 15,656 45,060 38,857 52,186 Professional services 19,800 17,948 20,980 20,300 10,807 21,080 40,100 28,756 42,060 Employee development 16,104 18,887 17,310 6,902 7,474 7,418 23,006 26,361 24,728 Labodlabor overhead 295,821 308,917 315,886 127,353 137,858 135,951 423,174 446,775 451,837 Total 607,190 568,542 613,453 292,016 263,899 292,371 899,206 832,441 905,824 ELECTRIC: *R: TOTAL: 0 Budget 1111196- Budget Budget 1111196- Budget Budget 1111196- Budget PLANNING SERVICES 1997 10/30197 1998 1997 10130197 1998 1997 10/30/97 1998 Communications 0 334 945 0 82 405 0 416 1,350 Community Relations/Educ2tion 71,392 60,499 97,601 30,597 19,559 25,338 101,989 80,059 122,939 Energy Services/Water Services 47,806 50,276 215,976 11,951 1,596 6,744 59,757 51,871 222,720 Dues and Memberships 1,450 423 1,800 350 181 300 1,800 604 2,100 Employee Expenses 2,100 1,281 2,100 900 533 900 3,000 1,814 3,000 General Direction 3,237 1,539 4,854 1,387 629 2,080 4,624 2,168 6,934 Meetings 12,423 2,771 18,692 5,324 1,707 4,152 17,747 4,478 22,844 Office Supplies&Expenses 420 14 0 180 6 0 600 20 0 Office Equipment Maintenance 277 0 0 119 0 0 396 0 0 Office Equipment Lease 3,570 721 0 1,530 309 0 5,100 1,031 0 Professional Services 1,000 0 1,400 1,000 0 600 2,000 0 2,000 Safety 8,573 2,406 0 3,674 1,182 0 12,247 3,588 0 TraininglEmployee Development 2,850 2,385 6,547 0 567 1,155 2,850 2,952 7,702 _...... _. _ ._._..... _... _........... Total 155,098 122,650 349,915 57,012 26,351 41,674 212,110 149,001 391,589 Budget 1111196- Budget Budget 1111196- Budget Budget 1111196- Budget SUPPORT SERVICES 1997 10/30197 1998 1997 10/30/97 1998 1997 10130197 1998 General administration 81,373 76,833 86,623 34,874 30,909 37,124 116,247 107,742 123,747 Meter revenue&collections 133,875 137,230 116,737 9,422 10,731 8,095 143,297 147,961 124,832 Meter, maintenance&operations 29,632 51,841 35,024 916 447 1,083 30,548 52,288 36,107 Buildings&grounds maintenance 164,040 159,295 138,216 0 0 0 164,040 159,295 138,216 Overhead allocation(warehousing) (9,502) (10,624) (8,208) 0 0 0 (9,502) (10,624) (8,208) Transportation expense 271,395 264,581 271,268 0 0 0 271,395 264,581 271,268 Overhead allocation(transportation) (271,395) (283,494) (271,268) 0 0 0 (271,395) (283,494) (271,268) Purchasing&warehousing 94,353 100,467 115,632 0 0 0 94,353 100,467 115,632 Overhead allocation(inventory) (94,353) (47,042) (115,632) 0 0 0 (94,353) (47,042) (115,632) Common supply items 24,600 23,013 27,750 0 0 0 24,600 23,013 27,750 Overhead allocation(admin) (24,600) (29,470) (27,750) 0 0 0 (24,600 _ (29,470) (27,750) Total 399,418 442,631 368,392 45,212 42,088 46,302 444,630 484,718 414,694 Budget 1111196- Budget Budget 1111196- Budget Budget 1111196- Budget ELECTRIC OPERATIONS 1997 10/30/97 1998 1997 10130197 1998 1997 10/30/97 1998 General administration 3Q3,982 305,300 328,342 0 0 0 303,982 305,300 328,342 Meter operations 43,207 16,202 45,428 0 0 0 43,207 16,202 45,428 Substation operations/prev maint 138,090 87,747 141,039 0 0 0 138,090 87,747 141,039 Substation repair 14,789 35,714 15,166 0 0 0 14,789 35,714 15,166 Distribution operations/prev maint 413,719 410,897 403,890 0 0 0 413,719 410,897 403,890 Distribution repair 166,582 180,342 176,166 0 0 0 166,582 180,342 176,166 Total 1,080,369 1,036,202 1,110,031 0 0 0 1,080,369 1,036,202 1,110,031 ELECTRIC: TOTAL Budget 1111/96' Budget Budget 1111196' Budget Budget 1111196- Budget 1 Dues and Memberships O 0 087 0 0 0 O O 887 Employee Expenses O O 1.000 0 O 0 O 0 1.000 General Direction 0 0 101.445 O O O O 0 101.445 Professional Services O O 137.000 0 0 U U 8 187.000 Training/EmployeeO | e � O U 1�200 0 O 0 _ 0 0 1O2DO --T��---'' ------[/- V ----0----� 250,932 Budget 11/1/96- Budget Budget 1111196' Budget Budget 11/1196- Budget WATER OPERATIONS 1��7 1W8U/�� 1ssu �s 1 _ 1998 1997 10/3NM7 1898 �dm��iG�-- -'25�7 - --218,894 - Source,operations/prev mmint O O 0 01.601 40.771 68.304 61.801 48.771 88.304 Source, repairs O O O 8.925 4.184 17.672 8.925 4.184 17.672 Boosters,operations/prev maint O O 8 113.081 98'455 112.025 113.991 98.455 112.025 Boosters, repairs 0 0 O 23.209 41.418 44'000 23.200 41.419 44.060 Services,operations/prev mmint 0 0 O 43.395 60.559 41.970 43.385 60.559 41.970 Services, repairs U 0 0 98.295 74.243 103.907 08.295 74.243 103.907 Trans&diot. operations/prev maint O O O 216.912 126.708 212.167 218.912 128.708 212.167 Trans&distrepair V O O 210.593 141.843 107.467 210.593 141.343 197.487 Pumping expense D O O 452.400 499.799 408.000 452.400 499.789 408.000 H|rschda|n.opom1ions/pmvmaint O 0 O 4.194 2.454 3.191 4.194 2.454 3.191 H|onhdo|e.mpair 0 O U 1.674 136 2.881 1.874 130 2.081 QCADA. operations/pre*maint 0 O 0 2.078 4.896 2.843 2.073 4.890 2.843 SOADA. nnpoim O 0 O 14.980 1.848 15.038 14.980 1.348 15.888 Water quality O 0 O 60.869 55.408 70.218 60.868 55.408 70.218 Treatment Plant, operations/prev maint O O O 13.030 13.627 13.980 13.030 13.627 13.988 Treatment Plant repair O 0 O 12 1008 1�43 1289 Total 0 -----70-------' 1.534.192 1.539.891 1.427.418 1.534.1Q2 Budget 11M/96- Budget Budget 1111196' Budget Budget 11M/96- Budget OTHER EXPENSES 1ee7 103097 1998 1997 10130197 1998 1997 1080197 1998 Savers Ems► rmi ceran , Iime. ivil & Environmental Engineers 435 Coyote Street Nevada City, CA 95959 (916) 265-8021 October 29, 1997 Mr. Ed Taylor, Water Superintendent Truckee Donner Public Utility District P.O. Box 309 Truckee, CA 96160-0309 SUBJECT: PROPOSAL FOR ENGINEERING SERVICES COLD CREEK PIPELINE REPLACEMENT Dear Ed: This letter is our proposal for engineering services for the design and construction of the pipeline replacement crossing Cold Creek between Deerfield Drive and the Alpine Motel. This section of pipeline was destroyed by Flooding last winter and is considered eligible for disaster relief funding from the Federal Emergency Management Agency (FEMA) and the State Office of Emergency Services (OES). During the storms of late December and early January, Cold Creek reached flood stage scouring the creek bed, eroding the east bank and washing out a section of the District's existing 8" pipeline. The pipeline replacement project will involve underground construction of approximately 250 feet of pipeline, 150 feet of which will be placed in a steel casing, connections to existing pipelines, concrete anchors, and construction of a temporary diversion of Cold Creek through the construction area. Scope of Engineering Services Engineering services will include the following tasks: Environmental Review. We will make recommendations for compliance with the California Environmental Quality Act (CEQA). We presently believe the project qualifies for a categorical exemption, thereby minimizing environmental review. Project Design. We will prepare plans, specifications and contract documents. It is anticipated there will be two sheets of drawings. Our design activity will include field surveying to establish existing topography and locations of construction area features. It is anticipated the drawings will consist of a plan and profile sheet of the pipeline alignment and a sheet of construction details. Our work product will consist of photo-copy ready a . . ....................................... work-processed contract documents and specifications, and mylar tracings of project drawings. y ► Agency Coordination. We anticipate working with a number of local, state, and federal agencies who will have permit or approval authority, or other interests in the project, especially for work in the creek channel. These agencies include Truckee Sanitary District which has wastewater collection facilities in the construction area, Lahontan Regional Water Quality Control Board, Department of Fish and Came, U.S. Army Corp of Engineers, DES, and FEMA. We will assist the District in obtaining necessary permits by preparing application packages to appropriate agencies and provide ongoing coordination during construction. ® Bidding, Construction Engineering, and Inspection. We will provide services related to bidding including distributing plans and contract documents, responding to planholder questions, conducting the bid opening, reviewing bids, and making recommendations regarding contract award. We will provide construction engineering services including interpretation of contract requirements, preparation of field orders and change orders, review and certification of contract progress payments, reports to the District regarding project progress, supervise regular contractor/Water Department/engineer coordination meetings, and related tasks. We will provide inspection during contractor work to assure compliance with the contract. We will prepare Record Drawings at the completion of the work, make recommendations concerning acceptance of the work, and prepare a Notice of Completion. Schedule of Services This project is expected to be completed during calendar year 1998. We expect the schedule to be generally as shown below. Proposed Project Schedule 1997 - 1998 Task Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Environmental Rev. Agency Coord. V. Project Design. Bidding Contract A,vard Constriction 77 2 Engineer's Fee We propose to provide certain services, over which we exercise sufficient control, on a fixed fee basis. This includes environmental review, project design and construction bidding for which the engineer's fee will be: Task Fee Environmental Review $2,500 Project Design 9,800 Construction Bidding 2,000 Total Fixed Fee $14,300 Other tasks, over which we have less control, are proposed to be on a time and expenses basis, with a not-to--exceed amount. We will not exceed the maximum limits without further authorization from the District. The issue here is to save the District money if the task can be completed quickly, and to allow reasonable compensation for the engineer to complete each task. Hourly rates will be charged according to the attached rate sheet. These tasks and not-to-exceed amounts are: Task Fee Agency Coordination $9,800 Construction Engineering 5,500 Inspection 11,000 Total Not-to-Exceed $26,300 Closure I am available to discuss this project and the proposed engineering services with you at your convenience. Yo truly, eith Knibb Enc. 3 ............................................... KE[a cY R.CARROLL.t PAR 11,CUT TTTA" STEVEN C.GROSS* LAW OFFICE OF STEFHOi C.LDEBERMAN PORTER - SI�'.t�ON 1AN(ES L.�RT SI O lAh4E.S E]INEST S1MON PROFESSIONAL CORPORATION CBRISTINA M. BARK* %GCRAEL B.BROWN TRUCKEE OFFICE •Alm Licensed in Nevada 40200 Truckee Airport Road t Certified Spmaiiac in Estate Planning, Truckee. Califomia 96161 Twat:=d Pmbue Law (530)587-2002 TWENTIETH CENTURY BUILDING FAX(530) 587-1316 335 W.FIRST STREET RENO.NV 39503 (702)3226767 RED'D N 0"1 1 997 MEMORANDUM DATE: October 31, '1997 TOE ALL PUBLIC AGENCY.CLIENTS FROR STEVEN C. GROSS, STEPHEN.C. LIEBERMAN:' & CB RISTINA M. :BARK BROWN ACT 1997 AMENDMENTS: Legislation recently approved by Governor Wilson will amend the Brown Act in several important ways. The changes to the law are summarized below. All references herein are to the California Government Code. We recommend reading the Act to become familiar with these changes, as well as to reinforce your understanding of its current provisions. All of the changes become effective January 1, 1998. 1. Definition of "Meeting" Section 54952.2, which defines "meeting," has been amended to provide that a "meeting" does .not include the attendance of a majority of the members of a legislative body at an open and noticed meeting of a standing committee of that body, provided that the members of the legislative body who are not members of the standing committee attend only as observers. 2. Teieconferencin Section 54953 has been amended to define "teleconference" as a meeting of individuals in different locations, connected by electronic means, through either audio or video, or both. Under this new provision, teleconferencing may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconference meeting must be by rollcall. Additionally, each teleconference location must be identified in the notice and agenda of the meeting or proceeding and be accessible to the public. The agenda must provide an opportunity for members of the public to address the legislative body directly at each teleconference location. Under current law, only video teleconferencing is permitted for limited purposes. a October 31, 1997 Page 2 I Regular Meetings Section 54954 has now been revised to state that advisory committees and standing committees are not required to provide the time and place for holding regular meetings. All other legislative bodies of a local agency are still required to provide the time and place for holding regular meetings. 4. Mailed Notices and Meeting Packets tVce Sec-;on 541ati4.1 requires to al agencies, upon ept of a written request, which must be made annually, to mail to the person making the request a copy of the agenda, or a copy of all the documents constituting the agenda packet. Legislative bodies are permitted to establish a fee not to exceed the cost of providing this service. Under current law, local agencies are only required to provide notice of meetings upon request. 5. Action on items Not on the Agenda Section 54954.2 has been amended to clarify that the legislative body is permitted to take action on an item of business not on the agenda when two-thirds of the legislative body present at the meeting, or all of the legislative body if less than two-thirds are present, determines that there is a need for immediate action on an item that came to the attention of the body subsequent to the posting of the agenda. For the typical Board with five members, this means four out of five must approve if all are present and unanimous approval is required if a member or members are absent. 6. Call for Special Meeting Section 54956 has been amended to provide that a special meeting may be called by the presiding officer of the legislative body or by a majority of the members of the body by delivering notice either personally or by any other means, to each member and the local news media requesting a notice in writing. Current law allows a special meeting to be called by delivering notice either personally or by mail. 7. No Reimbursement The California Constitution requires the State to reimburse local agencies for certain costs mandated by the State. Under the legislation enacting the changes to the Brown Act, no reimbursement is required for agencies providing agenda packets pursuant to written requests because a local agency has the authority to levy a charge or fee sufficient to pay the costs. SCGISCL\CMB;ap