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HomeMy WebLinkAbout1997-10-15 Truckee Donner Public Utility District E3,,,d f Directors Joseph R Aguera J. Ronald Hemig (916) 587-3896 Rot3ert A.Jones FAX (916) 587-1189 James A. Maass OlOt REGULAR MEETING Patricia S. Sutton 7:00 PM, Wednesday, October 15, 1997 General Manager TDPUD Board Room Peter L. Hoizmeister AGENDA I. Call to order 2. Roll call 3. Public Input - 7:00 PM(or as soon thereafter as possible)This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that item is considered. BUSINESS ITEMS 4. Consideration of a local media program to operate in conjunction with the public power statewide education program regarding electric industry deregulation 5. Consideration of a report and possible approval of a resolution authorizing acquisition of a computer network system 6. Consideration of continuing the action regarding emergency repair of the Tahoe Donner substation transformer WORKSHOP ITEMS 7. Discussion of possible District policy positions in regard to electric industry deregulation issues a) Direct access b) Aggregation of District loads and power marketing C) Marketing of services to customers external to the District 8. Consideration of monthly reports CLOSED SESSION 9. Conference with legal counsel, existing litigation, Sierra Pacific Power Company in FERC Docket Numbers ER97-3593-000, ER97-3779-000, and ER97-4462-000, Government Code Section 54956.9, RETURN TO PUBLIC SESSION ADJOURNMENT Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 ............................... NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted a mailed on to ber 10, 1997 Susan M. Craig, Deputy District Clerk RESOLUTION NO. 9719 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRIr' ADOPTING POLICY REGARDING CUSTOMER CHOP OF AN ELECTRIC GENERATION PROVIDE'°" 1 �E: WHEREAS, Truckee Donner Public Utility District was formed by the communityin 1927 to provide them with reliable electric energy; and p gy, - WHEREAS, since that time, the District has faithfully met the electric energy .eeds of the community by aggregating the individual electric power loads of its customers and entering into contracts for the purchase of wholesale power to meet those aggregated loads; and WHEREAS, the District is among the utilities offering the lowest rates in the state of California, 6.81 cents per kilowatt hour, and has had no general electric rate increase since 1986, and WHEREAS, AB1890, enacted by the California legislature and signed into law by the Governor, seeks to deregulate the generation portion of the electric utility industry in California; and WHEREAS the goal ofABI890 is to promote improved efficiency in the use of generation assets thereby lowering electric rates paid by the end-use customer, and WHEREAS AB1890 provides that customers of investor owned utilities in California may choose direct access for the provision of electric generation services through an independent system operator and power exchange to be created in California; and WHEREAS this District believes that customer choice may, if properly implemented, provide the customers of Truckee Donner PUD with an opportunity to evaluate multiple alternatives for the provision of their electric generation services; and WHEREAS this District further believes that the benefits anticipated to be available to customers through AB1890 may be difficult to realize for certain types of electric customers and that some customers of this District could be placed at a significant disadvantage if implementation is not handled properly; and WHEREAS a central value in making AB 1890 work is that there be a level playing field upon which all parties participate fairly; and WHEREAS this District believes that the institutions, technologies and management systems are not yet in place which allow customer choice to be properly implemented; NOW,, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: • 1. That the Truckee Donner Public Utility District favors providing its customers with choice regarding access to electric generating services. 2. That It is the intent of the District to provide customer choice at the earliest ................... time practicable, subject to certain conditions being met. 3. That the conditions that need to be met prior to this District offering customer choice are- a) The District must achieve open access to Network Integration Transmission Service on the Sierra Pacific Power Company transmission system, this being one essential service to being able to bring generation service to Truckee from alternate generation providers. b) Other electric utility companies in California must implement customer choice within their service territories in a manner consistent with the intent and letter of AB1890 in order to have a level playing field upon which all of us will operate. c) The TDPUD must acquire and implement a customer billing and information system to handle the more complex billing arrangements resulting from customer choice. d) The California Independent System Operator and Power Exchange must be operational and a method of handling power scheduling and dispatch into Truckee must be established. e) The issues relating to metering must be resolved and the associated technologies, if any, must be operational. 4. The District will, no less often than annually, evaluate deregulation and customer choice practices as they develop in California and will determine which practices will work best for customers of this District, based on the unique load characteristics of our customers and the market practices that develop, and will proceed with customer choice accordingly. 5. The District Board of Directors will review the status of these precedent conditions at least annually and a decision regarding implementation of customer choice will be made accordingly and at the earliest time practicable. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fifth day of November 1997 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. None. TRUC E DONNER PUBLIC UTILITY DISTRICT BY Peer L. N rneis#e , Clerk of the Board ATT Su an M. Craig, Deputy Distr[ Clerk RESOLUTION NO.. 9:7 0 OF THE .... ADOPTING POLICY�1UT"t AUTHORIZING DISTR1CT.ST. �F TO:ENTERflV7'{3 CON TPA 7'S ESTABL.tStfI1VG THE PRICE OF POWER. PURCHASEL3 FROM IDAH 3 F'OWEP COMPAN'! WHEREAS, the District has entered into a three year contract with Idaho Power Company for the purchase of wholesale power and energy, and WHEREAS, said contract provides that the price paid by the District to Idaho Power Company for said power and energy shall be tied to the Mid-Columbia Index, and WHEREAS, the purchase of power and energy on an index places a price risk on the District; and WHEREAS, the District can manage its price risk by purchasing financial instruments and or physical instruments; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS THAT.' 1. The Power Supply Engineer of the District, in consultation with staff of Northern California Power Agency and with the approval of the District General Manager, is authorized to execute financial and or physical contracts which manage the price risk of the power and energy purchased from Idaho Power Company subject to the following terms and conditions. 2. In entering into a said contract the following procedures shall be observed- a) There shall be established a fist of pre-approved firms offering financial risk management services within the electric industry, which list shall be submitted to the Board of Directors for approval, and may be amended from time to time. b) A minimum of two telephone quotes shall be secured from firms on the pre-approved list, which quotes shall be recorded on the transaction memorandum which shall be prepared to document the actions leading up to purchase of the contract. c) The Power Supply Engineer shall consult with the appropriate staff of the Northern California Power Agency regarding the desirability to seek quotes, and shall again so consult after receipt of the two quotes. These consultations shall be documented in the transaction memorandum. d) In no event shall any single contract entered into under authority of this policy extend for a period of greater than three months. e) Prior to executing the contract, the Power Supply Engineer shall submit his recommendation to the General Manager of the District. After securing approval from the General Manager, the Power Supply Engineer is authorized to execute the contract. f} The Power Supply Engineer shall inform the Board of Directors of any executed transaction by providing a copy of the transaction memorandum as part of the next monthly staff report. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fifth day of November 1997 by the following roll call vote: AYES: Aguera, Jones, Maass and Hemig. NOES: None. ABSTAIN: Sutton. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Ho,meister, CI rk of the Board ATTE . Susan M. Craig, Deputy District C k smc OP TH` ` TRUCKEE DD�lill E PUBLIC UTILITY1�I� 1ECf: IRCN ME7"ER5 SURPLUS' AND ISSUING A>GAL : FOR BIDS WHEREAS, the District:began replacing residential meters with new technology meters in 1996 and will continue this change-out for the next several years; and WHEREAS, as a result of this meter change-out program there will be continuing quantities of unused meters and other related materials; and WHEREAS, staff has determined that this equipment is no longer required for any purpose by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the equipment described in the attached schedule as well as other meters changed-out over the next several years be declared surplus. . 2. That the General Manager of the District be authorized to advertise and sell the items in "as is"condition in accordance with District Code Section 8.20.010. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fifth day of November 1997 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. None. TRUCKEE GUNNER PUBLIC UTILITY DISTRICT 57 ByAA Peter L. Ho sister erk of the Board ATTE ' Susan M. Craig, .Deputy District Cie smc SURPLUS METERS AND RELATED MATERIALS November 1997 2100 METERS OF VARIOUS MANUFACTURE 93 ADAPTERS 800 MORLOCK LOCKING RINGS WITH INSERTS ES LUT1`t)�I'' Nth.; �7 T € KEEDO �f BLIG UTILITY DISTRICT ACCEPTING THE DIS MCT COMPLEX PAI UNG' P OJ CTaND AUTHORIZING T'HE F�tNG QF A NOTICE OF C ?{!'PL7"ION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to repaint the exterior of the headquarters building; and WHEREAS, the Contract was awarded to Jerry Pomponio Painting & Decorating of Truckee, California and the contractor entered into an agreement with the District to perform the work; and WHEREAS, the District's Support Services Manager, has recommended that the work be accepted by the District, NOW, THEREFORE, BE iT RESOLVED by the Beard of Directors of the Truckee Danner Public Utility District as follows: 1. That the District hereby accepts the District complex painting project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following completion of the project, the 10% retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the November 5, 1997 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By ' Pe2 ter L. Hol e' t r, erk/Fx-o rcio Secretary ATTE - • Susan M. Craig, Deputy District rk smc RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, Post Office Box 309, Truckee, CA 96160. 2. That on November 5, 1997 the hereinafter described improvements were accepted as complete pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority. 3. That the subject improvements of the Notice are generally described and identified as follows. the District complex painting project. 4. That the name and address of the contractor for such project was: Jerry Pornponio Painting & Decorating, Truckee, California. Dated: —A & 6 , /277 TRUCKEE DONNER PUBLIC UTILITY DISTRICT ByZ�g EAf' -,;r, Peter L. Holzmbister, General Manager STATE OF CALIFORNIA CO NTY OF NEVADA O G _ ,before me,Susan M.Craig, personally appeared PETER L. HOLZMEISTER,personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity,and that by his signature on the instrument the person or the entity upon behalf of which the person acted,executed the instrument. Capacity cla� d by signer: Corporate officer-ClerkfE^c-officio Secretary of the Truckee Donner Public Utility District. Witness hand d ofific J seal. . f S SAN Y, CRAiG Susan M_ Craig ?',47474 �z i - 2 KEE DONN8R. PUBLIC UTILITY DISTRICT . A: TH0R1'ZING EXECt1'TIO111';Ql=A'ST�411ID. Rt3�C l TAX COLLECTION SERVICES CONTRACT ON BEHALF OF TIDE ISTRICT IN BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the General Manager of the District is hereby authorized to execute, on Behalf of the District, a Standard Form Tax Collection Services Contract between the District and the County of Nevada authorizing the County to collect special assessments on a continuing basis. This contract dunes the terms for the collection of special taxes, special assessments, and/or parcel changes, by the County of Nevada, at the same time and in the same manner as secured real property taxes are collected. 2. That the District recognizes its responsibility to comply with Proposition 218 for all collection items submitted to the County of Nevada under this agreement. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fifth day of November 1997 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NODS: None. ABSENT. None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By 4ae - - Peter L. N lzmeis er, Cl k of the Board ATT T: Susan M. Craig, Deputy iDis t Clerk smc . STANDARD FORM TAX COLLECTION SERVICES CONTRACT COUNTY OF NEVADA THIS AGREEMENT is made and entered into this day of i-tv*- 1997 by and between the 'Truckee Donner Public Utility District hereinafter referred to as "District" and COUNTY OF NEVADA, hereinafter referred to as "County" RECITALS: WHEREAS, the parties desire to enter into an agreement whereby special taxes, special assessments and/or parcel charges will be collected by the County at the same time and in the same manner as County secured real property taxes are collected; and WHEREAS, Govemr_-zent Code Section 29142 permits the Board of Supervisors to establish a fee for s,i-zh se—,,,c,--- which f-e, �hen �,olle tcd, shall belc,Fig to the County and shall be deposited in the County's general fund to cove. the expense and compensation of such officials of the County; and WHEREAS, Govern.-nent Code Section 29304 provides that whenever any special assessment or special assessment taxes are levied upon land or real property by any district and the same are to be collected by the County, there shall be added to the amount of the special assessment or special assessment tax an amount fixed by Board of Supervisors' Resolution for each special assessment or special assessment tax to be collected. An equal part of such charge shall be collected with each installment of such special assessment or special assessment tax and shall be deducted by the County officer collecting the tax and by that officer be paid into the general fund of the County; and WHEREAS, County has established a Special .Assessment Fund (Fund 3I2) to account for the billing and collection of tax assessments for services for all districts prior to the transfer to the County's general fund; and WHEREAS,District desires to retain County to provide the following services: PLACEMENT OF SPECIAL TAXES, SPECIAL ASSESSi1IENTS OR PARCEL CHARGES ON THE COUNTY SECURED TAX ROLLS TO ENABLE THE . AUDITOR TO BILL AND THE TAX COLLECTOR TO COLLECT THEM AND w'R TO slwi aT ill 1.a Y•.iYl, and "WHEREAS, County is agreeable to render the aforesaid services. NOW, THEREFORE, for and in consideration of the agreement made, and the payments to be made by District, the parties agree to the following: 1. SCOPE OF SERVICES: County agrees to provide the following services: A. At District's specific request and as provided by District, add all eligible special parcel charges, special assessments or special taxes to the secured property tax rolls and include them on the tax bills; B. Collect all special parcel charges, special assessments or special taxes in the same manner taxcal.agr I ® 4/07197 as the secured real property taxes are collected; C. Apportion all special parcel charges, special assessments or special takes according to law; D. County will not collect such special parcel charges, special assessments or special taxes on property which is not otherwise appearing on the County's assessment roll, including, but not limited to property which is Feld in the name of a city, district or other governmental agency; E. At District's specific request, a report of all special charges being added to the roll by parcel number and tax area code; F. At District's specific request, a report by tax area code noting parcel charge by type code (improved, unimproved, etc.); C. At District's specific request, a charge and paid report following first installment and second installxnert bi:lings by parcels within pay-,-n�sit code. 2. DISTRICT FURNTSHED INFORMATION: The District agrees to: A Provide District resolution requesting placement on the County tax rolls on an annual basis; B. Provide parcel charge data in a format acceptable to the County and the County's computer system no later than August 15th of each year. Correct any errors in parcel charges data not acceptable to County's computer system. 3. REMOVAL FROM TAX ROLL At District's request, taxes or assessments placed on the tax rolls may be removed from the delinquent roll at any time. Once they are removed from the roll, the same taxes or assessments may not be reinstated to the tax rolls. 4. FEES: The fees for furnishing services under this Contract shall be based on Resolutions of the Nevada Co'uritj' Board of Sup:,-.rv"isors estabiish€ng the current fees which arc adopted from time to time. The fees in place at the time the Board of Supervisors adopts its Resolution authorizing the collection of the parcel charges, special assessments or special taxes shall be the applicable fees for that fiscal year. A public Bearing shall be held prior to changing the fees. 5. PAYMENT: The fees for services under this Contract shall be invoiced annually. County may deduct the fee from the District's funds if invoice is not paid when due. Fees will be deposited in the Special Assessment Fund (Fund 3 120004 000 45010). 5. CONTRACT PERFORMANCE TIME: All the special taxes, special assessments and/or parcel charges shall be placed on the tax roll in time for inclusion on the next fiscal year's tax bills so long as the proper documents are provided by District on or before August 15th of the current year. taxcol.agr -2 s 4/07197 7. TIME OF AGREEMENT: This Agreement shall commence on July I, 1997 and sham continue in effect until terminated by either party pursuant to paragraph 8 below. S. TERMINATION: A. If the District fails to provide in any manner the information or documentation required under this Contract or otherwise fails to comply with the terms of this Contract or violates any ordinance, regulation or other law which applies to its performance herein, the County may terminate this Contract by giving five (5) calendar days written notice to the party involved. B. Until the taxes or assessments are placed on the tax rolls, either party hereto may terminate this Contract for any reason by giving thirty (30) calendar days written notice to tIJP other pa--ties. Notice ;)f terrriiriatiota shall be by writiten notice to the other party. 9. RELATIONSHIl' BETWEEN THE PARTIES: It is expressly understood that in the performances of the services herein, both parties shall act in an independent capacity and as independent contractors and not as officers, employees or agents of the other party. 10. AMENDMENT: This Contract may be amended or modified only by written agreement of all parties. 11. JURISDICTION AND VENUE; This Contract shall be construed in accordance with the laws of the State of California and the parties hereto agree that venue shall be in Nevada County, California. 12. LNDE?1NMCATION: District agrees to indemnify, defend, and hold County harmless from any and all liabilities which it may incur as a consequence of this Contract and from any and all claims and/or losses to anyone who may be injure" or damaged by reason cf County`s performance of tins Contract. This indemnification shall apply, at a minimum, to any claim or suit to determine the legality of the tax or assessment, to the accuracy of information provided by the District and any legal procedures employed by the Tax Collector in collection of the taxes or assessments. 13. NOTICES: Notices shall be given to County at the following location- Auditor-Controller County of Nevada 950 Maidu Avenue Nevada City, California 95959 Notices shall be given to District at the following address: taxcol.agr -3 - 4/07/97 .............. . Truckee Donner Public Iltilit,r District P. Q _1-uckee______CA 9616o IN WITNESS WHEREOF, the parties hereunto have executed this Contract on the date first above written. COUNTY OF NEVADA. ATTEST: CATHY R. THOMPSON BT CIerk of the Board Chairman, Board of Supervisors of Supervisors By: APPROVED AS TO FORM: COUNTY COUNSEL By DISTRICT: Truckee Donner Public Utility District ATTEST: By: f9f-n� Name. Peter L. Holzmeister Title: General (manager taxcoi.agr -4 - 4/07/97 V. R D October 13, 1937 TO: Board of'13rrecifors FROM: Peter t. Holxt»eister, General IVlanager St1B.JECT. VontNy Report 1. Budget preparation: During the past month 1 have spent most of my time on budget preparation tasks. l am planning to have a draft budget ready for the Board meeting on November 5, 1997. At this point it appears that we will be able to lower our electric rates and hold our water rates at their current levels. 2. Electric industry deregulation: 1 have continued to spend time on issues relating to electric industry deregulation. Scott and I have been working on a program to describe the District's approach to deregulation. The workshop item to be discussed at tonight's meeting is a result of that work. . 3. NCPA: l have attended the Business Unit Board meetings at NCPA. The big issue that we discuss is the formation of the California ISO/PX, which is now before FERC. It will be impossible for deregulation to occur on January 1, 1998 unless the ISO/PX are operational. They cannot become operational until FERC issues an order authorizing them to start. It does not look like FERC will be able to issue an order which fully implements the ISO/PX. The best that is expected is some sort of partial authority or interim plan. 4. TROA. I have met with the Truckee River Basin Water Group and the California negotiators as we all continue to work on language to define well standards and water depletion methods. There is nothing new to report here. We do much work for small results. The process is overwhelming and slaw. 5. FERC: We continue to monitor FERC as it processes several dockets that are of interest to us. We are not anticipating speedy action. PLN/smc STAFF REPORT October 13, 1997 • To; Board of Directors From: Bob Quinn, Electric Superintendent Subject: September Activity Report AGENDA 1TE1V1 The following projects/tasks were worked on by the staff of the Electric Department during the month of September.- For the School District's new modular buildings, facilities were installed and completed. Crews continued work on upgrading Truckee Circuit#5. Again, this is a critical circuit as it is our major tie to the east side of Tahoe Donner. This project was budgeted. As a result of new construction, several transformers were replaced with larger units to accommodate the increased load. At the Tahoe Donner Ski Bowl Condos, the underground line was replaced with new conductor and two vaults were removed and filled in. This was done to prevent further erosion of the roadway as water was following our conduit system and eroding the area around the vaults. Crews, in conjunction with SW Gas, worked in the alley downtown installing substructure for the eventual undergrounding of facilities in that area. During September, 36 overhead and 18 underground services were installed. 308 underground locates (USA's) were completed. 1 attended the NCPA annual meeting at Squaw Creek. 1 also attended a meeting of the Electrical Superintendents and Supervisors Committee in Roseville. Department staff began work on the 1998 budget. Two members of the department attended a week-long training session on metering. This seminar is a four year program and is held each year in Seattle. . .... .......... . . Truckee Donner Public Utility District Surd of Directors Joseph joseph R. n a J. Ronaid e�ric Business Office Planning Services € obert A.Jones (916) 7- 6 (916) 587-3944 FAX( 16) 687-5056 James A. Maass Patricia S. Sutton Genera€ tanager Staff Report for August Pear L. Holzrneiseer Support Services Kathy Neus ' Building and Grounds Maintenance 1. The west wall of the District's office is now complete. The wall has been sandblasted to remove the old stucco which was beginning to bubble and peel. The larger cracks were patched prior to the application of the color coat. The color coat is the finish coat that is colored, the wall will not need painting. 2. Jerry Pomponio has begun to paint the District's office. Hopefully, the painting will be completed by the week of October 10, provided the weather cooperates. 3. A new roof was installed over the District's upstairs area. This roof had numerous leaks and was in desperate need of repair. The contractor is waiting on good weather for a final inspection from the Town's Building Department. 4. The Board Room air conditioner broke and is out of order. Climate Control of Carson City is working on installing a new coil. As a result of the water leak, the ceiling will also need repairs. The phone calls have been made requesting quotes for the repair. Purchasing and Warehousing 1. Sam Re is working on cleaning and organizing the materials in the yard for the upcoming winter. He is also putting the racks back together which were dismantled for the painters. 2. The warehouse is continuing to stage a few small jobs for the line crew however, the construction is starting to slow down some. 3. Sue Carrara has been working on several projects. She has been ordering all the conduit that is being installed Downtown. She also ordered all the material and had the same delivered on site for the Foxmead Lane water project. Sue has been assisting in getting prices together for the upcoming budget and was also able to close one large development agreement for Mary's department, . leaving only one more development for her to close. Post Office Box 309 11570 Donner Pass Rosa Truckee, California 96160 .......... .... Vehicle Maintenance 1e The department keeps moving along, BIT inspections, preventative maintenance and a few minor repairs. Some repairs required service to Reno, no vehicle was out of service for any extended period of time. 2. Tom has been helping with equipment quotes for the upcoming budget. Meter Readers 1. The meter readers are continuing to change out and installing the new OMR meters. The project will slow down tremendously with the coming of winter. The only change outs that will occur are to streamline routes or the changing out of meters in potentially hazardous conditions. 2. For the September reading schedule, the meter readers are current in their readings. There were 247 service reports completed, twenty-seven low usage reports investigated and 178 48HRI1013 notices delivered. The annual seal check will be completed in October: TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING DIRECTOR ACTIVITIES SEPTEMBER, 1997 Note; Since most of these projects are ongoing, Staff continues to report the basic information and highlights the activities that have occurred during the reporting month. When a projectlactivity is completed it is reported, then deleted from this report. Strategic Planning/District $Savings Business Customer Key Accounts Program- Staff is preparing to meet with at least two key account customers each week beginning in October. TDPUD Competition Plan- Staff is preparing a report about how TDPUD can respond to customer's needs and wants in light of deregulation. Using the phone survey research, Staff has begun to identify some key areas of interest. The proposal will include a variety of public benefittenergy service programs we can offer our customers. TDPUD Building GSHP Proposal - Davis Energy Group has completed a study to determine the cost-effectiveness of installing GSHPs into the TDPUD building for heating and cooling. Staff will present this information at a future Board meeting. Deregulation Education- I will be attending various courses, seminars, workshops and meetings to help me keep up with deregulation activities. I am currently attending meetings coordinated by the Southern California Public Power Authority, ❑an Waters, to develop a statewide media and marketing program for customer-owned utilities. Conservation/DSM/Economic Development/Public Goods Value-Added Customer Programs & Services- Staff is drafting a proposal of some possible energy and water service programs we may want to consider offering our customers beginning next year. This will be done in conjunction with the "public benefits" program. Ground Source Heat Pump Bulk Purchase & Installation Program- So far about twenty TDPUD customers have signed contracts to install GSHPs for their homes. The drilling company has had equipment part location problems that has delayed our drilling schedule this Pall by one month. Before we are through, we expect about twenty-five TDPUD customers will sign contracts and have the work done this Summer and next. California GSHP Training Grant Activities- The Geothermal Energy Association is doing an excellent job in implementing the requirements of the grant. Energy Surveys/High Bill Assistance- Staff completed 1 commercial and 'I residential energy survey(s) this month. Staff also responded on-site to 2 "high" bill complaints. Public Goods- Through AB1890, TDPUD and all other customer-owned utilities in the State of California are required to spend 2.85% of gross electric sales on public benefit type programs. Staff will have a proposal ready for the Board's review at budget time. Communications/Public Relations/Education Deregulation Awareness Campaign- Staff attended a meeting September 30 in Ontario with other utility communication representatives to begin to implement the Statewide marketing and media campaign. Newsletter- The Fall newsletter issue will focus on deregulation related issues. These may include. Deregulation status, Sierra Transmission issue, Idaho Power contract, TDPUD's low electric rates, etc. Utility Marketing Study- Staff completed a survey on its current "marketing" activities to be compared against other utilities preparing for deregulation. Theodore Barry & Associates consulting firm expects to deliver the results to TDPUD in November. TDPUD New Customer Brochure- Creative Concepts has developed a proposal to revise and update our current TDPUD new customer brochure. The new issue will probably be done later this year when we have a better understanding where we stand with deregulation and our relationship with NCPA and ENRON. . Water Information Piece- Staff is currently working with the marketing team to develop a TDPUD water information piece that will educate our customers on the value/high duality of TDPUD water and the need to use it wisely. Water conservation information and efforts will be included in this piece. Water conservation practices will benefit the community by lowering water pumping costs, sewage treatment costs and the future infrastructure costs associated with these efforts. Staff will contact TTSA and TSD for their input. Marketing & Media Plan- A final draft media plan has been developed. The plan describes what will be communicated and through what media. The plan is designed to educate TDPUD customers about TDPUD and such issues as deregulation, etc. This plan is being partially implemented until we figure out TDPUD's involvement in the Statewide deregulation marketing and customer education effort. Business & Energy Efficiency Partnership- The Truckee Donner PUD/Chamber of Commerce Partnership project is designed to encourage local groups, clubs and individuals to tour the energy and water-efficient Chamber facility. TDPUD Staff is available for guided tours. This Fall Staff will be promoting the use of the Chamber facility to TDPUD customers for energy and water and conservation information. North Tahoe Home Expo 97- Truckee Donner PUD participated in the North Tahoe Home Expo September 20, 21. We benefited from the large number of TDPUD customers who came to the show and visited our booth. Truckee Solar (& Geothermal) Home Tour- TDPUD, the Town of Truckee and the Northern California and National Solar Energy Associations are co-sponsoring a tour of seven Truckee solar and geothermal heat pump heated homes October 18. The Town has offered the Truckee Trolley and a mini-van for transporting about 35 participants. There are currently about twenty people signed up to attend. Community/Statewide Involvement Chamber of Commerce Economic Development Committee- Working with other businesses in reviewing the following activities: the Downtown Specific Plan, Business Questionnaire, Doing Business in Truckee Guide, etc. Staff attended the September 4 meeting. The Committee compiled comments on the Downtown Specific Plan for the Chamber Board. Tahoe-Truckee Leadership Class- Staff has been attending monthly regional leadership class meetings since May. This program was developed by the Tahoe- Truckee Regional Economic Coalition and Sierra Nevada College. Town of Truckee Air Quality Management Plan Advisory Committee- The Committee is currently evaluating different options for mitigating the PM 2.5/10 problem in Truckee. The Air Quality Management Plan is currently being drafted based on input from the Air Quality Management Plan Advisory Committee. Committee meetings are on hold until the plan is in final draft form. Staff is hoping that some of these monies will be available to promote GSHPs. California Municipal Utilities Association Energy Services and Marketing Committee- The Committee is working on projects and programs to help CMUA member utilities prepare for deregulation. The next meeting is scheduled for October 6, 7. CEC California Ground Source Heat Pump Collaborative- Staff participates in quarterly meetings of the California Energy Commission's GSHP Collaborative. The Collabora- tive was formed to oversee the development and promotion of the GSHP industry in CA Utility Energy Forum Planning Committee- The next UEF meeting will be held in Granlibakken May 6-8, 1998. Employee Safety/Training Safety Committee- The TDPUD Safety Committee met September 25. The Safety Committee meetings generally involve discussions about the status of safety items listed in this report as well as recent employee accidents and property damage. Healthy Meals- This continues to be a popular program with employees. There was no healthy lunch activity in September. The menu for October 29 will include: Roasted Chicken & Veggie Burritos, Mexican Rice & Beans and Frozen Lemon Bars(see attached recipes and nutritional analyses). Truckee Donner Public Utility District cseph R.Agues Business t ffice (916 7-3 6 (91 ) 7- o �i s James A_Maass atrtcia S_SuVor; Genera Manager Peter L. Hoizmieiste, ADMINISTRATIVE SERVICES: September - October, 1997 STAFF REPORT Submitted by Mary Chapman, October 13, 1997 f � CUSTOMER SERVICE: Customer service activity is still very busy. We have received many ski lease transfer requests for transfers from now to December 1, 1997. Requests for new services has slowed down considerably. BILLING: Billing is current. The NCPA/SCPPA group issued the joint RFP for anew billing system on October 3, 1997. Peter attended a meeting last Friday. He was told that they had received 33 inquiries on the Internet from vendors regarding the RFP. He also said that the group was encouraged by the interest. ACCOUNTING: Accounts payable and payroll are current. We are currently working on financial reports for the month of September, 1997. OTHER: Last week I attended an "Unbundling Distribution Activities and Costs" seminar put on by NRECA. It was very enlightening. The system was all on how to implement Activity Based Costing, Activity Based Accounting and Activity Based Management. The goal is to have a better understanding of how much it costs you to provide various activities, programs and projects. The emphasis was on obtaining much more detailed information from your existing accounting system and breaking your business down into the "Access" versus the "Service" components of your business. . 0997MOLY.RPT Post Office Box 309 11570 Donner Pass Road 19 Truckee, California 9616 .. .... ...... .... ....... ric �TAF ��O R TO: card o: irec.ors FROM_ Ed Taylor,Water SuPernteden SU EC `.', Water De Monthly Activities Report fair September 19 ' The water department staff'focused on of standardized training, Department Standards, scheduling and planning. WATER QUALITY: The routine daily water quality sampling and testing program was completed as required. A problem was found in the Prosser Lakeview Estates area. The area was tested and flushed. The water quality problem was solved and the area residents were notified. MAINTENANCE, REPAIRS, & NEW CONSTRUCTION: Staff repaired thirteen water main leaks in the month of September. Twenty-five new service connections were installed in September. Two water services were upgraded this month. Two hundred five USA locates were complete during the month. Work was started on the Foxmead Lane water line project. [7 Installed main line valve at the Old Mill site. SYSTEM OPERATIONS AND MAINTENANCE: Drained and inspected the Gateway Water tank. Winterized the PRV stations in the system. Performed scheduled maintenance at system facilities. PLANNING: Gentry Systems Users Group Meeting Mike attended the annual Gentry Systems users group meeting with Steve Hollabaugh. Gentry Systems offers :mapping software for utilities including electric and water_ This trip was to investigate the mapping systems and meet with the current users of the product. This is the first step in the process in selecting mapping software for the District. Siotos Townhouse This is a 4 unit Townhouse development located in Tahoe Donner. The service laterals will require upgrading and individual metered services will be installed. Pomeroy Duplex This is a 2 unit duplex project in Tahoe Donner. A third unit may be constructed at a later date. The service laterals will require upgrading and individual metered services will be installed.