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HomeMy WebLinkAbout1996-11-20 Agenda Packet - Board Truckee Donner Public Utility District B..rd of D4rec'ors Joseph R.Aguera 0)1 J. Ronald Hernic Business Office Planning Services Robed A. Jonas 1 ) 7-3 96 (91 ) 587-3944 FAX(916)587-5056 James A. Maass Patricia S. Sutton General Manager Pater L Hoizmelster REGULAR WORKSHOP MEETING 7,00 PM, Wednesday, November 20, 1996 TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public Input - 7:DD PM(or as soon thereafter as possible)Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. SPECIAL BUSINESS- 7:30 PM 4. Discussion with various agencies (Sierra College, Tahoe Truckee Unified School District, Town of Truckee, Truckee Donner Recreation and Park District) regarding possible development of an educational and recreation complex on the McGlashan Springs property WORKSHOP ITEMS 0 q7 5. Discussion of the draft 19.,§8rbudget 6. Discussion of budget related item: a) Six inch meter rate 7. Monthly staff reports ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library f Posted d mailed ok Novernb 1996 r ,a epu y District Clerk Post Office Box 309 0 11570 Donner Pass Road Truckee, California 96160 REGULAR MEETING November 20, 1995 In accordance with District Code Section 2.08.010 the TDPUD minutes are action oni minutes. Aft Board meetings are recorded on audio tapes which are preserved perpetuall, and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public utility District was called to order at 7:06 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present; Director Joe Aguera was sick and unable to attend. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Scott Terrell were present. CONSULTANTS PRESENT Engineering Consultant Keith Sauers. OTHERS PRESENT. Bill Quisnell, Vince Deveney, Lou Fellows, Tony Lashbrook, Steve Wright, Steve Randall along with several other unidentified interested parties. PUBLIC INPUT There was no public input. DISCUSSION OF THE DRAFT 1997 BUDGET The Board has been presented with the draft 1997 budget which is a summary document. The work order detail, backing up the summary, is also available to anyone who would like a copy. Tonight, staff will answer questions and help the Board understand the document. Recommended changes will be made and then a public hearing to consider the approval of the budget and rate ordinance will be scheduled during December. Manager Holzmeister noted several things:a) The budget proposes a 75 cent per month water rate increase and no electric rate change;b) Proposition 218 may eliminate the District's use of standby charges-about$250,000 per year, $3.20 per month per customer; c) The facilities fee issue is still unresolved. The major budget items (fixed expenses) and transfers from electric operations to capital were reviewed. After the special business item set for 7:30, department heads will describe their budget 1997 budget programs. SPECIAL BUSINESS - DISCUSSION WITH VARIOUS AGENCIES (SIERRA COLLEGE, TRUCKEE UNIFIED SCHOOL DISTRICT, TOWN OF TRUCKEE, TRUCKEE DONNER RECREATION AND PARK DISTRICT) REGARDING POSSIBLE DEVELOPMENT OF AN EDUCATIONAL AND RECREATION COMPLEX ON THE MC GLASHAN SPRINGS PROPERTY After reading that Sierra College was considering using three acres of land on Tahoe Truckee School District property for a `permanent"campus and hearing that the school district is looking towards building a new middle school, James Maass determined that there may be an opportunity 11/20/96 Page 1 to create a partnership in Truckee among educational, recreational and public utility institutions. ® He invited various representatives to attend this meeting and participate in a public discussion of the possibility of using land owned by the TDPUD to construct a multi-party education and recreation complex. Vince Deveney of the Tahoe Truckee Unified School District, Lou Fellows from Sierra College, Tony Lashbrook and Steve Wright from the Town of Truckee and Steve Randall from the Truckee Donner Recreation and Park District were present. Together with the Board and other members of the audience formulated ideas, comments and questions which are attached for reference. To begin the project, an advisory or ad hoc committee with leaders from each agency should be formed to come up with a plan or strategy and then the District would go through the process of declaring the property surplus. The PUD Board appeared interested in pursuing the idea and will place the matter on an agenda for serious consideration. It was agreed that the Board will have to weigh the use of the land, its value and whether it should be marketed. A review, assessment and analysis of the parcel in terms of benefit to the community, District customers and future electric revenues generated would need to be conducted. DISCUSSION OF THE DRAFT 1997"BUDGET The General Manager introduced the draft 1997 budget by giving an overview of its contents. He described the significant fixed costs, the proposed water rate increase of seventy-five cents, and the unchanged electric rates. He also described the possible impact of Proposition 218 on standby charges. The Department heads then made brief presentations on their departmental budgets. The Directors asked several questions. The proposed water rate increase was discussed along with the District's COP obligation to maintain a debt coverage ratio of 1.1. The Board asked staff to schedule public hearings on the budget and water rate increase. DISCUSSION OF BUDGET RELATED ITEM- SIX INCH METER RATE This matter was postponed because staff had not yet completed its analysis. MONTHLY STAFF REPORTS The monthly staff reports were reviewed. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 11:20 PM. TRUCKKEE D 1{NER PUBIC UTILITY DISTRICT J. He y, President Susan M. Craig, Deputy District C I smc 91120/96 Page 2 IDEAS, COMMENTS AND QUESTIONS RELATING TO THE POSSIBLE DEVELOPMENT OF AN EDUCATIONAL AND RECREATION COMPLEX ON THE MC GLASHAN SPRING PROPERTY November 20, 1996 Tahoe Truckee Unified School District- 1) Mr. Deveney thought the school board would be excited about the possibilities of this joint venture. 2) It's logical to link the high school and college. 3) The immediate need is for another elementary school. 4) If a new high school or middle school is built, the old building or buildings could be remodeled into an elementary school. 5) Currently there is zero money for any building. It will be 1998 before a bond measure will be on the ballot. The public has indicated their support. 6) If a bond measure passes, the architect would take up most of the year to prepare plans; it would probably be three years away from breaking ground. Sierra College - 1) They are fully behind the idea. 2) A bond measure would be necessary- it usually takes five years to get funding. 3) There's a possibility of collaborating with Sacramento State University; they have access to different funds. 3) The college is planning to get involved with "distance learning."4) They probably wouldn't be involved in athletics but would be involved with physical education. 5) They are already providing college classes to high school students. 6) They are used to working with other entities. Truckee Donner Recreation and Park District- 1) Truckee is experiencing large growth and the recreation district is always looking for new facilities. 2) They have previously partnered with the school district with good results. 3) Mr. Randall didn't think funding would be an issue for this kind of project. 4) Location isn't the most important thing and, in the near future, Tahoe Donner will probably be one of the biggest sources of mitigation funds. 5) Who will be responsible for the infrastructure? 6) What about transportation? Town of Truckee - 1) Expansion is necessary; the question is how will this land use fit into the general plan? 2) The town has a floating school site in the Tahoe Donner area - the McGlashan property has the potential to fit that purpose. 3) A school on this property could meet need and reduce bus transportation in Tahoe Donner. Pat Sutton- 1) Twenty years ago there was talk by the TDPUD Board about making this particular parcel available to any college that was interested. Recently she talked to someone from Sierra College and recommended they talk with the PUD manager if they were interested in doing something other than what was proposed between the middle and high schools. She would like to see something from the college standpoint being developed at McGlashan Springs. The town might be interested in the site for a civic center rather than building downtown. The land is still heavily forested- she's concerned about how many trees would have to be removed- maybe ball fields would not be appropriate. This needs quite a bit of thought as to what should be built on the land. Sierra College did utilize the property for an astronomy laboratory trailer at one time. The idea is certainly worth exploring. Could the property be used for educational experimental forestry? Would a school be able to be built on leased land? A member of the audience mentioned fire safe access and the fact that there would need to be two routes to and from the property. Tahoe Donner is harvesting timber on their property to the east and south -maybe ingress and egress could be over this land. Tahoe Donner should be included in the discussions. sa-tc BUDGES' WORKSHO 1 . You have a DRAFT budget 2 . Two documents-work order details and summary 3 . No electric rate change 75 cents per month water rate increase C Prop 218 may end our use of standby charges, $250, 000 per year, $3 . 20 per month per customer. 5 . Facilities fee issue not yet resolved 5 . What do we want to accomplish tonight a. Understand the budget, answer questions b. Change the budget to meet Board' s desires C. Schedule public hearings on budget and rate ordinance in December 7 . Each department head will take a few minutes to describe his\her budget program .for 1997 . i i MAJOR BUDGET ITEMS Electric Water Total Operating Expenses $7, 964 , 777 $3, 509, 880 Purchased Power 4, 971, 235 452, 400 Debt Service 483, 141 1, 263, 378 Labor 1, 233, 995 889, 022 Benefits 397, 544 286, 407 Insurance 154, 949 90, 223 Postage 31, 542 13, 518 Fuels 103, 113 103, 113 Subtotal 7, 375, 519 3, 098, 061 Remaining Expenses 589, 20 411, 819 Percent of Expenses 7 . 30 11 . 7% ELECTRIC BUDGET TRANSFERS FROM OPER.ALTIONS TO CAP1'TA..L YEAR AMOUNT 1994 $ 59, 648 1995 206, 397 1996 370, 900 1997 959, 948 .................... BOARD OF DIRECTORS 1 . Total budget is $47, 843 in electric and $31, 593 in water for a total of $79, 436 . 2 . Director compensation is $24 , 000 Medical and dental policy is $15, 782 NCPA is $13, 050 District counsel is $14, 000 Training is $8, 600 This totals $75, 432 GENERAL MANAGER 1 . Total electric budget is $220, 483 and water budget is $129, 262, for a total budget of $349, 745 . 2 . Dies and memberships is $15, 585 Salaries are $167, 271 Professional services a. Power supply development $20, 000 b . Electric rate study $20, 000 C . General counsel $35, 000 d. Sauers misc . $5, 000 e . Groundwater management plan $10, 000 f. Electric restructuring issues $50, 000 This totals $322, 856 Truckee Donner Public Utility District Board of Directors Joseph R.Aguera J. Ronald Hemig Business Office Planning Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX (916)587-6056 James A.Maass Patricia S.Sutton General Manager Peter L.Holzmeister November 7, 1996 Vince Deveney TAHOE TRUCKEE UNIFIED SCHOOL DISTRICT 11839 Donner Pass Road Kevin Ramirez, President Truckee, CA 96161 SIERRA COLLEGE Steve Randall 5000 Rocklin Road TRUCKEE DONNER RECREATION & PARK DISTRICT Rocklin, CA 95677 10046 Church Street Dear Kevin: Truckee, CA 96161 The purpose of this letter is to invite you to attend the November 20, 1996 meeting of the board of directors of the Truckee Donner PUD to participate in a public discussion of the possibility of using land awned by the District to construct a multi-party education and recreation complex. This vision of mine began a couple of months ago when I read that Sierra College was considering . using three acres of land on school district property for a "permanent"campus. That site would not serve this community very well into the future. After hearing that the school district is looking to build a new middle school, I continued to develop my vision for this community. Why not look at that property from a global aspect? Sierra College could occupy one portion of the property. (Sacramento State University is also interested in partnering with Sierra bringing University level courses to Truckee/Tahoe as well). The TTUSD could occupy another portion. Why not bring in the Recreation District and locate soccer and ball fields between the college and the middle school? Why not put in a park with picnic and play areas? Why not use the south side of the property for bike and hiking trails? Why not....the list could go on. There may be an opportunity here to create an exciting partnership in Truckee among educational, recreational and public utility institutions to create tremendous long-term value for the Truckee community. In order to begin the process of public review of this idea I have asked Ron Hemic, the TDPUD Board President, to place this matter on our meeting agenda at 7:30 PM on Wednesday, November 20. 1 hope that you or a representative will be able to join us. Very truly yours, Ja es A. Maass Director JAM = Past Office Box 309 11570 Donner Pass Road Truckee, California 96160 � O November 19, 1996 TO; Hoard f 13irecfors FRt3M Peter L.'r otzmvifr ter•, Generat 11�an g r St1BJECT. Monthly Start`deport AGEN 1. During the past month I have spent considerable time working on the draft 1997 budget. It is being submitted to the Board on November 24, 1996. 2. I worked on the water debt refinancing and setting up the joint meeting of the PUD and Finance Corporation Boards. The bond market continued to improve after the special joint meeting. By the time the refinancing was locked in we were able to realize an average annual savings of$22,419. Please review the attached letter from Virginia Horler. 3. i have begun to review the Water Superintendent applications. We received over 124 letters of interest. I will send out a questionnaire to gather more information from the applicants and then conduct interviews in December. 4. 1 have worked with Steve Hollabaugh and Bob McDiarmid on the SPPCo Order 888 filing at FERC. It is important that we get a favorable treatment by SPPCo in the open access tariff approved by FERC. Our goal is to secure approval of a tariff that has low transmission and ancillary service rates and to secure transmission for our entire load. 5. 1 have been attending meetings at NCPA. NCPA staff is preparing to help us enter the power supply market with a RFP for wholesale power beginning in July of 1997. 6. 1 have been working with Sauers Engineering on matters relating to the update of the water master plan, water facilities fees and the close out of our 1996 construction projects. PLHfsmc 11/1811/96 15:20 V415 896 0210 RAUSCHER PIERCE ilt,002 RAUSCHER PIERCE REFSNES, INC. Monday, November 18, 1996 Mr. Peter Holzmaister General Manager Truckee Donner PUD 11570 Donner Pass Rd, 96161 (No Us mail) P.O. Box 309 Truckee, CA 94160 Dear Peter I am very pleased to let you know that the final review of the refunding for the District's 1991 Certificates of Participation has resulted in slightly better results than I first reported. The final numerical review was a joint effort between Jeff Hyman (my colleague at RPR), Russ Miller(tax counsel at Stradling Yocca), and a representative of the verification agent. The final issue size is$10,905,000. Not present value savings as a percent of refunded par is 3.120/6. Average annual net savings is$22,419. On behalf of the District, the U. S.Trust Company(the new trustee) will order State and Local Government Series government securities(SLGs)for the escrow that will be sufficient in time and amount to make the principal and interest payments on the 1991 certificates until their call date on November 15, 2001. From the date of the closing forward, the District's only obligation for the water system improvements will be the 1996 certificates, We will be making preparations for the closing of the 1996 certificates which will take place in San Francisco on December 3 and 4. Please call if you have any questions. As alwaya, it has been a real pleasure for me to work with the District on this transaction. Sincerely, Virgdriorler Senior Vice President/Managing Director c.- Mary Chapman One,\Iarkel Plaza, 1100 steuart Street Tower San Francisco.California 94105 f415)979-000 , FAX,415 896-02 t 0 .................................. TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING DIRECTOR ACTIVITIES OCTOBER, 1996 Note: Since most of these projects are ongoing, Staff continues to report the basic information and highlights the activities that have occurred during the reporting month. When a project or activity is completed it is reported, then deleted from this report. Strategic Planning/District $Savings Business Customer Communications- Staff is finalizing the development of a Key Account Management Program proposal. This newly developed program will be designed to foster a positive, open line of communication with our business customers and determine how they feel about TDPUD's service and how they see working with TDPUD in the future. This program will be tied into a marketing program for TDPUD. TDPUD Staff will be looking at the possibility of developing a Time-of-Use rate for TTSA. Meanwhile, Staff is looking into TOU meters with recording capability to collect load data on TTSA. TDPUD Competition Plan- Staff is planning to prepare a report about the different utility issues we are currently being challenged by. The report will include a discussion of the different approaches TDPUD can take to meet these challenges as well as an analysis and recommendations to respond to competition. This comprehensive report is being postponed until the evaluation results of the GSHP pilot, the large Business Customer meetings and other competition related projects and issues are available. Energy/Water Showcase Program- A draft document is currently being reviewed by TDPUD Staff, Sauer's Engineering and Sandel-Avery Engineering to decide whether the water system control strategy as well as other options may be worth implementing based on their cost-effectiveness to the District. Conservation/DSM/Economic Development Ground Source Heat Pump Pilot Site Activity- Nine GSHP pilot site units are currently in operation. A tenth site is partially completed in Glenshire. This final pilot site will be completed in Spring as a result of some minimal damage to the heat exchangers. Truckee Community GSHP Pilot Project- The monitoring activities begin this November. The pilot site monitoring equipment is currently being received by the monitoring contractor, Davis Energy Group. The grant-funded research preliminary findings will be completed by the Spring of 1997. CA GEO-Heat Pump Show- The TDPUD, Sierra-Pacific, and Geothermal Resources Association GEO Heat Pump Show held October 19-20 was very successful with an estimated one-thousand in attendance. The Show educated consumers and building professionals on the technology and the enormity of the GSHP industry. About forty ........................... building, heating and plumbing contractors signed an interest form from the Geothermal Resources Association to receive California GSHP contractor training. Bruce Titus, Publisher, of the Builder/Architect magazine is planning on writing a few articles on GSHP and energy activities taking place in TDPUD's service area. GSHP Bulk Purchase & Installation Program- I am working with Truckee consumers to plan and implement a bulls purchase & installation program for home and business owners interested in installing ground source heat pumps at a reduced cost. There are currently about seventy-five potentially interested participants. The next meeting is scheduled for November 12. There is a GSHP BP & I Core Group planning meeting scheduled for November 4. TDPUD GSHP Cost Study- A study to determine the cost-effectiveness of installing GSHPs into the TDPUD building for heating and cooling and possibly water heating is currently being conducted by the Davis Energy Group. This will also provide more objectivity to the study. A review of this study will be conducted by TDPUD and Sauer's Engineering Staff. The study is expected to be completed by year-end. CFIA Demonstration Project- Staff has been in contact with Professor Samuel Sami of Moneton University in Canada regarding his testing of a Combined Cycle Fully Integrated Air/Air Heat Pump(CFIA). Tests so far have shown that it has comparable performance benefits of GSHPs without the cost of a ground loop. Staff has developed a CFIA mini-pilot draft proposal and a draft confidentiality agreement. These documents are currently being reviewed. GSHP/Water Heater Promotion- Staff is working toward getting the Truckee GSHP pilot monitoring program in place so that we will have data available to perform an analysis of the benefits and costs of using GSHPs in Truckee. The results of this study will be used to determine GSHP's role in TDPUD's Strategic Plan. A draft proposal has been developed to promote the benefits of high efficiency electric water heating to TDPUD customers. Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 1 residential energy survey(s) this month. Staff also responded on-site to 2 "high" bill complaint(s). Business & Energy Efficiency Partnership- The incorporation of energy and water efficiency measures are expected to be retrofitted into the Chamber building by November, 1996. Currently about 80% of these measures are installed. Staff is almost done completing a self-guided tour brochure of energy and water efficiency measures in the Chamber building. The Open House for the new Chamber facility and the Business & Energy Efficiency Partnership took place October 8, 1996. The event was very successful with over one-hundred people in attendance during the evening. Sierra Nevada Children"s Museum- SNCM Staff has asked TDPUD to participate in their upcoming Mountain Home Construction Display. TDPUD Staff: has offered to assist the project with energy, water conservation and ground source heat pump information including display assistance. In addition, TDPUD Staff has offered to provide a home energy self-audit survey for kids to learn about home energy surveying. They will learn to perform a walk-through survey of their home. Staff has also offered to come to their home to assist in the survey if requested. Staff also plans to integrate tours of the Chambers energy and water-efficient building and grounds along with GSHP sites into the "program'! Communications/Public Relations/Education Newsletter- The Winter Current Issues newsletter is currently being discussed. The focus of this newsletter is planned to be deregulation. Critical issues Communication- Staff discussed developing a marketing program with the Board at the October Board workshop meeting. The Board gave Staff direction to use A.D. Marketing and Creative Concepts to begin developing a marketing plan for 1997. Staff and the past Board Communications Committee met October 30 with the two marketing agencies. It was a very fruitful meeting with progress being made toward developing the TDPUD marketing plan. There was some discussion regarding Board policy on marketing and deregulation. Staff plans to discuss a marketing policy at the . November 6 Board meeting. Community/Statewide Involvement Chamber of Commerce Economic Development Committee- Working with other businesses in reviewing: the Downtown Specific Plan, Business Questionnaire, Doing Business in Truckee Guide, ect. Staff attended the October 1 EDC meeting. Tahoe-Forest Hospital Healthy City Committee- Working with other agencies and community groups in the development of a Healthy City Plan for Truckee. There was no meeting scheduled in September. Current plans include developing a presentation to the community on areas of need within the community as derived from surveying local groups and organizations responding to a survey. This Committee currently has no T-F Hospital coordinator and is on hold. Town of Truckee Air Quality Management Plan Advisory Committee- Staff attended the October 22 meeting. Staff was unable to attend the October 8 Air Quality meeting due to a conflict with the Chamber Open House. The Committee is currently evaluating different options for mitigating the PM 10 problem in Truckee. GSHPs are one of the options being considered. The end result of the Committee's efforts will be to recommend mitigation efforts to reduce PM 10(particulate matter <10 microns) in Truckee. The two main causes of PM 10 in Truckee are road sand dust and burned particulate matter from wood burning. Northern California Power Agency Member Services Task Force- A meeting was not scheduled for October. California Municipal Utilities Association Energy Services and Marketing Meeting- The Model Energy Services Competition Program Guidebook has been completed. This document contains a description of many of the strategies utilities are using to respond to a changing, more competitive electric utility environment. Programs are designed to increase customer satisfaction and result in customer retention. Staff will be reviewing this document for ideas for TDPUD to consider. Staff attended the October 24 Energy Services and Marketing meeting in Azusa. CEC California Ground Source Heat Pump Collaborative- Staff participates in quarterly meetings of the California Energy Commission's GSHP Collaborative. The Collaborative was formed to oversee the development and promotion of the GSHP industry in California. TDPUD sponsored the October 18 Collaborative meeting. Utility Energy Forum Planning Committee- The May 7-9, 1997 UEF meeting will be in Granlibakken. The focus of this year's UEF meeting is Customer Retention and Growth Strategies in a World of Customer Choices. Employee Safety/Training Safety Committee- The TDPUD Safety Committee met October 31. The Water Department irequested that the Safety Committee develop a hanta virus safety policylprocedure. Wellness Program/Healthy Meals- This continues to be a popular program with TDPUD employees. We had a "healthy" lunch October 2 and October 30. The menus included. Meatloaf, Potatoes Anna, Frozen Lemon Bars; Ham and Cheese Strata, Easy Potato Salad, and Old Witch's Magic Nut Cake (see attached recipes and nutritional analyses). Wellness Program/Health Education- TDPUD and T-F Staff has scheduled the 1996 Health Screenings including Hearing Tests for November 15. Flu shots will also be provided. NRECA Wellness Program- Staff has applied for the 1997 NRECA Wellness Program discount of 6%. ............................... AF PORT ov ml�er,18, 1996 TO: Board o�Diredors FRCNI: fiatir Noes, Supperf Seces Mtag+ r SUB,JE'CT October Staff Report f- Crisis management has been the tone during the last six to eight weeks. If seems like if it wasn't one thing it was another. METER READERS 1. The only meters being changed out for the winter are connects and disconnects. There are currently 2,498 AMR meters installed in the system today. The next project is to remove all retrofitted meters and to re-retrofit. The meters need spacers on the ERTs and some number changes. 2. The month of October was a rough month for the Meter Readers. One Meter Reader is now the Warehouseman; another is out for at least six weeks recovering from surgery; another was out sick for more than a week. I enlisted the aide of the Water Crew, Warehouseman and two employees from the Line Crew to help the department stay current with readings and service reports. 3. For the month of October, 9,786 meters were read, 264 service reports were completed and 127 48 hour/1013 non-payment notices were delivered. PURCHASING AND WAREHOUSING 1. The new Warehouseman and Buyer are still learning their duties and responsibilities. There have been minor emergencies with respect to running out of material, but none so crucial that the crews were prevented from doing their work. 2. With the shortage of staff to read meters, Sam Re (the new Warehouseman) has helped the Meter readers and Sue Camara (new Buyer) has helped with new services. VEHICLE MAINTENANCE 1. October was very busy. There were six BIT(Highway Patrol)inspections, three preventative maintenances, three change tires to studded, 23 miscellaneous repairs completed for the month. BUILDING AND GROUNDS MAINTENANCE 1. Sam Re has been working hard to get the yards ready for winter. Trash has been picked up, snow states installed and material placed inside to protect from storm damage. KN/smc STAFF REPORT November 18, 1996 To. Board of Directors From. Bob Quinn, Electric Superintendent Subject: October Activity Report AGENDA ITEM 11;]1'7 During October, with the exception of one development, crews of the Electric Department spent most of their time upgrading and performing maintenance on existing plant. The following tasks were accomplished' The primary overhead line and a portion of the secondary overhead line supplying power to the airport beacon, located between Tahoe Donner and Prosser Heights, was removed. After meeting with one of the property owners in Alder Hill Estates, we activated a floating easement that had been granted at the time of the subdivisions development- Crews trenched across that property from a padmount transfon- er, installed underground conductor, nsered up and energized three spans of overhead secondary line. By doing this work, we were able to remove five spans of overhead primary line and three spans of overhead secondary which substantially reduced our maintenance costs and reduced an extreme fire hazard in the past, transformers were installed to provide power to the customer without taking into consideration the number of residences that would attach in the future. As a result, as more homes develop the load on the previously installed transformer increases causing power problems to those customers on that transformer. Our caws replaced ten transformers this past month to correct voltage problems as a result of overloaded conditions. On Falcon Pt: Drive in Tahoe Donner, crews replaced leaning pole. Investigation found carpenter ants had destroyed the butt of the pole. At Donner Lake substation, crews replaced damaged insulators in all of the 6OKv switches. This project had been started this past summer when lightning struck the station. At that time, the worst of the insulators were replaced and replacement glass was ordered to repair the remaining switches. The project is now completed at this station. A primary underground line extension was completed in the Coachland mobile home park This development required the installation of several transformers as well as the installation of underground primary and secondary conductors. On primary lines near the west end of Donner Lake, fused cut--outs were installed to aid in sectionalizing the line and reduce outage times during trouble. Crews worked in all of the substations installing equipment for the new SCADA system. Equipment from QPL should arrive in early November and at that time, crews will work to link up the substation equipment and the master station equipment The service crew responded to 49 service orders and 367 USA's. Utility Tree Service worked throughout the District during October clearing danger trees and trimming those trees in proximity to the primary lines, During the last week of October, Steve Nollabaugh and l travelled to Toronto and the QPL offices to witness the SCADA equipment factory acceptance tests. All went well with the tests and we found the staff of Quindar Products Ltd to be exceptionally professional. It is my opinion the District made a good decision in selecting QPL to be the SCADA supplier. Savings on power purchased through NCPA during October was $5,241.00 with a year-to- date savings of$91,669.00, Truckee Donner Public Utility District Board of Drectors Joseph R.Agues J. Ronald Hemig Business Office Planning Services Robert A.Jones (91 ) 7-3 6 ( 16) 7-3 44 16) 587-5056 :lamea A. Maass Patricia S. Sutton General Manager Peter L. Hoizimeister ADMINISTRATIVE SERVICES: October-November, 1996 STAFF REPORT £� Submitted by Mary Chapman, November 19, 1996 C CUSTOMER SERVICE: Requests for ski lease transfers have been coming in steadily. The staff has been able to stay caught up with their work. Mark went to the Northwest Public Power Association Credit and Collections seminar last week. He found the seminar very informative. One of the speakers addressed the issue of the increase in bankruptcies and consumer debt. Mark remarked that the number of bankruptcy notices that the District has received has also increased. He has received about eight of them in the last six months. NEW CONSTRUCTION: Requests for transfers from temporary service to permanent electric service have increased. USA location requests are minimal. BILLING: Billing is current. The new folding and stuffing equipment has arrived; the staff has been using it for the last few billing cycles. It used to take 2 '/2 to 3 hours to fold and stuff a cycle of bills. It not takes approximately 1 '/2 to 2 hours to process a cycle. ACCOUNTING: Accounts payable and payroll are current. Julie attended a payroll training session at Orcom last week. She was very pleased with the training. She said she learned a few things that she will be trying which should save her time. She will also be working on implementing the electronic direct deposits for payroll. We are currently working on the October financial reports. BUDGET: I have been spending most of my time working on the budget. Now that it's done, I will be able to work with Rosana on work orders and address other issues that have accumulated during the last several weeks. 1096MOLY.RPT Post Office Box 309 11570 Donner Pass Road Truckee, California 96160