HomeMy WebLinkAbout1997-04-16 - Board MEMORANDUM
TO: '11stxQulnn, Electric Superintendent
i
FR<3llll: Stephen Hollabaugh, District Electrlcal'Englneer
St}B>. ElrsIt 0001rter 1997. Purchased Energy Report
RATE: April 7, 1997
Bob,
During March, the District saved$9,824.04 by buying energy from NCPA. The
year to date savings is $25,657.77.
Below is a brief outline of the energy the District purchased from NCPA for the 1997
Month of Marchand Year to Date. If you have any questions, please don't hesitate to
ask.
is Energy Purchase Data:
Month Total Energy NCPA Energy %NCPA of Total
Purchased KWH KWH Energy
March 10,571,582 2,245,836 21.2%
Total Year to Date 33,544,474 7,358,280 21.9%
Energy Cost Data:
Month Sierra Pac. Sierra Pac. NCPA Savings to Total
Energy Energy Energy Bill District Charge ($)
Charge Credit for Energy
KWH
March $290,613 $43,771 $33,947.30 $ 9,824 $280,789
Yearto $606,469 $143,432 $117,775 $25,658 $1,506,689
Date
•
file:c:l wpwinl data lformsl enrmar97.wpd
STAFF REPORT
TO: Board of Directors
FROM: Ed Taylor, Water Superintendent
SUBJECT: Water Department Monthly Activities Report for March 1997
The water department staff is meeting for one hour each week to identify problem areas and items
which need addressed or additional clarification. We are focusing on quality and customer service
as we address each of the items that are identified.
We are reviewing the water supply and system capacity in preparation for the summer season
high water usage. The readiness of the facilities and available water supply to meet this high
summer demand for water is our top priority.
WATER QUALITY:
The routine daily water quality sampling and testing program was completed as required. All of
the tests were good and well within drinking water quality standards.
We are preparing the 1996 Annual Drinking Water Quality Report for the Department of Health
Services.
The annual water quality letter is ready and well be mailed to each customer.
Staff is pumping the Glenshire Drive Well to waste on a daily basis, in an effort to improve the
water quality. Earlier test indicated iron levels and other elements exceeded the Drinking Water
Standards. Additional tests were taken and we are awaiting the results from the laboratory.
MAINTENANCE, REPAIRS, & NEW CONSTRUCTION:
Staff repaired four leaks and repaired or replaced four fire hydrants.
Three new service connections were installed in March.
The relative good weather has decrease the snow removal effort allowing more time for
maintenance activities. The crew has preformed valve maintenance including valve box cleaning
• and valve box repairs.
A cleanup of the Southside Complex was a focus for staff in March as time become available. All
of the old pipe, materials and debris was removed from the area along the highway. After the pipe
line connection work necessary to provide the park with water from Southside Well #1 is
completed, a final grading of the area and planting of some screening vegetation is planned. There
are additional materials stored at Southside Well#2 which will be removed as the schedule
permits.
Four of the staff attended a refresher course on Traffic Control Safety, in preparation for the
upcoming construction season.
PUMP OPERATIONS AND MAINTENANCE:
Staff installed new sampling points at several pump stations.
The motor for Sanders Well was rebuilt and the well was brought back in service.
Threephase electrical motor protection was installed at Roundbill Hydro Sation and Sitzmark
Hydro Station.
Pump and motor were rebuilt for Roundhill Hydro Station.
Staff installed chlorination systems at Southside Well #2 and Donner Creek Well.
General cleanup of all stations was accomplished and two stations interiors were painted.
Discontinued service to the Del Oro Water Company through the metered interconnect per their
request.
Staff created a punch list of incomplete items for the contractor of the Glenshire Drive Well
Project.
PLANNING:
Tahoe Donner Water System Evaluation
The water system is experiencing increases in the water demand in the Tahoe Donner
areas. We have been evaluating the SCADA system information in order to better
understand the specific conditions and periods of these demands. We will use the results
of the evaluation to develop a short term and a long term strategy to meet the increased
demands in the most cost effective manner.
FHK Shopping Center Metering Review:
Since the original construction, there have been numerous reconfiguration of the retail
units. It was necessary to confirm that the water service to the individual units meets the
District requirements. Discrepancies were found in that the plumbing had been changed
and some meters were serving the wrong business. Arrangements for the correction of the
problems are underway.
Building projects:
Wallway - Muhlbach Condo Project
This is a three unit residential project consisting of two structures on a single
parcel.
Wallway -Zurich Condo Project
This is a four unit residential project consisting of two structures on a single
parcel.
March 89-80 Properties
This is a multi-use commercial project that will provide warehouse, retail, and
truck maintenance facilities for the local concrete company. Additionally there will
be six mini storage units.
• TRUCKEE DONNER PUBLIC UTILITY DISTRICT
PLANNING DIRECTOR ACTIVITIES
MARCH, 1997
Note: Since most of these projects are ongoing, Staff continues to report the basic
information and highlights the activities that have occurred during the reporting
month. When a project or activity is completed it is reported, then deleted from this
report.
Strategic Planning/District $Savings
Business Customer Key Accounts Program- An analysis is currently being conducted
on TDPUD commercial accounts to determine TDPUD's business account's potential
revenue loss if we lose a particular/set of account(s). There is still some question as to
how much revenue is really at stake since TDPUD will still provide electric system
distribution services. Staff is planning to develop and implement some customer
seminars in Truckee in conjunction with NCPA and ENRON to educate our customers
about this up and coming relationship. Staff will be using a cellular phone and pager to
enable quick response time to customer requests.
TDPUD Competition Plan- Staff is planning to prepare a report about the different utility
issues we are currently being challenged by. The report will include a discussion of the
different approaches TDPUD can take to meet these challenges as well as an analysis
and recommendations to respond to competition. This comprehensive report is being
postponed until the evaluation results of the GSHP pilot, the large Business Customer
meetings and other competition related projects and issues are available.
Energy/Water Showcase Program- HDR Engineering and the California Energy
Commission have completed the energy-efficiency analysis of the TDPUD water
system. We may want to wait until we know what our "new" purchased power costs are
before we make any decisions on which options may be worth implementing. HDR
Engineering has almost completed the energy efficiency study of TTSA's sewage
treatment facilities/activities.
TDPUD Bldg. GSHP Proposal - A study to determine the cost-effectiveness of installing
GSHPs into the TDPUD building for heating and cooling has been completed by the
Davis Energy Group. The report indicates that TDPUD can benefit by using GSHP in
the building and also act as a community GSHP demonstration project along with the
pilot sites. DEG has provided Sauer's Engineering with GSHP tie-in specifications for
TDPUD grounds paving. DEG is currently working on design parameters and a refined
cost estimate for considering GSHP for the TDPUD building.
Deregulation Education- I will be attending various courses, seminars, workshops and
meetings to help me get up to speed with deregulation activities. I attended an
• electric deregulation workshop March 3, 4 in Sacramento. This workshop was sponsored
by NCPA, WAPA and SMUD. Some excellent information was presented.
Conservation/DSM/Economic Development
Value-Added Customer Programs & Services- Staff will be having discussions with
NCPA and ENRON regarding the types of programs and services ENRON will be able
to offer our customers through TDPUD. Staff may visit the ENRON offices in Houston
to talk to their programs and services developers.
Ground Source Heat Pump Pilot Site Activity- Nine GSHP pilot site units are currently in
operation. A tenth site is partially completed in Glenshire. This final pilot site will
be completed in June, 1997.
Truckee Community GSHP Pilot Project Monitoring- The data thus far is showing
excellent results for the application of the GSHP technology in Truckee. The next
report will be available in April. I would like to share these results with the Board.
GSHP Bulk Purchase & Installation Program- A GSHP Bulk Purchase & Installation Group
meeting was held March 27. Staff is receiving excellent proposals from GSHP industry
professionals for installing multiple GSHP projects. The next meeting is scheduled
for April 22. The goal is to have interested BP & I participants commit by June and
begin installations soon thereafter.
California GSHP Training Grant/Match-funded Activities- The Geothermal Resources
Association in Davis(sub-contractor to TDPUD for statewide GSHP contractor training
through California Energy Commission grant) has already built a mobile training
facility and conducted some contractor training courses to date. GRA has also
developed educational videos on GSHPs for both TDPUD and Sierra-Pacific Power
Company. TDPUD Staff has handed out over 100 videos to customers. GRA is doing an
excellent job in implementing the requirements of the grant.
CFIA Demonstration Project- Staff has been in contact with Professor Samuel Sami
of Moneton University in Canada regarding his testing of a Combined Cycle Fully
Integrated Air/Air Heat Pump(CFIA). Tests so far have shown that it has comparable
performance benefits of GSHPs without the cost of a ground loop. Staff has developed
a CFIA mini-pilot draft proposal and a draft confidentiality agreement. This project is
on-hold due to other higher priority projects.
GSHP/Water Heater Promotion- The results of the Truckee GSHP pilot monitoring and
evaluation study will be used to determine GSHP's role in TDPUD's Strategic Plan. A
draft proposal has been developed to promote the benefits of high efficiency electric
water heating to TDPUD customers.
Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 4 residential
energy survey(s) this month. Staff also responded on-site to 3 "high" bill complaints.
• Communications/Public Relations/Education
Newsletter- The recent issue of the Current Issues newsletter began delivery to
customers through TDPUD bills the third week in March. The next newsletter issue
will focus on updating our customers on deregulation, the transmission issue and
the NCPA/ENRON alliance, ect.
Sierra Sun Special Edition- The Sierra Sun creates a special edition each Summer
highlighting something unique about Truckee. Last year was on the Donner Party.
Staff developed a half-page ad that will go into the 1997 special edition.
TDPUD New Customer Brochure- Creative Concepts is developing a proposal to revise
and update our current TDPUD new customer brochure. The new issue will probably
be done later this year when we have a better understanding where we stand with
deregulation and our relationship with NCPA and ENRON.
Water Information Piece- Staff is currently working with the marketing team to develop
a TDPUD water information piece that will educate our customers on the value/high
quality of TDPUD water and the need to use it wisely. Water conservation information
and efforts will be included in this piece. Water conservation practices will benefit the
community by lowering water pumping costs, sewage treatment costs and the future
infrastructure costs associated with these efforts. Staff will contact TTSA and TSD for
• their input. This piece is being subsidized by a $5,000 Western grant.
Water Facilities Fees Piece- Staff produced a letter about the water facilities fee
change which was sent out to the various interested groups such as developers and
builders.
Media Plan- A media plan is currently being developed. The plan will describe what
will be communicated and through what media. The plan will be designed to educate
TDPUD customers about TDPUD and such issues as deregulation, ect. Staff proposes
implementing a customer survey to help formulate the media plan.
Customer Feedback- Staff is currently reviewing a consultant's proposal to conduct a
telephone survey to 300 residential and 100 commercial TDPUD customers. The
survey will be designed to get important information from our customers regarding their
opinion of TDPUD, services, programs, wants and needs, ect. Staff will bring this
proposal to the Board for their input. This piece can be subsidized by a $5,000
Western grant.
TDPUD Display Ad, ect. Shell- Creative Concepts is developing a proposal to increase
the recognition of TDPUD display ads, ect. to our customers through "framing" the ads
with a distinguishable shell.
• Employee Customer Service Training- Staff and A.D. Marketing are working on
selecting and/or developing an employee customer service training program. The
program will focus on training employees enhanced customer service skills and provide
them with the tools to provide TDPUD customers with superior electric and water utility
service.
Business & Energy Efficiency Partnership- About 95% of the planned energy and water
efficiency measures are incorporated into the Chamber building. Staff has finalized
and is preparing for the printing and distribution of the Chamber building energy
and water efficiency measures self-guided tour brochure. The brochure will be mailed
to TDPUD customers as a bill stuffier and will also handed out at the Chamber building
for visitor use. The Chamber Partnership project is also designed to encourage local
groups, clubs and individuals to tour the facility. TDPUD Staff is available for guided
tours. Staff will be promoting the use of the Chamber facility to TDPUD customers
for energy and water information and conservation education this Summer.
Truckee Home Building & Energy Show- TDPUD, Sierra Pacific and the Geothermal
Resources Association are cosponsors of this event and have included a GSHP section
into the Truckee Home Building and Energy Show scheduled for May 24-25. Staff is
currently assisting the event coordinator in soliciting exhibitors for the GSHP section.
To date there has been a good response from the GSHP industry to attend this event.
Community/Statewide Involvement
• Chamber of Commerce Economic Development Committee- Working with other
businesses in reviewing the following activities: the Downtown Specific Plan, Business
Questionnaire, Doing Business in Truckee Guide, ect. Staff attended the March 11
meeting.
Town of Truckee Air Quality Management Plan Advisory Committee- The Committee is
currently evaluating different options for mitigating the PM 2.5/10 problem in Truckee.
Duane Hall, Town Planner, is currently drafting a Truckee Air Quality Management Plan
based on input from the Air Quality Management Plan Advisory Committee. Committee
meetings are on hold until the plan is completed in draft form, probably May, 1997.
Northern California Power Agency Member Services Task Force- A few members of this
task force were recently involved in organizing a deregulation workshop in Sacramento
March 3, 4. Other than this event, not much is happening with this committee at this
time.
California Municipal Utilities Association Energy Services and Marketing Committee-
The next meeting is planned for May 7 in Granlibakken. The Committee is working on
projects and programs to help CMUA member utilities prepare for deregulation.
Through this committee, I am working with other public utility staff on developing
guidelines for the AB1890 Public Goods Charge for publicly-owned utilities. This State-
mandated program will probably result in TDPUD spending 2.85% of annual revenues
• from 1998 through 2001 or longer on public goods programs including providing low-
income assistance(AB 1600).
• CEC California Ground Source Heat Pump Collaborative- Staff participates in quarterly
meetings of the California Energy Commission's GSHP Collaborative. The Collabora-
tive was formed to oversee the development and promotion of the GSHP industry in
California. TDPUD is hosting the next GSHP Collaborative meeting being held Thursday,
May 22 in the TDPUD Board room. Staff is also hosting a GSHP pilot site tour and GSHP
manufacturer/dealer meeting May 23. This is all being done in conjunction with the May
24, 25 Truckee Home Building and Energy Show.
Utility Energy Forum Planning Committee- The May 7-9, 1997 UEF meeting is being
held in Granlibakken. The focus of this year's UEF meeting is Customer Retention and
Growth Strategies in a World of Customer Choices. Board members are encouraged to
attend!
Employee Safety/Training
Safety Committee- The TDPUD Safety Committee met March 21. The Safety Committee
meetings generally involve discussions about the status of safety items listed in this
report as well as recent employee accidents and property damage.
1996 Facility Safety Audit- The Safety Committee has completed the 1996 facility safety
audit. It will be passed onto Department Managers for their review and action.
. Hantavirus Safety Procedure- A Hantavirus safety procedure has been developed,
reviewed by Staff and supported by Staff for District use.
1996 Annual Safety Report- Staff has completed the preparation of this report
including information about safety training activities conducted by each individual
department (see attached report).
Healthy Meals- This continues to be a popular program with TDPUD employees. We
had a "healthy" lunch March 5. The menu included: Spinach and Shrimp Frittata,
Cheesey Potato Cakes and Indian Pudding(see attached recipes and nutritional
analyses).
•
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SAFETY AND WELLNESS PROGRAM
1996 ANNUAL REPORT
SAFETY POLICY-The safety policy of the District as adopted by the Board of Directors, states:
4.40.010 Safety and Loss Control-The purpose of this policy is to protect human life from injury
and preserve property of the Truckee Donner Public Utility District and the general public.
To instill in the District's directors, management staff and employees an awareness of the
importance of safe work practices in the operation of District facilities,and to establish the desire
in all employees to work safely.
To educate and train District employees in proper job practices and procedures through a
continuing on-the-job training program.
To comply with applicable federal,state and local regulations.
A comprehensive set of basic operating and safety rules and safe work practices that address all
aspects of District operation shall be developed,adopted and distributed to all employees of the
District.
A Safety Committee shall be established that will include District management and union
employees and will meet at least monthly.
A program of regularly scheduled safety and job training meetings shall be developed to educate
District employees and maintain an awareness ofjob safety.
Supervisors shall be held accountable for implementation and enforcement of the safety and loss
• control program.
The General Manager shall submit to the Board of Directors an annual report summarizing the
safety activities for the past year.
During 1996, the Safety Committee consisted of Mike Clark, Steve Wallace, Pat Waite and Scott
Terrell. The Memorandum of Understanding negotiated by the District and the International
Brotherhood of Electrical Workers, Local 1245, was in part responsible for the make-up of the
Safety Committee in 1996.
The Safety Committee spent considerable time last year implementing a Wellness Program for
employees and is continuing to implement a state mandated Hazardous Material
Communications Program and an Injury and Illness Prevention Program.
In addition to these areas of primary focus, the committee arranged training for employees on
safety issues and conducted its routine program of reviewing safety suggestions and accident
reports. (The Safety Committee maintains two safety suggestion boxes used for soliciting safety
suggestions from employees.)
Also during 1996, the Safety Committee conducted a comprehensive safety inspection at all District
locations.
SAFETY TRAINING AND WELLNESS ACTIVITIES
. The Safety Committee reviewed accidents and injuries that occurred between 1992 and 1996 and
discovered the majority of accidents involved injuries that may have been prevented by safety
. training in the areas of slips, trips and falls, lifting and posture, exercise and fitness and stress
management. The Safety Committee responded to this in 1996 by offering training to address
those areas. TDPUD also responded by the creation of an exercise room located by the locker
rooms and has also developed a hanta virus safety procedure.
To expand the benefits of this common injury and illness knowledge, staff began the
implementation of a Wellness Program for District employees. The District receives a 6% discount
or $15,000 savings off the NRECA medical insurance for conducting a Wellness Program.
Following is a list of safety training provided to TDPUD employees during 1996:
Hazard communications - MSDS Healthy meals*
Winter driving preparedness Fitness workshops*
Workplace ergonomics* Flu shots*
Back safety* CPR**
Wellness screenings* Fire extinguisher training***
Training and tests conducted by staff at Tahoe Forest Hospital
Training conducted by American Red Cross
*** Training conducted by Poole Fire Equipment
In addition to general safety training for employees, each department organizes training specific
to their staff's functions. Below is training conducted during 1996 for each department:
• Administrative Services
General office safety
Electric
Purchased and reviewed APPA safety manuals
Purchased safety harnesses and reviewed and demonstrated
Single-point grounding safety
Water
Confined space
Entry supervision
Entry/attendant
Support Services/Meter Reading
Winter safety tips
Electric meters
Confined spaces
Hazardous material
. ACCIDENTS
The Safety Committee reviews each accident that occurs on the job that involves injury to a person,
damage to property and even close encounters. The purpose of these reviews is to develop
• recommendations to avoid similar accidents. Following is a list of lost time accidents received by
the committee during 1996.
In'muries
DATE OF
FILE# EMPLOYEE ACCIDENT DESCRIPTION INJURY
96-1 Kathleen Neus Wrenched neck, shoulder 1/10/96
96-2 Joan Antonucci Swollen hand 1/16/96
96-4 Steve Wallace Twisted knee 6/19196
96-5 George Caballero Strained back 7/15196
Following is a list of damage to District property during 1996.
Property Damage
DATE OF
UNIT# DAMAGE DAMAGE
Loader Minor damage to asphalt at Donner Lake Substation 2/2/96
35 Dented underside, cracked left front hub and cab 4/15/96
TDPUD management used a video to conduct driver training and winter driving classes. The
number of lost-time employee accidents increased from two in 1995 to four in 1996. There were
two property damage incidents in both 1995 and 1996 (no change).
STsmc
4/11/971safety
•
PublicTruckee Donner
i i $ District Board rd Dirac%ors
• Joseph P..Agues
J. rnr Ronald Ns ,
Business Office Planning Services Robe t a. Jones
4 (916) 587-3896 (916)587-3944 FAX(916)587-5056 James A. h aass
Patricia S. Sutton
General Manager
Peter L. Hozmeister
ADMINISTRATIVE SERVICES: March -April, 1997 STAFF REPORT `1 �Y ,Ci
s
Submitted by Mary Chapman, April 9, 1997
CUSTOMER SERVICE:
Customer service activity has begun to pick up. We are receiving a lot of requests to transfer
service out of renters' names and back into owners' names.
BILLING:
Billing is current.
Brad worked with Peter Marcovich to coordinate getting the water quality letter printed and mailed.
Mark printed and mailed the annual equal payment plan letters to all customers. The letters went
out on 4/3/97. Mark has already received 66 responses from customers that want to sign up for
• the program who have not been on the program before.
ACCOUNTING:
Accounts payable and payroll are current.
The audit is complete. Everything went well. We have issued the final financial statement for
December. We are currently working to complete the January and February financial statements
and the final reports. These reports will be presented in the next Treasurer's Report.
I have calculated the debt service coverage ratio for the electric and water department certificates
of participation. The requirement that the District must meet is that "Net Revenues" must equal
at least 1.1 times the principal and interest payments due for the same period. The calculations
for 1996 were: 1) Electric Department Debt Service Coverage Ratio was "6.77 times"; 2) Water
Department Debt Service Coverage Ratio was 1.16 times". The electric coverage is very good;
the water coverage is very slim. I have attached a copy of the calculations for your review. The
calculations also show the numbers for 1995.
INSURANCE:
We have received the insurance renewal quotes from Aon Risk Services for the insurance period
. covering May 1, 1997 - April 30, 1998 year. The quotes reflect a considerable decrease in our
premium. This is GREAT news!
0397MOLY.RPT
Post Office Box 309 11570 Donner Pass Roach e Truckee, California 96160
TRUCKEE DONNER PUBLIC UTILITY DISTRICT:
Debt Service Ratio Coverage Calculations
ELECTRIC DEPARTMENT:
Net Revenues: 1995 1996
Net Income (Loss) 1,041,162.38 1,108,503.39
Exclusions:
Interest Expense-1993 Ref 144,198.80 139,949.14
Amortization Expense 41,187.06 39,103.02
Depreciation Expense 526,087,84 548,078.83
Depreciation Exp-Adjmt (48,470.56) (40,718.37)
Total Net Revenues: 1,704,165.52 1,794,916.01
Bond/Debt Service _
Principal-1993 Refunding 120,000.00 125,000.00
Interest Expense-1993 Ref 144,198.80 139,949.14
264,198.80 264,949.14
Debt Service Coverage 6.45 6.77
IN COMPLIANCE YES YES
• WATER DEPARTMENT.,
Net Revenues: 1995 1996
Net Income (Loss) 201,309.64 (122,850,11)
Exclusions:
Interest Expense-1991 WSI 674,899.23 611,799,87
Interest Expense-1996 Ref 0,00 66,436.00
Interest Expense-Prop 55 112,636.71 150,862.36
Amortization Expense 31,662.04 28,702.63
Amortization Expense 0.00 7,810.12
Depreciation Expense 440,532.08 439,502.78
Depreciation Exp-Adjmt _ 48,470.56 40,718.37
Total Net Revenues: 1,509,510.26 1,222,982.02
Bond/Debt Service
Principal-1991 WSI 150,000.00 160,000.00
Principal-1996 Refunding 0.00 0.00
Interest Expense-1991 WSI 674,899.23 611,799.87
Interest Expense-1996 Ref 0.00 66,436.00
Principal-Prop 55 0.00 65,162,02
Interest Expense-Prop 55 112,636.71 150,862.36
40
937,535.94 1,054,260.25
Debt Service Coverage 1.61 1.16
IN COMPLIANCE YES YES
Truckeelip Utility District Board of Directors
• Joseph R. iga
Fiemem3g J. Ronald
Business Office Planning Services Robert A.Jones
(916) 587-3896 (916)587-3944 FAX(916)587-5056 James A. .Maass
Patricia S.Sutton
General .manager
Peter€. Holztne ster
STAFF REPORT FOR MARCH
SUPPORT SERVICES
Kathy Neus : 1-
Purchasing and Warehousing
1. The bid opening for wire and cable was held on March 27th and the Board will consider
awarding the bid to the successful bidder at the April 3rd board meeting.
2. The surplus electric meters were purchased and finally picked up by Austin International.
Austin International is a warehouse outfit that buys old and used equipment and offers it
for resale. Austin International has a monthly publication that is mailed to companies
within the electric industry.
3. With the spring like weather conditions, staff is working on winter damage repairs and
routine maintenance. This translates into purchasing and warehousing being very busy
with ordering and stocking shelves.
4. With the construction season quickly approaching, Sam Re has begun to stage material for
the Electric Department. Sue Camara is continuing to close development work orders for
the Administrative Services Department.
Meter Readers
1. March has been an uneventful month, no injuries or illnesses. The meter readers are
current in their readings for the month. There were 9940 meters read, 172 service reports
completed and 186 48hrl1013 notices delivered for the month.
2. Since the bid for OMR meters has been awarded and the first delivery is expected on
April 30th, the meter readers have readied an attack plan for the 1997 season. The main
focus is to change out Northwoods Blvd and Alder Creek Rd in Tahoe Donner. This is a
major issue, in that during the winter months it is difficult to see when backing out of
driveways onto the roadway.
•
Post Office Sox 309 11670 Donner Pass Road Truckee, California 96160
. Building and Grounds Maintenance
1. Now that the snow is about gone, the cleanup and maintenance required is becoming
evident. Sam Re was able to start cleaning the yard in March. It has been necessary to
start removing snow from the outside material as the crews are beginning repairs as well.
2. I received a faxed copy of the findings of the air sample from Stratus Environmental on
the Town of Truckee's mysterious air quality problem. The air sample found no trace of
volatile organic compounds(VOC). I have attached a copy of this report. The Town has
not experienced any further problems to date.
Vehicle Maintenance
1. Things seem to be back to normal for the month of March. There were seven BIT
inspections, twelve service inspections, and several preventative maintenance inspections.
•
•
,, l ' :`i^ 1 ! '_?;_) ill:TTF H l 1- FH' ,1��!
INDUSTRIAL HYGIENE ENVIRONMENTAL
HEALTH A SAFETY
April 2, 1997 41M
Rof.., INDOOR AIR QUALITY SURVEY
TRUCKEE-DONNER PUBLIC UTILITY
DISTRICT OFFICE BUILDING
FAXED, FOLLOWED BY MAIL
Ms. Kathleen Neus
Support Services Manager
TRUCKEE-DONNER PUBLIC
UTILITY DISTRICT
11570 Donner Pass Rd:
Truckee, CA 96160
Dear Ms. Nues:
This letter report presents the results of our Indoor air quality survey for volatile organic compounds
(VOCS) Conducted at the above referenced facility, in summary, the Sample collected at the 2nd floor,
°City" location did not detect the presence of residual VOCs. No eminent respiratory hazards were
detected at the time of the survey. The lower detection limit of the analytical method used is well below
current health standards and Indoor air VOCs typically encountered In buildings similar to yours. Table 1,
below, summarizes the data collected during the survey:
Table 1
Indoor Air Quality Survey f Truckee-Donner P.U.D.
For
Volatile Organic Compounds (VOCs)
Limit of
Laboratory Dosimeter Area Sample Substance Exposure Detection
Ref,No. I.D. Monftored Date Monitored (ppm-vol) (ppm-vol)
97.3449 6A96 2nd PI.,-City" 2/21197 Total ND 0_84
Area Hydrocarbons
(VOGS)
Notes: ppm-vol: Parts per million by volume
ND: Non-detected, exposure Is less than the detection limit of the method.
Method AT541: Modified OSHA p7, Medla:Charcoal, Analysis: GO/FIR
Based on my site survey,including background Information gathered from your staff and others,it appears
that a volatile organic mixture was present in a portion of fiber glass insulation prior to our survey. The
portion of fiberglass evidently caused the emission of VOCs exhibiting a"rotten citrus" type odor within
the building area in question.
Stratus Environmental
5401 Langley Lane, #42, need, Nevada 89506 1-800.370-5657 Fax(702)828.13CtS
0 , tr i. <1 ID:'TRATU` FA' FHGF
Ms. Kathleen Nues, 4/2167, pg. 20f2
Occupant symptoms included upper respiratory tract irritation and nausea on 2/19/97, Wednesday. it Is
my understanding that the symptoms were reversed within a short period of occupants leaving the
building. R Is not uncommon for sensitive individuals to experience brief moments of nausea when
exposed to low levels of VOCs, even levels well below applicable health standards. Malodorous
compounds can be detected at parts per billion concentrations with the human olfactory sense of smell.
Any future incidents of this type should be treated with the same urgency and high standard of care you
and your staff have implemented during this one.
Please call me if we maybe of any further assistance.
Respectfully submitted,
STRATUS Environmental Services
Philip A. 6umala,CfH
Certified Comprehensive Practice
Principal Industrial Hygienist
enclosure(s): !
Post-W Fax Note 7671 nateq . pa°gas® j
To 0M1,*ew,19 From Associate Office Locations
oe San Francisco Day Area
Ph6n t Phone 01 4 Los Angeles
Honolulu
F # Fax N Pacific Northwest