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Home My WebLink About1994-01-16 Truckee Donner Public Utility District Board of Directors Joseph R, Agues BusinessJ. Ronald Hernig Robe Off ice Planning Services jarnes A. Jones (9 )587-389 (918) 587-3944 FAX(918)587-505 Parisi A. Maass Sutton Patricia S. Sutton General Manager Meter L. Holzmeister REGULAR MEETING 7:00 PM, Monday, January 16, 1994 TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public input (7:25 PM or as soon thereafter as possible) - Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. UNFINISHED BUSINESS 4. Prosser Water System improvement Project - consideration of Progress Payment No. 8 5. Workshop on productivity- improvement and cost control: a) Discussion of focus of Board of Directors,possible direction regarding Board meeting schedule b) Discussion of program for productivity improvement and cost control within District departments ROUTINE BUSINESS 6. Consideration and possible approval of minutes of January 3, 1995 7. Consideration and possible approval of bills & Correspondence 9. Staff reports CLOSED SESSION 10. Conference with legal counsel, existing litigation between TDPUD and Sierra Pacific Power Company, two cases, Government Code Section 94956.9(a) RETURN TO PUBLIC SESSION 11. Possible action resulting from closed session ADJOURNMENT NOTE The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library post office Box 309 11570 Donner Pass Road a Truckee, Calornia 96160 Posted and ailed on anuary 12, 1995 AI Susan M. Craig, Deputy District Cier REGULAR MEETING January 16, 1995 In accordance with District Code Section 2.08.010 the TDPUD azinutes are action only minutes. Ail B and mee ins are recorded on audio tapes which are preserved .perpetually and made availabl for listenin to an inter sted art u on their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Susan Craig, Steve Hollabaugh, Peter Holzmeister and Scott Terrell. CONSULTANTS PRESENT: Attorney Steve Gross. OTHERS PRESENT. There were no others present in the audience. PROSSER WATER SYSTEM IMPROVEMENT PROJECT - CONSIDERATION OF PROGRESS PAYMENT NO. 8 Periodic Estimate No. 8 covers the installation of the guard rail as approved in Contract Change Order No. 4 and the completion of electrical work at the Prosser Heights Hydropneumatic Station and Prosser Annex Well. Director Maass moved, and Director Aguera seconded, that the Board approve Periodic Estimate for Partial Payment No. 8 in the amount of$2,892.16 to Wunschel & Small, Inc. on the Prosser Heights Water System Improvements. All Directors, aye, by voice vote. SO MOVED. WORKSHOP ON PRODUCTIVITY- IMPROVEMENT AND COST CONTROL Discussion of focus of Board of Directors; possible direction regarding Board meeting schedule The Board discussed re-engineering, its benefits and what processes at the TDPUD could be re-engineered. The Directors considered having one workshop meeting per month at which the Board would receive and review reports from staff on the status of projects and programs in the departments. It would be an informal meeting much like a committee meeting; no decisions or motions would be made; minutes would not be kept. The workshop would be a publicly noticed meeting with opportunity for public comment. The other meeting each month would be a business meeting with a formal agenda and motions and minutes. It would be conducted just as the meetings are at present. This change would result in the Board refocusing from ministerial to policy matters; and there could be a significant cost reduction or savings in staff and consultant time. 1/16195 Page 1 Director Maass moved that, effective in February, the first Board meeting of each month . be a business meeting and that the second meeting be a workshop meeting. This will be done on a trial basis; when the Board becomes comfortable with the procedure, a change to the By-laws will be proposed. Director Aguera seconded the motion. All Directors, aye, by voice vote. SO MOVED. Discussion of program for productivity improvement and cost control within District departments Process or organizational re-engineering is a procedure producing top to bottom organizational transformation. It starts by looking at the type of business and then decides on the most cherished values. It then looks at the tasks being performed and measures them against the values. If the tasks do not add value to what needs to be accomplished, they are eliminated. Staff wants to take a serious look at how the District does business and make changes where necessary. The Board needs to be involved in the process, to grant authority and to support the effort. After some discussion, the Board concurred that staff be authorized to evaluate the benefits of deep organizational change and to join in the process. Specific discussion items will be brought to the Board during the next several months for consideration and approval. • PUBLIC INPUT Ron Hemig advised that he is resigning as President of the Chamber of Commerce on January 19, 1995, Ron Florian will complete his term. He noted this will remove any possible conflict with his directorship on the PUD Board. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF JANUARY 3, 1995 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of January 3, 1995 as corrected. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Aguera moved, and Director Maass seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. STAFF REPORTS . A complete copy of the staff report is attached to these minutes. Gooseneck Ranch annexation 1116195 Page 2 Briefly discussed was LAFCo's interest in taking a broad look at the environmental issues . involved in the development of Gooseneck Ranch. This could seriously complicate the annexation process and may influence the developers to seek water service elsewhere. Director Maass moved, and Director Aguera seconded, that the Manager be authorized to contact appropriate counsel to discuss the matter and to place the item on a future agenda under closed session as potential litigation. All Directors, aye, by voice vote. SO MOVED. CLOSED SESSION There was no closed session. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 8:47 PM; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. TRUC .E DONNER PUBLIC UTILITY DISTRICT k Robert A. Joni`, P "dent 1 Prepared by Susan M. C aig, eputy District Clerk smc 1116195 Page 3 TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - JANUARY 16, 1995 TOTAL ELECTRIC WATER DESCRIPTION ---------------------------------------------------..____.._.._----------------------------•--- MBNA AMERICA BUSINESS CARD 31.46 31.46 HOLZMEISTER LUNCH WITH MAASS, AGUERA HOLLABAUGH AFTER NCPA COMMISSION MEETING. SAUERS ENGINEERING INC. 14,060.50 14,060.50 PROP 55 (8675.00) MISC REQUESTS (81.25) GROUNDWATER MANAGEMENT (537.50) LAFCO ANNEXATION APPLICATION (1813.00) 80/89/267 UTILITY CONSTRUCTION (1050.00) PIPELINE REPLACEMENT CONSTRUCTION (303.75) HIRSCHDALE ROW (1600.00). TRANS-CYCLE INDUSTRIES INC 8,799.70 8,799.70 TRANSPORTATION AND DISPOSAL OF OBSOLETE ELECTRICAL EQUIPMENT. WEAVER EQUIPMENT CO. 4,280.00 2,140.00 2,140.00 RENTAL OF JOHN DEERE WHEEL LOADER EQ# 94151 FOR THE MONTH OF JANUARY 1995. -- ---27,171.66 10,971.16 16,200.50 y TDPUD STAFF REPORT January 13, 1995 TO: Board of Directors FROM, Peter L. Nolzmeister, General Manager SUBJECT: Manager's Report AGENDA # 9 Negotiations with IBEW During December, 1 began to meet with the union committee to negotiate a new Memorandum of Understanding. Mary Chapman, Bob Quinn and Kathy Neus are helping me. The sessions have been productive in that the two sides are clarifying their positions. Truckee River Operating Agreement Pat Sutton and I are continuing to participate in the Truckee River Operating Agreement discussions. My involvement has now turned to the issue of storage of the surface water allocation. The entire TROA process is complex and will require years to complete. The variety of interests who are participating is remarkable. The meetings are interesting because of the divergent views that are starting to be voiced. It is critical that TDPUD be actively involved in TROA. Gooseneck Ranch annexation Keith Knibb and I are working on the initial documents for the annexation of Gooseneck Ranch. We have held discussions with S. R. Jones, the executive director of Nevada County LAFCo, and we are beginning to think that LAFCo may take a very broad look at the environmental issues involved in the development of Gooseneck Ranch. We at first thought that LAFCo would limit its review to water issues; we now believe they may look at all environmental issues. This would seriously complicate the annexation process and may influence the developers to seek water service elsewhere. Groundwater management plan I spent time during December dealing with the draft groundwater management plan and I have been asked to make a presentation to the Truckee River Basin Water Group on our plan. I am having discussions with John Falk of the Tahoe Sierra Board of Realtors because of their continued concem over land use issues. I feel sure that John will be asking us to clarify our intentions in this regard. This matter will come back to the Board . again. Transmission study The transmission study being conducted by NCPA, SPPCo and PG&E is nearing completion. SPPCo is taking less and less a pure technical view and is more and more adopting strategic postures. Steve Nollabaugh and I will attend a meeting in San Francisco on January 17, 1995 along with staff from NCPA, SPPCo and PG&E to discuss the final transmission model. We are not optimistic that the meeting will result in agreement. The technical study is very tight and is not consistent with the position taken by SPPCo. If a serious disagreement is going to occur, it will happen at this meeting. Ford Construction The dispute with Ford Construction over funds withheld by us has been resolved as was discussed with the Board. Steve Gross helped by drafting a mutual release of claims which was signed by Don Ford; a check has been sent to him. Board meetings We have held two Board meetings recently with difficult agendas. Those tough issues are behind us now and I think we will be able to turn our attention to the 1995 programs. PLN/smc Truckee Donner Public utility District Board of Directors Joseph R. Aguera J. Ronald Hemig Business Office Planning Services Robert A. Janes (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S.Sutton General Manager Peter L. Hoizmeister ADMINISTRATIVE SERVICES: January, 1995 STAFF REPORT Submitted by Mary Chapman, January 12, 1995 CUSTOMER SERVICE ACTIVITY: Service order transfer requests have slowed down considerably. Mark is working on preparing the second write-off list for 1994. Request for authorization to write-off delinquent accounts will appear on the next agenda. To date, the front office has received the following calls in regards to the rate restructuring: 1. One complaint from a Tahoe Donner resident. 2. An inquiry from a Tahoe Donner resident who after finding out that the difference in his bill would be so nominal, commented that he didn't understand what all the fuss was about. 3. We received another inquiry from a primary resident in Tahoe Donner who was told that all Tahoe Donner residents would be paying the higher cost per kilowatt- hour. In addition, we received three calls from Glenshire residents. Rosana calculated bill comparisons for each of them. They were all pleased that they would be paying a lower amount for the same usage. And, finally, we received our first completed "Customer Suggestion" form. I have attached a copy for your review. It appears that the customer receives water service from the Del Oro Water Company and is not happy about their new water rate increase. BILI_1NG: The billing department is on schedule. Rosana is working on closing the billing records for 1994. She is also working with Orcom to assist us with program changes to accommodate the electric rate restructuring. The newly structured rates will allow us to break down the customers' billing components more clearly on their bills. The current rate structure has always confused our customers. There will be a lot of work to do in the next couple of weeks to change customer billing rate schedules. We will also be sending out billing confirmation requests as part of our annual audit. Customers are asked to confirm that their account balance as of December 31, 1994, matches the District's records. Any variations are researched. Variations are almost always a timing difference between when the customer mailed their payment and when it was received. Post Office Box 309 • 11570 Donner Pass Road Truckee, California 96160 ....................... ACCOUNTING: Accounts Payable, Payroll and General Ledger/Budgeting are all on schedule. We are currently working on completing the December financial records and reports. We have also prepared all of the audit confirmation letters that we send out each year to verify loan balances, bank balances, litigation status, and amounts owed to various vendors. We compare the responses with the District's records and reconcile any differences. 1995 BUDGET: The "1995 Budget" books have been revised and are in final adopted form. The electric revenues were revised to reflect the restructured rates. The water revenues were revised to reflect the water rate increase and the reduction in pumping costs due to the decrease in commercial rates. The budget carryovers from 1994 were also incorporated into the 1995 budget numbers. OTHER ITEMS: I am currently updating the 1991 Water System Improvement Project records to submit to Rauscher Pierce R.efsnes, so that they can perform the arbitrage penalty calculation for the period ended November 14, 1994. We are also updating our insurance specifications in order to get updated quotes for property and liability insurance coverage. Our current policy expires April 30, 1995. It always takes a long time to obtain the quotes, so we are beginning now. 0195M O LY.RPT TRUCKEE DONNER PUBLIC UTILITY DISTRICT CUSTOMER SUGGESTION FORM Dear Customer: we are interested in your suggestions. Pease feel free to make any comments or suggestions regarding the quality of service that you receive from our staff or regarding the District policies and procedures . The District' s purpose is to serve the needs of the co-�-nunity and each of you. Your input will help us serve you better. UALITY OF SE -ICE:f I'MIELINESS OF SERVICE: PFULNESS OF STAFF: U 1 ELECTRIC SERVICE_COMME ITS: WATER SERVICE COMM TS: / CUSTOMER NAME (IF DESIRED) �rui (� '— I vJ P DATE PHONE NUMBER SERVICE LOCATION The T.D.P.t3,n. Board of Directors meets each is and 3rd Monday of each month at 7 : (lfl P.M. The public is welcome to attend ch meeting. TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING SERVICES DEPARTMENT ACTIVITIES DECEMBER 1994 New Construction Development Agreements- Working with 24 new developments this year. Continuing to work on S developments carried over from the 1993 construction season. New Construction Services- Completed the processing of 3 new applications for electric service and completed 26 permanent new construction services and 3 temporary power hook-ups. Completed orders for 3 water hook-ups and 2 water service upgrades. Work Order Processing- Work orders are continuing to be closed for the year-end and preparations are being made for the 1994 audit. Communications/Education Newsletter- The Current Issues Winter edition is currently being worked on. Articles may include the new water and electric rates, portion of Glenshire addition, and transmission access. End-Use Survey- We should expect the end-use survey reports from NCPA by February. A copy and explanation of these reports will be provided to the Board. Conservation Ground Source Heat Pump Pilot Project- Seven of the ten pilot site heat pump units have arrived in Truckee. Truckee trained GSHP contractors are currently installing the units. Five pilot site units are currently in operation. Two additional manufact- urers have donated a total of three GSHP units for the pilot program for installation next summer. We will continue to solicit "new" manufacturers to participate in our pilot for at least another year or two. GSHP Grant Funding- TDPUD and SMUD have received a final draft contract from the California Energy Commission(CEC). The contract is expected to be ready for signature in early 1995. The grant money will be used to implement the monitoring and evaluation of each utility's perspective pilot programs. The Department of Energy(DOE) has not made a decision as of yet to provide TDPUD and SMUD with $20,000 grant monies for the pilots. Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 4 residential energy surveys this month. Staff also responded on-site to 0 "high" bill complaints in December. There are currently no requests pending. Energy Efficiency Partnership- The incorporation of the energy and water efficiency measures are expected to be retrofitted into the Chamber building by Spring, 1995. Staff will soon be working on a plan to educate our customers on energy and water efficiency and using the Chamber building as the demonstration site. Low-Income Weatherization Services-- NCPA has completed a final draft of TDPUD's Low Income Weatherization Plan as required by SB t601. Staff is currently reviewing this draft. This proposal involves evaluating the cost--effectiveness of providing low-income weatherization services to all-electric homes in the TDPUD service area. Energy/Water Showcase Program- Staff recently spoke with the CEC representative for the Showcase Program. He advised us that we will be receiving a letter from him soon regarding our need to identify what assistance we will need from them. We are currently working with the Water and Electric Departments in reviewing current plans for efficiency upgrades of the water system as well as any other potentially cost- effective measures. Emplo eve Safety Wellness Program- The NRECA b% medical discount for the TDPUD Wellness Program has already gone into effect. About 25 employees participated in the Wellness Program health screenings. About 20 employees participated in a healthly meals breakfast. ............................... TOFUD STAFF REPORT January 12, 1995 TO. Board of Directors FROM. Kathy Neus, Support Services Manage SUBJECT. December Staff'Report A G�EII�' IDA BUILDING AND GROUNDS MAINTENANCE Staff is keeping all entrances and walkways clear of snow. PURCHASING AND WAREHOUSING Joe is working on reorganizing material to make room for summer. We are planning to stage material for the crews so when they have a job, all necessary material is in one place. VEHICLE MAINTENANCE Tom was kept busy doing scheduled maintenance during December. When the weather turns bad and the crews are busy doing storm related work, Tom stays alert for any vehicle problems that might arise. Fortunately, there were no problems. METER READERS 1. The month of December was a real challenge for the Meter Readers. One of the staff members is out on disability and, with the bad weather, they are scrambling to stay current. No routes or books were estimated. There are a few inaccessible meters due to snow; there are also a number of buried water meters. 2, For the month of December, there were 48 low usage checks, 312 service reports, 216 forty-eight hour notices and thirteen 1013 disconnects. December was a short month with the holidays and, overall, with the exception of meter reading, the department was relatively quiet. KN1smc STAFF REPORT January 9, 1995 To. Board of Directors From. Bob Quinn, Electric Superintendent Subject: December Report A GE,,':NDA:ITEM] 41 During December, members of the electric department had an opportunity to take somewhat of a breath as no major projects came in and others seemed to ease a little due to the holidays and the inclement weather. The following is a listing of events that did take place during December. In Tahoe Donner along Skislope, crews worked to gain space on the poles to give cable TV and telephone proper clearance. Along Northwoods Blvd., crews worked installing facilities for three triplexes being constructed In the alley behind commercial row, a deteriorated pole was changed out and a new transformer bank installed to facilitate re-storing pennanent power to the new building that is replacing the old Masonic building destroyed in the gas explosion . idle facilities were removed across the street from the Martis Theater. A secondary pole and related spans of secondary wire were installed in Tahoe Donner. At the equestrian center in Tahoe Donner, fused cut-outs were replaced and protection for this portion of Tahoe Donner Circuit #2 was placed on a pole mounted recloser. Wthin Tahoe Conner substation, the SCADA antennae was replaced as the signal has been giving intermittent data. This has been an ongoing problem and staff is working to resolve problems with this hybrid system. Receptacles were installed in the TDPUD yard to facilitate plugging in heaters for the generator truck and other equipment. A pump motor was removed and replaced at the Pinnacle booster station. A new heater was installed at the Ski Lodge booster station. New sensors were installed at the Airport and Northside stations for totalizer meters . The meter at the Southside booster station was repaimca! ............:..... The meter installations at various well and booster sites were checked for possible future installation of demand meters. Metering for Southern Pacific RXR at the old mill site downtown was removed. A starter for the mechanics bay exhaust fan was installed. At the Innsbrook booster station an hour meter was installed and defective start delay timers replaced. Control work at the Alder Creek pump station was accomplished The meter installation at Pizza Junction was rewired. Transformers in the substations were checked for nitrogen pressure and tilled as required. A broken insulator on a switch was found in Martis substation and replaced Martis Ckt.#4 recloser control was giving erroneous readings and found to have a dysfunctional battery pack. Repairs were made. The power logger was installed at two locations at staff request Base maps for the ACAD were installed and mapping of TDPUD facilities commenced Construction standards are being prepared. A new joint pole agreement is being drafted. Snow removal within the substations was an ongoing task 28 service orders and 8 underground facility locates were accomplished. in addition to the projects listed above, the District experienced several outages during December. On Pinnacle in Tahoe Donner, crews re-fused the line four times as a result of high winds and snow: This area MY have to have facilities reconfigured when time and weather permit. On Sunday,December 4th, weather again created problems for the District. At approx. 6.30 AM the transmission line from the summit failed and Tahoe Donner and Donner Lake substations were without power for 5 minutes until the source could be routed from Reno. At 7.00 AM crews were called in to respond to numerous outages. In the Prosser, Tahoe Donner, and Donner Lake areas, snow shedding from the lines created 14 different outages. These problems were easily remedied but were extremely time consuming as a result of road and weather conditions. At Donner Lake a more serious incident occurred when a tree fell from the high winds and tore down primary and secondary lines. Repairs were made and crews were routed to another location at Conner Lake to repair another fallen line. Crews were released at 2:30 PM to return home. On December 5th weather again caused concern. On Northwoods Blvd an insulator failed from snow load and had to be replaced. Two other locations in Tahoe Donner experienced outages from snow shedding from lines. At 12:30 All of December 14th, 9 western states experienced a power failure that, to this date, is not totally explained. Our Mattis substation tripped off on an under- frequency alarm. After re-setting the relay, power was restored to the community at approx. 2:00 AM. On December 16th, another transmission failure occurred on the line feeding Tahoe Donner and Donner Lake substations. Power was restored after an outage of 5 minutes. Cause of the outage is unknown, however, Sierra states it was on the PG8 system. At 4AM on the 21st, another insulator failed in Tahoe Donner. This outage was on a tap line and the situation was corrected with a 1 hour outage. During the Christmas weekend, and as a result of the heavy weekend occupancy, Tahoe Donner circuitry experienced several nuisance trips. After investigations, the substation controls were reprogrammed for the much heavier load and the problems ceased. These controls were monitored throughout the holiday period and no further problems occurred. As you can see, we did not rest on our laurels during December but were kept busy responding to the needs of our consumers. Weather was a critical factor as was the holiday schedule. Truckee Donner Public Utility District Board of Directors Joseph R. Aguera J. nonaid Heniig Business Office Planning Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister Water Department Monthly ACtivitz. es Report anuary 10, 1995 DEC-EMBER 1994 ..ATER QUALITY: See attached bacteriological report . Received Volatile Organic Contaminant (v0C 502 .2 ) back from AnLab for Prosser Annex Tank. We have received approval from Jess Morehouse to bring the tank on line. We are awaiting the installation of the SCADA controls by SA Engineering before proceeding. 1'�'AINTENANCE, REPAIRS & NEW CCNSTRUCTION: The Holiday period was very quiet . We have had a few calls to assist customers in locating their service boxes to turn their ;cater off for home water line repairs . The temperature has been mild and the snow depth adequate to prevent freezing of District service lines, thus we have not had a single frozen pipe call that was our responsibility. New service hookups continue to come in though at a reduced rate. Staff made 3 new service connections and 2 service upgrades in December . Unfortunately, main line failures never stop, staff repaired & leaks . Our response time from date of report to time of repair in most cases is Less that 48 hours . Staff repaired 2 broken fire hydrants and did 4 U.S .A. locations . Water Dept . Staff members logged 70 hours on the leased loader removing snow from the District ' s facilities . The Dept . still has one employee out on Workmen' s Camp with a knee injury. Post Office Box 309 11570 Danner Pass Road ® Truckee, California 96160 �tiTA TER PLANNING DE pA TMENT. See attached report from Mike Connell, Water Dept . Planner for active new construction projects . Four staff members attended the Nevada State GIs (Geographic Information Systems) annual conference in Sparks Nevada . I am continuing dialog and research into the District ' s acquisition of property from the Raley ' s Estate for the Hirschdale water treatment plant . it is beginning to appear that the most economical and simple approach for the District, would be to agree to remove abandoned vehicles from the estate . Lakeside Touring charges $80 . 00 to remove abandoned vehicles and they do all the paperwork. Neil Doerhoff, the Raley ' s Estate representative has indicated that in the last five years he has had to remove about 1.5 vehicles . Additionally, Raley' s has been installing a series of gates to limit access to certain areas of the ranch. Depending on where they are it may substantially decrease the scope of our liability should the District consider this arrangement . PUMP OPERATIONS: In the absence of a harsh (cold) winter, customer related problems are at a minimum. This affords us the opportunity to transfer some of our work effort indoors for maintenance and house keeping on the pump stations . Pete Marcovich and Steve Hollabaugh are developing strategies to help reduce the District ' s peak electric demand using the SCADA system to control pump operation cycles . The program though still in its infancy has shown to have the potential for substantial cost savings . A down hole video was performed on Sanders Well which indicated a need for some well rehabilitation work before installing a new pump. With Sanders Well still off line, Prosser Heights Well is the sole source of supply for this service area. To date it has operated without incident . see attached report from Pete Marcovich Water Operations Specialists . .............. t r"uchee Donner" Public Utility District Board of Directors Joseph R.Aguera John L.Corbett Business Office Engineering Services Robert A.Jones (916)587-3896 (916) 587-3944 FAX(916)587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister MFMORANDLRY1 Date: January 6, 1995 From: David Ru1ly To: Peter Holzmeister Subject : Monthly Bacteriological Report - December 1994 Attached is the " Summary of Bacteriological Water Quality" report for the month of December 1994 The December portion of the report shows that all 33 distribution system samples were free of coliform bacteria. The report also shows that all 13 source samples were free of coliform, bacteria . The district has met the State ' s drinking water standards for the month of December. Past Office Box 309 11570 Donner Pass Road a Truckee, California 96160 0 0 0 TRIJCKEE DO 9ER PUBLIC UTILITY DI TRICT System Source Samples Portions Percent Samples Portions Percent Yr . /Month C0l Posi iv Collet ed Positive Flo S hive 1994 November 2 (� /� .4P 10 0 0 (Truckee) 0 0 5 0 0 (Prosser) 1 0 0 (Hirschdale) 1 0 0 1994 December 25 0 0 S 0 0 (Truckee) 0 0 4 0 0 (Prosser) 1 0 0 (Hirschdale) 1 0 0 Truckee Donner Public Utility District 13o,d of DiJoseph r�9�era J. Ronald r-iamig Business Office Planning Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 .lames A. Maass 6i Patricia S.Sutton General Manager Peter L. Nolzmeister MEMORANDUM Date : January 10, 1995 From: Mike P--C--- To : Dave Subject : Work Activities for December 1994 In addition to the everyday work related to customer complaints and questions, I worked on the following specific projects : 1 . Martis Valley Ground Water Management Plan Nature of w rk Pe form d Worked with SAVERS ENGINEERING, HYDROSEARCH, and District management . 2 . Commercial Service Upgrades * Best Western Motel - Upgrade/Relocation * Coachland Mobile Home Park - Upgrade/Relocation Mature of Work Performed Designed meter installations and worked on pressure related problems . Ordered materials and coordinated contractors work. 3 . Hospital District Professional Bldg. Professional medical building located across from the Hospital. Administration building. The Hospital District is the developer. Units in this project may be sold to private parties. Nature of work Performed Reviewed project application & discussed with staff . Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 Monthly Activities Report January 10, 1995 Page 2 4 . GIS Systems Conference This was a training conference/seminar that will enhance our abilities and applications for the new GIS system. 5 . Truckee Pines * .04 Unit affordable housing complex, located on Estates Drive next to the Senior Citizens complex. Nature of Work Performed Development agreement application review. Contact with project representatives and other agencies . 6 . District - IBEW Negotiations * Participated in the negotiation process as a member of the union negotiating committee . 7 . District discussions concerning Development Agreements * Reorganization and redistribution of tasks related to the development process . Nat re of wo k Per armed and discussions related to assessing and Participated in meetings implementing value added tasks to this process . 8 . Mapping Systems Nature of Work Performed Worked with Steve Hollabaugh acquiring base maps for GIS system. 9 . Christmas/ New Years Holidays Nature af W rk Performed Opened presents and watched a lot of football . Truckee Donner Public Utility District Board of Directors Joseph R. Aguera J. Ronald Hemig OA Business Office Planning Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister MEMORANDUM Bate: January 11, 1995 To: Dave Ru .ly From: Peter Marcovich� Subject: Monthly Report for December 1994 STATION MAINTENANCE A rebuilt Nu-Matic compressor was installed in Sitzmark Hydro Station. The small booster pump and motor were removed, rebuilt and installed at Pinnacle Hydro Station. A new pump and motor for booster #2 was installed in Martis woods Station. Booster pump control valve #4 was rebuilt in Soma Sierra Station. Snow removal, throughout the month, was done at all of our booster stations by the water crew. Hour meters for several boosters were replaced throughout the system. Monitored and adjusted sand separator at the Airport Station. Installed new time relays in Innsbruck Station and Soma Sierra Station. Post office Box 309 11570 Donner Pass Road s Truckee, California 96160 .......................... WATER QUALITY Water samples were taken the four tuesdays of the month. Routine daily rounds were rude, taking chlorine residuals throughout the system. pROSSER HEIGHTS/NO OTHER WAY The water quality samples for the new tank on No other Way have been completed. In approximately two weeks the SCALA system will be installed at this site, collecting real time data and the tank will be brought on line . The guard rail at Prosser Heights Well was installed the first week of December . It has been hit several times over the month and a section of rail has been ordered for replacement. The Prosser Heights Hydro Station pressure has been trouble free the entire month. Began preliminary Hydrowork station installation storage the tankDonsystem Noother Prose g Way. 0 OTHER BUSINESS Researched and correlated data regarding pressure problems at the de Best Western Motel . Reconfigured pumping parameters Tank in an effort to reduce the surging. Developed pumping strategy to offset anticipated high electric peak demand over the New Year weekend. Researched data and prepared reports for our confined space program, motor duty cycles and tank levels during the summer, well data for Northside and Sanders and water production from all sources for the month. Completed weekly water personnel standby calendar for the entire year of 1995. Gave direction and began the training of one of the two water helpers in as many aspects of system operation and SCADA interfacing as possible while completing necessary station maintenance. Attended the G. I . S. conference in Reno . Continued discussions with Sandel-Avery Engineering regarding 0 ongoing site problems and programming. WATER PRODUCTION GALLONS #A" Well . = a . I I e . . . . a . . . . . . . > . . . . . ® 0 Presser Heights Well . . . . . . . . . . . . . . . 6, 035, 452 Sanders We?. . . . . . . . . . . s . . 0 "B" well . . . . . . . . , a a a . . . . . . 0 Donner ` reek Well . . . . . . . . . . . . . . . . . . . 0 Airport Well . . . . . . . . . . . . . . . . 50, 254, 000 Kirschdale Well . . . . . . . . . . . . . . . 120, 200 Nortl2s1_de Well . . . . . . . . . . . . . . . . . . 101: 200, 000 Sf uthside Well 41 . . . . . . . , 0 TOTAL PRODUCTION FOR DEG ER 1994 . . . . 66, 609, 652 The graph below indicates the percentage of total production from each source for the month of December. Vo of Monthly Production by Sour DECE BER 1994 (75.4%) FiMi A IRPORT WELL PROSSER HEIGHTS WELL ORTHSIDE WELL HIRSCHDALE WELL