Loading...
HomeMy WebLinkAbout1997-06-04 Truckee /ic Utility DistrictBoard of Directors Joseph R.Aguera J. Ronal s ione {916} 587-3896 Robert A.,;ones FAX (916) 587-1189 .lames A. Maass Patricia S. Sutton REGULAR MEETING General Manager 7:00 PM, Wednesday, June 4, 1997 Peter+. Holzmelster TDPUD Board Room AGENDA 1. Callao order 2. Roll call 3. Public Input - 7:00 PM(area soon thereafter as possible)This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized-matter should be addressed at the time that item is considered. ACTION ITEMS 4. Consideration of a resolution defining the authority of District staff to enter into confidentiality agreements relating to negotiations overpower sales contracts 5; Consideration of acceptance of the audit of the 1996 financial reports 6. Consideration of approving a depository for establishment of the TDPUD Proposition 55 Reserve Fund 7. Headquarters building parking lot rehabilitation project: a. Consideration of a change order b. Consideration of a resolution accepting the project and authorizing the filing of a notice of completion 8. Consideration of advertising for transfc;mer bids: a. One new transformer for Tahoe Donner substation b. A rebuild of existing Tahoe Donner substation transformer 9 Consideration of advertising for bids for a PCB testing program 10. Town of Truckee's roundabout project: a. Consideration of approving electric system improvements b. Consideration of water system improvements 11. Consideration of vehicle bids;possible award of contract for purchase of vehicles 12. Consideration of terminating the permit authorizing California Highway Patrol to use a portion of the Ponderosa Palisades water tank site for communications equipment. Post Office Sox 309 R 11570 Canner Pass Road Truckee. California 96160 13. Consideration of a request from Sierra College to use a portion of the Southside well property for student and staff parking 14. Consideration of installing a ground source heat pump incentive program 15. Salaries and benefits of the management and non-bargaining unit staff of the District: a. Consideration of resolution adjusting the salary level of certain management and non-bargaining unit positions b. Consideration of a resolution amending the policies defining benefits for management and non- bargaining unit employees C. Scheduling of a public hearing to consider an ordinance adjusting the salary of the General Manager ROUTINE BUSINESS 16. Consideration of the minutes of May 7 and 21, 1997;possible approval 17. Monthly Treasurer's report., a. Acceptance and approval of monthly report b. Approval of disbursements CLOSED SESSION 18. Conference with real property negotiator, the real property being three wells located on the Tahoe Donner Golf Course and the negotiating parties being the Tahoe Donner Association and Truckee Donner PUD. Under negotiation are: potential sale or lease of the wells, the price, the terms of operation of the wells and the sharing of benefits of the future water production. RETURN TO PUBLIC SESSION ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library � t -Posted a ef�mailed on May 30, g . f �Susan''M.. Craig, Deputy District Cier Fro Sierra Sun From: Phil Schacht, Glenshire 582-5022 Some additional Perspective To the editor: In the May 15, 1997 Sierra Sun,my quote was: "Should the PUD spend money to study adding natural gas to their charter? 11 it could benefit the town, wh_.not? In the May 22, '997 Sierra Spin, Mr_Maass's quote was: "These two individuals;were the only ones opposed to the public utility district considering getting in the natural gas business in an audience of about 25 people.„ Elected public officials should be held to a high standard. Mr.Maass,I'm calling you on this one. Maybe you're up for re-election or something. If you didn't want public input or an actual analysis or evaluation of your proposal,you should have said so. I don't know what motivated you to lie. The questions asked by Gregg Henriksen and myself were germane to your proposal. They were probing, and hopefully made a few people think. Your article titled"Some Perspective"was a noble attempt to evade the truth. Southwest Gas is under a legally binding lease, and industrial tenants,though few could match Southwest Gas, are in supply. Is Washington your neat targeted.employment? I've listened to PLD Board members at various Town Counsel meetings. I've spoken with Board Members Sutton and aguera, and PUD General Manager Peter Holzmeister many times. All seem like talented,concerned,thinking individuals. I don't believe you support these same virtues. There is a time for passion, and I laud your ability to command it. There is also a time for honesty and integrity. Mr, Maass, I suggest you check your watch. y� ?tea ' �� :✓ &dy ;fly RESOLUTION NO. 9706 OF TIME TRUCKEE ©ONNER PUBLIC UTILITY DISTRICT DEFINING THE AUTHORITY OF DISTRICT STAFF TO ENTER INTO coNFIDENTIALITYAGREEMENTS RELATING TO NEGOTIATIONS OVER POWER SALES CONTRACTS WHEREAS the California legislature has enacted AB1890 which mandates competition in the electric utility industry; and WHEREAS the Federal Energy Regulatory Commission has issued Orders 888, 889, and 888A, which together provide open access to the nation's transmission system as a means to encourage competition among energy suppliers and efficiency in the nation's use of electric generating resources; and WHEREAS Truckee Donner Public Utility District (TDPUD), on behalf of its customers, is actively pursuing the competitive advantages available to it through this restructuring of the electric utility industry; and WHEREAS TDPUD, as one of its strategies, is soliciting proposals from power marketers to provide low cost power to this District for the benefit of the customers of the District; and WHEREAS power marketers maintain that certain terms and conditions contained in their proposals are proprietary and therefore require us to treat such information as confidential; and WHEREAS the Board of Directors of the District conducts the public business in open meeting sessions as required by the Brown Act, and the Brown Act provides no authority for the Board to discuss power market proposals in closed session, therefore making it impractical for the Board to receive proprietary information and maintain confidentiality; and NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District that: 1. The General Manager of the District, and any District staff authorized by the General Manager, are hereby authorized to enter into confidentiality agreements with power marketers for the purpose of receiving power market proposals, and negotiating the terms of a power sales contract. 2. When the General Manager, or his designee, has reached tentative agreement with a power marketer on the terms of a power sales contract, the matter shall be submitted to the Board of Directors at an open meeting conducted under authority of the Brown Act at which time the terms and conditions of the proposed contract shall 0 be discussed openly and fully. • PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fourth day of June 1997 by the following roll call vote: AYES: Jones, Maass, Sutton and Hemig. NOES: None. ABSENT: Aguera. TRUCKLE DONNER PUBLIC UTILITY DISTRICT B rl Peter L. Holzineisfer, Clerk of the Board ATT usan M. Craig, Deputy Distdbt Clerk smc • RESOLUTION NO. 9707 OF THE TRUCKEE DOWNER PUBLIC UTILITY DISTRIC I AUTHORIZING THE FISCAL AGENT FOR THE DISTRICT'S SAFE DRINKING GAT€R LOAN CONTRACT€53311 (PROP 55 LOAN) WITH THE STATE OF CALIFORNIA, DEPARTMENT OF WATER RESOURC€S TO OPEN THE RESERVE FUND ACCOUNT WITH THE STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND WHEREAS, the Truckee Donner Public Utility District has entered into a loan agreement with the State of California, Department of Water Resources, referred to as the Safe Drinking Water Loan Contract E53311; and WHEREAS, in the fiscal services agreement approved by the Board of Directors on February 16, 1993 (Resolution 93-10), the District was required to appoint a fiscal agent to carry out the requirements for repayment of the loan and establishment of a reserve fund; and WHEREAS, the Administrative Services Manager was appointed as the fiscal agent; and WHEREAS, the fiscal services agreement required the fiscal agent to set up two accounts which would be called 1) Truckee Donner Public Utility District Prop 55 Principal and Interest Account and • 2) Truckee Donner Public Utility District Prop 55 Reserve Account; and WHEREAS, the Board of Directors authorized the establishment of both required funds on August 3, 1992; and WHEREAS, the Truckee Donner Public Utility District Prop 55 Principal and Interest Account was established at Sierra West Bank; and WHEREAS, the Board of Directors agreed to select the banking institution that would hold the reserve fund at the time that the District was required to make reserve fund deposits; and WHEREAS, the District currently has all of its investments on deposit with the State of California Local Agency Investment Fund; and WHEREAS, the Local Agency Investment Fund will accept annual reserve fund deposits; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District that the Prop 55 loan fiscal agent is authorized to establish an account with the State of California Local Agency Investment Fund which will be called the Truckee Donner Public Utility District Prop 55 Reserve Fund; BE IT FURTHER RESOLVED that the fiscal agent is authorized to make annual transfers to the reserve fund in accordance with the requirements of the Fiscal Services Agreement and semi- annual withdrawals of interest to be deposited in the Truckee Donner Public Utility District Prop 55 • Principal and Interest Account. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fourth day of June 1997 by the following roll call vote: AYES: Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. Aguera. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Peter L. l4olzmef er, berk of the Board r � ATF ; Susan M. Craig, Deputy Dist t Clerk RESOLUTION NO. '9708 OF THE TRUCKEE DONNER 'PUBLiC UTILITY DISTRICT ACCEPTING THE HEADQUARTERS BUILDING PARKING LOT REHABILITATION PROJECT AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to rehabilitate the headquarters building parking lot; and WHEREAS, the Contract was awarded to Advanced Asphalt of Truckee, California and the contractor entered into an agreement with the District to perform the work; and WHEREAS, the District's Consulting engineer; Sauers Engineering, Inc., has recommended that the work be accepted by the District; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: • 1. That the District hereby accepts the headquarters building parking lot rehabilitation project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the 10% retained from the contractor payments be released to the contractorif no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the fourth day of June 1997 by the following roll call vote: AYES: Jones, Maass, Sutton and Hornig. NOES: None. ABSENT: Aguera. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J _ Peter L. Izmeiister, Ierk/Ex-officio Secretary ATTE / Susan M. Craig, Deputy Di trid Clerk smc • RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, Post Office Box 309, Truckee, CA 96160. 2. That on June 4, 1997 the hereinafter described improvements were accepted as complete pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority. • 3. That the subject improvements of the Notice are generally described and identified as follows: the headquarters building parking lot rehabilitation project. 4. That the name of the contractor for such project was: Advanced Asphalt, P. O. Box 2602, Truckee, CA 96160. Dated: 97 TRUCK ON PUBLIC UTILITY DISTRICT BY Peter L. Ho zmeister, General Manager STATE OF CALIFORNIA COUNTY OF NEVADA On be me, personally appeared PETER L. HOLZMEISTER, personally know me to be the person whose name is subscribed to the within instrument and acknowledged to me that he ex d the same in his authorized capacity, and that by his signature on the instrument the person or the entity u o b of which the person acted,executed the instrument. Capacity claim y s' r: Corporate officer-Clerk/Ex-officio Secretary of the Truckee Donner Public Utility District. With my and and official seal. ® Notary Public CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT 40 State of California ) County of Nevada ) before me, Vicki C. SodeL uist CMC Deputy Town Clerk personally appeared {titi2ta � aA &mo Cell personally known to me - OR- ❑ proved to me on the basis of satisfactory evidence to be the persons(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature of NotaryD OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ❑ Individual Corporate Officer Title or T e of Doculnent Title(s) ❑ Partner(s) ❑ Limited ❑ General ❑ Attomey-in-Fact Number of Pages ❑ Trustee(s) ❑ Guardian/Conservator ❑ Other: Date ofDocument SIGNER IS REPRESENTING: NaemP or Entity(i Signer(s)Other Than Named Above RESOLUTION NO. 9709 OF THE CTRUCKEE DONNER'PUBLIC UTILITY DISTRICT G A CALL FOR BIDS FOR TRANSFORMERS FOR THE TAHOE DONNER SUBSTATION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined the need to purchase four(4) 5.6 MVA transformers; and NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby authorize the President to issue a call for bids based on the District's specifications, and that the date and time of the bid opening be determined by staff. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the District on the fourth day of June 1997 by the following roll call vote: AYES: Jones, Maass, Sutton and Hemig. • NOES: None. ABSENT: Aguera. TRUCKEE DONNER PUBLIC UTILITY DISTRICT 1-1 By • Peter L.Holz er, District Clerk ATTEST •T ' r `� usan M. Craig, Deputy Dis ct Clerk smC • RESOLUTION NO. 9710 OF THE FDITRUCKEE DONNER PUBLIC UTILITY DISTRICT CTING THAT COMPETITIVE BiDDING BE DISPENSED WiTH IN CONNECTION WITH THE DISTRICT'S REPAIR OF THE TRANSFORMER LOCATED IN THE TAHOE DONNER'SUBSTATION WHEREAS, the transformer located in the Tahoe Donner Substation is developing hazardous gases internally which are indicative of future catastrophic failure; and WHEREAS, the transformer enables the District to provide electricity to customers located in the Tahoe Donner Subdivision; and WHEREAS, without the transformer in the Tahoe Donner Substation, the District could only serve customers in the Tahoe Donner Subdivision by re-routing electrical load from other substations and would result in severe stresses in other portions of the electrical system and significantly increase the likelihood of additional failures and problems in the electrical system; and WHEREAS, upon first learning of the transformer's developing failure, the District intended to replace the faulty transformer on a temporary basis with another transformer with lesser capacity while the District had the faulty transformer repaired pursuant to competitive bidding; and WHEREAS, the District learned that the transformer that it intended to use on a temporary basis while the faulty transformer was being repaired was in worse condition than anticipated and would not likely serve the purpose of acting as a temporary replacement in the Tahoe Donner Substation; and WHEREAS, in order to provide temporary operation of the Tahoe Donner Substation during repair of the faulty transformer the District intends to install four smaller transformers in the Tahoe Donner Substation; however, at least one of the four smaller transformers is known at this time to be in need of some repair and may not be usable for this temporary purpose; and WHEREAS, the District's temporary solution for the failed transformer is not a long term solution because the load handled by the Tahoe Donner Substation is causing the Tahoe Donner Substation to perform at near capacity and the Tahoe Donner Substation would not likely be able to handle the additional load required during peak demand periods; and WHEREAS, it is possible to re-route some of the load necessary for Tahoe Donner customers through the remaining substations, but it is not feasible to handle peak electric demand periods without the Tahoe Donner Substation in operation; and WHEREAS, it has been determined that it is necessary to obtain a replacement transformer for the Tahoe Donner Substation and to repair the faulty transformer as soon as possible to ensure that the District is able to provide electricity to meet its peak demand periods; and • WHEREAS, it will take approximately 22 to 26 weeks to obtain a new transformer through the competitive bid process; and WHEREAS, it would take approximately 11 to 17 weeks to have the faulty transformer repaired through the competitive bid process; and WHEREAS, it will take approximately eight to 14 weeks to have the faulty transformer repaired if the District contracts to have such work performed; and WHEREAS, the total cost of repairing the faulty transformer may be as much as approximately $60,000 if the entire transformer needs to be rebuilt; and WHEREAS, Public Contract Code Section 22050 provides that in the case of an emergency, a public agency, pursuant to a four-fifths vote of the governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency and procure the necessary equipment services and supplies for those purposes without giving notice for bids to let contracts; and WHEREAS, the District's need to repair the faulty transformer immediately has created a great emergency which, pursuant to Public Contract Code 22050, is justification for the District to dispense with the competitive bidding procedures for the repair of the transformer, NOW THEREFORE BE IT RESOLVED that the Board of Directors of the District adopt the above recitals as its findings; and BE IT FURTHER RESOLVED by the Board of Directors that for the reasons set forth above, the . District finds that the failure of the transformer in the Tahoe Donner Substation has created an emergency and that the emergency will not permit a delay resulting from a competitive solicitation for bids and that a repair of the faulty transformer is necessary to respond to the emergency. BE IT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for the repair of the transformer for the Tahoe Donner Substation. BE IT FURTHER RESOLVED that the Board of Directors shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the action is terminated to determine whether there is a need to continue the action. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fourth day of June 1997 by the following roll call vote: AYES: Jones, Maass, Sutton and Hemig. NOES: None. ABSENT.., Aguera. TRUCK DON R PUBLIC UTILITY DISTRICT By Peter L. Hol eister, Clerk of the Board i r f ATTES 12T {j`� , Susan M. Craig, Deputy District` Jerk smc RESOLUTION NO. 9713 OF THE TRUCKEE DONNER PUBLIC UTILITY [DISTRICT AFFECTING A COMPENSATION ADJUSTMENT FOR MANAGEMENT AND CERTAIN NON-BARGAINING UNIT EMPLOYEES WHEREAS, salaries for certain management and non-bargaining unit positions, namely the Administrative Services Manager, Support Services Manager, Planning Director, Electric Superintendent, Electrical Engineer and Executive Secretary have not been considered for adjustment for 1996 and 1997; and WHEREAS, the District Board of Directors deems it appropriate that the individuals filling these management and non-bargaining unit positions receive a wage adjustment because of the general increase in the cost of living; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: . 1. That the Administrative Services Manager, Electric Superintendent, Support Services Manager, Planning Director, Electrical Engineer and Executive Secretary receive a retroactive 3% (three percent) wage increase effective January 1, 1996. 2. That the Administrative Services Manager, Electric Superintendent, Support Services Manager, Planning Director, Electrical Engineer and Executive Secretary receive a retroactive 3% (three percent) wage increase effective January 1, 1997. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on June 4, 1997. AYES: Jones, Maass, Sutton and Hemig. NOES: None. ABSENT: Aguera. TRUCK)F71E DONNER PUBLIC UTILITY DISTRICT By Peter L. H Izmei ter, Clerk of the Board ATT f . . Susan M. Craig, Deputy Dis ict Clerk smc • RESOLUTION NO. 9792 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AMENDING POLICIES DEFINING BENEFITS FOR MANAGEMENT AND NON-BARGAINING UNIT EMPLOYEES WHEREAS, it is the intent of the District to provide consistent, concise and understandable policies; and WHEREAS, the Board has determined that it will provide amended benefits to management and non-bargaining unit employees; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That Sections 4.24.005.21 4.24.020.1 and 4.24,025.2 of the District's Code are • hereby amended as set forth in the attachments hereto. 2. That all provisions of the Code of Policies conflicting with these amended policies are hereby repealed to the extent that they so conflict. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fourth day of June 1997 by the following roll call vote: AYES: Jones, Maass, Sutton and Hemig. NOES: None. ABSENT: Aguera TRUCKEE DONNEER�PUBLIC UTILITY DISTRICT By Peter L. Ho zmeister, Di rict Clerk ATTE f f Sn M. Craig, Deputy Dis ct Clerk smc • 4.22.060 Annual Review of Overtime-The General Manager shall, on a quarterly basis, review overtime hours worked to determine if problems are developing or staffing is adequate. (MO91-35) CHAPTER 4.24 BENEFITS Sections: 4.24.005 Management and Confidential Employee Benefit Program 4.24.010 Deferred Compensation Plan for Management and Confidential Employees 4.24.015 Management and Confidential Employee Leave of Absence Policy - Unpaid and Paid 4.24.020 Management and Confidential Employee Vacation Policy 4.24.026 Management and Confidential Employee Personal Disability Leave and Industrial Disability Leave 4.24.028 Management and Confidential Employee Holidays 4.24.030 Retirement Bonus 4.24.005 Management and Confidential Employee Benefit Program 4.24.005.1 General: This policy shall apply to all regular employees of the District not covered by the Union memorandum of understanding except that the terms of specific written employment contracts with any management employee shall supersede the terms of this policy to the extent that they conflict. 4.24.005.2 Contributions: 4.24.005.2(A) Group Medical Insurance Plan: The District will pay 100% of the premiums for employees and dependents. The plan will include utilization review/cost containment. The NRECA 80/20 plan agreed upon includes a$8,000/$16,000 stop loss, a $200/$400/$600 deductible, utilization review/cost containment share features, medical management provisions, generic drugs at 100%, mail service prescription drug program (co-payments for brand name mail order prescriptions for 1991 at $5.00 and $8.00 feF subsequent yeaFS) 1997 at $9.00. District will reimburse employee and dependents for first day medical management deductibles and the District will cover the 1% claims processing fee. District's NRECA enrollment selection shall allow eligible retirees (who have 20 years of service and who have attained the minimum 62 years of age), together with their eligible dependents, to continue participation of any benefit entitlements at the retirees expense. (1) The District will contribute$102.20 monthly(1996 NRECA premium) for the retired MEDICARE eligible age and has 20 ears • employee after the employee has reachedg g y of service. Title 4 Page 15 • 4.24.005.2(B) Vision and Dental Plans 4.24.005.2(B)(1) Vision Plan: The plan pays charges for eye examination, one pair of prescription lenses, one (1) set of frames in each twelve (12) consecutive month period, when recommended by a physician or optometrist. SCHEDULES OF COVERED SERVICES AND SUPPLIES Exam $36$70 Lenses(Pair)* Single vision $30$60 Bi-focal $-59$100 Tri-focal 5-59$120 Lenticular 5-99$180 Frames $-25$50 Contact lenses(Pair)* 1. If visual acuity is not correctable to 20/70 in the better eye,except by the use of contact lenses $180 2. If the patient is being treated for a condition such as Keratoconus or Anisometropia,and contact lenses are customarily used as part of the treatment $180 3. If required following cataract surgery $180 • 4. Cosmetic I $-b5$110 *Note: The amount for a single lens is 50% of the amounts shown for a pair of lenses. MAXIMUM - The plan will pay reasonable charges for the covered services and supplies up to the maximum amount shown in the schedule. If the charge is less than the maximum, the balance will be added to the maximum amount payable for any other service or supply for which a charge is incurred within 60 days. EXCLUSIONS - Lenses that can be obtained without a prescription; orthoptics, vision training or subnormal vision aids; services and supplies not listed in the schedule. 4.24.005.2(B)(2) NRECA Group Dental. The District will furnish the NRECA R&C 80 Dental Plan. This plan will pay 100% of the reasonable and customary charges for preventive and diagnostic services and 80% of the reasonable and customary charges for basic services. There is no deductible. The plan will also pay 50%of the reasonable and customary charges incurred for major services; however, each covered individual must first satisfy a $50 annual deductible (the first $50 of reasonable and customary charges incurred for major dental services during a calendar year). This plan will not pay more than $2,000 per person in a calendar year for all preventive, diagnostic, basic and major services received. (No orthodontic benefits are included in this plan.) (1)At age 65, with 20 years of service, the District will contribute the full premium for the retiree. • 4.24.005.2(C) Group Life Insurance Plan: The District will furnish "term insurance" equal to three (3) times the annual salary for each employee. Title 4 Page 16 ® (1) Additional life insurance may be purchased in accordance with the provider's requirements at the employee's expense. 4.24.005.2(D) Long-term Disability Plan: The District will furnish long-term disability coverage of a monthly benefit equal to 66 2/3% of the employee's monthly salary, up to a maximum benefit of $10,000 after the 26 week elimination period. 4.24.005.2(E) Retirement Plan: The District will offer the employee a choice of participating in the deferred compensation plan described in Section 4.24.010 or the District will contribute 100% of the premium to a retirement plan on behalf of the employee. The plan benefit formula will be increased to 0.5% for each year over 20 years of service. 4.24.005.2(F) Personal Disability Leave Sell-back: 4.24.005.2(F)(1) After an employee has accumulated 600 hours of sick leave, the employee can sell back to the District sick leave over 600 ho at a rate of 50% of base pay. 4.24.005.2(F)(2) At retirement, an employee can sell to the District unused sick leave at 50% of base pay, not to exceed $3,000. Retirement may occur only after completion of employment to the age of 62 or greater. 4.24.005.3 Longevity: • 4.24.005.3(A) In recognition of an employee's years of service, the following annual longevity compensation schedule will be recognized - UPON COMPLETION OF AMOUNT OF COMPENSATION YEARS OF SERVICE 5 years $250 10 years $350 15 years $450 20 years $550 25 years $650 4.24.005.3(B) Longevity payments will be made along with the first pay period of the calendar year, by separate check, for those employees who are eligible. 4.24.005.3(C) The date from which the employee was employed full time (regular and continuous employment) shall be the governing date. (MO91-218) 4.24.010 Deferred Compensation Plan for Management and Confidential Employees 4.24.010.1 Any full time, permanent employee of the District who is excluded from representation . by the Union may select to participate in the ICMA Retirement Corporation deferred compensation plan approved by the District on June 18, 1984, by Resolution No. 8439. Title 4 Page 17 4.24.010.2 Contributions to the ICMA plan are voluntary on the part of the employee, and shall impose no cost upon the District. 4.24.010.3 At certain instances and at its discretion, the Board may choose to contribute to the ICMA plan on behalf of an employee in lieu of other benefits and as set forth by contract with the employee. (Resolution 8458) 4.24.015 Management and Confidential Employee Leave of Absence Policy - Unpaid and Paid 4.24.015.1 Personal Leave: An unpaid leave of absence will be granted to a regular employee for urgent substantial personal reasons provided that adequate arrangements can be made to take care of the employee's duties without undue interference with the normal routine of work. Such leave will not be granted if the purpose for which it is requested may lead to the employee's resignation. 4.24.015.2 Military Leave: A regular employee who leaves his employment with the District to enter the military service or other service where his re-employment rights are protected by law will be granted a "leave of absence" without pay. 4.24.015.3 Unpaid Medical Leave: The District General Manager may grant regular employees an unpaid medical leave of absence after the expiration of paid disability leaves as provided in • Section 4,24.025 and after expiration of all accumulated vacation. The District may, in its discretion, require satisfactory written medical evidence of personal illness prior to granting such leave, and during such leave the District may require satisfactory written medical evidence of continuing disability, at regular intervals. The cost of obtaining the medical evidence shall be borne by the employee. If an employee has accumulated greater than four months of paid personal disability leave and/or vacation leave, then the employee may use all accumulated personal disability leave and vacation leave. Otherwise, in no event shall an employee's use of paid personal disability leave, vacation time, and unpaid medical leave extend more than four months, unless the District General Manager determines to grant additional unpaid medical leave, and the General Manager shall do so only in unusual cases involving exceptionally compelling medical circumstances, when it appears clear that the inconvenience and expense caused by the employee's continued absence will be outweighed by the benefit of the employee's eventual return to work. Any grant of unpaid medical leave shall be in writing and shall specify the ending date of such leave. Failure of the employee to return to work at the end of unpaid medical leave shall be grounds for discipline, including discharge. 4.24.015.4 Bereavement Leave: Regular employees will be granted three days bereavement leave with pay in the event of a death in their immediate families or to a member of the employee's immediate household at the time of death. Immediate family consists of an employee's or employee's spouse's mother, father, brother, sister, son, daughter, step-child, half-brother, half- sister, foster parent or grandparent. In addition, such leave may be extended to cover the employee's step-parent, foster child, or grandchild. . 4.24.015.5 Jury Dutv: A regular employee will be paid his straight time salary if a leave of absence is occasioned by a call to jury duty or by a subpena to appear as a witness in administrative, civil or criminal cases, unless the employee's testimony is against the District's interest; however, any Title 4 Page 18 ® pay received as a juror, except mileage expense, will be paid directly to the District by the employee. 4.24.015.6 Military Training: For a maximum period of two weeks, the District will make up the difference between normal salary and regular military and longevity pay when a regular employee is on active duty for training with any of the military services, the Coast Guard, or National Guard. 4.24.016.7 General Provisions 4.24.015.7(A) A management employee's status as a regular employee will not be impaired by an authorized leave of absence. 4.24.015.7(B) While on an unpaid leave of absence, an employee will not be eligible for personal disability leave pay, holiday pay, vacation pay or items of a similar nature. If an employee is in a non-pay status for the major portion of the work days in a month, such employee shall not accrue paid leave nor be entitled to insurance coverage unless the employee pays the premiums therefore in a timely manner. (M091-218) 4.24.020 Management and Confidential Employee Vacation Policy 4.24.020.1 Full-time regular employees who have satisfactorily completed six months of continuous service will accrue vacation leave from the date of hire as follows: • NUMBER OF RATES OF ACCRUAL DAYS PER YEAR (a) For the first five years of continuous service 10 (b) After completing five years of continuous service 15 (c) After completing ten years of continuous service 20 (d) After completing 21 years of continuous service 21 (e) After completing 22 years of continuous service 22 (t) After completing 23 years of continuous service 23 (g) After completing 24 years of continuous service 24 (h) After completing 25 years of continuous service 25 • 4,24.020.2 Any employee who leaves District employment before taking his regular scheduled vacation will be entitled to receive full pay for any accrued vacation. Title 4 Page 19 4.24.020.3 Vacation leave may be scheduled by mutual agreement between the General Manager ® and the employee. 4.24.020.4 An employee may forego his vacation for two years and carry it over to the following third year provided the District gives its written approval in advance. In no event will an employee defer all or any portion of an annual vacation leave longer than two years unless the employee is unable to take such vacation by reason of industrial injury. 4.24.020.5 The General Manager, at his discretion, may grant additional vacation to management employees who have worked extra hours for which they were not otherwise compensated. 4.24.020.6 Employees covered by this section shall receive three days of paid administrative leave per year, which leave shall not accrue from year to year. Administrative leave is to be arranged by mutual agreement of the General Manager and the employee. (M091-218) 4.24.025 Manaciement and Confidential Employee Personal Disability Leave and Industrial Disability Leave 4.24.026.1 Definition of Personal Disability Leave: Personal disability leave means an authorized paid leave of absence which is granted to an employee who has actually become incapacitated and who is, thereby, unable to perform his/her regular duties and responsibilities. Such inability will have resulted from personal illness or accident; or pregnancy. Personal disability leave is not applicable to industrial disability (otherwise provided for below) except to the extent of supplementing industrial disability leave up to 100% of an employee's regular earnings. Such application will be at the employee's option. Employees may use their personal disability leave, up to a maximum of six (6) days in a calendar year, for paternity purposes, to tend to an ill spouse, child, or parent. Employees can accumulate unused family sick leave not to exceed six days. 4.24.025.2 Eligibility and Accrual: Full-time regular employees who have completed six months of continuous service will accrue unlimited personal disability leave from the date of hire at the rate of one day per month for each month the employee remains in a pay status (12 days per year maximum). When an employee no longer is being compensated during the major portion of any month by regular pay, paid vacation, or any other form of paid leave, the employee no longer will accrue leave credit. 4.24.025.2(A) Disability Leave Incentive Plan - If you have low personal disability leave use, you can exchange personal disability leave for its cash equivalent according to the following schedule. Eligible employees are permanent full-time employees who work a full payroll year. The credit is granted after year end according to the following schedule: PRIOR YEAR'S PERSONAL PERSONAL DISABILITY LEAVE DISABILITY LEAVE USAGE CREDIT CONVERSION • Zero 0 Two 2 days O days One(1) day One(1) day, four(4)hours Two(2) days or less One(1) day Three(3) days or less Four(4)hours Title 4 Page 20