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RESOLUTIO1 ISO. 95 2 OF THE' TRUC1' E L ONNER Pt} 3L.IC UTILITY D1STRICT R WlQ1/ll1tG T' E DUEL COST ADJUSTMENT FROM BILLINGS TO CUSTOMERS AND D R8SC1 iDIN RBSOLUT•IONS 7503AAC7� S fi WHEREAS, the Truckee Donner Public Utility District has recently renegotiated its wholesale purchased power contract with Sierra Pacific Power Company; and WHEREAS, Sierra Pacific's new method of billing the District does not currently include a separate charge for fuel cost adjustments; and WHEREAS, the District does not expect that there will be an increase in Sierra Pacific Power Company's fuel cost adjustment charges for the next two years; and WHEREAS, the District has passed along to its customers changes in the fuel cost adjustment charges billed by Sierra Pacific to the District since March 1975; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. Effective with the June 1995 electric bills, the District will no longer pass along to its customers a fuel cost adjustment charge. 2. Resolutions No. 7503 and No. 8146 are hereby rescinded in their entirety. Further, provisions of any other resolution or ordinance, to the extent that those provisions may conflict with this resolution, are hereby rescinded. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on May 15, 1995 by the following roll call vote: AYES: Aguera, Hemig, Maass, Sutton and Jones. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeiste Clerk of the Board • ATT T: /` Susan M. Craig, Deputy istrict Clerk �oww pP Planning Division Building &Safety Division (916) 582-7820 (916) 582-7876 j� FAX(916)582-7889 FAX(916)582-7889 s+ REC'D MAY 15 199 May 15, 1995 Peter L. Holzmeister, General Manager Truckee Donner Public Utility District P.O. Box 309 HAND DELIVERED **'" Truckee, CA 96160 RE: Glenshire Drive Well Dear Mr. Holzmeister, The Town of Truckee Community Development Department and Department of Public Works have reviewed the proposed Negative Declaration for the Glenshire Drive Well. We have no objections to the District's adoption of a Negative Declaration for the project as proposed. It is our understanding the project will entail the installation of a pipe underneath Glenshire Drive near the well site, a pipeline along Glenshire Drive from the well site to Highland Avenue and along Highland Avenue, and an overhead electrical line and poles along Glenshire Drive from the well site to Olympic Boulevard. These facilities will be located within Town street right-of- ways and require issuance of an encroachment permit from Town of Truckee Department of Public Works. The project's compliance with the Town's encroachment permit standards will ensure that the project will not have a substantially adverse impact on traffic, drainage, or right-of-ways. The Town looks forward to working with the District towards the completion of the project. Please have your engineer contact Jon Lander, Public Works Director, so that encroachment permit requirements may be discussed at the earliest possible stage. If you have any questions regarding this letter, please feel free to contact me. Questions regarding encroachment requirements should be directed to Jon Lander at 582-7700. Sincerely, • Duane Hall Associate Planner Community Development Department, 12030 Donner Pass Road, Truckee, California 96161 STATE OF CALIFORNIA-CALIFORNIA ENVIRONMFN"FAL PROTECTION AGENCY FETE wtLsw Governor C FORNIA REGIONAL WATER QUALITY CONTROL BOARD LWNTAN REGION r 4 2092 LAKE TAHOE BOULEVARD �� u SOUTH LAKE TAHOE, CALIFORNIA 96150 (916) 542-5400 FAX(916)544-2271 May 9, 1995 cgLlroaN'�. Keith Knibb, Project Engineer Truckee Donner Public Utility District c/o Sauers Engineering, Inc 435 Coyote Street Nevada City, CA 95959 Dear Mr. Knibb COMMENTS - PROPOSED NEGATIVE DECLARATION - TRUCKEE DONNER PUBLIC UTILITY DISTRICT, SAFE DRINKING WATER BOND LAW PROJECT, PHASE 3, GLENSHIRE DRIVE WELL Thank you for giving us the opportunity to comment on the proposed Negative Declaration for the above-referenced project. We understand that the project consists of developing a domestic water supply production well, construction of a pump house for pump and appurtenances including an access road and parking area, and installation of approximately 700 feet of transmission main connecting the well to the District's water system. The Lahontan Regional Board will be a responsible agency under the California Environmental Quality Act (CEQA) for the project and will need an adequate CEQA document as the basis for issuing or waiving waste discharge requirements. Regional Board staff have reviewed the proposed project and wish to express the following concerns: 1. Storm Water Pollution Prevention - In Section IX, Environmental Effects of Project, Subsection 3, Water, the District states that the proposed project will result in, (b) changes in absorption rates, drainage patters of the rate or amount of surface water runoff. The District explains that "surface drainage will be altered slightly by the placement of the well building and access road. Drainage in the area is generally from Glenshire Drive toward the railroad tracks. Any site work will be graded to maintain this drainage pattern. The area is small and this is not considered a significant impact". The District proposes new impervious surface which will result in additional stormwater runoff. The environmental document should address the impacts on storm water runoff that will result from the impervious surfaces proposed. The Regional Board requires infiltration of the 20-year, one hour storm. Mitigation measures including permanent Best Management Practices (BMPs) for stormwater runoff controls and temporary erosion controls should be described. 2. The proposed environmental document does not discuss the potential impacts of sustained yield pump testing. A 72-hour sustained yield pump test of a well yielding 1,000 gallons per minute would result in a discharge of approximately 28 million gallons (3.8 million cubic feet ). Considering the proximity of the Truckee River, the environmental document should address the size of the specific area proposed for disposal of test waters, the percolation rates of the soils in the area and BMPs available to protect against a discharge to the river. Discharge to the Truckee River is prohibited, without a National Pollutant Discharge Elimination System (NPDES) permit issued by the Regional Board. Please further discuss the method of disposal anticipated um testing. of test waters from any p pump �, Keith Knibb -2- In 1990, the federal Truckee-Carson-Pyramid Lake Water Rights Settlement Act achieved an interstate allocation of water resources between California and Nevada for the Truckee and Carson Rivers, and the Lake Tahoe Basin. The act requires the negotiation of a new operating agreement for the Truckee River. The California Department of Water Resources (DWR) is proceeding with this negotiation work. The anticipated allocation for California of both surface and ground water is 32,000 acre-feet. After the Truckee River Operating Agreement (TROA) is in effect, the amount of ground water produced by your proposed well must be within California's final allocated ground water quantity. You are required to file with the DWR a well driller's report for your proposed well. We also encourage you to inform DWR of the anticipated production of your well so that it can be considered in calculating current ground water use in the Truckee River watershed during the final TROA negotiations. We look forward to receiving the final environmental document. Please contact Chris Adair at (916) 542-5433, or me at (916) 542-5436, if you have any questions regarding these comments. Sincerel fON - ` Section Lead, Regulation and Enforcement Unit cc: Regional Board members Mike Chiratti, State Clearinghouse cwA/ch TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - MAY 15, 1995 TOTAL ELECTRIC WATER DESCRIPTION ..__..-____.._..__-__--_------_- -------------------------------------------------------------- ARTHUR ANDERSEN & CO. 20,000.00 10,000.00 10,000.00 SECOND INTERIM BILLING IN CONNECTION WITH THE AUDIT OF TRUCKEE DONNER PUD FOR THE YEAR ENDING DECEMBER 31, 1994. DE CUIR & SOMACH 5,120.09 5,120.09 LEGAL SERVICES REGARDING GOOSENECK RANCH. HYDRO-SEARCH INC 826.18 826.18 HYDROLOGIC CONSULTING SERVICES. JAMES MAASS 191.64 191.64 EXPENSES FOR NCPA COMMISSION MEETING IN TURLOCK, CA ON APRIL 27, 1995. CHARLES A. MARTIN & ASSOCIATES 425.00 425.00 ELECTRICAL ENGINEERING SERVICES FOR THE WATER SYSTEM AUXILIARY ELECTRICAL GENERATOR. MAYWELL & HARTZELL INC 7,120.33 7,120.33 SWITCH, OVERHEAD GANG OPERATED SIDEBUSTER. MBNA AMERICA BUSINESS CARD 665.35 454.01 211.34 HOLZMEISTER - ORCOM USERS GROUP CONFERENCE EXPENSE (267.00) LUNCH WITH BARGAINING COMMITTEE (28.81) CMUA ANNUAL CONFERENCE EXPENSE (139.69) LUNCH WITH BLUM.ENFELD, CHAPMAN & HOLLABAUGH REGARDING WORK ORDERS (29.85) . MBNA AMERICA BUSINESS CARD 1,155.21 751.50 403.71 AIRLINE TICKETS TO MEMPHIS FOR THE METER READING CONFERENCE (1095.30) NCPA SEMINAR EXPENSE FOR HOLZMEISTER 134.17) BOOKS (25.74) . MCDONOUGH, HOLLAND & ALLEN 81.12 56.78 24.34 LEGAL SERVICES RE: GENERAL BUSINESS. NEVADA CITY ENGINEERING INC. 902.50 902.50 JIBBOOM STREET SUB-STATION DEED RESEARCH (665.00) RIGHT--OF-WRY LOCATION FOR PIPELINE EXTENSION TO GLENSHIRE DRIVE WELL SITE (237.50). PACIFIC BELL 6,745.22 6,745.22 PURCHASE OF 18 POWER POLES FOR INVENTORY. PORTER SIMON 8,389.50 5,115.00 3,074.50 PROP 55 (196.00) GATEWAY WATER TANK (168.00) BOARD MEETING EXPENSE (2187.00) GENERAL REPRESENTATION (5390.00) SPPCO (448.50) . SANDEL-AVERY ENGINEERING 6,005.31 6,005.31 IBM 755C PORTABLE COMPUTER WITH ADDITIONAL MEMORY (4864.69) HP LJ4L PRINTER (615.62) CONSULTING ON REMOTE METER READING (525.00) . SAUERS ENGINEERING INC. 17,690.61 25.00 17,665.61 PROP 55 (14390.00) MISC REQUESTS (889.11) MARCH 1995 GOOSENECK RANCH (412.50) MISC REQUESTS ELECTRIC (25.00) LAFCO ANNEXATION APPLICATION (775.00) HIRSCHDALE ROW (774.00) TRUCKEE FALLS GOLF COURSE (125.00) GROUNDWATER MANAGEMENT PLAN (300.00) . SAUERS ENGINEERING INC. 22,700.63 22,700.63 PROP 55 (15325.25) TRUCKEE FALLS GOLF APRIL 1995 COURSE (212.50) HIRSCHDALE TREATMENT TRUCKEE DONNER PUBLIC UTILITY DISTRICT HILLS FOR BOARD APPROVAL - MAY 15, 1995 ENG (6250.00) LAFCO ANNEXATION APPLICATION (700.38) REPAINT DONNER TRAILS TANK (62.50) MISC REQUESTS (150.00). SPIEGEL & MCDIARMID 3,557.40 3,557.40 LEGAL SERVICES REGARDING FERC AND SPPCO. WESCO 3,886.64 3,886.64 OPEN FUSE CUTOUTS FOR INVENTORY. WESTERN STATES ELECTRIC INC. 4,431.97 4,431.97 PADMOUNT TRANSFORMER (3805.23) CTI SHORTING BAR (204.17) 1200 WEDGE CLAMP FLEX BAIL (422.57) . ^ M 109,894.70 49,443.30 60,451.40 i i i i :May:11 1995 TO; Board of�irecfars :-:FROM.- . Peter.L Holzmeister, General Manager SUBJECT. Manager.`S Report A G�h1DA TRUCKEE RIVER OPERATING AGREEMENT - l continue to be involved in meetings of the Truckee River Basin water group. We have spent time developing a position regarding storage of water in federally owned lakes. As part of this discussion, l have begun to think about the time when the District may want to engage in engineered recharge of its groundwater basin using a portion of the 10,000 acre foot surface allocation. 1 think I need a crash course on conjunctive use practices in order to adequately protect our long term interests in the TROA process. ►BEW- I am still talking with the union that represents District employees. The union has been reluctant to agree to some of our proposals because they do not see clearly where we are heading with re-engineering. Now that I have taken the re-engineering course n have a better idea of the process, 1 think i can better describe to the union where and p , this is likely to go. Hopefully, we can now move forward at a better pace. UNDERGROUNDING IN TAHOE DONNER - 1 met with Bill Stewart of Tahoe Donner to determine if the association is supporting the undergrounding of service lines when Southwest Gas puts their gas lines in. Representatives of Southwest Gas, WestStar Cable and the Town of Truckee were also at the meeting. If there is any interest in placing overhead lines underground when Southwest Gas constructs its system, a decision needs to be made quickly because Southwest is finalizing their plans. The group will meet again in June; we will then need to fish or cut bait. PERFORMANCE APPRAISALS - We are in the process of completing performance appraisals throughout the District. Then, we will set performance goals for the next twelve months. We are optimistic that the process will motivate productivity improvements. METER READING COMMITTEE- The Meter Reading committee is meeting on a regular basis and 1 think we are closing in on a recommendation. I think that we will be complete with our review by early August and will be able to make a presentation to the Board at that time. • GLENSHIRE CONVERSION COMMITTEE-A group of District employees is coordinating the many activities that need to occur before we begin to provide service to Glenshire. We now believe the actual transfer of service will occur on July 27, 1995 MEETING WITH MOUNTAIN AREA PRESERVATION FOUNDATION REGARDING ELECTRIC RATES AND CONSOLIDATION ISSUES - 1 was invited to attend a MAPF meeting to discuss with them what is going on with the PUD/SPPCo power purchase contract. While 1 was there, they also asked me questions regarding the pros and cons of govemmental consolidation. Since that meeting, I have also discussed with MAPF members our plan to construct the Gateway water storage tank. They are concerned that the Gateway tank will be highly visible from Highway 89 and are encouraging us to do even more tree planting and to choose a color that will help the tank disappear into its surroundings. I will share a paint color catalogue with Josh Susman and solicit a recommendation from MAPF regarding color. AREA MANAGERS MEETING - 1 met with the Truckee public agency managers; the main topic of discussion was Nevada County LAFCo's request that we all update our sphere of influence maps and master service elements. We discussed the Town's general plan process and ways that we might cooperate with each other. We also shared what is happening at the various agencies. NCPA INTEREST BASE© NEGOTIATIONS - I attended a two day seminar in Roseville sponsored by NCPA on interest based negotiations. l think the process will help in working out a contract with the union and it is useful in everyday dealings with conflict situations. POWER SUPPLY CONTRACT ISSUES - I continue to spend a great deal of time dealing with Bob Radomski of SPPCo, Bob McDiarmid, and Tom Green of NCPA. Now that we have a new agreement regarding purchase of wholesale power, we find that we must work out bugs in the definitions of the words. During the past two weeks we have reached agreement on key terms that will allow Truckee to realize the significant savings we had planned. MEETING WITH B. CROSS, S. WRIGHT AND BOB JONES - Bob Jones and/met with Breeze Cross and Steve Wright to discuss ways that the District and Town can cooperate to our mutual benefit. Breeze believes that Truckee residents do not know how local government is structured and we need to help clarify it for them. We talked about having an annual meeting of Truckee's local agency elected officials to share concerns and ideas. We also talked about the many ways that local agencies currently help each other and how that can be expanded with little effort. Representatives of local agencies recently met with SR Jones to discuss ways to jointly update our spheres of influence. Also, we will be sponsoring joint workshops on the iHantavirus this week. AMA SEMINAR ON RE-ENGINEERING - 1 attended a three day seminar conducted by i the American Management Association in business process re-engineering. The seminar presented a coherent re-engineering procedure that l would like to adapt for use in our District. I would like to give this my highest priority for the rest of 1995 and into 1996 and want to discuss this with the Board in a workshop very soon. PARKING OPTIONS - 1 met with Heather Crose and Roy Toms regarding lease of the U-Haul property, they are very cooperative. I have also worked with Keith Sauers to finalize his analysis of costs and benefits of various parking options. This matter will come before the Board in June. MEETING WITH SR JONES RE LAFCo SPHERE OF INFLUENCE UPDATE - l met with SR Jones, Executive Director of Nevada County LAFCo, to discuss their request that the District update its sphere of influence map and master service elements. Also present at the meeting were representatives of TSD, TFPD, TDR&PD and the Town. The most disturbing idea presented at the meeting was that LAFCo expects each District to be a land-use planner. They expect each District to adopt a sphere of influence map that contains five, ten, fifteen and twenty year development projections and to consider denying service to a developer who proposes to build in the ten year zone during the fiat five years, even if the Town or County has approved the project. l will share a more detailed memorandum with you next week. PLH/smc Truckee Donner Public Ufflity District Board of Directors Business Office Planning Services Robert A.Jones (916)5 7-3 96 (916)5 7-39 4 FAX(916) 567- 0 6 Names A, -Maass Patricia S-Sutton General Manager Peter L. Ho zmeister ADMINISTRATIVE SERVICES: May, 1995 STAFF REPORT Submitted by Mary Chapman, May 12, 1995 CUSTOMER SERVICE ACTIVITY: Customer service has been very busy. There are still many disconnects and service transfers being scheduled. To date, 202 more customers have signed up for the equal payment plan which begins this month. Only a few have asked to be removed from the plan. Electronic funds transfer: This feature is currently available in our CIS billing software. Mark has been checking with the bank to find our their requirements and define the procedures that we need to follow to activate the program. We believe that this service will be utilized by many of our customers, particularly those who live out of town or who travel. We also think that it will be popular with our equal payment plan customers. Postage rates continue to increase. Customers want to use their money as long as they can. Yet, they also want to avoid paying a late payment fee. The District would benefit by having less mail to handle and less payments to process. We hope to advertise the program fairly soon and begin using it in the next few months. BILLING: Billing is currently two days behind. The heavy amount of service transfers and disconnect have taken a considerable amount of extra time. We will catch up next week when Brad returns from vacation. There is a new upgrade available for the CIS billing software. One significant improvement in this version is in the way we deal with landlords. Landlords are those customers who either rent their home out or who have rentals such as apartments. We currently charge a $20.00 transfer fee when we do automatic transfers back into the landlord's name because of the work that is involved. We hope to be able to either reduce or delete the charge entirely if the amount of work is reduced significantly. We are planning to install the upgrade to the billing software sometime in late July or early August. We are also looking to change the number of billing cycles that we send out each month. Over the years we have divided our billing processes into various numbers of billing cycles. This has usually been determined by how much the computer system could handle and the amount of Post Office Box 309 0 11570 Donner Pass Road a Truckee,, California 96160 work involved in preparing a cycle for mailing. We currently have 10 billing cycles each month. We are planning to change to 4 billing cycles. We have been working with the departments involved to determine the affects on the work flow. We believe that we can operate more efficiently if we make this change. We will also be able to reduce our postage charges some, since more bills will qualify for the reduced rate. Some customer due dates will change by a few days. They will be notified in advance of the change. Julie D. has begun to key the Glenshire customers into the billing database with the information that we have available. At the beginning of June, we will be sending out applications for service along with a cover letter. As the applications are returned, we will update the database with any additional information that is provided. ACCOUNTING: Accounts payable and payroll are current. Financial statements, budget reports and financial reports are complete through March. We are currently working on April. In June, we have scheduled to install the Orcom budget system and to upgrade our general ledger program to the current version. There have been many improvements to the general ledger and budget programs. We will have a lot more flexibility in our account and budget numbering structures and we will have the ability to budget monthly, if we so choose. The budget process is an area that Peter and I have discussed that needs re-engineering. Currently, it is rather cumbersome. All the budget reporting is prepared on a personal computer. Our goal is to have all of the number crunching and reporting done on the AS400 like the financial statements are prepared. At the same time that we have the general ledger programs upgraded, we will be upgrading the accounts payable and inventory programs. These upgrades include program enhancements. The accounts payable program includes a significant improvement in the time it takes to key in invoices. OTHER: Julie DeAngelo is also helping Sue Camara prepare standby billings for the 1995-96 billing year. The billing data has to be presented to both Nevada and Placer counties by July 31, 1995. 0595MOLY.RPT Truckee Donner Public Utility District .ard of Directors Joseph:R.Ag era J, Ronald Hemig Business office Planning Services Robert A. ones 916) 5 7-3 6 161 7-3 4 { 1 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Hoy zmeister ADMINISTRATIVE SERVICES: APRIL, 1995 STAFF FINANCIAL REPORT Prepared 4/28/95 MONTHLY FINANCIAL REPORTS: MARCH, 1995 Attached are the various financial reports for the months ending December, 1994 (revised) and March, 1995: 1) BUDGET REPORT: A final revised budget report for December, 1994 is attached. The final numbers show that in total we received 104% of our budgeted operating revenues (104% electric, 105% water) and we spent 101% of the budgeted operating expenses (101% electric, 100% water). As of March, we were 25% of the way through the budget year. The March budget report shows that we have received 28% of the budgeted operating revenues (30% electric, 22% water) and we have spent 28% of the budgeted operating expenses (29% electric, 23% water) for the year. 2) FINANCIAL STATEMENTS: The Electric Income Statement shows a year-to-date loss of $268,109.21 and a loss of $244,342.69 for the same period last year. The Water Income Statement shows a year- to-date loss of $221,462.61 and a loss of $176,617.74 for the same period last year. One difference between this year and the same period last year is that there was one additional pay-period that fell in March this year. The main difference between the gain/loss in the year-to-date budget and the gain/loss for the same period on the financial statements is the non-cash items such as unbilled revenue, depreciation and amortization expenses. Post Office Box 309 11570 Don nor Pass Road Truckee, California 96160 3) STATEMENT OF GENERAL FUND: As of March 31, 1995, the balance in the General Fund was $1,732,077.30. There are no Prop 55 reimbursements outstanding at this time. Of this amount, the wafter general fund represents $258,080.07. All of these funds will be needed to make the 1991 Water System Improvements Certificates of Participation payment which will be due in May, 1995, 4) INVESTMENT REPORT: The interest rates that we earn on investments deposited with the Local Agency Investment Fund continue to increase. The rates that we earned for the last 12 months were: April, 1994 4.333% May, 1994 4.434% June, 1994 4.623% July, 1994 4.823% August, 1994 4.989% September, 1994 5.106% October, 1994 5.243% November, 1994 5.380% December, 1994 5.528% January, 1995 5.612% February, 1995 5.779% March, 1995 5.934% i 0 • TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET REPORT 1/94-12194 100% 28-Apr-95 Final Report Revised 04/2B/95 ELECTRIC: WATER: TOTAL: REVENUES: Budget Actual Budget Bal % Budget Actual Budget Bal % Budget Actual Budget Bal % -------------------------------------------------------------------- -•------------------------------------------------------------------------------------------------- ---------------------------------------------------..-- Residential sales 3,684,000 3,849,009 (165,009) 104°% 2,216,425 2,264,886 (48,461) 102% 5,900,425 6,113,895 (213,470) 104% Commercial sales 2,780,500 2,908,523 (128,023) 105% 336,875 316,264 20,611 94% 3,117,375 3,224,787 (107,412) 103% Large commercial sales 628,700 572,558 56,142 91% 0 0 0 0% 62B,700 572,558 56,142 91% Sales to public authorities 78,750 78,251 499 99% 0 0 0 0% 78,750 78,261 499 99% Fuel charge 374,000 410,919 (36,919) 110% 0 0 0 0°% 374,000 410,919 (36,919) 110% Interdepartmental sales 470,750 535,707 (64,957) 114% 860 768 92 89°% 471,610 536,474 (64,864) 114°% Misc operating revenue 123,000 137,241 (14,241) 112% 20,720 24,155 (3,435) 117% 143,720 161,396 (17,676) 112% Misc rents 54,250 71,758 (17,508) 132°% 4,800 B63 3,937 18°% 59,050 72,620 (13,570) 123% Standby revenue 43,750 41,325 2,425 94% 310,000 290,605 19,395 94% 353,750 331,930 21,820 94% Interdepartmental rent 117,036 117,036 0 100% 0 0 0 0% 117,036 117,036 0 100% Fire protection fees 0 0 0 0% 69,350 67,982 1,368 98°% 69,350 67,982 1,368 98% ------------------------------------------------------------------- ---------------------- -----------------------------------------------------------------•-----------------------------------------_------------------------------------ Total Operating Revenue 8,354,736 8,722,327 (367,591) 104% 2,959,030 2,965,522 (6,492) 100% 11,313,766 11,687,849 (374,083) 103°% Interest income 88,000 68,722 19,278 78% 0 129,388 (129,388) 0°% 88,000 198,110 (110,110) 225°% -------------------------------------------------------------------------------------------------------------------------------------------------------------__--------------------------------- ------------------------------------------ Total Revenue 8,442,736 8,791,049 (348,313) 104% 2,959,030 3,094,909 (135,879) 105% 11,401,766 11,885,958 (484,192) 104% TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET SUMMARY 1/94-12/94 100°% 28-Apr-95 ELECTRIC: WATER: TOTAL: Budget Actual Budget Bal % Budget Actual Budget Bal °% Budget Actual Budget Bal % ---------------- ---------------------------------------------- ----------------------------- -------- -------------------------------------------------------------------------------------------------------------------------- Revenues 8,442,736 8,791,049 (348,313) 104% 2,959,030 3,094,909 (135,879) 105°% 11,401,766 11,885,958 (484,192) 104% Less Expenses: Board of Directors 60,355 66,929 (6,574) 111% 50,755 52,654 (1,699) 104°% 111,110 119,583 (8,473) 108% General Manager 157,784 226,834 (69,050) 144% 162,323 89,297 73,026 55% 320,107 316,131 3,976 99% Administrative Services 526,813 495,522 31,291 94°% 310,949 265,129 45,820 85% 837,762 760,651 77,111 91% Planning Services 154,793 181,297 (26,504) 117°% 96,912 91,741 5,171 95% 251,705 273,038 (21,333) 108% Support Services 404,167 385,946 18,221 95% 50,661 41,223 9,43E 81% 454,828 427,169 27,659 94% Electric/WaterOperations 859,582 840,131 19,451 98°% 1,314,441 1,454,465 (140,024) 111% 2,174,023 2,294,596 (120,573) 111% Purchased Power 5,858,000 5,855,312 2,688 100°% 0 0 0 0% 5,858,000 5,855,312 2,688 100% Interdepartmental rent 0 0 0 0% 117,036 117,036 0 100°% 117,036 117,036 0 100% Debt Service 361,593 435,727 (74,134) 121% 959,352 961,373 (2,021) 100°% 1,320,945 1,397,100 (76,155) 106% Other Non Budget Items 0 0 0 0°/a 0 0 0 01/0 ----------------_-------------------------•-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Total Expenses 8,383,087 8,487,697 (104,610) 101°% 3,062,429 3,072,918 (10,489) 100% 11,445,516 11,560,615 (115,099) 101% Net Revenue less Expenses =___=59_649---- __=303_352=_-----(243,703)====_---- (103_399)====_ ---21,992=_____ (125_391)= (43,750) 325,343 ______ (369_093)_____-_ TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1995 OPERATING BUDGET REPORT 1195-3195 25% ELECTRIC: WATER: TOTAL: REVENUES: Budget Actual Budget Bal % Budget Actual Budget Bal % Budget Actual Budget Bal % ______________________---------------------------------------------_________________________________________________________________________________----------___-------------------------------------------------------------------_____-.-___-- Residential sales 4,112,954 1,407,294 2,705,660 34% 2,429,056 614,450 1,814,606 25% 6,542,010 2,021,744 4,520,266 3 1% Commercial sales 2,314,921 679,962 1,634,960 29% 316,530 66,854 249,676 21% 2,631,451 746,816 1,884,635 28% Large commercial sales 956,798 170,850 785,949 18% 0 0 0 0% 956,798 170,850 785,949 18% Sales to public authorities 72,395 22,863 49,532 32% 0 0 0 0% 72,395 22,863 49,532 32% Fuelcharge 374,000 132,705 241,295 35% 0 0 0 0% 374,000 132,705 241,295 35% Interdepartmental sales 491,414 112,814 378,600 23% 800 203 597 25% 492,214 113,018 379,196 23% Miscoperating revenue 121,000 35,838 85,162 30% 35,000 4,127 30,873 12% 156,000 39,966 116,034 26% Misc rents 72,000 11,848 60,152 16% 600 150 450 25% 72,600 11,998 60,602 17% Standby revenue 38,220 (18) 38,238 -0% 270,435 (147) 270,582 -0% 308,655 (165) 308,820 -0% interdepartmental rent 140,210 35,052 105,158 25% 0 0 0 0% 140,210 36,052 105,158 25% Fire protection fees 0 0 0 0% 67,800 17,309 50,491 26% 67,800 17,309 50,491 26% ---------------------------------------------------------------------------------------------------- _____________-____-----------------------------_-_---------_______________-----------------------------------------------.------------ Total Operating Revenue 8,693,912 2,609,206 6,084,706 30% 3,120,221 702,947 2,417,274 23% 11,814,133 3,312,154 8,501,979 28% Interest income 70,000 27,571 42,429 39% 100,000 7,486 92,514 7% 170,000 35,057 134,943 21% --------------------------------------------____------------------------------------------------- _____-------------------------------------------------__---__------------------------------------------------------------------------------- Total Revenue 8,763,912 2,636,777 6,127,135 30% 3,220,221 710,433 2,509,788 22% 11,984,133 3,347,210 8,636,923 28% TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1995 OPERATING BUDGET SUMMARY 1195-3195 25% ELECTRIC: WATER: TOTAL: Budget Actual Budget Bal % Budget Actual Budget Bal % Budget Actual Budget Bal % -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------..----------------------------------- Revenues from Operations 8,763,912 2,636,777 6,127,135 30% 3,220,221 710,433 2,509,788 22% 11,984,133 3,347,210 8,635,923 28% Transfers from Restricted Funds 0 0 0 0% 65,832 63,585 2,247 97% 65,832 63,585 2,247 2830% ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------_--_- ------------------------------------ Net Revenues 8,763,912 2,636,777 6,127,135 3,286,053 774,018 2,512,035 24% 12,049,965 3,410,795 8,639,170 39% Less Expenses: Board of Directors 39,560 8,506 31,054 22% 30,810 5,928 24,882 19% 70,370 14,434 55,936 21% General Manager 181,364 50,303 131,061 28% 178,790 32,802 145,988 18% 360,154 83,105 277,049 23% Administrative Services 548,870 137,153 411,717 25% 287,756 68,319 219,437 24% 836,626 205,472 631,154 25% Planning Services 193,783 46,395 147,388 24% 94,656 17,695 76,961 19% 288,439 64,090 224,349 22% Support Services 399,705 80,742 318,963 20% 47,591 10,038 37,553 21% 447,296 90,780 356,516 20% Electric/WaterOperations 972,396 298,809 673,587 31% 1,450,657 344,021 1,106,636 24% 2,423,053 642,830 1,780.223 241/4 Purchased Power 5,852,000 1,716,057 4,135,943 29% 0 0 0 0% 5,852,000 1,716,057 4,135,943 29% Interdepartmental rent 0 0 0 0% 140,210 35,052 105,158 25% 140,210 35,052 105,158 25% Debt service 371,836 182,432 189,404 49% 1,000,074 215,159 784,915 22% 1,371,910 397,591 974,319 29% Other Non Budget Items 0 0 0 0% 0 0 0 0% 0 0 0 0% -----------------------------------------------------------------------------------------------------------------------------------_________-------------------_--__-__________----------------------_--- --------------.------------_--- Total Expenses 8,559,514 2,520,397 6,039,117 29% 3,230,544 729,014 2,501,530 23% 11,790,058 3,249,410 8,540,648 28% Net Revenue less Expenses --- 204_398=__-----116,381--_ ==88_017 - 57% T W=W55_509 45_004 10,505 81% == 259,907 ----_µ=161_385-- -----98,522 ==62% TR.UCKEF DONNER FX,E- ELECTRIC BALANCE -��'AET F r Fe-.iod EDdi-nq KK R.c H, 31$ 99I Current LatYar _= S F E T E UTI ITY PLANT 7,372,62631 9,336,716,46 R'EST R I Cl E P, UiNFS AF'MINIST ITT E WILLING LEASE FUNDS 286,310,75 272,749,35 W IDYEEE DEFERRED t'F:MPENSATIO iC 43,894,07 517,3?3,?0 FACILITIES FEE 47,K.3.60 48M,;6.3,3 TOTAL FESTRICTE FUNDS 2>I0C54Ll6 2 J46J717a' nRENT ASET` WERAL FUNDS 1,4 35997*2 477p245 60 ACCOUNTS a ECF.'.VAKE, MET 66V,46?,75 62S,755,9'4 [110E FROM NATEF a 130 454,O8O.72 MATERIALS AND SUF'i'L_es 2B6,40837 INTEREST INCGME RECEIVABLE 3519201 W63173 PREPAID EXPENSES AND OTHER 2605112 35 44A 3 TOTAL CURRENT -46EETS 2,01A2118 --19010404 ��_ , IZ E COSTS 394 6 4,72 446,624,5a e"�5C4�� i 2.L�.V �����i,' fir.6� 3 , Pa[s'i.,.I .L"§`cRY SURVEY COSTS ?i4^ OTHER 2S9* 16 G,3iaoVL. NIK EFEW F ITS l(o i� 14''-,, TOTAL Asses 1406508003 14 087 00 „7 FUCK A ; ;, I y A iri. i TIES VEST A DMITJ?3TRTTSYE OFFICE is§ I s% T�OTAt, &P$aT CURRENT LIABILITIES -. EMER DEPOSITS 41U' 71 h?L% UEy INTEREST RUSH: US : b4,7 48,of 2 4€63 S-) DEFERRED STANPB'' FEES ri ] } 33300 A C ?'EE CUPENSATIO' b RELATED' CUPS �� #'�7�, 1321142 � * � TRUCKEI U0NNEk P.U.U. ELECTRlC INCOME S?Al�HENT Fop Period �ndin� MA8CH 31, 1995 �NN� Corrent Last Year Y-T-Q Amount Y-T-D Ammmxt ��A,TING REVENUE RESl��TIAL 1,1O1,475.9� 96O,607.64 353,578.'7 6�,17O.24 LAPOE COMMERCIAL 169,663.27 89,71Y.23 SA�EG T0 PU8L2� AUTH8RITIES 22,862.55 20,424.56 � FUEL CHAKQE 132,7O4.94 107,iY3.81 lNTER0EPARTMENTAL 112,814A7 96.730.26 -------- -----~--` T0TAL ENERGY SAi17B 893,O99.86 1,883,845.74 NISC OP[8ATING REVENUE 85,8Q8.24 2Q,361.59 MlSCELLANEQUS RENTS 11,847.65 16,069.69 INT[RD�PARTMENTAL RENT 35,052.0O 29,259.00 ________ --------------—_ � TOTAL GPERATING KEVENUE 957,536.82 ' PUKCH�SE8 POQCK 1,5 51.226.42 1,6O8,OO8.74 8lSTRl8UTIDN OPERA7IDNS 225,O01.16 155,66O.90 OlSTFIBUTION MAINTENANCE 43,870.43 26,0O1.4C) ���� CUSTOH[R ACCO8NTIN8 & INFORMA]ION Y2,298.33 72'8V6.5V ADHIN�STkAT�8N & GENERAL 235,980.47 234,391.94 DEPRECIAiTDN 106,463.04 96,446.46 OTHER 6PEHAYIN0 EXPENSES 1O.446.27CR 16,48O.54CR ________ T0TAL UPERAIlNG EXPENSES 2,23613?3.58 2,176,835.4O ---------- ------------ NET OPERATING REVEN8E 26O,57A.13CK 219,299.30CR UTHEk QEKENUE (EXP[NSE) INTEKES� �NCOME 44.130.45 29,9O9.84 INTEREST EXPENSE 51,665.53Ck 54,953.15CR ________ ________ HET REVENUE (LOBS> 26810Y.211C'R 244'342.69CK =========== ======== ' ' ` � * � � MCKLE O0NNER P.U.D. UATER 8ALANCE SHEET Fvr Fariod Endi:�e MARCH 31, 1995 ��� CorrsmL Last Year Y—T—O Asmunt Y—T-8 Amount ` ASGETS _______ 0ILIT Y H—4�NT 12.915.3A1.41 10,5!�,,,1�10�.� 8ESTRlCT[D FUNBS UATER SYGT[M lMPRUVEM[NT PROJECT CEBTIFICATE �AYM[NT FUND 39,785.20 422/63l.53 ACQUlDITION FUND 312,194.43 IH2.204.81 RESERVE 00MQ/CAP INT FUND 828,764.12 O28,992.3O FACILITIES B[S 814'222.20 823'8?3.04 TkK SAD II IMP to.T ? 42.499.41 37,4OO.Y4 W[GT RIVER. STREE7 ASSCS8H[N7 DUST 6 P,523.35 @UlLDIN8 FUNO 611,34Q.14 707,O55.72 RESERVE FOR FUTURE MUM 757.303.Y6 736'27O.57 TAHQE UQNNEK WATER 8YSTEH FUNO 320,885.65 273.856.17 PREPAlD CUNNECT]ON FEES 67,704.67 67,212.62 TELEMETRY .O8 54,494.9R _________ ________ TOTAL RESTRICTEU FUNUS 3,813,059.03 5,183,468.013 OURREHT ASSETS REN[N&E FUN (AKA G[NE8AL F0N0) 258,080.07 .00 ACCQUNTS R[CEIVA8i[, NET 279'520.98 256'485.49 WE TO ELECTRIC .08 454'080-72CK NATERIALS ANO SUPPLIES 115'2711.26 1�4,t06.98 INTE8EST lN1C0ME RECEIVA0.E 44/964.71 40,667.20 Pp,9AID [MENSES 13,644.00 17,258.38 ________ ________ 7UTAi CURRENT ASSETS 711,481.V2 25'562.67CR yRELlM{NARY SURVEY COSTS AN8 QTHEK 362.31 699.73 UNAMORTIZED ISSUE COSTS 404,924.44 428,088.43 _________ ________ TOTAL ASSETS 17.845.208.21 16,1D9,195.2� ============ ========== ` ` � TRUC E'E :sag NE F,U: . WATER BALANCE A ANCE .. . E Fc EF,pia' Ending IA-.RC `1, 1995 Current LHtYnr c, QuITY & LIABILITIES DEB; MT F SYSTEM a3M:R=.aV C'° 'aid .}.$xS �;a 7i�y'3;' #�E q03 t2 t� 00 MR PEP55 1�d;N 3 404,69':� 63 L 352.,z;24,0a CURRENT(� ( LIASS�,�,[�'£.E3 5 s'� ,,gi�pp S.r�,t��.F�.NN sF�if39"�:RF a:'"f1,906.50 sei}y'YS5,5 RELATED COSTS 5019T36 564260,37 71150717 3-..a ------------- TOTAL EQUITY A.ND LIABILITIES 17,945,208,2 633?j?Y2 Current Latfar- TOTAL WATER SALES 550,07160 432,47554 HYDRANTS 091Y.88 12,i6.58 MISCQPERATlNG REVENUE 7.06448 1'67234 MISCELLANEOUS RENTS 150.01) 150.021) ________ ________ lU�� O9�R�DNG REVENUE 57O,064.26 504.454.06 QPERATI#8 EXPENSES PUMPIWG - POWER., PU8CHAGE@ 119^40�9.29 00,961.94 D|STRI8UTIQN OPERAlIUNS 173,787.75 148,712.87 DISTRIBUTION MAINTENANCE 43,979.36 48,483.8A CQSTOMER ACCOUNTING & INFORMATION 23.D68.36 20034.�2 0MlNS7QATlON & GENERAL 120.85400 91/96Q.20 lNTEK0EPARTM[NTAL RENT 3545210 2&259.0O al, IfFECIAllop 103043.62 77.669.O1 OTHER OPERATING EXPENSES 11,212.45 11058.80 ________ ___________ TOTAL OPERATING EXPENSE 630'9O7.33 529,392.68 __________ ________ _ NET UERATING REVENUE 60,343.07CR 24.937.KKR OTHER §EV[NUE (EXPENSE) lNTERES7 INCOME 45 al"50 41558.14 MISCELLANEOUS INCOME UE8UCTI0NS 1,862.09CR .OV INTEREST [KPEMSE 2O3,772.95CR 197.238.06CR ___________ _______________17.7ACR NET REVENUE (LOSS) 2%1`46%.61CR 176/6 ========== ======== �^� TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND March 31, 1995 History of Activity For Month March 1995 Balance in General Fund 02/28/95 1,792,770.27 Receipts: Electric Revenue 771,738.86 Water Revenue 249,351.10 Misc. Billing Revenue- Electric 5,410.09 Misc. Billing Revenue -Water 431.02 Consumer Deposits - Electric 9,929.09 Consumer Deposits-Water 1,050.00 Customer Advances - Connection Fee - Electric 5,175.00 Customer Advances- Facilities Fees -Electric 1,400.00 Customer Advances -Other Electric 2,665.00 Customer Advances - Connection Fee -Water 1,800.00 Customer Advances - Other-Water 2,000.00 Misc. Revenue - Electric 29.46 Misc. Revenue-Water 55.00 ------------------------------------- Total Receipts 1,051,034.62 Disbursements: Accounts Payable Disbursements 1,079,886.58 Trans to Electric Restricted Funds Facilities Fee 9,372.00 Trans to Water Restricted Funds Facilities Fee 4,643.00 Semi-annual transfer FMHA bond purchase 17,000.00 Truckee River Bank service charge for three months 826.01 -------------------------------------- Total Disbursements 1,111,727.59 -------------------------------------- Balance in General Fund 03/31/95 1,732,077.30 Distribution of Non-Restricted Funds At Month-End: Petty Cash/Customer Services Operating Funds 600.00 Truckee River Bank General Fund 87,180.58 LAIF General Fund (Not Restricted) Electric 1,386,216.65 LAIF General Fund (Not Restricted) Water 258,080.07 -------------------------------------- 1,732,077.30 Truckee Donner Public Utility District Beard of Directors Joseph R.Aguera J. Ronald Hemig € usiness Office Planning Services Robert A. jores (916)587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Halzneister April 25, 1995 MEMORANDUM TO; Peter L. Holzmeister, General Manager FROM; Mary Chapman,Office Manager SUBJECT: Investment report As of March 31, 1995, the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT LOCAL AGENCY INVESTMENT FUND 5.934% 5,763,142.68 ELECTIC FUNDS GENERAL FUND 1,386,216.65 . FACILITIES FEES-PRE AB1600* 2,716,70 FACILITIES FEES-POST AB1600 45,116.90 STORM DAMAGE FUND* 206,687.57 BUILDING FUND 919,815A7 ---------------------------- TOTAL ELECTRIC INVESTMENTS 2,560,552,99 WATER FUNDS GENERAL FUND 258,080.07 FACILITIES FEES-PRE AB1600` 615,752.93 FACILITIES FEES-POST AB1600" 198,469.27 BUILDING FUND* 611,340.14 RESERVE FOR FUTURE METERS 757,303.96 TAHOE DONNER WATER SYSTEM FUND* 320,885,65 WEST RIVER ST,ASSESSMENT DISTRICT BOND REDEMPTION FUND' 18,359.16 PREPAID CONNECTION FEES* 67,704.67 TSA(SAD II IMPROVEMENT) 42,499.41 ACQUISITION FUND* 312,194.43 -N- TOTAL WATER INVESTMENTS 3,202,589.69 ----------------------------- TOTAL DISTRICT INVESTMENTS 5,763,142.68 Notes: ---------------- 1} *RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS Post Office Box 309 11570 Donner Pass Road Truckee, California 9616 TDPUD STAFF REPORT. May. 74, 1995 T4. Board of directors FRONT: Kathy Neus, Support Services Manage SUBJECT. April Staff Report AGE}iCl)A BUILDING AND GROUNDS 1. Not much happened in the building or outside in the yards during April, but during May, I'll be getting price quotes for yard maintenance. 2. With the anticipated return of Steve Wallace, the minor building maintenance that has been on hold will be back on track. METER READING 1. April was another tough month for the Meter Readers as there was plenty of weather to slow them down. It was necessary to enlist the help of Joe and Lenna for service reports and non-payment disconnects. 2. There were 216 estimated electric meters representing 2.49% of all electric meters. There were also 48 water meters estimated depicting 21.71% of water meters. Most of these water meters are located in Tahoe Donner where the meters are still buried under snow and there are no remote read-outs. 3. Staff completed 253 service reports and delivered 171 forty-eight hour notices for the month of April. 4. Bev Johnson and Susan Weiler have been working on the layouts for the new Glenshire routes. One route is almost finished and the second one isn't too far behind Both routes will be finished in May. 5. Bev Johnson and Sam Re attended a Western States Energy Theft Association seminar in Reno. These seminars are very informative in the areas of safety, problems other utilities experience and they also talk about some of the latest technologies. VEHICLE MAINTENANCE 1. There were four BIT inspections performed and, at the same time, the trucks were thoroughly checked out. There were seven service inspections, two 250 hour preventative maintenance inspections and two monthly aerial inspections. PURCHASING AND WAREHOUSING 9. The Purchasing Department is starting to acquire the needed material for the Glenshire and other scheduled projects. With respect to Glenshire, Joe has the task of locating, ordering and learning about material we have never ordered before. 2. The bids for wire and transformers have been advertised and mailed out to potential bidders. The scheduled opening date is May 9. 3. Joe, Lenna and l are working on implementing cycle counting for the warehouse. We're making sure that we haven't missed any steps and, at the same time, we are trying to ease the paperwork burden on the foremen by staging materials. # have met with staff to go over year-end performance appraisals. l really like the system; it gives staff something to reach for and a way to measure how well they are doing their jobs. Jim Wilson and l have been working on the remodeling plans for the Town of Truckee lease. We identified some areas that needed clarification and met with Bill Miller of the ! Town to go over these items. KN/smc UtilityTruckee Donner Public Board of Da rectors Joseph P.Aguara . J. Ronald HnrnEG Business Office Planning Services overt A. Jones 916) 587-3896 (916) 5 7-3 44 FAX(916)5 7-5056 Jaynes A. Maass Patricia S. Su'ton General Manager WATER DEPARTMENT ACT-TV.1TIES REPORT FOR A IL 1995 Peter L. Holzmesster may 10, 1995 WATER QUALITY: See attached bacteriological repast , we had one positive bacteria sample in grosser .fake View Estates . Subseguent re-sampling at three locations were all negative. Jess Morehouse has accepted a promotion to Dastrict Engineer at the State of California, .Department of Health Services, Office of Drinking Water. He will still be handling all of our Prop #55 project work. His replacemeniC, Darel Noel, will be responsible for overseeing the District 's water quality and systefn compliance data . MAINTENANCE, REPAIRS & NEW CONSTRUCTION: New service connection requests were slog in April with two new hook---ups and one service upgrade. Staff repaired four leaks and dial eleven. USA locations . As of April 23, there were thirteen known leaks throughout the District service area, they will be repaired as scheduling and weather permits . The leased .loader was returned May first . A Town of Truckee snow plow ripped out a .fire .hydrant at the end of South Nest River Street . Considerable damage was done to some main line valves and an abandoned pressure reducing valve and vault . it was our intention to remove the abandoned .hardware this summer so we took the opportunity to clean up the whole area. Staff replaced forty five feet of steel pipe with ductile iron and relocated a new hydrant to a more protected location. We billed the Town only for the work directly related to the fire hydrant replacement . As the snow recedes fire hydrants damaged by winter act-1vit?es .begin appearing. in April staff repaired or replaced five hydrants . Post Office Box 309 11570 Donner Pass Road Truckee,g California 96160 Staff inspected all air release valve and mainline valve boxes in Tahoe Donner in preparation for cleaning and repairs in may. WATER PLANNING DEPARTMENT: Reviewing the list of active developments that Mike is working on it would appear that the 1995 construction season will be very busy with a diverse range of projects . 70P professional building complexes in Gateway are moving through the Development Agreement process and will coincide with the long awaited construction of the Gateway Tank. See attached report from Mike Connell, "Ater Dept . Planner for active new construction projects. PUMP OPERATIONS : The Prosser System is fully operational on the new Prosser Annex TanV The old bolted steel Prosser Heights Tank has been disassembled and re-moved. Resource Development Cc" is preparing the site for the construction of the new tank. The last remaining parallel telephone telemetry link was removed from the Armstrong system. We are now 1001 on SCALE with no back up systems . Source production is normal for this time of year. See attached report from Pete Rorcovich Hater Operations Specialists , Truckee Donner Public Utility District Board of Directors Joseph R.. Aguera J. Ronald Hernia Business Office Planning Services Robert A.Jones (916)587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S.Sutton Ge,,-iaral Manager Peter L Holzmaister LP Date, May 8, 1995 From: David Rully To: Peter Holzmeister Subject : Monthly Bacteriological Report - April 1995 Attached is the "Summary of Bacteriological Water Quality" report for the month of April 1995 , The April portion of the report shows that 36 distribution system samples were free of coliform bacteria . The report also shows that all 12 source samples were free of coliform bacteria. The district has met the State ' s drinking water standards for the month of April . Post Office Box 309 11570 Donner Pass Road ffi Truckee, California 96160 ... ............................. T. ��'KEE &--qER PU3LIC UTILITY DISTRICT 0 0 Sy s t ein Source Samples Portions Percent, Sam 1 e-s Portions PercentYr. /Month Collected Positive Positive Collected Positive Positive 1995 April (r.f.'ruckee) 2 C, Cl 0 8 0 0 (Prosser) 10 i i0% 4 0 0 (Hirschdaie) 1 G 0 0 0 0 MEMORANDUM Date : May 9 , 1995 From: Mike To : Dave ,Subject : Work Activities for April 1995 In addition to the everyday work related to customer complaints and questions, I worked on the following specific projects : 1 . Hospital Distract Professional Bldg. * Professional medical building located across from the Hospital Administration building. The Hospital District is the developer. Units in this project may be sold to private parties . Nature of Work Performed Contact with project representatives and other agencies . 2 . Truckee Pines * 104 Unit affordable housing complex, located on Estates Drive next to the Senior Citizens complex. Nature of Work Performed Contact with project representatives and other agencies . Improvement plan review. Prepared development agreement language . 3 . Truckee Town Square * This project is located at the existing "SMALL MALL" on Donner Pass Road. The project will remove the existing "SMALL MALL" structure and replace it with 3 new buildings . This project Page 1 Monthly Activities Report May 9, 1995 will also include the existing "Robertson building" . Additions to the "Robertson building" are proposed. Nature of Work Performed Development agreement application review. Contact with project representatives and other agencies . Improvement plan review. 4 . Levon Professional Building * This project is Located next to the sheriffs station, on Donner Pass Road. The project proposes construction of a 2 story, 6600 s . f . office building. Nature of Work performed Development agreement application and improvement plan review. Contact with project representatives and other agencies . 5 . Ground Water Management Plan * Discussions with consultants and staff . 6 . Grossman Condominiums * This is a four unit condo project .located on Northwoods Boulevard in Tahoe Donner. Nature of Work Performed Reviewed project application & discussed with staff . Met with Mr. Grossman and prepared estimates for water system construction. Revised development language . 7 . Commercial Service Upgrades * Worked with staff in organizing commercial metering program. 8 . Truckee Diner * This project is located at the corner of West River Street and Highway 267 . The project proposes construction of a restaurant (phase 1) and a nine unit commercial building (phase 2) . At this time only phase 1 is expected to be constructed this year. Page 2 Monthly Activities Report May 9, 1995 Nature of Work Performed Development agreement application review. Contact with project representatives and other agencies . Improvement plan. review. 9 . Donner Lake Plaza * This project is .located in the Donner Gate area between the Chevron station and the Beginning restaurant .This will be a 6200 s . f . commercial building. The U--Haul rental business will be relocated to this location. Nature of work Performed Inspection of water system improvements . 10 . River Village * This project is located near the Martis Valley substation. Proposed is a 40 lot affordable housing subdivision. Nature of Work Performed Development agreement application review. Contact with project representatives and other agencies . 11 Donner Village Condos * This project is located in Tahoe Donner on Northwoods Blvd. This will be a 14 unit condo complex built on two parcels that have been combined. Nature of Work Performed Development agreement application review. Contact with project representatives and other agencies . Improvement plan review. 12 . Olson 4-Plex #2 * This project is located in Tahoe Donner on Northwoods Blvd. This will be a 4 unit condo complex. Nature of Wark Performed Development agreement application review. Page 3 Monthly Activities Report May 9, 1995 Truckee Donner Public Utility District aapcif Dircf rs Joseph R,Aguera J. Ronald Heim3g Business of#iCe Planning Services Robert A. Janes (916) 87-339 (916) 37-3944 FAX(916) 67- 06 James A. Maass PairiQia S. Sutton General tanager Peter L. Holzme-ister MEMORANDUM Date: May 06, 1995 To, Dare Rul l y From. Peter Marcovich Subject: Monthly Report for April 1995 STATION MAINTENANCE Armstrong Booster Station was disconnected from the phone line telemetry and is running solely on SCADA. The was the last facility running parallel in our system. continued to pump Sanders Well to atmosphere all month. The old tank in Prosser Heights was dismantled and hauled away. Grading has begun for the new tank on that site. I installed a rebuilt pump and motor for booster #1 at Sierra .Meadows Booster Station. I removed the old and installed a rebuilt pump and motor for booster #2 at Sierra Meadows Booster Station.. WATER QUALITY Water samples were taken the four tuesdays of the month, Routine daily rounds were made, taking chlorine residuals throughout the system. Post office Box 309 11570 Donner Fuss Road 40 Truckee, California 96160 OTHER BUSINESS I attended preconstruction meetings for the Gateway Tank, Norths-ide Well and the new well on No other Way. Prepared well data for Dave Herzog of Simon Hydro Search. Prepared production and capacity data for Keith Knibb of Sauers. Engineeri, ng. Continued to communicate with Sandel-Avery Engineering regarding ongoing site problems and SCADA prograraraing. Toured current chlorine facilities in use with Kathy Polucha of the Nevada County Health Department . Coordinated with outside contractors on new projects . WATER PRODUCTION GALLONS "A" Well . . . . . . . . . . . . . . . . . 0 Prosser Heights Well . . . . . . . . . . . . . . . . . 5, 989, 517 Sanders Well . . . . . . . . . . . . . . . . . . . . . . . . . 0 "B" Well . . . . . . . . . . . . . . . . . e . . . . . . . 0 Donner Creek Well . . . . . . . . . . . . . . . . . . 0 Airport Well , . . . . . . . . . . . . . . . . . . 38, 054, 000 Hirschdale Well . . . . . . . . . . . . . . . . . . . . . 88, 800 Northside Well . . . . . . . . . . . . . . . . . . 19, 741, 000 Southside Well #1 . . . . . . . . . . . . . . . . . . . 0 TOTAL PRODUCTION FOR APRIL 1995 63,873,317 0 TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING SERVICES DEPARTMENT ACTIVITIES APRIL, 1995 New Construction Development Agreements- We are preparing for a very busy summer as construction has begun for several developments already. Currently working on two developments that will require Board approval. New Construction Services- Completed the processing of 9 new applications for electric service and completed 11 permanent new construction services. Completed orders for 3 water hook-ups. Preparing for a busy 1995 construction season. Work Order Processing- Completed the April annual audit and continuing to close work orders as they become complete. Standby charge adjustments are being prepared for the 1995-96 tax year. Communications/Education Newsletter- The Current Issues Winter/Spring edition has been distributed with the utility bills. We are currently reviewing ideas for the Summer edition planned for distribution in July. Glenshire et. al. Letter- A letter will be mailed May-end to all "new" customers entering our electric system as a result of recent discussions with Sierra Pacific. This letter is to inform them of "switchover" issues and the planned July 27 service date. Non-Permanent Homeowners Rate- Staff has been responding by phone and through letters to non-permanent homeowners regarding questions about the two-tier residential electric rate. There were only a few calls in April. End-Use Survey- The residential and commercial end-use survey final reports prepared by NCPA have arrived and are currently being reviewed by Staff. An explanation of these reports will be provided to the Board at the June workshop meeting. Business Customer Survey- Staff will be preparing a survey form which will be used to assess business owners/managers level of satisfaction with TDPUD operations and services. This information will also be used to determine the types of programs and services and other value-added opportunities they desire from TDPUD. Conservation Ground Source Heat Pump Pilot Project- Seven pilot site units are currently in operation. The Chamber GSHP loop/heat exchanger will be installed this summer. SMUD and TDPUD have signed the California Energy Commission ground source heat pump monitoring and evaluation grant contract and forwarded the contract to the CEC. TDPUD and SMUD will be issuing a request for proposals and selecting an engineering consultant this summer to begin monitoring our pilot sites. Truckee Air Quality Management Plan- Staff has been appointed to the Town of Truckee's Air Quality Citizen's Advisory Committee. Staff will provide input as to the value of ground source heat pumps, energy conservation, and electric vehicles in helping to resolve Truckee's air quality problems. TDPUD Competition Plan- Staff is preparing a report about the different utility issues we are currently being challenged by. The report will include a discussion of the different approaches TDPUD can take to meet these challenges as well as an analysis and recommendations to respond to competition. Staff is participating in CMUA's Model Program Competition. TDPUD will submit 4-5 program/ideas applications. Energy Surveys/High Bill Assistance- Staff completed 1 commercial and 2 residential energy surveys this month. Staff also responded on-site to 2 "high" bill complaints. There is currently one commercial survey in progress. Energy Efficiency Partnership- The incorporation of the energy and water efficiency measures are expected to be retrofitted into the Chamber building by Summer, 1995. Staff will be working on a plan this year to educate our customers on energy and water efficiency and using the Chamber building as the demonstration site. A Grand Opening of the new Chamber facility is tentatively planned for Fall. This will be a prime opportunity to share the Partnership and the efficiency demonstration benefits to the Community. Energy/Water Showcase Program- Staff has requested the assistance of the California Energy Commission to provide an energy survey of the water system. This will help us identify practical and cost-effective energy efficiency improvements to save the District and it's customers water system operational costs. The CEC has estimated they will be able to perform the water system energy survey this Fall. Employee Safety/Training Wellness Program- Staff is currently working with T-F Hospital to develop a schedule of health seminars. Many of the seminar topics will be selected as a result of the needs of employees as determined by the health screenings. Interested TDPUD employees participated in the Healthly Meals program through a lunch on April 5. Skin Cancer Screenings-- Several employees had a Tahoe-Forest Hospital skin cancer screening at TDPUD on April 20. Communications Course- Larry Ochoa from the Fire Protection District conducted a radio communications course April 21 at TDPUD for employees. The course covered the proper use of the radio as well as how to use communications equipment during an emergency. Hanta Virus Information- Information provided by TTSA and Environmental Health was packaged and disseminated by Staff to TDPUD employees and Board members. There will be three meeting/presentations conducted by State health officials in the TDPUD Board room during May 17. The first meeting will begin at 9 a.m. with a focus on TDPUD employees. At 1 p.m. the second workshop will be for public agencies and businesses. The third workshop beginning at 6:30 p.m. will be for other interested parties.