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HomeMy WebLinkAbout1997-12-17 Agenda Truckee Donner Public Utility District Board of Di,,Cto's Joseph R.Aquera J. Ronald Hemig (916) 587-3896 Robaert A,Jones. FAX (916) 587-1189 James A. Maass *lIk REGULAR MEETING Patricia S. Sufton 7:00 PM, Wednesday, December 17, 1997 General Manager TDPUD Board Room Peter L Hofer AGENDA 1. Call to order 2. Roll call 3. Public Input - 7.00 PM(or as soon thereafter as possible)This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that item is considered ACTION ITEMS 4. Consideration of bids for sale of surplus meters, possible award of contract 5. Consideration of terminating the emergency relating to the repair of Tahoe Donner substation failed transformer unit#1 6 Consideration of continuing the emergency relating to the repair of Tahoe Donner substation failed transformer unit#2 7. Consideration and possible approval of a revised District logo WORKSHOP ITEMS S. Discussion of District space needs and possible relocation of the District headquarters 9. Discussion of status of implementation of the credit billing 10. Discussion of possible communication leases with California Highway Patrol and Sierra Pacific Power Company 11, Review of monthly staff reports ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library ZFostedo malted okDecel�2, 1997 Susan M. Craig, Deputy District CleW Post Office Box 309 91 11570 Donner Pass Road Truckee, California 96160 i r ............. 5ervn you since 192? Truckee Donner Public Utility District orir�ct 3s .. Ror€a[d Hem"tg Business Office (91 ) 7- 9 916 ,5 7-5056 �oben A.Jones ,;saes A. Maass Patricia 5. Sutton General Manager Peter L Hd7r-eister ADMINISTRATIVE SERVICES: November m December, 1997 STAFF REPORT Submitted by Mary Chapman, December 15, 1997 r CUSTOMER SERVICE: The customer service staff is still busy processing ski lease transfers. After January 5, 1998, most of the transfers for the ski season will be done The customer services staff has been receiving questions regarding customer choice. Today, we received a request from a Sierra Pacific customer asking to switch to the District's system. BILLING: Billing is current. ACCOUNTING. Accounts payable and payroll are current. We are currently working on financial reports for the month of November, 1997. OTHER•. The network server and most of the PCs are installed. We still have some work to do to set up the network back-up system, the mail server and Internet access. We also still need to transfer the AS400 applications to the network. The AS400 transfer is scheduled for January 15 & 16. The rest of the work will be completed between now and January 16`'. All of the employees who will be on the new network have received training in Windows 95 and Microsoft Word. Half of them have attended Excel training. The other half will complete their Excel training on Friday. Wednesday, Peter and I will be in Ontario to meet with the members of the NCPA/SCPPA CIS project. The committee has completed their analysis of the proposals. Peter and I will be working to understand the analyses. The committee has also put together a short list of all of the vendors' products that we are interested in viewing. We will be viewing presentations and doing site visits during the first two weeks of January. 1197MOLY.RPT Post Office Box 309 11570onner Pass Road Truckee, California 96160 STAFF REPORT December 12, 1997 TO: Board of Directors From: Bob Quinn, Electric Superintendent Subject. November Activity Report AGENDA ITEM � Electric Department crews worked on the following projects during the month of November The service crew installed 38 new electrical services and responded to 72 requests for underground facility locates (USA's). The line crew worked at the airport installing facilities for the new airport maintenance building. The work consisted of the installation of three vaults and components along with several junction cabinets, padmount transformers, and 1500 feet of 3 phase conductor. This was a development agreement project with the airport. Crews worked to replace existing direct buried underground conductor with conductor in new vaults and conduit. This was done at the airport and was a joint project with airport staff. Airport staff installed the vaults and conduit while our crews did the wire installation and make-up. Crews replaced transformers that were overloaded because of new construction and growth. On the 261h of November, a transformer failed in our Tahoe Donner substation. Loads were transferred to Martis and Truckee subs and crews worked for several days preparing the transformer for shipment and repair. The station required extensive clean up along with testing of the remaining transformers. 1 attended a meeting of the G.0.951128 committee in Roseville. This committee meets quarterly to oversee changes in the State's construction rules for electric utilities. Transformer bids were opened for the upgrade of our Truckee substation and for spare units in other stations. These bids were approved at our last Board meeting and are part of the adopted Master Plan for the electric department. . .......................................... Truckee Donner Public Utility District B..,d of Directors Joseph R.Aguera J. Ronald Hemia Business Office (916) 587=3896 FAX( 16)5 7=5 56 Robert A.Jones .lames A. Maass Olt Patricia S. Suttor: General Manager STAFF REPORT SUPPORT SERVICES Peter L. Holx eister KATHY NEUS PURCHASING AND WAREHOUSING 1. With the onset of the winter weather, the department is still moving along. The ordering has slowed down but the weather conditions seem to let us know what material will need to be watched during the winter. 2. The warehouse does not seem to come quite together. It comes close to be cleaned and organized, when all of a sudden a tornado comes through. Keeping the warehouse clean and organized is a never-ending project. 3. Sam continues to stock the exempt rooms and the warehouse shelves. Sue is still placing orders but now it seems to be the oddball items. METER READERS 1. The meter readers are entering the winter reading cycle. Things move a little slower due to weather changes, yet with the 5000 OMR meters installed throughout the District, there should not be any group estimating. Should any meters be estimated, as long as the meter is accessible it will be changed out. 2. The meter readers are current in their readings. There were 10,090 meters read, 341 service reports completed and 139 4811013 notices delivered. BUILDING AND GROUNDS 1. There have been a few minor mishaps in the building. The always on going toilet problems, adjusting thermostats and cleaning up various spills throughout the building. With the onset of snow, shoveling and snow blowing seems to be the order of the day. 2. This has been a very busy summer. A new roof was installed over the District's upstairs portion, the west wall was sandblasted and stuccoed. The exterior of the building was painted, a new parking lot was laid with asphalt and various repairs due to the flooding in January were completed. A non-skid surface was applied to the long corridor between the front offices and the garages. Post Office Box 309 11570Donner Pass Road Truckee, California 96160 3e The Board Room air conditioning is scheduled to be in operation around the third week in December. After the new coil is installed, the ceiling will be textured and painted. VEHICLE MAINTENANCE 1. Vehicle maintenance is moving along. The winter puts the mechanic in a different mode. New projects are not begun if the weather looks like it is going to bad, this way he will be available in case of emergency. 2m There were seven B.1.T. inspections for the month, two trucks and five trailers. There were also ten preventative maintenance completed for the month with a few new winter tires mounted. ru e l r U . .� Dlstri ' "PORE TO: lard o Drre for l�RtM, i Taylr� � A. r 5 � � SU JI�CT. water l epartrr nt l antltly Actry s R p rt fir NO I R The water department staff is preparing schedules and plans for the upcoming year. The staff is taking training for the new computer s and network. WATER QUALITY: The routine daily water quality sampling and testing program was completed as required. All of the tests were good and well within drinking water quality standards. Staff met with Jess Morehouse of the Department of Health Services to review the proposed 1998 Water Department budget and planned projects for the upcoming year. MAINTENANCE, REPAIRS, & NEW CONSTRUCTION: Staff repaired ten water main leaks in the month of November. Nineteen new service connections were installed for the month. One water services were upgraded this month. Seventy USA locates were complete during the month. Repaired one fire hydrant SYSTEM OPERATIONS AND MAINTENANCE: Completed the winterization of all pump station and vaults. Repaired chlorine analyzers at Airport Well, Northside Well, and Hirschdale Treatment Plant. Repaired and updated chlorine systems at all application points. Cleaned the interior of the Gateway tank. Changed the pumping control program to reduce the daytime electric load during the period that the Tahoe Donner Sub-Station was out of service. . Performed scheduled maintenance at system facilities. PLANNING: Tracey Residence This is a single-family residence that will require review and a possible water line extension. The developers propose to connect to the Prosser Height Hydro system. Reviewing hydro system capacity. Thompson Subdivision This is a proposed 3-parcel subdivision of the remaining STINE properties. The developers propose to connect to the Prosser Height Hydro system. Reviewing hydro system.capacity. • Gales (Bratt) Subdivision This is a proposed 2-parcel subdivision. The parcel to be subdivided is located above the existing Prosser Heights Tank and below the Alder Hill subdivision. The developers propose to connect to the Prosser Height Hydro system. Reviewing hydro system capacity. The Village Project This is a proposed commercial building with associated appurtenances for the Villager Nursery. The building will be located behind the existing Old Gateway Shopping Center. r REPO � ► - � rlIr 6i�+ l� tepe Ioltellu October Power Purchase Costs; In November, the cost of Power delivered to the District including transmission and wholesale energy was 2.749 cents per KWh. Our variable rate from Idaho power remained fairly constant throughout November without any large spikes in the variable daily price. The overall monthly average cost to the district still remained firm as noted in the overall cost above. Please see the attached 1997 Power Purchase Costs" for details. Fixing Costs for December 1997: December has historically been a very volatile month for electric power prices on the daily market. Prices have spiked up to the $50/MWh range in the past. In order to hedge this price risk, I have looked into fixing part of the District's power requirements for the month of December. After investigating prices from several potential organization offering this kind of service, (with the help of NCPA and Idaho Power) I locked in a portion of the Districts On- Peak load at a fixed price of $25.25/MWh with the General Managers approval. The load represents 14MW of On-Peak load or 6,944 MWh's. The price at Mid-Columbia had been trading in the $26.0 MWh range at the time we fixed the price. Attached is the "Electric Power Transaction Memorandum and a fax from Idaho with details of transaction. I feel this gives the District some insurance against the price volatility for December 1997. The Off-Peak power costs will continue to be at the average variable cost of the Mid-Columbia Index. ....... ......... .................................. CALOADDATAISPP 9971EL81LL97a.%LS 15-Dec-97 RUCKEE DONNEIC UTILITY DISTRICT- 1997 POWER PURCHASE COSTS BILLING CYCLE Days/mon. 31 28 31 30 31 30 31 31 30 31 30 31 365 Month JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS KW 23,637 23,839 21,914 18,962 17,066 15,820 18,308 16,928 16,560 16,865 21,480 211,379 KWH-Current 12,225,452 10,747,440 10,571,582 9.237,422 8,546,952 8,347,268 9,361,094 9,282,942 8,396,145 9,101,227 9,718,795 105,536,319 Losses-KWH 318,277 315.620 285.469 309,442 330,452 Total Load-KWH 9,679,371 9,598,562 8,681,614 9,410,669 10,049,247 Load Scheduled-On Peak(HLH)Kwh Energy 6,506,000 7.039,000 6,790,000 7,130,000 7,076,000 Load Scheduled-Off Peak(LLH)Kwh Energy 2.150,000 2,493,000 2,668,000 2,651,000 2,460,000 Load Scheduled-KW Demand 18,000 16,000 17,000 18,000 21,6D0 Subject to Schedule On Peak MWH 24 (68) 232 178 68 Subject to Schedule Off Peak MWH (19) (10) 392 264 242 Outside of Bandwidth-Under schedule Charge(MWH) (3) (6) 0 (2) (10) Outside of bandwidth-Over schedule Credtt(MWH) 22 18 153 60 21 DIs facement Energy(Kwh) 4,053,674 1,059,570 2,245,836 2,384,950 9,744,230 Idaho Power Co.Energy Rates Demand Charge(per KW month) $1.50 $1.50 $1.50 $1.50 $1.50 Energy Charge On Peak(HLH)(Mills/Kwh) 13.94 19.21 21.98 20A4 20.50 Energy Charge Oft Peak(LLH)(Millsl Kwh) 8.68 14.88 17.88 15.Oe 16.97 Note:The energy rice is the Mid-Columbia Monthly Average Index Plus 0.00225 a1a1 N9 1aa4 bwerCra'1 $136,355,64 $196.$15.03 $222,448.04 $210,575.28 $218,304.20 $963,998.1a Sierra Pacific Power Co.Rates Billing Demand=the average for the most rescent twelve month period. 16603 16570 16646 17010 17034 Customer Load Ratio Share 1.32% 1.301/6 1.30% 1.32% 1.32% Network Integrated Transmission Service Annual$38,600,000"Load Ratlo Share $36,98129 $41,616.67 $41.616.67 $42,460,00 $42,460.00 Regulation and Frequency Response Service-6.67kw me*1.1%'12 me Demand $1,063.11 $1,213.94 $1,220.61 $1,247.29 $1,247.29 Scheduling System Control and Dispatch Service-0.12 Kw me $1,735.28 $1,988,40 $1,997.52 $2.041.20 $2,044.08 Reactive Su I and Volta a Control-0.0003(Kvarh) p 0 0 Energy Imbalance Subject to Billing at$100/MWH -$100.00 -$100.00 -$100.D9 4100AM -$100.00 Cost to TDPUD $300.00 $600.00 $0.00 $200.00 $1,000.00 Under Rate of 90%of SPPCo Cost$/MWH ($18.33) ($18.94) ($18.60) ($18.60) ($20.03) Credit t0 TDPUD ($403,26 $340.92) ($2,645.60 $1,116.00 $420.63 q1d€1�trgEt3 Sdf0P74refOo TraTasmissionCosts $0.00 $39,676.42 $45,278.09 $42,189.00 $44,832.49 $46,330.74 $218,Wfi.73 Northern California Power Agency Rates NCPA Scheduen and pis atch $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500rW $12,5D0.06 SIERRA RATES Demand(Per KW) 8.74 8.74 8.74 8.74 8.74 a.74 4.67 4.67 4.67 4.67 4.67 4.67 4,67 Energy(Per KWH) 0.02749 0.02749 0.02749 0,02749 0.02749 0.02749 0.02656 0.02656 0.02656 0.02656 0.02656 0,02656 0.02656 Energy 1,047 O 0 0 0 Demand 18321 0 0 6 0 SIERRA BILLING Customer Charge 1,247.00 1.247.00 1,247.00 1,247.00 1,247.00 1,247.00 1,247.00 0.00 0.00 0.00 0.00 0.00 8,729.00 Demand Charge 206,58T38 208.352.86 191,528.36 165,727.88 149,156.04 138,266.80 80,419.39 0.00 0.00 0.00 0.00 0,00 1,140,939.51 Energy Charge 336,077.68 295,447.13 290,612,79 253,936.73 234,955,71 229,466.40 33,522.91 0.00 0.00 0.00 O.QO GAM 1,674,019.34 Dis lacement Enemy credit 79,010.00 20,651.02 43,771.34) (46,482.68) (39,548.64) (24,833.09) 0.00 Total SPPC cost 464,902.06 Q14,395.97 439,616,81 374,428.93 345,810,91 344,147.11 114,208.66 0.00 0.00 0.00 0.00 0.00 2,667,510.44 N.C.P.A.Billing 66,319.50 15,507.79 33,938.50 39,913.07 33,349.52 19,776.81 210,805.19 fFmotoW£AC.O}S7` $33,221.56 499,903.76 473,s$6.31 414,342.00 37%1W.43 363,923.92 2922,740.72 244,093.12 267,137.04 257,907.77 267,134.94 0.06 : $3'993;t20,ra3 $/KWH-current average cost 0.04362 0.04651 0.04480 0.04485 0.04436 0.04360 0.03127 OL02629 0.03182 0.02834 0.02749 0.03764 Monthly Load Factor 69.52% 67.09% 64.84% 67.66% 67.31% 73.28% 68.72% 73.71% 70.42% 72.53% 62.84% #DIV/O! Cumulative Power Costs 533,221.56 1,033,125.31 1,506,680.62 1,921,022,62 2,300,183.05 2,664,108.97 2,956,847.69 3,200,940.81 $,468,077.84 3,725,965.61 3,993,120.56 3,993,120L55 TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING DIRECTOR ACTIVITIES NOVEMBER, 1997 Note: Since most of these projects are ongoing, Staff continues to report the basic information and highlights the activities that have occurred during the reporting month. When a projectlactivity is completed it is reported, then deleted from this report. Strategic Planning/District $Savings Business Customer Key Accounts Program- Staff is working with AL&Z to develop deregulation information to go specifically to large businesses. Staff is going to package this information when completed and will begin meeting with at least two key account customers each week beginning in January. A database of customer contact information was established. TDPUD Competition Plan- Staff is preparing a report about how TDPUD can respond to customer's needs and wants in light of deregulation. The report will focus on programs and services we can offer our customers. Some offerings will involve incentives while others TDPUD can charge a fee for. TDPUD Building GSHP Proposal - Davis Energy Group has completed a study to deter- mine the cost-effectiveness of installing GSHPs into the TDPUD building for heating and cooling. Staff will present this information at a future Board meeting in 1998. Deregulation Education- I am attending various courses, seminars, workshops and meetings to help me keep up with deregulation activities. I am currently attending meetings coordinated by the Southern California Public Power Authority, Dan Waters, to develop a statewide media and marketing program for customer-owned utilities. Staff attended the November 6 meeting in Ontario to review campaign proposals. Conservation/DSM/Economic Development/Public Goods Public Benefits Program- Staff is drafting a proposal of some possible energy and water "public benefits" programs we can begin offering our customers in 1998. We are required by State mandate to spend 2.85% of gross annual electric sales on public benefits programs. Ground Source Heat Pump Bulk Purchase & Installation Program- So far over twenty TDPUD customers have signed contracts to install GSHPs for their homes. Before we are through, we expect about twenty-five TDPUD customers will sign contracts and have the work done this Summer and next. California GSHP Training Grant Activities- The Geothermal Energy Association is doing an excellent job in implementing the requirements of the grant. • Energy Surveys/High Bill Assistance- Staff completed I commercial and 2 residential energy-use analyses and/or energy survey(s) this month. Staff also responded on-site to 4 residential "high" bill complaints. Communications/Public Relations/Education Deregulation Awareness Campaign- Staff is working with AL&Z at the Statewide level to develop deregulation awareness information that will be used locally. Deregulation Awareness advertising campaign concepts were presented November 6 in Ontario. A Press Release is currently being prepared. TDPUD 70th Anniversary Celebration- Staff has been working with AL&Z to plan for our community's celebration of TDPUD's 70th Anniversary. The campaign includes: a display ad, press release and a Town Proclamation being presented to TDPUD at the Town's December 18 Council meeting. Marketing & Media Plan- AL&Z is currently developing a new marketing and media plan for TDPUD. The plan will describe what will be communicated and through what media. The plan is designed to educate TDPUD customers about TDPUD and such issues as deregulation, etc. The plan is expected to be completed in January. Business & Energy Efficiency Partnership- The Truckee Donner PUD/Chamber of Commerce Partnership project is designed to encourage local groups, clubs and individuals to tour the energy and water-efficient Chamber facility. TDPUD Staff is available for guided tours. A few display ads were developed promoting the use of the Chamber facility to TDPUD customers for learning about energy and water conserva- tion information. They went out in the Sierra Sun and in the Chamber newsletter. Newsletter- The next newsletter issue is expected to focus on deregulation related issues. We are currently working with AL&Z to develop a new marketing plan. The newsletter is on-hold temporarily. Water Information Piece- Staff is planning to work with the AL&Z marketing team to develop a TDPUD water information piece that will educate our customers on the value/high quality of TDPUD water and the need to use it wisely. Water conservation information and efforts will be included in this piece. Water conservation practices will benefit the community by lowering water pumping costs, sewage treatment costs and the future infrastructure costs associated with these efforts. Staff will contact TTSA and TSD for their input. This project is currently on-hold until we work out some things with AL&Z. Community/Statewide Involvement Chamber of Commerce Economic Development Committee- Working with other businesses in reviewing the following activities: the Downtown Specific Plan, Business Questionnaire, Doing Business in Truckee Guide, etc. There was a committee meeting November 13. ................ Tahoe-Truckee Leadership Class- Staff has been attending monthly regional leadership class meetings since May. This program was developed by the Tahoe-Truckee Regional Economic Coalition and Sierra Nevada College. The November 21 class was held at Northstar and consisted of class sub-groups presenting different ideas on how to improve the Truckee-Tahoe "quality of life". Town of Truckee Air Quality Management Plan Advisory Committee- The Committee is currently evaluating different options for mitigating the PM 2.5/10 problem in Truckee. The Air Quality Management Plan is currently being drafted based on input from the Air Quality Management Plan Advisory Committee. Committee meetings are on hold until the plan is in final draft form. Staff is hoping that some of these monies will be available to promote GSHPs. California Municipal Utilities Association Energy Services and Marketing Committee- The Committee is working on projects and programs to help CMUA member utilities prepare for deregulation. The next meeting is being planned for January, 1998. CEC California Ground Source Heat Pump Collaborative- Staff participates in quarterly meetings of the California Energy Commission's GSHP Collaborative. The Collabora- tive was formed to oversee the development and promotion of the GSHP industry in California. Utility Energy Forum Planning Committee- The next UEF meeting will be held in Granlibakken May 6-8, 1998. Substantial progress has been made in planning this meeting. The 1998 program title is "Earning Customer Loyalty in a Competitive Market". The first marketing piece was mailed out to over 1000 utility persons. Employee Safety/Training Safety Committee- The TDPUD Safety Committee met November 20. The Safety Committee meetings generally involve discussions about the status of safety items listed in this report as well as recent employee accidents and property damage. Healthy Meals- This continues to be a popular program with employees. The menu for December 3 included: Pasta w/Garlic Lemon Shrimp, White Bean & Spinach Salad w/Bacon Vinaigrette and Apple Strudel w/Honey Lemon Sauce(see attached recipes and nutritional analyses). Wellness Program- Staff applied for the 6% TDPUD NRECA Wellness Program discount. Several TDPUD employees and a few Board members received flu shots through a group vaccination held at TDPUD November 12. CPR/First Aid- An American Red Cross CPR and First Aid re-certification class has been scheduled for January 9, 1998. i . . .......... ........................... ..