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Home My WebLink About1995-04-24 Agenda Truckee Donner Public Utility District Beard of Directors Jon R. sg era J.. R c�na€d i"iemig Business Office Planning Services Robert A.japes (916) 7-3 96 {916)5 7-39 916 5 7-6056 James A. Maass Patricia S. Sutton General Manaaaer SPECIAL MEETING Deter L. Holzmeister 7.00 PM, Monday, April 24, 1995 TDPUD Board Rooms AGENDA 1. Call to order 2. Roll call 3. Public input - Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. 4. Consideration of approving insurance package for 1995 5. Consideration of electric system improvements to serve customers being transferred from Sierra Pacific Power Company; possible action: a) Glenshire subdivision customers b) Glenshire Drive customers c) Central Truckee customers d) Consideration of funding source 6. Consideration of lease of office space to the Town of Truckee: a) Discussion and possible action regarding parking b) Possible action regarding the draft lease 7. TDPUD Financing Corporation - appointment/re-appointment of Directors S. Workshop (non-action items) a) Impact of Electric Service Agreement between TDPUD and SPPCo on District's retail rates; discussion of options b) Discussion of policies on public information 9. Adjournment Posted a mailed n April 2 , 1995 Susan M. Craig, Deputy District C Post Office Box 309 11570 Donner Pass Road Truckee, California 9616 TDPUD STAFF REPORT April 21, 1995 TO: Board of Directors FROM: Peter L. Holzmeister, General Manager SUBJECT: System improvements needed to serve customers being transferred from SPPCo AGENDA # 5 We have an agreement with SPPCo to transfer customers to us that they serve in our territory. We have agreed to purchase facilities from SPPCo that we need to serve those customers. We will pay SPPCo $288,618. We also need to make improvements in our own system in order to connect the facilities we are acquiring from SPPCo to our system. Please review the memorandum from Bob Quinn which is attached. There are three distinct areas where customers are being transferred to our District. Bob's memorandum discusses each, and I would like to provide a brief summary in this memorandum. iA) Glenshire subdivision We need to spend $41,891 in separating our system from the SPPCo system. Recommendation: 1 recommend that the Board authorize staff to make improvements to-the electric system in Glenshire B) Glenshire Drive customers - This is an area where new customers have been building homes in recent years. By making improvements to our system in this area, we develop our electric infrastructure in the territory between Olympic Heights and Glenshire. The total cost of improvements in this area is $134,215.77. Improvements in this area benefit the new Glenshire Drive well that our District is constructing, so Proposition 55 can contribute $36,435. A portion of this project involves extension of our system in the undeveloped area between Olympic Heights and Glenshire. If we plan to proceed with this portion of the improvements, we should go through a CEQA review. Recommendation: (1) 1 recommend that the Board authorize staff to improve the electric system along Glenshire Drive to transfer existing customers from SPPCo to TDPUD. (2) 1 recommend that the Board direct staff to perform an environmental initial study relating to the extension of our electric system further eastward along Glenshire Drive and submit a recommendation to the Board C) Central Truckee customers - We need to make improvements to our system totaling $152,151.81. Recommendation: l recommend that the Board authorize staff to make improvements in the Central Truckee area. D) Funding.source - If the Board approves all of the recommended improvements, we will have made the following financial commitments: 1) Acquisition of SPPCo facilities $288,618 2) Glenshire subdivision improvements 41,891 3) Glenshire Drive improvements 134,216 4) Central Truckee improvements 18_Z 15 $616,877 Following is a suggested way to fund this total amount.- Total.Pro" c Electric building fund $523,390 Proposition 55 36.435 $588,825 After CEQA review: Facilities fees $58.052 $616,877 The current balance in the Electric Building Fund is$919,815 and Electric Facilities Fees total $38,462. PLN/smc Attachment MEMORANDUM Date: April 21,' 1995 [To): Peter Holzmeister, General Manager rom: Bob Quinn, Electric Superintendent ubject: Line Modifications to Facilitate SPPCo Settlement As a result of the territorial settlement between TDPUD and SPPCo, certain line modifications and upgrades must be accomplished before the TDPUD can serve customers in. the Glenshire, Glenshire Road, and Central Truckee areas. After working out the details of the transfer of facilities from SPPCo to TDPUD with SPPCo staff, a plan has been developed that will have the least impact on our future customers and result in a transfer of facilities by July 27, 1995 . Based on the plan mentioned above, we have prepared estimates that will cover the costs to install new and upgrade old facilities to accomplish the transfer. These costs are in addition to the purchase price previously approved by the Board of Directors and are based on TDPUD staff doing the work required. in the Glenshire area, that area east of the Truckee Raver, in order to make a definitive separation between utilities and at the same time build facilities that will have alternate sources of supply, estimated costs are $41, 890 .75 . This price includes all material and labor and some shared costs with SPPCo. For the area along Glenshire Road from the Olympic Heights area to the west side of the Truckee River bridge, estimated costs are $134, 215 . 77 . A significant portion of the work in this area is not only beneficial to the SPPCo settlement, but is required for the new water project to be located near the east end of Olympic Heights . After discussing this with Keith Sauers, Prop 55 funds may be used for $36, 435 .27 of this segment . Additionally, the line extension from the end of SPPCo' s existing facilities to the Truckee River could be delayed until such time as other customers develop or another feed into Glenshire is required. This would reduce the estimate by $58 . 052 . 19 . In summary, the costs for the total project, should Prop. 55 funds be available for a portion of this project and should the TDPUD elect to delay construction of the line to the Truckee River, would be $39, 728 .31. . To supply the customers in the Central Truckee is more difficult and expensive . Whale we are acquiring facilities from SPPCo, we have, at present, no source of supply near those facilities . To solve this problem, a source must be developed from our Truckee substation. Structures around the Truckee substation are presently in a deteriorated state and space on the structures is at a premium. Major modification is required to enable additional circuitry out of Truckee substation. Some of this work was considered when R.W.Beck submitted their proposal for rebuilding Truckee substation and by doing this work now, will not have to be done during the future upgrade of the substation. In addition to the work at the station, another conductor must be installed to facilitate the different voltage TDPUD utilizes and that of SPPCo. Total estimated costs for this area is $152, 151 . 81 . In summation, a breakdown of costs by area are as follows : Glenshire area $ 41, 890 . 75 Glenshire Road $134, 215 . 77 Central Truckee $152 , 151 . 81 Total $328, 258 .33 If Prop 55 funds are used and if a portion of the Glenshire Road construction is delayed, the costs would be as follows: Glenshire area $ 41, 890 . 75 Glenshire Road $ 39, 728 . 31 Central Truckee $152 , 151 . 81 Total $233 , 770 . 87 I feel it would be advantageous for the TDPUD to construct the complete lane along Glenshire Road as reflected in the estimate of $328, 258 .33 at this time . In addition to being able to serve future customers along the route, it will facilitate an additional source into the Glenshire area with modifications planned for next years construction period. A future Link to the system on the north side of I-80 is also a consideration. i Truckee Donner Public Utility District B,,,,J I Directors Joseph R.Aguera 0)6 J, Ronald Hernig Business Office Planning Services R'obe;t A.Jones 91 ) 667-3696 916) 587-3944 916) 5 7-5056 James A. Maass Patricia S.Sutton General Mal Eager Peter L. Hoiz!raeister The regular meeting of the Board of Directors of the Truckee Donner Public Utility District scheduled for May 1, 1995 has been cancelled due to the lack of a quorum. Posted ,, d mailed April 1995 Susan M. Craig, Deputy Distrid Clerk i Post Office Box 309 11570 € nn r Pass Road Truckee, California 96160