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HomeMy WebLinkAbout1996-01-01 Board Mary By resolution, the Board authorized staff to perform District R-9630 business electronically by computer modem. Mary By resolution, the Board rescinded Resolution No. 9526, changed R-9631 the name of Truckee River Bank to Sierra West Bank and allowed for electronic transfers. Mary, Scott The Board approved a loan not to exceed $7,000 to Steve and MO96-95 Kathy Hartman for the purpose of completing the GSHP project. Susan The minutes of September 18, 1996 were approved as presented. MO96-96 Susan The minutes of October 2 and 16, 1996 were approved as MO96-97 presented. Mary The Board approved the disbursements and accepted and MO96-98 approved the Treasurer's report for the month ended September 30, 1996. "TO DO"LIST November 12, 1996 Mary, Ron Hemig By resolution, the Board authorized the execution and delivery of R-9632 an installment purchase agreement, a trust agreement, an escrow agreement, a continuing disclosure agreement, a contract of purchase and an official statement and certain other actions in �. connection therewith November 20, 1996 No action "TO DO"LIST December 4, 1996 Board Officers were elected as follows: Ron Hemig, President, Joe MO96-99 Aguera, Vice President. Susan By resolution, the Board amended the District's conflict of interest R-9633 code. PLH, Mary By resolution, the Board adopted the 1997 budget, budget R-9634 overheads and carryovers from 1996. Mary, Keith The Board approved Contract Change Order No. 2 submitted by MO96-100 RDC, Inc. on the Glenshire Drive well project for a time extension of 26 days and a net decrease of$1,300. PLH By resolution, the Board amended the District's deferred R-9635 compensation plan with the exclusion of the provision that loans will be permitted. The loan provision will be considered at a future meeting when more information is available. Page 96-12 PLH The Board approved the Westec proposal dated August 30, 1996 MO96-88 regarding groundwater monitoring on a semiannual basis. Additional compensation in the amount of$5,114.81 to Westec for phase one of the problem assessment report as outlined in their letter dated August 30, 1996 was also approved. Susan The minutes of September 4, 1996 were approved as presented. MO96-89 Mary The Board approved the disbursements and accepted and MO96-90 approved the Treasurer's report for the month ended August 31, 1996. "TO DO"LIST October 16, 1996 Keith, Mary The Board approved Contract Change Order No. 5 submitted by MO96-91 RDC on the Gateway Water Tank Project for a deduction of$601 and a time extension of 48 days. Susan By resolution, the Board accepted the Gateway Water Tank Project R-9627 as complete and directed the riling of the notice of completion provided that the contractor, RDC, Inc., sign an agreement that he will paint the tank at an appropriate time (probably next spring) in a color to be determined by the District. "TO DO"LIST November 6, 1996 Susan, Mary By ordinance, the Board adopted Schedule D-NM, Domestic-net 0-9602 metering tariff. PLH, Scott By resolution, the Board established a public information policy. It R-9628 was agreed that as everyone works through the program, more definition may be added to the policy. PLH, Scott Staff was authorized to work with AD Marketing and Creative MO96-92 Concepts to develop a public information project focused on the electric industry restructuring. Mary, Keith The Board approved Contract Change Order No. 2 submitted by MO96-93 Manuel Bros., Inc. On the Pipeline Replacement Project- Donner Trails and Tahoe Donner, Phase lll, for a reduction in the amount of$314,967.38. Susan By resolution, the Board accepted the Pipeline Replacement R-9629 Project- Donner Trails and Tahoe Donner, Phase 3, as complete and directed the filing of the Notice of Completion Mary, Keith The Board approved Contract Change Order No. 1 submitted by MO96-94 RDC, Inc. in the amount of$5,493.25 on the Glenshire Drive Well Pump Station Project. Page 96-11 Mary, Susan By resolution, the Board rescinded Resolution 9102 and re- R-9626 authorized business credit card accounts with MBNA America for District-related expenses exclusively. In addition to the General Manager and Directors, the titles of Administrative Services Manager, Electric Superintendent, Water Superintendent, Support Services Manager, Electric System Engineer, Planning Director and Executive Secretary will be included. PLH Relating to amendment of the District's policy regarding the MO96-78 payment of relocation expenses, the matter was tabled indefinitely. Mary The Board authorized staff to write off uncollectible accounts for the MO96-79 1995 billing year in the amount of$22,418.40. Susan The minutes of July 16, July 17, August 7 and August 21, 1996 MO96-80 were approved as presented. Mary The Board approved disbursements and accepted and approved MO96-81 the Treasurer's report for the month ended July 31, 1996. "TO DO"LIST September 18, 1996 Mary The Board found Ascom Hasler/Intemational Mailing Equipment MO96-82 (the low bidder) substantially meets the bid requirements and specifications and directed that they be awarded the bid for bill folding and inserting equipment in the amount of$18,993.98. "TO DO"LIST October 2, 1996 Keith Staff was directed to meet with RDC, inc., contractor for the MO96-83 Gateway tank project, to discuss further painting of the tank and mitigation measures relating to trees and ground cover and return to the Board with suggestions for remedies. Keith The Board accepted the preliminary sphere of influence report MO96-84 prepared by Sauers Engineering(which will be amended to include suggestions made by the Directors). Susan A public hearing on the proposed amendments to the conflict of MO96-85 interest code is to be set for December 4, 1996 at 7:30 PM. The notice is to be circulated to affected employees and the public, the redline version of the code, which reflects proposed amendments, is to be provided to any interested person. PLH The Board retained Arthur Andersen to perform the audit under the MO96-86 terms of their August 23, 1996 letter. Susan The Board directed that a public hearing be scheduled to consider MO96-87 an ordinance establishing a photovoltaic net metering tariff. Page 96-10 Keith Sauers Engineering was authorized to provide engineering services MO96-69 for repaving the parking lots and yard at the District complex as described in their July 26, 1996 proposal at a cost of $8,500. Environmental review in the amount of$500 is to be eliminated. Mary The Board authorized staff to transfer from the 1991 Water System MO96-70 Improvement Project, Certificates of Participation Acquisition Fund, $6,626.20 and reimburse the Water Department General Fund. Mary, Bob By resolution, the Board authorized execution of documents with R-9624 Municipal Services Group for the financing of the computerized electric SCADA system, electric meters and knuckle boom flatbed truck. Mary, Susan The Board re-appointed Bruce Tumer and Sharon Gutierrez to MO96-71 serve as directors of the Truckee Donner Public Utility District Financing Corporation until August 21, 2000. Susan The minutes of July 3, 1996 were approved as presented. MO96-72 Mary The Board approved the disbursements and accepted and MO96-73 approved the Treasurer's report for the month ended June 30, 1996. "TO DO"LIST August 21, 1996 PLH Direction was given that the District remove its objections relating MO96-74 to control issues(previously contained in the town's draft sphere of influence report) but note its concern relating to "urban development and uses"as discussed on page ten of the draft. "TO DO"LIST September 4, 1996 PLH The Board approved the draft letter to the town reflecting the MO96-75 District's concerns(as amended)regarding the town's draft sphere of influence report and directed that it be forwarded to the town. Kathy Staff was directed to have the cracks in the parking lot and yard MO96-76 sealed at this time and authorized to go to bid early next year so that the pavement restoration project may be done in May of 1997. PLH The Board found that the District's conflict of interest code must be MO96-77 amended, directed that the notice to the FPPC of the District's intent to amend its code be completed by the General Manager and submitted to the FPPC by October 1, and directed that the procedure to make substantive amendments to the code be followed and completed within 90 days from the date the notice is submitted to the FPPC. Page 96-9 "TO DO"LIST July 17, 1996 PLH, Steve G. The Board denied the grievance brought by the Union regarding the M096-61 upgrading of two Water Department employees from Helper to Service Technicians without posting a notice of vacancy. Counsel was directed to prepare a written response on behalf of the Board to the Manager and the Union within ten days. The response is to include the minority opinion as well as the majority opinion. PLH The Board awarded the bid for road construction, logging, hauling M096-62 and delivering timber yielded from the McGlashan harvest operation to the low bidder, Rock Morgan Company of lone, California. The bids for delivered logs were awarded to Collins Pine Company of Chester, California and Georgia Pacific West, Inc. of Martell, California. PLH By resolution, the Board determined that parcels to be served water R-9623 front on an approved water main. Susan The minutes of June 5 and 19, 1996 were approved as presented. M096-63 "TO DO"LIST August 7, 1996 Mary, Keith The Board approved Pipeline Replacement Project- Donner Trails M096-64 and Tahoe Donner Phase 3 Contract Change Order No. 1 submitted by Manuel Bros., Inc. For placement of eleven inches of aggregate base with no paving as alternative surface restoration. The actual amount is to be determined at project completion. PLH The Board authorized forwarding the letter of agreement to the M096-65 Town of Truckee for its consideration of an in-lieu of paving contribution of$19,916 toward the paving of Falcon Point Place and Bennett Flat Road. (Pipeline Replacement Project- Donner Trails and Tahoe Donner Phase 3) Mary, Keith The Board approved Contract Change Order No. 3 presented by M096-66 Schott Construction in the amount of $1,366 on the Hirschdale water treatment facilities project. Susan By resolution, the Board accepted the Hirschdale water treatment R-9625 facilities project as complete and directed the filing of the notice of completion. Keith The Consulting Engineer was directed to follow up with appropriate M096-67 arrangements and invitations for a dedication of the Hirschdale water treatment facilities project. Kathy Regarding the Town's air conditioning units, staff was directed to M096-68 work with the Town to come up with what the experts (insurance carrier and manufacturer representatives) determine to be a safe barrier/screen shielding the units. Page 96-8 Susan By resolution, the Board fixed and placed electric standby charges R-9618 on the District tax roll for collection by the Counties of Nevada and Placer. Susan By resolution, the Board implemented and fixed water standby R-9619 charges for the fiscal year 1996-97. Susan By resolution, the Board fixed and placed water standby charges on R-6920 the District tax roll for collection by the Counties of Placer and Nevada. Susan The minutes of May 1 and 15, 1996 were approved as presented. M096-54 Mary The Board approved the disbursements and accepted and M096-55 approved the Treasurer's report for the month ended April 30, 1996. "TO DO"LIST June 15, 1996 Steve G. The Board approved the sale of the easement on South River M096-56 Street to Wynette Simons for$4,300 and authorized signing of the easement agreement. Steve G. By resolution, the Board directed that the District execute a R-9621 quitclaim deed to clear up an inconsistency conceming a deed granting the District the real property for the Gateway tank site. PLH The Board approved the Town's request to install air conditioners M096-57 in their leased space subject to certain conditions. "TO DO"LIST July 3, 1996 Bob, Kathy The Board accepted the low bid from Pacific Utility Equipment M096-58 Company in the amount of$116,164.62 for a four by four flat bed knuckle boom truck. Scott By resolution, the Board authorized the District to act as a co- R-9622 applicant with the Geothermal Resources Association in development of a California Geothermal Training Center. Susan The minutes of June 5, 1996 were approved as presented. M096-59 Mary The disbursements and Treasurer's Report for the month ended M096-60 May 31, 1996 were accepted and approved. Page 96-7 Mary The Board approved the disbursements and accepted and MO96-42 approved the Monthly Treasurer's Report for the month ended March 1996. 11 Mary The Board announced its determination that the application for MO96-43 leave to present a late claim for damages submitted against the Truckee Donner Public Utility District by Carole J. Preisach of Fallon, Nevada be denied because the claimant failed to satisfy the criteria for presenting a late claim pursuant to Government Code Section 911.6. "TO DO"LIST June 5, 1996 Steve H. The Board accepted the proposal from Quindar Products Ltd. In the MO96-44 amount of$150,197 for an electric SCADA system. The Cooper control material is to be purchased directly from Cooper Power Systems in the amount of$41,684. The District was authorized to enter into a member services agreement with NCPA for time and materials for the field installation and master system training required for the SCADA system in the approximate amount of $11,000. Keith, Mary The Board approved Contract Change Order No. 2 in the amount MO96-45 of $2,300 submitted by Schott Construction for the Hirschdale Water Treatment Plant Project. Keith, Mary The Board approved Contract Change Order No. 4 submitted by MO96-46 RDC, Inc. For an increase of$3,634 and a time extension of 76 days on the Gateway Storage Tank Project. Kathy The Board awarded Schedules A and B to Okonite for wire and MO96-47 cable. Kathy The Board awarded Schedules D, E, F, H. I and J to Western MO96-48 States for wire and cable. Kathy No bid was received for Schedule G, and the Board authorized staff MO96-49 to negotiate the purchase of that cable. Kathy The Board awarded Schedule A for transformers to WESCo MO96-50 Distribution. Kathy The Board awarded Schedules B, C and D for transformers to MO96-51 Westem States Electric, manufacturer Cooper Power Systems. Kathy The Board awarded Schedules E and F for transformers to Western MO96-52 States Electric, manufacturer Pauwels. Susan The Board cast a unanimous ballot for Pat Sutton to serve as MO96-53 special district representative to Nevada County LAFCo. Susan By resolution, the Board implemented and fixed electric standby R-9617 charges for the fiscal year 1996-97. Page 96-6 PLH The General Manager was authorized to attend the APPA annual MO96-32 meeting June 14 through 19 in Atlanta, Georgia at an estimated cost of$1,980. "TO DO"REPORT May 1, 1996 Keith, Mary The Board approved Contract Change Order No. 3 submitted by MO96-33 Schott Construction on the Southside Well No. 2 Rehabilitation Project in the amount of$960.67 and a time extension of 147 days. Susan By resolution, the Board accepted the Southside Well No. 2 R-9613 rehabilitation project as complete and directed the filing of the notice of completion. PLH, Keith The Board directed the Manager to work with Sauers Engineering MO96-34 to develop various options for use of Southside Well No. 1 for consideration at a future meeting. PLH The Board approved the CHY Company proposal dated April 26, MO96-35 1996 and authorized staff to proceed with the steps necessary to bring firm contract proposals back to the Board for consideration. Mary The Board accepted the final audit report for 1995 as prepared by MO96-36 Arthur Andersen LLP. Susan By resolution, the Board noticed a special district election and R-9614 specified an election order for Nevada County. Susan By resolution, the Board noticed a special district election and R-9615 specified an election order for Placer County. Bob, Susan The Board approved changes to Title 7, the electric service policy. MO96-37 PLH, Bob The Board authorized District staff to enter into a joint trench MO96-38 agreement with Southwest Gas at the locations listed in Bob Quinn's report dated 4129196. Bob By resolution, the Board directed that competitive bidding be R-9616 dispensed with in connection with the District's construction of underground electric lines in conjunction with a joint trenching agreement with Southwest Gas. Susan The Board approved the minutes of April 17, 1996 as presented. MO96-39 "TO DO"LIST May 15, 1996 Keith The Board awarded the construction contract for the Glenshire MO96-40 Drive well pump station to Resource Development Company, dba RDC, Inc., of Sparks, Nevada in the amount of$373,220. I Steve, PLH Consideration of acquisition of an electric supervisory control and MO96-41 data acquisition system was tabled. Page 96-5 Susan A unanimous ballot was cast in favor of Pat Sutton for special M096-24 district representative to the Nevada County LAFCo. PLH Staff was directed to forward a memo to LAFCo expressing M096-25 interest in exploring alternatives to the special district representative selection process. Mary, Susan By resolution, the Board amended portions of Title 3, Finance R-9611 and Accounting, of the TDPUD Code. Mary, Susan By ordinance, the Board amended Section 5.01.040.1(B) and 0-9601 deleted Section 5.01.040.2 of the TDPUD Code. Mary Staff was authorized to make the following transfers: 1) $450 M096-26 from the Martis Woods Estates Prepaid Connection Fees Restricted Fund to the Water Fund, 2) $10,125 from the Reserve for Future Meters Restricted Fund to the Water Fund; 3) $76,370.71 from the 1991 Certificates of participation Acquisition Fund to the Water Fund; d) $63,585 from the Water Building Restricted Fund to the Water Fund. Kathy The Board awarded the bid for the service truck to Altec in the M096-27 amount of $30,789 and authorized staff to negotiate for the purchase of the two Y4 ton four wheel drive pick-ups. Susan The minutes of January 3, January 17, March 6 and March 10, M096-28 1996 were approved as corrected. "TO DO"LIST April 17, 1996 Mary, Keith By resolution, the Board established the 1996 Water System R-9612 Improvement Project Fund, authorized transfers from existing restricted accounts and established the terms of an interfund loan and payback schedule. The fund shall be established by transferring to it from existing District restricted accounts the following amounts: a) Electric Building Fund, $900,000, b) Storm Damage Fund, $148,000, c) Reserve for Future Meters Fund, $300,000, d) Water Building Fund, $500,000. Keith The Board awarded the construction contract for the 1996 M096-29 Pipeline Replacement Project-Donner Trails and Tahoe Donner, Phase 3 to Manuel Brothers, Inc. of Grass Valley in the amount of$1,476,939.34. Mary The Board authorized staff to renew the property and liability M096-30 insurance as proposed by Rollins Hudig Hall of Northern California in the amount of $238,668 plus CIGA charges, which includes EMF liability; further, the Board authorized an additional premium in the amount of$2,850 for limited pollution coverage. Mary The Board approved the disbursements and accepted and M096-31 approved the Monthly Treasurer's Report for the month ended February 29, 1996. Page 96-4 Keith, Mary With respect to funding options for the planning study being MO96-15 prepared by Sauers Engineering, the Board directed that half the amount of the shortfall be allocated to the electric utility since the District's sphere of influence includes the electric utility and that funds from the pre-AB 1600 water facilities fees be utilized for the water portion of the shortfall. Keith, Mary The Board approved Contract Change Order No. 1 submitted by MO96-16 Schott Construction on the Hirschdale Water Treatment Facilities Project for a decrease in the amount of$7,340. PLH, Mary The Board authorized Whitfield A. Russell to provide services MO96-17 relating to FERC Docket ER 95-808 and EC 94-23 at a cost of up to $50,000. Mary The Board approved the proposals of both Rauscher Pierce MO96-18 Refsnes and Brown & Wood to refinance the 1991 Certificates of Participation. PLH, Mary Regarding the August 31, 1995 billing from Nevada County MO96-19 LAFCo relating to the Gooseneck annexation issue, the Board approved payment with the exclusion of two items, the 619195 and 7117195 charges. Susan The minutes of February 7, 1996 were approved as presented. MO96-20 Mary The Board approved the disbursements and accepted and MO96-21 approved the Treasurer's report for the month ended January 31, 1996. "TO DO" LiST Aprll3, 1996 PLH Staff was directed to develop language for a non-exclusive MO96-22 temporary easement to Winette Von Fluee Simons on the east side of Parcel 26 pending development of the extension of River Street at which time the easement would switch to the west side of the parcel and become permanent. The easement is also to contain language concerning the agreement to share maintenance costs of the easement. Keith, Mary The Board approved Contract Change Order No. 1 submitted by MO96-23 Charles Sargent irrigation, Inc. on the Glenshire Drive Well Project for a decrease of$267.50 in the contract amount. Susan By resolution, the Board accepted the Glenshire Drive Well R-9609 Project as complete and authorized the tiling of a Notice of Completion on the Glenshire Drive Well Project. Keith, Susan By resolution, the Board approved plans, specifications and R-9610 contract documents and issued a call for bids for the Glenshire Drive Well Pump Station, a component of the Safe Drinking Water Bond Law Program subject to review and approval by Counsel. Page 96-3 Mary The Board approved an extension of the maximum fee for MO96-06 HydroSearch, Inc. services from $158,154 to $173,154 representing jobs outside the scope of the original authorization. PLH By resolution, the Board nominated Pat Sutton for special district R-9605 member on the Nevada County Local Agency Formation Commission. The General Manager is to contact appropriate agencies and advise of her interest in serving. Steve G. Determine the manner in which a change to sections of the MO96-07 bylaws set by ordinance should be made. Steve H. By resolution, the Board directed that competitive bidding be R-9606 dispensed with in connection with the District's purchase of a supervisory control and data acquisition (SCADA) system for its electrical system and contracting for related services. Susan, Bob, The Board awarded the bid for 576 encoder receiver transmitters MO96-08 Kathy to Software Installed in the total amount of$34,675.20. Susan, Bob, The Board awarded the bid for single phase meters with radio MO96-09 Kathy communication modules to WESCO in the total amount of $161,280. Mary, Susan The Board adopted the equal employment opportunity policy. MO96-10 PLH The Board expressed its intent to adopt a policy against unlawful MO96-11 discrimination and harassment subject to the meet and confer process with IBEW, Local 1245. PLH Staff was asked to make sure the District's bidding requirements MO96-12 will be met if it participates in NCPA's procurement plan. If so, the item is to be brought back to the Board for consideration. Mary The Board approved the disbursements and accepted and MO96-13 approved the monthly Treasurer's report. "TO DO" LIST March 6, 1996 PLH The Board directed the Manager to attend the March 7, 1996 MO96-14 Town Council meeting to represent the District's interests with respect to the proposed railroad merger (resultant increase in traffic would tie up a vital intersection, interfere with the TDPUD being able to serve its customers and be detrimental in emergency situations). Kathy, Joe, By resolution, the Board approved specifications and issued a R-9607 Susan call for bids for two 314 ton four wheel drive pick-up trucks and one 314 ton four wheel drive pick-up truck with a service body to be opened on April Z 1996 at 2:00 PM. Keith, Susan By resolution, the Board approved plans, specifications and R-9608 contract documents and issued a call for bids on the 1996 Pipeline Replacement Project. Bids are to be opened at 2:00 PM on April 9, 1996. Page 96-2 "TO DO" LIST January 3, 1996 PLH The Board appointed the General Manager to serve as an MO96-1 alternate NCPA commission member. Director Sutton is to be copied with the joint powers agreement between the District and NCPA. PLH By resolution, the District urged the California Transportation R-9601 Commission to prioritize funding and immediate construction of the State Route Highway 267 bypass project as amended. Keith, Mary The Board approved the scope of services and proposal from MO96-2 Sauers Engineering dated 12/2&95. The project expenditure budget totals $1,848,000 which includes $1,700,000 in Tahoe Donner and $148,000 in Donner Trails as well as engineering services. "TO DO" LIST January 17, 1996 Mary, Susan By resolution, the Board adopted a policy authorizing R-9602 implementation of automatic meter reading technology. Mary By resolution, the Board directed that competitive bidding be R-9603 dispensed with in connection with upgrading the District's existing hardware and software in order to accommodate changes in electric metering equipment Susan By resolution, the Board issued a call for bids for ERT modules R-9604 for automated metering; the bid opening date was scheduled for Tuesday, February 6, 1996. "TO DO" LiST February 7, 1996 PLH Relating to District owned parcels on River Street, staff is to MO96-03 come back to the Board with an assessment. The agenda item is to leave enough latitude for the Board to take several different actions. PLH, Keith The Board approved the proposal of Sauers Engineering to MO96-04 provide planning services as described in the letter dated February 2, 1996 relating to the update of the Water Master Plan at a total estimated cost of$72,370. $30,000 was budgeted for the master plan update and facilities fees work; staff is to provide the Board with recommendations on how to fund the $42,370 shortfall. ek Mary The Board approved payment of the HydroSearch invoices in the MO96-05 amounts of$1,339.37 and$2,796.33 pursuant to the contract for services relating to Proposition 55. Page 96-1 Truckee Donner Public Utility District Board of Directors Joseph R.Aguera J. Ronald Hemig Business Office Planning Services Robert A.Jones (916)587-3896 (916)587-3944 FAX(916)587-5056 James A. Maass Patricia S.Sutton REGULAR MEETING General Manager 7:00 PM, Wednesday, January 3, 1996 Peter L. Holzmeister TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public input - Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. ACTION ITEMS 4. Consideration of appointing the General Manager to serve as an alternate commissioner at the Northern California Power Agency. 5. Consideration of a resolution supporting immediate funding of the Highway 267 by- pass. 6. Consideration of a proposal from Sauers Engineering to perform services related to design of the 1996 pipeline replacement program WORKSHOP ITEMS (no action will be taken on these items) 7. Discussion of status of development of the new parking lot 8. Discussion of proposed change in meter reading technology ROUTINE BUSINESS 9. Consideration and possible approval of minutes of December 20, 1995 10. Monthly Treasurer's report. a) Approval of disbursements b) Acceptance and approval of monthly report ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted and m ed on De tuber 30, 1995 Susan M. Craig, Deputy District Clerk Post Office Box 309 • 11570 Donner Pass Road Truckee,California 96160