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1995-02-06 Agenda - Board
Board of Directors Truckee Donner Public Utility District Joseph R_Aquera J. Ronald Herniq nowBusiness Office Planning Services Rober,A. Jones (916)587-3896 (916) 567-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzrneister REGULAR MEETING 7:00 FM, Monday, February 6, 1995 TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public input (7:25 PM or as soon thereafter as possible) - Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. UNFINISHED BUSINESS NEW BUSINESS 4, Consideration of a resolution approving plans, specifications and contract documents and issuing a call for bids for acquisition and installation of pumps for the Northside Well and the Prosser Annex Well 5. Consideration of authorizing the write-off of uncollected accounts receivable 6. Consideration of authorizing transfers from the following restricted funds to the Water General Fund: a) 1991 Water System improvement Project Acquisition Fund b) Martis Woods Prepaid Connection Fees Fund C) Reserve for Future Meter Fees Fund d) Building Fund 7. Sanders Well Emergency Repair Project: a) Discussion of change in Public Contract Code b) status of project C) Determination to continue the emergency action 8. Consideration of resolution approving the execution of an annual advertising contract with the Sierra Sun Post Office Box 309 11570 Donner Pass Road Truckee, California96160 ROUTINE BUSINESS 9. Consideration and possible approval of minutes of January 16, 1995 10. Consideration and possible approval of bills 11. Correspondence: a) January 30, 1995 letter from Glenshire Mutual Water Company, Inc. 12. Monthly financial reports CLOSED SESSION 13. Conference with legal counsel„ existing litigation between TDPUD and Krishna Martin; Cynthia & Peter Bansen; Ogle/EaH Thompson/Group 3, etc.; Amerigas; Truckee Sanitary District; Pacific Bell; Government Cade Section 54956.9(a) 14. Conference with real estate negotiator, Government Code Section 54956.8; property. portion of 3,400 acre Raley Estate Ranch in Hirschdale, California; negotiating parties: David Rully and Raley's Estate; under negotiation: price and terms of payment 15. Conference with legal counsel, existing litigation between TDPUD and Sierra Pacific Power Company„ two cases, Government Code Section 94956.9(a) RETURN TO PUBLIC SESSION 16. Possible action resulting from closed session ADJOURNMENT NOTE': The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted and iled on February 3, 1995 Susan M. Craig, Deputy District erk REGULAR MEETING February 6, 1995 In accordance with District Code Section 2.08.010 the TDPUD minutes are coon onlx minutes. All Board meetings- are recorded on audio to es which are preserved pea2etually and made available for listening to any interested party Won their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.10 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, lames Maass and Patricia Sutton were present. EMPLOYEES PRESENT. Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister and Dave Rully. CONSULTANTS PRESENT., Attorneys Christina Bark and Steve Gross; Counsel Ed Clifford. OTHERS PRESENT. There were no others present in the audience. CLOSED SESSION Conference with legal counsel, existing litigation between TDPUD and Krishna Martin; Cynthia & Peter Bansen; Ogle/Earl/Thompson/Group 3, etc.; Amerigas; Truckee Sanitary District; Pacific Bell, Government Code Section 54956.9(a) At 7:11 PM, the Board adjourned to closed session to confer with Counsel Ed Clifford regarding existing litigation. Attorneys Christina Bark and Steve Gross did not participate due to potential or actual conflicts. RETURN TO PUBLIC SESSION The Board returned to public session at 7.38 PM. There was no action taken or direction given as a result of closed session. PUBLIC INPUT There was no public input. CONSIDERATION OFA RESOLUTION APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FORBIDS FOR ACQUISITION AND INSTALLATION OF PUMPS FOR THE NORTHSIDE WELL AND THE PROSSER ANNEX WELL Sauers Engineering has completed plans and specifications for two major well pump facilities and environmental findings have already been made. The Prosser project was 216195 Page 1 the subject of a mitigated negative declaration and the Northside work was determined to be categorically exempt pursuant to provisions of CEQA and District guidelines. The new Northside Well pump will produce 900 gpm. It will utilize water lubricated bearings; the electrical control panels will be completely redone. The new Prosser Annex Well was constructed last year as part of the Prosser component of the Safe Drinking Water Bond Law Project. The well is capable of producing 900 gpm on a sustained basis, but 613 gpm has been selected as the initial pumping capacity because that is the estimated flow requirement for the service area. Much of the electrical work was done last summer when the well and pump house were constructed, but some pump-specific electrical work and SCADA facilities will be included in this contract. It is anticipated that both wells will be on-line by early June. There was some discussion as to whether or not "Prosser Annex Well"is an appropriate name; no direction was given. Director Maass moved, and Director Aguera seconded, that the Board adopt Resolution No. 9505 approving plans, specifications and contract documents and issuing a call for bids on the 1995 Well Pumps Project. ROLL CALL; all Directors, aye. SO RESOLVED. The bid opening is scheduled for 2:00 PM on February 28, 1995. CONSIDERATION OF AUTHORIZING THE WRITE-OFF OF UNCOLLECTED ACCOUNTS RECEIVABLE Attached to these minutes is a copy of the current write-off list in the amount of $4,068.30, It represents all accounts that closed on July 31, 1994 and that still have an outstanding balance. Director Hemig moved, and Director Maass seconded, that the accounts on the attached write-off list totaling $4,068.30 be written off and that staff continue to maintain records of these customers for collection should they apply for service in the future. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF AUTHORIZING TRANSFERS FROM THE FOLLOWING RESTRICTED FUNDS TO THE WATER GENERAL FUND 1991 Water System Improvement Project Acquisition Fund- Martis Woods Prepaid Connection Fees Fund - Reserve for Future Meter Fees Fund - Building Fund Director Maass moved, and Director Aguera seconded, that staff be authorized to transfer $96,565.67 from the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for projects listed on the attached report. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Aguera seconded, that staff be authorized to transfer $2,700 from the Prepaid Connection Fees restricted fund to the Water Department 216195 Page 2 General Fund to reimburse the fund for the installation of six water services in Martis Woods Estates during 1994 (report attached). All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board authorize staff to transfer $13,905 from the Reserve for Future Meters restricted fund to the Water Department General Fund to reimburse the fund for the purchase and installation of water meters during 1994 (report attached). All Directors, aye, by voice vote. SO MOVED. Director Sutton moved, and Director Hemig seconded, that the Board authorize staff to transfer $63,585 from the Water Building Fund to the Water Department General Fund as shown in the 1995 Water Department operating budget. All Directors, aye, by voice vote. SO MOVED. The Board asked to review the policy that authorizes the Manager to handle certain administrative tasks as it may need to be updated to cover transfers such as these. SANDERS WELL EMERGENCY REPAIR PROJECT Discussion of change in Public Contract Code The California Legislature has enacted a new uniform procedure for waiving competitive bidding in the event of an emergency (Public Contract Code Sections 20205.1 and 22050). Emergency is defined as "a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public service." The District must determine that an emergency exists requiring the waiver of competitive bidding. This determination may be made in one of two ways: 1) The Board, by a 415 vote, may find, based on substantial evidence, that a public emergency exists that will not permit a delay resulting from a competitive solicitation for bids. The Board must also approve, by 415 vote, the action necessary to respond to the emergency. 2) The Board may, by resolution or ordinance, delegate the authority to a District official to make the finding that an emergency exists and approve the action necessary to resolve the emergency. The action would then need to be confirmed by the Board no later than seven days after the action or at the Board's next regularly scheduled meeting, provided that such meeting occurs within 14 days from the date the action was taken. By delegating this authority to the General Manager, the District can react to an emergency in the event there is insufficient time to call a Board meeting to address the emergency, or if it is the Board's preference, to make the first finding for an emergency action for the Board. If the Board orders any emergency action, it must, at its next regularly scheduled meeting, and at every regularly scheduled meeting thereafter until the emergency action is terminated, review and determine, by 415 vote, that there is a need to continue the emergency action. 216195 Page 3 ............................. If the General Manager orders an emergency action, the Board must review and approve, by 415 vote, the emergency action not later than seven days after the action, or at its next regularly scheduled meeting, if that meeting will occur not later than 14 days after the action. The Board must also, at every regularly scheduled meeting thereafter until the action is terminated, determine that there is a need to continue the action, unless the General Manager has terminated that action prior to the Board reviewing the emergency action. When the Board reviews the emergency action, it shall terminate the action at the earliest possible date that conditions warrant, so that the remainder, if any, of the emergency action may be completed by giving notice for bids to let contracts. The General Manager may terminate the emergency action prior to the Board's review of the emergency action, if the conditions no longer warrant the emergency action. This would also relieve the Board of the need to meet to terminate an emergency action that ends prior to the next regularly scheduled meeting. Status of project A problem with the Sanders Well pump was discovered in October of 1994. Byron/Jackson Pumps inspected the pump and provided a damage report and estimate for repair. Water Well Technology performed a video well survey which was reviewed by . Hydro Search. 1n January of 1995 the Board declared the Sanders Well repairs an emergency situation and authorized hiring BW/1P to replace the oil tube well pump with a water lobe well pump. Based on the Hydro-Search recommendations and the well video, three price quotes were solicited from well service companies in the Reno area. MacKay Pump and Geothem7al was hired to remove broken airline from the bottom of the well then brush and bail as recommended by Hydro-Search. Water Well Technology performed a second video well survey; it indicates that the brushing has successfully removed large quantities of iron tuberculation from the casing. Contingent upon the weather conditions, BW/1P is tentatively scheduled to reinstall the pump February 6 to 10, 1995. Determination to continue the emergency action Director Hemig moved, and Director Aguera seconded, that the Board declare that there is a continuing emergency situation relating to the Sanders Well repairs. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTION APPROVING THE EXECUTION OF AN ANNUAL ADVERTISING CONTRACT WITH THE SIERRA SUN • After review, Director Aguera moved, and Director Hemig seconded, that the Board adopt Resolution No. 9506 approving the execution of an annual advertising contract with the 216195 Page 4 . Sierra Sun commencing February 1, 1995 and expiring January 31, 1996. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF JANUARY 16, 1995 Director Maass moved, and Director Aguera seconded, that the minutes of January 16, 1995 be approved as corrected. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL. OF BILLS Director Maass moved, and Director Aguera seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE January 30, 1995 letter from Glenshire Mutual Water Company, Inc. Note was made of the letter from Glenshire Mutual Water Company relating to a groundwater management plan. It states that it will cooperate in the exchange of information with other entitles supplying water within the Martis Valley, but advises GMWC does not desire or agree to have the groundwater within its service area managed as defined by the PUD's ordinance. TDPUD electric rate restructuring Approximately 20 letters and phone calls protesting the restructuring of the District's electric rate schedules have been received. Scott Terrell is responding to these communications. MONTHLY FINANCIAL REPORTS Attached to these minutes are interim financial reports for the month of December 1994 and a revised copy of the December Interim Budget Report. CLOSED SESSION Conference with real estate negotiator, Government Code Section 54956.8; property. portion of 3,400 acre Raley Estate Ranch in Hirschdale, California; negotiating parties: David Rully and Raley's Estate; under negotiation: price and terms of payment Conference with legal counsel, existing litigation between TDPUD and Sierra Pacific Power Company, two cases, Government Code Section 94956.9(a) . The .board adjourned to closed session at 8:37 PM for the conferences described above. RETURN TO PUBLIC SESSION 216195 Page 5 The Board returned to public session at approximately 9:05 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:06 PM. TRUC E DONNER PUBLIC UTILtTY DISTRICT Robert A. Jo s, r i€.ent Prepared by Susan M. raig, Deputy District Clerk smc 216195 Page 6 RESOLUTION NO. 9505 LAP THE TRUCKEL L)f?1'�11 ER PUBLIC L�TILIT . L3ISTRICT APPROVING 'PLA'NS, SPFCIFI AT1C)11tS 4NC� C4NTRACT t70CuMENTS AND.:ISSUING A CALL FOR BIDS ON THE 95 WELL PUMPS PROJBCT WHEREAS, District staff has recommended, and the Board of Directors of the Truckee Donner Public Utility District has agreed, to go forward with the 1995 Well Pumps Project,- and WHEREAS, Sauers Engineering, Inc. has prepared plans, specifications and contract documents for the project; and WHEREAS, environmental findings have already been made. The Prosser project was the subject of a mitigated negative declaration and the Northside work was determined to be categorically exempt pursuant to provisions of the California Environmental Quality Act and District guidelines; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the plans, specifications and bidding documents on file in the District's Planning Department be approved and advertised in an appropriate manner. 2, That the date and time of the bid opening be scheduled for 2:00 PM on February 28, 1995. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 6th day of February 1995 by the following roll call vote.- AYES: Aguera, Hemig, Maass, Sutton and Jones. NOES: None. ABSENT: None. TRUCKER DONNER PUBLIC UTILITY DISTRICT By Peter L. Ho! eiste , District Clerk 11 ATTE Susan M. Craig, Deputy Distric Ierk smc - - i!w„—ice—' kj1C•J !Ei_ i JLl=i"I A �.�.�_._•_�—��`�r',W� � n- ,�. E -- WLIN Ll� . -- nit 'Wool, Dollar InvCS1111cl(t C;ulltt,l(;t 'Mc 81Crru Sim Wild ttl(= Utiti(:rtiigtic[I :+Liti•Ctt{1t:r •t: tll:tl like: icrF;t taiat7 ill:ilt 1)tL€viL1C ,cJELI tIt[: .tti�.rlisCr::is;)!1 11nf4harc aL3v4i(i5• trig sjmcc Las ate Sierra,Still ttpvil.the;futlowilll;lerlll.:ajJt3 cmldl Bolls: 1. 1'It' tCrr€t of Ihis Clltitt t�I?� lwc 'nm ivC (12) INVCuliv 1€tclnli€s, cttitttlt rl itr /f L -- �f--•-..—� ltj .... iCSS ler€ iin:tt€'(f r,)oi)r_r:Is helearict fir[€�'itlu[!. 1. =T —� 1� U , 1rILf Calding 2.The rldve(lisor agrees Ill use rt 117io4 1111m)of Lt ohtltl,l iilcliCi 54 of tc'l;tif :x1vc ltiSitl} ste;)LC ;it IiIC l rSt55 rite 117(ilClttCCl tt uttt)rl four (4) of Lhil t,[)rttrac4 ur S 13 _trtt;ai 11 [Llcall:€r;:. 3,Total:wi d4illars nl;)y t)e:Jc11i vs:cl ill;lily CLiti1i)i)I;I6orl of rc;ukil ihl 11171y, C0I1llrli=r[;i:li EJ%,.sifi(xt,1)rgrlrllc(l in-crts, linC CIaC$iftCLf dvcrtising' color '"I Coltll1lC1Ciitl wuh fill€tti€)1;. All Catatr.lc:(s :uC Stiliud in tans of six cc)f(ianii retail clisrfay udvcrtising. Sills:(,classified is on a liiuc CUlunlrs forril:al, all ctYt31J71cYc1:d cl:€::siC�Lt :i(Jctttisint iraClte :t% crtriitcd to contract fulCilhnctit using a fitetor of two-llllfik(cxalnpl(' 100 L.hill# i;lehes of ct)Irlll;C:Ci;t) ci.ytiSi(It;ci ailvCrli;iris wtittl(I l)C (rCclitctl 1i§ ��(}d1S- phy adverlisirlg conu act fu!fillrliclil in�ltcs). d.The udverliser agrus to pay the Sierra Sun a f ims (Itt)ti ttrn€=.71€s,: tmall11c- Tale of play adacrlising and u gross (non-cs+7ur11issit)tlyl)It rate of$ . )r _ 9xr cltJli111n inch far retail dis- play s•c)LrinicrGi:il clas,�i�etl advcrtitinla, wlikh is bltttd payabtc r6l, cuctll niu11111's udvcrlivilig oil 111C [Clith of tilt (0110wiNr tilctnth. Aisr()7ttl)t p aynicilI slue tlise€)tt[l (t l f tell pctccrif 00%)for all advertising will 1)4 ;lllowed whC11 slid:ulverlisinj'.cllalfe as ;ifv 1),t't:1 liy lilt tCnil€ ()f tlic fc)llowing talcmi}s provided 4''die advertiser lucs 111)lffliMid l)a1:111CC with t17C Sicrl:t Salrl, S.coritray idverlisers Who fail to fulfill flleir(`t3mflici.agt(•[:math:i(C:mila�uC'€ It) ;ul;€,JjI,+:ICcI r:i€C 1):lSt Ll on the rate carnal.], (f. If-die;1d'rerllSer fails fc)lrty 1Lily 1tr11crilrll.`i(IL€[;or if:tli}'};JJ;1r11J)Is)f sij1 i;€o(y rivcs tit)llvc (If tt;rr7lallaliori of iLs,glr:lrmllcc obliga- lioll as provided, the Sierra Still lllay lefluillate.IJE7s C-Lsiilr;IQI wrlholkt ilolii!0'(1 till:;tclverliscr, 1�fic at1v0,Itscr Sfi:lll pay for ttdvCr_ rising pobIis11ecf ttt(laic o)f 1€frttlll;tlEnt}al Ow raves tics forth ilk ft:llaglitph fiva(5). 7.Advertiser's 1)vsiitess lc)c:tli(t17 is S.All ndvertisilig x11a11 be l)lacc4l by th€:advertiser thrc)u1;i1 __ - �CSr 1135r+lee tJ[ltitfltisalt;lt rCj)F'CSCtltftllVG, . 9. The advertiser Sltal€ul)icf4 1)y tic gellertl cotrlclitilllis for :111 l(lv tL�crs rca7itivc let (lctl( F7z)s Jrnrl lucclt:irlic,al rc(Iuirclllciltx its tril)lislled by the Sierra Sun. 10.The ladvcrtiscr Agrees that €lie:Sierra Slat shall ac.•cl;tiro and t rc:7:iin title ici ally lx ;Itfvsrti:.(lctctn otr )rtiL,r, llerct)f f)rt)(llicc(l dry lit llmblished ill 111C SiCtY I Still, 11,Ally tiotico to l)e giv(:11lll;ty 1)c h;tsid dolivefc4l or eivClt by l•Jtliml Suatl:.,ll;lil 1st1m;lVe.prc;f):011 to the:€(lffrcS€c givC1l below, 12. if lcgul ac'tititl is rrlstitllte, I)y Ille Si('fr;l Still to ctifurce tali; L-ulvrltc'r, the J€flvvirtiscr rigfcc:S to p;iy rull-ollable attomay fccs 0 e fixed by the t aurt for die surviccc to the Sierra Stan, 13. NC1iliCi lt:1r(y [(Y 11115 :1}'rucIjwfil sltilfl be "011"" it)1)Cff[)fill :tny JXMiMl of tallS colllri1vt thifing whit It iu 1)etforniatl" is pre- VC[l(Gfl by l"ifL`, flti(x!,1;t1)L)r(jiSIMMS of similar comli6olis I)t'.yf)fitt Cclrltrtil cif tl7G 1):ttlicS, if sttt:Ji 15C.rf(tnit:tllCc 1S Stt 1)tcYCnted f!)f u l)crit)[1 of tltrcc(1:ty9 of less, the 4(Ifltiact cludl 1)c cxicII0•l 71)salver such a patintl, 6tt1 if*ucll tl 1)crfnrf►t irict is f)ruvcntrtl fttr 1()liger Illar( 41L' said 1t�:ri(ki, Cittict parly 11lay fz•rmiuAlta 1114 colitrca�l f)y rlt>t1c e [P [I)il " if r :ttl[I till( :ltfverl ;l: In revIbe eVcnl o.- sucli tCrlilFr}iliilltt Shalt l7Jly for Lhc; of I(Ivufli,JitIg t[)O)e[f;Ilc of[crinina6im ill 11W role.sc.l forth ill p ar:tl;rapli ft)11r(4), � Dutcd 1� f1'u(Jhc)rizc4 Rep ` r; it))BY 1)}(;jr I't131)r ll:l(>r5lilf)) (Publisher)(Advuriising Dirt €trr} w... ••_-- ) - — (1 rtsl lc+rtt}(lY;itlaler)(C?water) tvlt)tlrll Rose PublisJtttlg AihIfesti; . 'd'rttckcc,CA,96 160 RESOLUTION: NO 9506 OF THE TRUCKEE DONNER PU.BLIC UTILITY DISTRICT APPROVING THE EXECUTION OF AN.ANNUAL ADVERTISING CONTRACT WITH THE SI RRA SUN WHEREAS, from time to time the Truckee Donner Public Utility District places advertisements for public hearings and invitations to bid in the local newspaper; and WHEREAS, it has been determined that a discount is available under the terms of an advertising contract; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: ?. That the Board of Directors does hereby authorize the General Manager of the District to execute an annual advertising contract between the Truckee Donner Public Utility District and the Sierra Sun. • 2. That the Clerk is hereby directed to attach a copy of the contract to this resolution. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the 6th day of February 1995 by the following roll call vote.- AYES: Aguera, Hemig, Maass, Sutton and Jones. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. oizmeister, istrict Clerk AT T T: / . Susan M. Craig, Deputy District Ierk smc • T D ORD STAFF REPORT AGENDA ITEM # TO: Board of Directors FROM: Mary Chapman SUBJECT: Write-off of Uncollectible Accounts DATE: February 2,1995 Attached please find a copy of the current write-off list in the amount of$4,068.30. This list represents all accounts that closed on July 31,1994 and prior that still have an outstanding balance. Below you will find an analysis of the accounts that make up the write-offs for the last ten years. Accounts closed in: 1994 1993 1992 1991 1990 1989 1988 1987 1986 1985 1984 Write-off amount: $ 3,867 3,766 304 (79) (72) (47) (4) $ 4,127 4,495 (121) (113) ( $ 6,089 6,209 196 (33) (283) ) 83 {71) $ 2,041 2,132 (20) $ 8,944 5,704 2,878 $ 6,266 6,567 (90) (117) (94) $ 1,401 1,951 (346) (153) (51) $ 4,317 4,659 (155) (14) (73) $ 2,294 2,423 (99) 5,207 (167) (10) (16) $ 4,901 (1a7) $ 1,901 2,196 (102) (263) (75) 74 9,281 12,781 258 $2 , 9,984 14,606 14,343 $42,613� _ _ Write-offs by year $ ;766 $11,008 $7 831� � $10,532 $12608 $9845 $14.5 $14,11 Billings(in millions) $10,868 $10,491 $9.605 $8.991 $8.552 $8.649 $8,170 $7,892 $6.825 $6.831 $6.128 y1l.. ..ft . 0,D3°/u O.IO°/v 0.08°Zo 0.10% 0.08°f° 0.08°I° 0<13°/n R 1. . 0.14%n a.21°Jo q.23%a RECOMMENDATION: That the accounts on the attached write-off list totalling $4,068.30 be written-off and that staff continue to maintain records of these customers for collection should they apply for service in the future. t9501 WROF.LST TRUCKEE DONNER PUBLIC UTILITY DISTRICT: Write-off list prepared 212195 (Accounts closed 7131f94 and prior with outstanding balances as of 12/31194) Customer Write Off Acct# Customer Name Amount 19647-7 Amira, Daniel $264,93 3963-6 Askew, Janice 39.08 209-7 Bosser, Peter 82.15 18623-9 Brock, Chad 28.04 19858-0 Carter, Joel 58.43 4725-8 Casper, Stanley 25.33 19415-9 Caudron, Gerald 108.33 17416-9 Clifford, Marc 35.54 17512-5 Cooper, Annette 15.47 14210-9 Crystal Brands, Inc. 847.89 19504-0 Daley, Carolyn 67.32 19568-5 Gasbarri, Walter 291.97 18952-2 Gonzalez, Richard 55.86 18764-1 High Level Development 8.94 19416-7 Jones, Dale 36.00 216-1 Jones, Winnifred R. 219.77 19799-6 Kelsey, Dawson J. 17.91 20077-4 Kenworthy, Larry 52.41 18471-3 Kightlinger, Harry 109.41 19183-3 King, Greg 338.76 18895-3 Kinzie, William R. 47.68 17769-1 Lenihan, Candice 38.06 17104-1 Linn, Niki 16.15 254-3 Little, Norman 66.44 18529-8 Longnecker, Mark 73.11 2096-6 Lopez, Trinidad 146.44 16906-0 Lit, Beverly 83.53 20259-8 McKenney, Aimee 58.96 20076-6 Moran, Jeff 8.72 i I Kathy92.27 -6 More , 16531 16756-9 O'Donnell, Naomi M. 142.25 18301-2 Petty, Teresa 104.81 4206-9 Simms, Andrew 114.39 19985-1 Stookey, John 23.94 219-6 Thomas, D. R. 32.04 18731-0 Valdez, Hector Leone 77.03 18040-6 Westgate Wash N Dry 16.11 19601-4 White, Caralee 86.51 10837-3 Zingeler, Michael __ 136.32 $4 0068.30 .To.. Baard of Directors FROIt�I: ![Vary Chaprrtan, Admint"strative Ser-viceslVlanager SUBJECT: Gonsicleratian of authorizing a transfer of funds from the 1991 'Water System lmpravements Projea..Certificates of P rticipation Acquisition t=und to District's water department general fund DATE. February 2, 1994'< AGEI1tDA'# Attached is a list of expenses relating to SCADA and other projects that have been paid. These expenses are eligible to be reimbursed from the balance of 1991 Water System Improvement Project Certificates of Participation Acquisition Fund. I have also prepared a status report of the COP project funds including revenues (interest income) and expenses to date- 0 RECOMMENDATION: To authorize staff to transfer $96,565.67 from the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the water department general fund to reimburse the fund for payments made for projects listed on the attached report. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Request for transfer from 1991 Certificates of Participation, ater System Improvement Project Acquisition Fund: Prepared 1/26/95 (COPINV6.AG©) Work Transfer PROJECT: Order Amount 1) SCADA PROJECT- Costs listed in detail below 92-75002 $2,161,71 2) SLIPLINING WATER PIPE UNDER 1-80- Resource Development 93-74528 1,358.72 3) TAHOE DONNER PIPELINE REPLACEMENT 91-77002 67,400.81 Contract B- Ford Construction- Final contract payment 5) HWY 80/89/267 BRIDGE CONDUIT- 2/3 of additional project costs 94-74544 25,644.43 Benco Construction $24,944.50 i 5auers En $699.93 _ _ _— TOTAL TRANSFER REQUEST $96 565.67 OCADA PROJECT: Invoice Date Amount Paid Vendor: Item: �m -1�946.58 12I05%94 Drexelbrook Engineering Co. Check weil level monitor system 16.54 01103/95 Tessco Yagi 198.59 01/16195 Drexelbrook Enaineerino Co. Shi in /handlinq an above $2,161.71 i TRUCKEE DONNER PUBLIC UTILITY DISTRICT 1991 Certificates of Participation,Water System improvement Project Project payment status report as of 12/31/94(Prepared 1126195-includes atl invoices known at the time) Total Funds Received to Balance to status of Acquisition Fund Projects: Estimate Date __Receive__ Net Acquisition Funds proceeds 7,520,351 7,520,351 0 Estimated interest life of project 298,804 298,804 Interest received to date 684,579 (684,579) Plus estimated interest income during 6 000_ 00) �0 balance of rp qee t �__� Total estimated source of funds 7,819,155 8,210,930 (391,775) Total Project Paid Undisbursed Pending Billed Use of Funds: � Estimate to Date Amounts_ Approval to Date Contract A: Original Contract 1,601,000 Change Order#1 3,825 Change Order#2-See note 421,430 Change Order#3 600 Change Order#4 25,000 Total Contract A 2,051,855 (2,042,438) 9,417 0 (2,042,438) Contract B: Original Contract 2,338,143 Change Order#1 7,990 Change Order#2-See note 414,265 Change Order#3 1,200 Total Contract B 2,761,598 (2,775,735) (14,137) 0 (2,775,735) Contract B: Originat Contract 613,330 Change Order#1 1,275 Change Order#2-See note 56,620 Change Order#3 _ 200 Total Contract C 671,425 (598,412) 73,013 0 (598,412) SEA: Construction administration 539,500 (531,979) 7,521 (62,138) (594,117) (474,500+Bd app increase 65,000) 12,000 (10,585) 1,415 0 (10,585) Pre-design photography Test&design work 187,000 (176,988) 10,012 (4,198) (181,186} Credit for sale of plan sets 0 2,755 2,755 0 2,755 Geotechnical investigation 25,500 (23,911) 1,589 0 (23,911) Field surveys 11,500 (2,378) 9,122 0 (2,378) Olympic Heights Pipeline($388,000) Postponed 0 0 0 0 Herringbone Booster Pumps(98,000) Postponed 0 0 0 0 Telemetry System-SCADA Project 750,000 (816,336) (66,336) 0 (816,336) Additional Protects: 1993-1994-1995 0 0 (94,081) Armstrong Hi-Pressure Extension 94,081 (94.081) Mainline replacement @ TDISM 739,697 (736,593) 3,104 0 (736,593} I-80 sliplining 28,612 (29,970) (1,358) 0 (29,970) 70,800 (1,628) 69,172 0 (1,628) Donner Trails Tank Hirschdale system improvement 186,350 (38,767) 171,493 0 (38,767) 38,767 1,493 0 (38,767) Highway 89f1-80 bridge project(213 of$$60,390) 40,260 ( 28,560 0 0 Ponderosa Hydro 28,560 Final payments SCADA(Spare part&PUD labor) 2,500 (2,187) 313 _ 0 (2,187) Total use of funds 8,201'238 (7'892,136) 208,502 (66,335} {7,959,071) 71ITfpfBf Yt)Xdt# tiERbi3 (382,083) I es payTfs perding a #ua 274,131 Projects left , tis.:ar� latit� 22.272 Shortage rta e NOTE: The original estimated amounts for change order#2 on atl three projects totalled$918,000. The actual amounts came in at$892,315. PROJ9109.WK4 Tory }� �+ ^ T ,. <. AFF TO:' Board of Directors F Om-, 11/lary Chapman, Administrative Services,Manager SUBJECT: Gonsideratian ofuthozing a transfer o funds from the llartis Woods Prepaid Coe nection Fees reitrreted fund to the District`s water department general fund DATTE. February 2, 199b'. AGENDA # .�- Attached is a memo from Sue Camara, the District's Work Order Clerk, who has closed the work orders for 1994 and tallied the number of water services that were installed during 1994 in Mattis Woods Estates. The Water Department staff installed 6 water services in this subdivision. The funds to pay for the 6 services that were installed in the amount of $2,700 are on deposit in a restricted fund. The following is a request to transfer those funds out of the restricted fund and reimburse the water department general fund. After the transfer, the fund will have a balance of$66,818.32. RECOMMENDATION. To authorize staff to transfer$2,700 from the Prepaid Connection Fees restricted fund to the water department general fund to reimburse the fund forthe installation of six water services in Martis Woods Estates during 1994. Ct Truckee Donner Public Utility Distn Boar,of€ hectors Joseph R. Agues J. Ronaid Hems q Business Off ice Planning Services Robe l A, jones (91 ) 67- 8 916) 587- 94 FAX(916) 587-5056 James A. Maass Patrida S. Sutton General Manager Peter L. Holzme3s er MEMORANDUM January 30, 1995 To: Mary Chapman i From: Sue Camara SUBJECT; RESTRICTED FUNDS TRANSFER WATER PREPAID CONNECTION FEES The District's restricted water account Prepaid Connection Fees represent prepaid connection fees and accrued 'interest for the Ponderosa Ranchos and Martiswoods . subdivisions. During 1994, the District installed 6 new services in the Martiswoods Estates subdivision. This request is to transfer $2700.00 from the Prepaid Connection Fee Fund to the Water General Fund. The transfer will also include accrued interest for both. MARTISWOODS ESTATES - Unrestrict 6 service connection fees @ $450.00 Curt N Address Date 20491-1 McGowan, Holly 11520 Alpine View Ct. 4/26/94 20706-8 Davis, Steven 11555 Stillwater Ct. 6/23/94 20926-2 Cowie, Paul 11545 Martis Ct. 7/21/94 20950-2 Martin, Roger 10940 Pine Cone Ct. 7/25/94 21047-6 Collinson, Aileen 11480 Alpine View Ct. 8/15/94 21392-6 Whitelaw, Stephen 11465 Alpine View Ct. 9/28/94 Post Office Box 309 11570 Donner Fuss Road Truckee, California 9616 TDPU STAFF R�f�C� RT TO Board''of Directors FROM. Mary Chapman, Admtnlstrattve Servrces;Manager {u F SUBJECT: Consideration of aufhorzing a transfer of funds from the Reserve for'Future Me€er' Fees restricted fund fo the District's water department generaFfund DATE: February 2 ?995 AGE ItIDA # Attached is a memo from Sue Camara, the District's Work Order Clerk, who has closed the work orders for 1994 and tallied the number of water ureters that were installed during 1994. The Water Department staff installed 279 water meters. The funds to pay for 103 of the meters that were installed in the amount of $13,905 are on deposit in the restricted fund "Reserve for Future Meters". The following is a request to transfer those funds out of the restricted fund and reimburse the water department general fund. After the transfer, the balance in the restricted fund will be $747,618.94. RECOMMENDATION: To authorize staff to transfer$13,905 from the Reserve for Future Meters restricted fund to the water department general fund to reimburse the fund for the purchase and installation of water meters during 1994. i a Truckee Donner Public Utility District B,ard of pi:ctitc�rs joaeph R.Aguera J. Ronald Hemp g Bogert R. loves Business office Planning Services Jar-nes A. tZass (916) 5 7-3696 916) 87-394 FAX(916)587-5056 Patricia s. Sutton General Manager MEMORANDUM Paler L. Hdzrneister January 31, 1995 To: Mary Chapman From: Sue Camara SUBJECT: TRANSFER OF RESTRICTED FUNDS - $ 13,905 WATER METER FEE INSTALLATIONS Work Order 94-74200 - Water Service Installations I am requesting a transfer of restricted funds in the amount of $405.00 which represents the portion of the connection fee set aside for future meters to be installed. This amount represents 3 water service installations during 1994. 3 meters installed at $135.00 each = $ 405 Work Order# 94-74100 - Water Service TJpgrades I am requesting a transfer of restricted funds in the amount of $13,500.00 which represents the portion of the connection fee set aside for future meters to be installed. This amount represents 100 water meters which were installed on existing services during 1994. 100 meters installed at $135.00 each = $13,500 Post office Box 309 11570 Donner Pass Road Truckee,ee, ifor is 9616 TDPUD To' . ,Board of Directors FROMI Mary Chapman, Administrative services manager 5U8JECT: Consideration of authorizing the annual transfer of funds from the V4la ter 3uildirtg Fund<to the water department general fund for 1995 LATE: February 2, 1995 AGENDA # When plans to build the administration building were made, the Board had authorized the formation of a building restricted fund in both the electric and water departments. These restricted funds were funded by releasing restrictions on various restricted funds where there was no longer a need to keep them restricted. From 1986 to 1992 no transfers were made out of these funds. They continued to grow mostly from interest income being added to the funds each time interest was paid. The Electric Building Fund still has not had any transfers made out of it and currently has a balance of$908,263.77. When the 1993 water budget was presented to the Board, the Board had discussed several way in which the Water Building Fund could be used to help offset the financial shortage in the Water Department. It was determined that equal amounts would be transferred out of the fund, such that the distribution would take place over the term of the building loan which still has 17 years left on it. We are now requesting that the Board authorize the transfer for 1995. This transfer of funds is reflected in the 1995 water operating budget. The current balance in the Water Building Fund is $666,450.75, RECOMMENDATION: To authorize staff to transfer $63,585 from the Water Building Fund to the water department general fund as shown in the 1995 water department operating budget, TRU CKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - FEBRUARY 6, 1995 TOTAL ELECTRIC WATER DESCRIPTION --------------------------------------- FORMS CONTROL CO. 3,690.64 2,583.45 1,107.19 GENERAL FUND CHECKS, BAR CODE ENVELOPES AND WINDOW ENVELOPES, COMPUTER LETTERHEAD AND "SERVICE HAS BEEN TERMINATED" NOTICES. HYDRO-SEARCH INC. 13,297.05 13,297.05 HYDROLOGIC CONSULTING SERVICES. SANDEL-AVERY ENGINEERING 8,099.32 4,145.16 3,954.16 THREE HP L34L PRINTERS (2164.91) TWO IBM 330 DX2/66 WITH 8M5, DOS/WIN/MOUSE AND TWO VIEWSONIC 15" VGA MONITORS(4739.62)AND MISC COMPUTER SET-UP SERVICES. -- -- --- 25,097.01 6,728.6118,359.40 Truckee Donner Public Utility District Board of Directors Joseph R.Aguera J. Ronald Hemig 1)01 Business Office Planning Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister MEMORANDUM Date : February 3 , 1995 To : Board of Directors From: Mary Chapman, Administrative Services Manager r) Subject : Revised Interim Budget Report for the period ended` December, 1994 Attached please find a copy of a revised December, 1994, Interim Budget Report . After a closer review of the numbers, I found that two amounts had been understated. They were in the water department ' s budget in the interdepartmental rent and debt service categories . The understated amounts have been adjusted and the report has been revised. Since the amounts were significant, I did not want to wait to correct them when we issued the final report . Post office Box 309 11570 Donner Pass Road Truckee, California 96160 12/94 Interim Report Revised 2/3/95 TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994OPERATiNG BUDGET REPORT 1194-12/94 100% ELECTRIC: WATER: TOTAL: REVENUES: Budget Actual Budget Bal % Budget Actual Budget Bal % Budget Actual Budget Bal % -------------------------------------------------------.-------------------- ------------------------------------------------- ------------------ ------------------------------------------------ Residential sales 3,684,000 3,802.206 (118,206) 103% 2,216,425 2,255,765 (39,340) 102% 5,900,425 6,057,970 (157,545) 103% Commercial sales 2,780,500 2,897,237 (116,737) 104% 336,875 315,524 21,351 94% 3.117,375 3,212,761 (95,386) 103% Large commercial sales 628,700 568,382 60,318 90% 0 0 0 0% 628,700 568,382 60,318 90% Sales to public authorities 78,750 78,251 499 99% 0 0 0 0% 78,750 78,251 499 99% Fuel charge 374,000 410,919 (36,919) 110% 0 0 0 0% 374,000 410,919 (36,919) 110% Interdepartmental sales 470,750 535,707 (64,957) 114% 860 76B 92 89% 471,610 536,474 (64,864)' 114% Misc operating revenue 123,000 127,228 (4,228) 103% 20,720 24,891 (4,171) 120% 143,720 152,120 (8,400) 106% Misc rents 54.250 71,758 (17,508) 132% 4,800 863 3,937 18% 59,050 72,620 (13,570) 123% Standby revenue 43,750 41,325 2,425 94% 310,000 290,BB5 19.115 94% 353,750 332.210 21,540 94% Interdepartmental rent 117,036 117,036 0 100% 0 0 0 0% 117,036 117,036 0 100% Fire protection fees 0 0 0 0% 69,350 67,931 1,419 98% 69.350 67,931 1,419 98% ------------------------------------------------------------------------------------------- ---------------------------I----------------------1----------------------------------------------I.---- Total Operating Revenue 8,354,736 8,650,048 (295,312) 104% 2,959,030 2,956,626 2,404 100% 11,313,766 11,606,675 (292,909) 103% Interest income 88.000 64,787 23.213 74% 0 124,533 (124,533) 0% 88,000 189,319 (101,319) 215% ------------------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------- Total Revenue 8,442,736 8,714,835 (272,099) 103% 2,959,030 3,081,159 (122,129) 104% 11,401,766 11,795,994 (394,228) 103% TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET SUMMARY 1194-12/94 100% ELECTRIC: WATER: TOTAL: Budget Actual Budget Bal % Budget Actual Budget Bal % Budget Actual BudgetBal % -----------...... ------------------------------------------------------------------......-------------------------------------------------------------------------------------------------------------------------------------- Revenues 8.442,736 8,714,835 (272,099) 103% 2,959,030 3,081,159 (122,129) 104% 11,401,766 11,795,994 (394,228) 103% Less Expenses: Board of Directors 60,355 66,467 (6.112) 110% 50,755 52,192 (1,437) 103% 111,110 118,659 (7,549) 107% General Manager 157,784 228,972 (71,1813) 145% 162,323 90,269 72,054 56% 320,107 319,241 866 100% Administrative Services 526.813 517,348 9,465 98% 310,949 272,258 38,691 88% 837,762 789,606 48.156 94% Planning Services 154,793 181,275 (26,482) 117% 96.912 91,631 5,281 95% 251,705 272,906 (21,201) 108% Support Services 404,167 221,905 182,262 55% 50,661 41,223 9,438 131% 454,828 263,128 191,700 58% ElectriclWater Operations 859,582 909,222 (49,640) 106% 1,314,441 1,544,523 (230,082) 118% 2,174,023 2,453.745 (279,722) 118% Purchased Power 5,858,000 5,751,638 106,362 98% 0 0 0 0% 5,858,000 5,751,638 106,362 913% Interdepartmental rent 0 0 0 0% 117,036 117,036 0 100% 117.036 117,036 0 100% Debt service 361,593 434,958 (73,365) 120% 959,352 928,093 31.259 97% 1,320,945 1,363.051 (42,106) 103% Other Non Budget Items 0 0 0 0% 0 0 0 0% 0 a ----------------------------------------------------------------- -------- ----------------------------------------------- ----------------------------------------------------- ------------------- Total Expenses 8,383,087 8,311,7135 71,302 99% 3,062,429 3,137,225 (74,796) 102% 11,445,516 11.449,010 (3,494) 100% Net Revenue less Expenses 59,649 v======403,050 (343,401) 676% (103,399) (56,066) (47,333) 54% (43,750) 346,984 (390,734) -793% Utility trict Truckee Donner Public Board of Directors Joseph R.Aguera • J. Ronald Hsrnig Business office Planning Services Robert A.Jones (916)587-3896 (916) 587-3944 FAX(916)587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister ADMINISTRATIVE SERVICES: JANUARY, 1995 STAFF FINANCIAL REPORT ., ". .A MONTHLY FINANCIAL REPORTS: DECEMBER, 1994 Attached are the various interim financial reports for the month of December: 1) BUDGET REPORT: As of December, we were 100% of the way through the budget year. The December budget report shows that we received 103% of the budgeted operating revenue (103% . electric, 104% water) and spent 99% of the budgeted operating expenses (99% electric, 97% water) for the year. 2) FINANCIAL STATEMENTS: The Electric Income Statement shows a year-to-date gain of $17,618.45 and a loss of $225,493.75 for the same period last year. The Water Income Statement shows a year- to-date lass of $197,481.97 and a loss of $127,253.90 for the same period last year. The main difference between the gain/loss in the year-to-date budget and the gain/loss for the same period on the financial statements is the non-cash items such as unbilled revenue, depreciation and amortization expenses. The "LAST YEAR" figures are the final figures for 1993. The "CURRENT" figures are not the final figures for 1994. During the next few weeks, we will be recording additional year-end entries such as unbilled revenue as of 12/31/94 and work order closing entries. 3) STATEMENT OF GENERAL FUND: As of December 31, 1994, the balance in the General Fund was $1 ,380,883.58. The balance has increased considerably since the previous month, mostly due to all of the restricted funds transfers to reimburse the general fund. There was also one Prop 55 Past Office Box 399 11570 Donner Pass Read Truckee, California96160 .......................... project reimbursement request for $125,187.14 for which we did not receive reimbursement until January 9, 1995. Each time we receive a reimbursement from the State, our long term debt balance goes up a like amount. 4) INVESTMENT REPORT: The interest rates that we earn on investments deposited with the Local Agency Investment Fund continue to Increase. The rates that we earned during 1994 were: January, 1994 4.359% February, 1994 4.176% March, 1994 4.248% April, 1994 4.333% May, 1994 4.434% June, 1994 4.623% July, 1994 4.823% August, 1994 4.989% September, 1994 5.106% October, 1994 5.243% November, 1994 5.386% December, 1994 5.528% TxooxcsnowwEn PUBLIC UTILITY DISTRICT: 199w OPERATING BUDGET Rsponr 1194 1cm* 100m eLsorn/c� wArsn: TOTAL: nevewuEa: Budget Actual eudgc sal m Budget Actual Budget mu m Budget Actual oudgmem m -------------------------------------------------------------------- '- ---------------------------------------------------------------------------------'-----------------------------------------------------------------------ea|ox u.mu^.nuo 3,802,206 (118 103% 2.216,425 2.255.7e5 (as.n^N 102% 5.900.425 o.00/.orn (157.545) 103% Commercial sales 2.780.500 2.8e7.237 (116.737) 104% 336,875 315.524 21.351 wfm 3,117.375 3.212./61 (95.386) mn% Large commercial sales 628,700 568,382 60.316 nu% o n o nm 628,700 568,382 60,318 oom Sales m public authorities 78750 78.251 499 mum n o o om 78,750 78.251 499 nym Fuel charge 374.000 410.919 (36.919) 110m n n n n% or*.ono *10.919 .919> 110% Interdepartmental sales 470.750 *va.rvr (64.950 114m mm mo sz nom *71.e10 536,474 .n 114m m/xc operating revenue 123.000 127.228 (4.228) ,oum 4.800 24.891 (20.091) 519m 127.800 152.120 (24.320) 119m m/"c,vnu 54.250 71.758 (17.508) ,xu% 20,720 nsa 19.857 *m r*.orn 72,620 2,350 or% Standby revenue 43.750 41.325 2,425 94% 310.000 290,885 19.115 94m 353,750 332.210 21.540 94% m/ema»artmemu/,eo/ 117.03* 117.036 n 100% n n o um 117.036 117.036 o 100% Fire protection fees n n o o% 6e,350 67.*31 1.419 wum 6e.350 67.931 /.wu aa% --------------------------------------------------------------------------------'-------------------------------------------------------'----------------------------------------------------------------------------------------'-'------- nxa/Operating Revenue 8.35*.736 o.00n.n^u (2e5.312) 104% 2,959,030 2,956,626 2,40* mnm 11.313.766 11.60e.675 (292.909) mnm Interest income 86,000 64./87 23.213 74% o 124.533 (124.533) nm 88,000 1813.31e (101.319) 215m -----------------------------------------'-'- -----------------------------------------------------------------------------------'- --------------------------------------------------------------------------'-----'-'----'---' TotalRevenue 8,442.736 8.714.835 (272.099) mu% u.*no.oan 3.081.159 (122.129) 10*% 11.*01,766 11,795,994 (3**.228) 103% TnuoxEEoowwsn PUBLIC UTILITY DISTRICT: 1mw OPERATING BUDGET SUMMARY 1o4 12m* mom ELECTRIC: vw^Tsu: TOTAL: Budget Actual oodgeaal % Budget Actual oudumBal % Budget Actual Budget Bal % ----------------------- --------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------'---------- npvevums 8,442.736 8.714.835 (272.0e9) mn% 2,959,030 3.081,159 (122.129) 104% 11.401.766 11./95.994 (nv*.zav) 103% Less eunooses� Board mDirectors 60,355 66.467 (6.112) 110m 50,755 52.192 (1,437) msm 111.110 /18.659 (/.549) 107m General Manager 15778 228,97 (71.188) 1*5m 162.323 90,269 72,05 os% 320.107 319,241 866 100m Administrativeoz*�m o17�4o o�os nom mn�4n arz�v xo�e oow x3rnm �m�ns 48.156 94% -- -- -- 1c47 � p yn �a� ,n 6� � �oz 1rm no�1z o1fm1 s� w�1 no� z7oo uTc.mm �1�o1) 108% PlanningSupport Services-- 404167 zz1�no 1oo�»zuum an�s 41�uu e�no n`m 4m*mm on.1uo 1mJon se% E����«�t�-'------ oos�vz onn�zo �y� ��o 106m 1/n44w 1�**�m �an�oo nam u.1n\nuo 2� 7 o ^n �ru7u� 118m pv�xason- o�n �ov n7s1�ao 1oo�nx oum o o n um o�unmm �n� nvx 1ow�n enm � --mn' v n o nm n7�n 1nr�on o7av oum 117�ns 1ur�eu o.�u 92m Interdepartmental no1�on 4o�ow �o�n� � �o� 9�o roo�ex 1re�sn 82m 1�oo�*o 1�uo�m 1oz�s4 nzm Debt service Other Non Budget Items o n o mm o n o om n o n om -'---_--------------------------------------------------------------------------------------------------------------------------- --------------------------------------------'---------------------------------------------------'-------- � Total Expenses o.ovv.vnr 8.311765 71.302 oe% 3.062429 2.982,472 79,957 o/m 11.**5.516 11.294.257 151.259 vnm Net Revenue/=ssxn000m ao.*wo 403,050 (343.401) 676% (103.399) 98.687 (202.086) -95m (43.750) 601.737 (*45.*e7)~~~~~~ + * * TF DONNE� ELECTRIC G��NCE SHB� P ndtng OEC�0B�R �1. 1wr� �t-r im Curr�mt Las� Year ` Y-T-E Amount Y-T C �moont ASSETS 9 7J2 212 78 9'231'736.53 8TILITY RESTRICT[U 0NUS AUMlNlSTVATIVE GUlL0I�G LEA3E FUNU� 278.164.79 �7O.421.56 ' C0N��SATION-ICm 558'917.56 4B7.107.9� OO �9,8OO.8O �IA �ESEpVE FUNO . 32 3O� QO 462,072.48 FACILDIB F[ES 204 O93 37 1Y5,217.�2 STORM FUND . ' 9O8 �63 77 868,791.83 DUlLDlNG FUND . . TOT RE8TRICTED FUN5S 1,981,741.29 ` C3R�NT �SS�TS 1 3� �3 H2, B�NERAL RU#DS ' ' ' �CE 7 F' �-X-T 67'.0'�.� [OE FROM TE� 2R4 731 5O MATEKlALS AN] SUPPLIES . . ' INTEGCS� IN�O�E KE�EIVADLE 22,374.9J 21,O97.�O �°— 55 90V 3� 59 178 64 ` PREPAI5 ��� UTHEk . . , . ` TOTAi ��R��T A �7G 2,542,106.00 2'619.64�.36 `�. 4�1 369 29 463 458 8� � UN lSSUr 779 50CR 2 1YV 86 ' PBELlKlNAKY SURVEY CUSTS ANO OTH[R . , . 10 432 60 2B'8O6.45 MISC �EFED�EO GE8ITS , . _____-- _' 14 66G 082 46 14,648,4�8.77 TOTPL ` �---======== / ~� ' >1 `` , '^` ElECTRIC BAL��[ 1 B For Fer�nd Endime CECEMG�n Cmrent Last Year Y-T-D Amouni Y-T-C Amouot [ QUITY & LlAgILITIES � 600 165 85 3 532,547.40 �0 A[M7NIST����� DFFIC[ CUILC��� 3,��,9�5.9O O2" OO �5,00O.00 REA . 337 563 59 418 l23 31 LFASE/PU8C8ASE EWUIPMENT , . . . 3 422 499 57 3.679,YlY.81 T8TAL OE2T ' ^ ' CURKENT �IA�ILIT��3 1 213 i?1 41 1.3O%,25O.8� ACCQ�?S 0YA8LE ' ' ' i 166 670 23 147,313.83 � CO�GUHE� DE��lT8 , . &i 549 4U 22 1B 2Y ACC�UED I��REST ��A0-E ' . , . 0EFERPEJ S��D3Y FEEG . . ACCRU2C [DMpENS�TION A. REL 94.72 187,973.39 x 1 6O1 32O 84 1 638 9D1 33 /9 267.R92. CONST���ION ADVANC[S , . BM���� ��IR��% C0MPEN3ATl0N I�� 558,�D.56 487.1O7.Y4 `. � TOTAL [V8TTY ANO LIA8I�lTIES 14.668,O82.46 14,640'448.77 u | ^ | ` ` --� + * � TRUCK[E E|ICTRlC INCDME �TATE�[HT ��N� For Period Endimg GEC[I8ER 31, 1Y94 Cmrront Last Year Y-T-C Amouot Y-T'D Amount 0PE9ATIN61 REVENUE 3 543 19� 6O 3,795'2O3.12 R[Sl0ENTlAL ' ' ' 2 7�1 8O3 67 2'341,899.06 CQMMERClAL LARGE COMM 6� ERCIAL 78 250 78 78 292.O0 SALES TO yU8LlC ADTHORlTIES , . , 4�O 9�8 93 373'831.59 FUEL CHAAGE IN7[RO 535 7O6 85 �69,192.6� [PA�TMENTAL ____._~__ 7 87O 721 O3 8,1�2.257.46 L ENERGY 1� 5� � 1�.6�.� MISC O�K�ING , . 71 757 D5 D7,297.74 HIGC�LLANEOU8 ��TS , . 41 325 OU 47'OY�.30 ] S�AN0BY KEV2NUE , . � 117 O36 VO N D A R. L 2Q 148 1 , .O0 _ lTEREP7M��TA ___-____- ` O 224 438 46 Q.535,524.12 TO?AL �PERAT�NG �EV�#UE / , . ` QPEKATING [XP2NS[S 5 6YO 481 32 5,771'909.27 PURCHASEO FUWER . ' ' ` 760 474 3O 738,23O.31 ' DIGTRIDUTION OPERATI0NS . . 11O 38R 6O 1O� 918.2Y GISTRI0UT2ON HATNT�NANCE . . , CUSTOMER ACCDUNTlNG & IN�ORMATlDN 325.166.84 J47/R36.26 `� , . 11D4 6& 953 O88/226.72 � �DMINISTkATION 6 GEN�RAL . ` 429 520 6O 351/O20.20 0EP��lATION . . ` UT m CER III P[#ATIN8 [XPENSES ` R �� 61� 88 8 4O2 �41 13 � TUTAL OPE���� [XPENSE8 , , . . . . --------------- � R�.� NET OPE�TING pEVENUE . OTHER FRO$ENUE (6XP[NSE) 1�3 O l89 32 166,J92.9 INTEREST INCOME . . GAI�/0SS 0N 3lSP0S%TI0N 0F PROP[RTY 3.629.66 IN OO �75 2O?.00CK O�RE� NO#-OPERATING EXP[NSES . , 215 O24 11CR 2�O,0&0.6�CR lNTEREST EXPEN3E . . ________ ----------- 17 6 18 5� 225.493.75CR NET REVENUE (08G) . . ` , ` ` � �� * + * TRUChE 0UNNER P.U.X. * + * UMER ��� �B Far Feriod �ndins [ECEM��K 31. 1994 IDnitszlim� Cxrrpnt �sst Year Y-T-[ Amount Y-T-D Amount ABSETS -------- 13 124 405.O� 1O.366.24�.�6 UTILITY PLANT KGTKJCTED FUADS WATER SYSTEM lMPK0VEM[NT PROJECT 34 057 22 215,355.6O CERTIF[CATE FAYMENT FUNU , . ` 297 32Q 22 1.2&7,920.96 ACQUI3ITION FUN� ' ' 8D4 49 828.991.V8 KESERVE FUNO/�AP lN7 FUND 828. . 1�364 81�'Y76.90 FACILITIES FEES Q04, . 41 966 16 38.98O.Y6 � TKK SAO TI IMPRQV�ME�T ACCT . . �EST RIWER S7�ZT ASSESSMENT DlGT i8.128.56 17,33Q.�9 666,45V.75 698/836.�6 �UlLCIMg F8�D 747 618 Y4 72S.�7.67 RES[�E FOR FUTURE METERS . . 3OO O66 41 254 116.32 TA�OE DUWN[K WATEF SYST2H FUNQ ' . , ` 8 Q18 22 66'479.3� PKE�AI� CUNN6C�I0N FEE� ' . ` .00 53.921.66 TELEMETRY _____ 3 805 �03 1B 4,9�4.�95.33 � TOTAL REST8ICT[E FUNDS CURRENT �SKTS � .00 8ENEHAL FUNUQ 3R5 6311� 422,15511 ACCOUNTS RECEIVABLE MET . ' 122 O68 72CK �4l'O64.8DCR [UE TO ELECTRIC , . 115 461 32 115,257.95 MATERlALS AN0 SUPPLIES ' . 49 686 16 45'5O7.O2 ` ��IENEST !ERE §�C[IVA0LG , . 38 576 08 41,389.64 ' PREPAI2 EXPENSES ' . ______ 462,293,96 483.245.1Y TOTAi CURRENT ASSETS OO 69Y.73 PRELIMI�ARY S�RVEY COSTS �`O 0THEK . $13 672 Y� �33Ol.92 UNAM8RTIZED I58U[ COSTS . . ,9________ 1710237105 16'26D,286.82 TOTAL ASSETS . ` - ` U �� * � * T 02 �I period Endino Curreot Layt Yoar Y-T-8 Am Ammunt � QUI7Y & LIA8ILITIEG ------------------___________ 3 860 635 49 J,558.117.46 RET&I�E9 [A��I�SS UE8T �ATEk SYSTEM IHPROV PHOJECT LEAS� 0,O74,298.53 1O,210,4D9.49 8 18� Y%O 44 1,352'524.O8 3� C�8 27 43 �7�.35 1[AS, MENT --- 992 . 13 294 247 24 12,606, .7� � � CURKENT LIA8ILTT%ES ACCOUNTS Q1 8O0 O0 46,�8.82 CO#8UMER UEPGITS . . 1U8 2O5 O3 94 ACC��O TNTEREGT PAYA�E 1J4 84O O0 150,725.00 ` OEF�R�E] S7A#D0Y F[B ACCRU�D CGMPENGATION & R[LATED COG?S 51.125.14 56'260.J7 `` __- TOTAL CUR8[NT LlA8ILITlES 690.2O3.81 7�9,Z52.S9 ^ - 457 888 51 333.924.O5 CDNSTRb[TION TOTAL EQUlTY A#D LIABliIT�ES �7.802.975.O� 16.26Q'286.82 ` ` ' —� + * � TUCKET UUNNEK P.U.G. UATEk INCQ#E STAT��NT ���� For Period Endin8 D�C[M8ER 3�. 1Y94 IJ��erium Current L�s� Year Y-T-D Amoun� Y-T-D Amoont 0PERATl�8 R�VENUE REGl�ENTlAL 2,145,679.32 2,OOY,428.71 3O4 O3g 49 298 9O1 J8 COMMERCIAL ' . , . l��EKN[PART0ENTAL 767.5� 7�9.16 ________ TUTAL WAT�� SAL[Q 2,450,481.36 2,309,O4Y.25 ``� 6O 353 75 6� V30 4O ` HYORANTS ' ' ' ' � HISC 0DE RAT:DNG F EVUEN7'E MlSC[LLANEOUS ��7S B62.5� 727.46 STANDBY REVENUE 2�V.885.00 331,754.15 -_______' T0�L 8PE��ING ��VZNUE 2,84 4,98Y.15 2.72D'Yl9.80 ' 89���ING EXPENC£S PDMPINB - fOWEK PUKCHASED 56�,842.8� �9O,22�.75 DIST�IBUTlDN 8PER�lI0NS 574.O91.Q7 527,09D.28 ' DIST�lBUT0N MAIN7ENANCE 281,367.99 24G,072.03 CUSTOMER ACCOU�7}0G & INFORMATIUN 92.V�6.79 1OV,122.�3 ADHIN8TGATION � GEhEQAL 499'238.60' 4S4.377.78 _ 1NTEXD�PART8[NTAL KENT 117.0�6.00 12O'148.00 DEPREC1ATIDN 313,O15.91 310,5OO.96 � DTH�R OPERATlN6 £XPENS-3 33.686.74 .00 ,/ TOT�L OP[�ATING EXPENS[ 2,47?,326.75 2238.541.63 ---______— ' &ET 17 lNTEK2QT lNCUME 2*9.234.65 25J944.59 MISC2LLA@EOUS NON-OPERATING .00 3.00O.O0CR �AIA/LUSS ON UlSPOSITlON OF fRD9[RTY MIGCEiLAN[OUS INCOME UE8UCTlONS 13,196.101C8 39,O17.43CR UTH�8 NO�-8PERATING EXPENSES .00 67,50O.0OC8 I�TEBEST [XPEHSE 806,182 92CR 762,O59.23CR 0TRAOROINAHY INCDME .00 .00 _________ ________ NET KCV�W8E (LUSS) 197'401.97CR 127'253.9OCR '� ` � TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND December 31, 1994 INTERIM REPORT History of Activity For Month -µ Balance in General Fund 11/30194 542,934.87 Receipts: Electric Revenue 733,877.41 Water Revenue 229,622.37 Misc. Billing Revenue-Electric 22,662.03 Misc.Billing Revenue-Water 8,678.36 Consumer Deposits-Electric 15,892.79 Consumer Deposits-Water 1,730.00 Customer Advances-Connection Fee-Electric 4,420.00 Customer Advances-Facilities Fees-Electric 3,909.80 Customer Advances-Other Electric 15,818.22 Customer Advances-Connection Fee-Water 900.00 Customer Advances-Other-Water 2,000.00 Misc. Revenue-Electric 353.16 Misc. Revenue-Water 973.38 National City Bank-Bat in escrow 2,970.36 DWR Prop 55 Loan Request 13 186,184.96 Reduce Acquistion fund interest income 829.30 U nrestrict funds COP's M094-101 2,149.96 Unrestrict funds COP's-Final pymt Ford Construction 62,003.49 Unrestrict funds COP's R9417 2,226.36 Unrestrict funds COP's MO94-211 54,715.34 Unrestrict funds OOP's O94-211 31,505.49 Unrestrict funds COP's MO94-17 1,896.25 Unrestrict funds COP's MO94-219 25.00 *Unrestrict funds OOP's MO95 96,565.67 FaclFee pre AP1600 Res 94-43 290,597.51 Fac/Fee pre AP1600 Res 94-44 79,762.45 *Water Meter Transfers 13,905.00 *Prepaid Conn/Fees Martiswood 2,700.00 Total Receipts 1,868,874.66 Disbursements: Accounts Payable Disbursements 1,027,427.11 Void Checks from previous months (410,96) Trans to Electric Restricted Funds Facilities Fee 3=909.80 Total Disbursements 1,030,925.95 -----------------------_.___- Balance in General Fund 12/31/94 1,380,883.58 Distribution of Non-Restricted Funds At Month-End: Petty Cash/Customer Services Operating Funds 600.00 Truckee River tank General Fund 40,602,44 LAIF General Fund(Not Restricted) 1,339,681.14 ------------1,380,883.58 DWR Prop 55 Funds Requested 12/13194$125,187.14(received 01/09195) These represent transfer requests made at the 02/06/95 meeting Truckee Donner Public Utility District 4owd of D'frecmrs Joseph R.Aquer<a J. Ftonaid FSemic Business Office Planning Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX(916)587-5056 James A. Maass Fatrida S. Sutton General Manager INTERIM REPORT meter L• Holzmo€star February 1, 1995 MEMORANDUM TO: Peter L. Holzmeister, General Manager FROM: Mary Chapman,Office Manager SUBJECT: Investment report As of December 31, 1994, the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT LOCAL AGENCY INVESTMENT FUND 5.528% 5,427,081.65 ELECTIC FUNDS GENERAL FUND 1,339,681.14 . FACILITIES FEES-PRE AB1600* 0.00 FACILITIES FEES-POST AB1600 32,301.80 STORM DAMAGE FUND* 204,093-37 BUILDING FUND* 908,263.77 ---------------------------- TOTAL ELECTRIC INVESTMENTS 2,484,340.08 WATER FUNDS FACILITIES FEES-PRE AB1600" 607,667,67 FACILITIES FEES-POST AB1600 196,696.44 BUILDING FUND* 666,450.75 RESERVE FOR FUTURE METERS* 747,618.94 TAHOE DONNER WATER SYSTEM FUND* 300,066.41 WEST RIVER ST.ASSESSMENT DISTRICT BOND REDEMPTION FUND* 18,128.56 PREPAID CONNECTION FEES* 66,818.32 TSA(SAD II IMPROVEMENT) 41,966.16 ACQUISITION FUND* 297,328.22 ----------------- TOTAL WATER INVESTMENTS 2,942,741,47 ------------------------------ TOTAL DISTRICT INVESTMENTS 5,427,081.55 Notes: 1) RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS 2) DWR Prop 55 funds requested 12/13/94 $125187.14(received 01/09195) 3) Transfer request made 2f06195 are reflected in these balances. Associated work was performed during 1994 Past Office Box 309 11570 Donner Pass Road d Truckee, California 96160 .... ....................