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Truckee Donner Public Utifity District Joseph R.Aguera J. Ronald Hemig Business Office Planning Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Pathcsa S. Sutton General Manager REGULAR MEETING Peter L. H olzmeis'ter 7:00 PM, Monday, June 5, 1995 TDPUD Board Room AGENDA 1. Call to order Z Roll call 3. Public input (7:25 PM or as soon thereafter as possible) - Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input UNFINISHED BUSINESS NEW BUSINESS 4. Proposition 55 - Safe Drinking Water Bond Law Project, Phase 1/1 - Glenshire Drive Well. a) Adoption of Final Negative Declaration b) Approval of the project for purposes of CEQA C) Authorization to file the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research d) Adoption of a De Minimis Impact Finding and authorization to file the Department of Fish and Game Certificate of Fee Exemption with the Office of the Nevada County Clerk e) Adoption of a finding that draft documents circulated and the negative declaration reflects the District's independent judgment 5. Southside Well Improvements Project - consideration and possible adoption of a resolution approving plans, specifications and contract documents and issuing a call for bids 6. Prosser Heights Tank Replacement Project - consideration and possible approval of a request for a progress payment 7. Consideration of a report from Sauers Engineering regarding parking options at the District headquarters building; possible direction 8. Development agreements - consideration and possible approval: a) Truckee Pines b) Sugar Pine CONTINUED Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 9. Pilot customer efficiency project financing policy within the ground source heat pump program - consideration and possible direction 10, Consideration and possible adoption of resolutions regarding standby charges: a) Fixing and placing electric standby charges of District tax roll for collection by the Counties of Placer and Nevada b) Implementing and fixing electric standby charges for the fiscal year 1995-96 c) Implementing and fixing water standby charges for the fiscal year 1995-96 d) Fixing and placing water standby charges on District tax roll for collection by the Counties of Placer and Nevada 11. Consideration of accepting the 1994 audit report prepared by Arthur Andersen & Company 12. Consideration and possible approval of a mutual aid agreement between Truckee Donner Public Utility District and Plumas Sierra Rural Electric Cooperative 13. Consideration and possible adoption of a resolution supporting the Town of Truckee's objection to the State's continued diversion of locally generated revenues as a means of subsidizing State obligations ROUTINE BUSINESS 14. Consideration and possible approval of minutes of May 15, 1995 15. Consideration and possible approval of bills 16. Correspondence: a) 4/19/95 letter from WestStar re receive/transmit site b) 5/15/95 letter from Truckee River Associates, Inc. re Truckee trolley c) 5116195 report from Town re cooperation meetings d) 5117195 letter from L.AFCo summarizing Sphere of Influence Update Project meeting 17. Financial report for the month of April ADJOURNMENT NOTE, The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library PostedA mailed on Ju Z 1995 Susan M. Craig, Deputy District Clerk RESOLUTION NO. . 9513 CIF THE TPUCKEE DONN R PUBLIC UTLL ITY D#STRICT T . IMPLEMENTING AND FIXING ELECTRIC.:STANDBY CHARGES FOR: THE FISCAL YEAR'.1993-96' WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing electric standby charges on lands within the District boundaries and providing a means for collection thereof,- and WHEREAS, on August 16, 1982, the Board of Directors adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County; and WHEREAS„ Ordinance No. 7501 prescribes that implementation of the actual charges shall be made by resolution of the Board for each fiscal year.- NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. The electric standby charge for the fiscal year 1995-96 shall be the sum of$20 for any parcel consisting on one acre or more, and the sum of$10 for any parcel of less than one acre. 2. The District shall determine the lands to be affected thereby for the current fiscal year and the charges to be assessed, levied and collected on the lands and parcels, and upon the completion thereof a subsequent resolution shall be approved fixing and placing the electrical standby charges on the District tax roll for collection by Placer and Nevada Counties. 3. The Clerk of the District is hereby directed to forward certified copies of this resolution to the Board of Supervisors and the County Auditor of the County of Placer, and the Board of Supervisors and the County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within the District on June 5, 1995 by the following roll call vote: AYES: Hemig, Maass, Sutton and Jones. NOES: None. ABSENT: Aguera. TRUCK DONNER PU IC UTILITY DISTRICT By Peter L. Holzmeistar, District dierk ATTES ? t Susan M. Craig, Deputy D�tfictl-tlerk smc RFSOLL1TIaN II►O. `9514 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT FIXING AND PLACING ELECTRIC STANDBY CHARGES ON DISTRICT TAX ROLL 1=DR COL.LE'CTI.ON BY THE COUNTIES OF PLACER AND NLVADA WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing electric standby charges on lands within the District boundaries and providing a means for collection thereof; and WHEREAS, on August 16, 1982, the Board adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County; and WHEREAS, on June 5, 1995 the Board adopted Resolution No. 9513 implementing and fixing electric standby charges pursuant to Ordinances 7501, 9103 and 9105 for the fiscal year 1995-96, and WHEREAS, the District has now determined the lands affected thereby and the charges to be assessed, levied and collected on the lands and parcels; NOW, THEREFORE, BE lT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Supervisors of the County of Placer, State of California, and the County of Nevada, State of California, levy the standby charges against the parcels and owners of record listed on the computer itemization of unimproved parcels kept and maintained in the Planning Services Department of the District and made a part hereof by reference, and that the County Auditors and Tax Collectors be instructed to levy and collect said charges in the same manner as County taxes as by law and in said ordinance provide. Upon completion and correction of the current list through June 30, 1995, a copy will be forwarded to the Auditor Controller of each County. 2. That the Clerk of the District be directed to forward certified copies of the resolution to the Board of Supervisors and County Auditor of the County of Placer, and the Board of Supervisors and County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within said District on June 5, 9995 by the following roil call vote: AYES: Hemig, Maass, Sutton and Jones. NOES: None. ABSENT: Aguera. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. H©lameist r, Districtt Clerk ATTEST: Susan M. Craig, Deputy DistriO Clerk smc RESOLUTION:NO. 9515 OF THE TRUCKEE ` 7O11 NER PC.IBL,1C UTILITY'DISTRICT 1MPLLNI I�TING AN FIXING WA:TER 'STANDBY CHARGES FC)1 ' THE FISCAL YEAR f 995-96' WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing water standby charges on lands within the District boundaries and providing a means for collection thereof and WHEREAS, on August 16, 1982, the Board of Directors adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County, and WHEREAS, on March 18, 1991, the Board of Directors adopted Ordinance No. 9103 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Nevada, and WHEREAS, on April 8, 1991, the Board of Directors adopted Ordinance No. 9105 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concem the fixing of water standby charges in the County of Placer, and WHEREAS, Ordinance No. 7501 prescribes that implementation of the actual charges shall be made by resolution of the Board for each fiscal year: NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. The water standby charge for the fiscal year 1995-96 shall be the sum of $80 for all parcels regardless of size. 2. The District shall determine the lands to be affected thereby for the current fiscal year and the charges to be assessed, levied and collected on the lands and parcels, and upon the completion thereof a subsequent resolution shall be approved fixing and placing the water standby charges on the District tax roll for collection by Placer and Nevada Counties. 3. The Clerk of the District is hereby directed to forward certified copies of this resolution to the Board of Supervisors and the County Auditor of the County of Placer, and the Board of Supervisors and the County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within the District on June 5, 1995 by the following roll call vote: AYES: Hemig, Maass, Sutton and Jones. NOES. None. ABSENT.• Aguera. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Hot=meister, istrict Clerk ATTEST-Z. ` Susan M. Craig, Deputy Distri Clerk smc RESOLUTION NOW 951 6 OF THE TRUC►�EE DOt1�NER UBLI� UTILITY DISTRICT FIXING AND PLACING: WATER STANDBY CHARGES ON DISTRICT TAX ROLL FOR COLLECTION BY THE. COUNTIES OF PLACER AND 11 EVADA WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing water standby charges on lands within the District boundaries and providing a means for collection thereof, and WHEREAS, on August 16, 1982, the Board adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County; and WHEREAS, on March 18, 1991, the Board of Directors adopted Ordinance No. 9103 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Nevada; and WHEREAS, on April 8, 1991, the Board of Directors adopted Ordinance No. 9105 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Placer; and WHEREAS, onj June 5, 1995 the Board adopted Resolution No.9515 implementing and fixing electric and water standby charges pursuant to Ordinances 7501, 9103 and 9105 for the fiscal year 1995-96; and WHEREAS, the District has now determined the lands affected thereby and the charges to be assessed, levied and collected on the lands and parcels; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Supervisors of the County of Placer, State of California, and the County of Nevada, State of California, levy the standby charges against the parcels and owners of record listed on the computer itemization of unimproved parcels kept and maintained in the Planning Services Department of the District and made a part hereof by reference, and that the County Auditors and Tax Collectors be instructed to levy and collect said charges in the same manner as County taxes as by law and in said ordinance • provide. Upon completion and correction of the current list through June 30, 1995, a copy will be forwarded to the Auditor Controller of each County. 2. That the Clerk of the District be directed to forward certified copies of the resolution to the Board of Supervisors and County Auditor of the County of Placer, and the Board of Supervisors and County Auditor of the County of . Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within said District on June 5, 1995 by the following roll call vote: AYES: Hemig, Maass, Sutton and Jones. NOES: None. ABSENT: Aguera. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmerster, istrict 6erk�� i ATTEST: t Susan M. Craig, Deputy DisfriClerk smc • 0 0 1 TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - JUNE 6, 1995 TOTAL ELECTRIC WATER DESCRIPTION .....-------------------_-------------_-___.._..__-__-_----------_-_- ------------------------- JENSEN PRECAST 5,096.53 5,096.53 DADS FOR UNDERGROUND CABINETS FOR INVENTORY AND SWITCH VAULTS. LONGO CONSTRUCTION 3,300.00 3,300.00 WATER METER VAULT FOR COACHLAND MOBILE HOME PARK. JAMES MAASS 235.18 235.18 REIMBURSEMENT FOR EXPENSES FOR THE NCPA COMMISSION MEETING IN REDDING CA WEDNESDAY, MAY 24, 1995. NORCAL ELECTRIC SUPPLY INC. 10,338.46 10,338.46 ELECTRICAL SUPPLIES FOR INVENTORY. OKONITE COMPANY 10,261.68 10,261.68 CABLE FOR INVENTORY. R SUPPLY COMPANY INC. 5,704.49 5,704.49 SUPPLIES FOR THE WATER INVENTORY. WAYNE RICHARDSON COMPANY INC. 3,065.00 3,065.00 ANNUAL ADMINISTRATIVE AND ACTUARIAL SERVICES RENDERED ON BEHALF OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT DEFINED BENEFIT PENSION PLAN AND TRUST. SHAFFER PAVING COMPANY INC. 3,604.65 3,604.65 PAVING PER LISTS FROM WATER DEPARTMENT. SILVER STATE INTERNATIONAL, TRUCK 2,771.53 2,771.53 TRUCK PARTS FOR REPAIRS ON VEHICLES. SPIEGEL & MC DIARMID 13,277.60 13,277.60 FEES FOR PROFESSIONAL SERVICES, WEDCO INC. 4,745.24 4,745.24 SUPPLIES FOR VARIOUS JOBS AND INVENTORY. WESTERN NEVADA SUPPLY 12,267.63 12,267.63 WATER METERS AND SUPPLIES FOR VARIOUS JOBS AND INVENTORY. WESTERN STATES ELECTRICAL INC 12,562.35 12,562.35 ELECTRICAL INVENTORY SUPPLIES. 87,230,34 62,353.57 24,876.77 Truckee Donner Public Utility District Beard 04 Directors usi ness Off ice Planning services Robert A.Jones ( 16) 5 7m3 96 916) 587-3944 FAX( 16)5 7-5056 ,Jamez A. Maass Patricia S.Sutton General Manager Peter L. Holzmeister ADMINISTRATIVE SERVICES: MAY, 1995 STAFF FINANCIAL REPORT Prepared 5/30/95 MONTHLY FINANCIAL. REPORTS: APRIL, 1995 Attached are the various financial reports for the month ending April, 1995: 1) BUDGET REPORT: As of April, we were 33% of the way through the budget year. The April budget report shows that we have received 38% of the budgeted operating revenues (39% electric, 35% water) and we have spent 35% of the budgeted operating expenses (36% electric, 30% water) for the year. It is appropriate for electric revenue to be ahead of water revenue at this time of the year. 2) FINANCIAL STATEMENTS: The Electric Income Statement shows a year-to-date loss of $178,546.77 and a loss of $138,254.83 for the same period last year. The Water Income Statement shows a year- to-date loss of$55,199.82 and a loss of $93,034.60 for the same period last year. The main difference between the gain/loss in the year-to-date budget and the gain/loss for the same period on the financial statements is the non-cash items such as unfilled revenue, depreciation and amortization expenses. 3) STATEMENT OF GENERAL FUND: As of April 30, 1995, the balance in the General Fund was $1,254,919.64. There are no Prop 55 reimbursements outstanding at this time. Of this amount, the water general fund represents $221,554.15. All of these funds were needed to make the 1991 Water System Improvements Certificates of Participation payment which was due in May, 1995. Est Office Brix 309 11570 Donner Pass Road 0 Truckee, California 4) INVESTMENT REPORT: The interest rates that we earn on investments deposited with the Local Agency Investment Fund continue to increase. The rates that we earned for the last 12 months were: May, 1994 4A34% June, 1994 4.623% July, 1994 4.823% August, 1994 4.989% September, 1994 5.106% October, 1994 5.243% November, 1994 5.380% December, 1994 5.528% January, 1995 5.612% February, 1995 5.779% March, 1995 5.934% April, 1995 5.960% TRUCKEE DONNER PUBLIC UTiL€TY DISTRICT: 1995 OPERATING BUDGET REPORT 1/95-4/95 33% 26-May-95 ELECTRIC: WATER: TOTAL: REVENUES: Budget Actual Budget Bal % Budget --Actual - T-_Budget Bal - - Budget -Actual -_- Budget Bel %° - - ------- . _. _- _ _r_- _- Residential sales 4,112,954 1,813,25D 2,299,704 44% 2,429,056 824,677 1,604,379 34% 6,542,010 2,791,975 1,839,476 30% Commercial sales 2,314,921 702,154 1,612,767 30% 316,530 89,821 226,709 28% 2,631,451 791,975 1,549,730 43% p 0 0 0% 956,798 407,068 549,730 43% Large commercial sales 972,395 429,727 542.668 41% 0 0 p 0% 72,395 29,727 42,668 41% Sales to public authorities 74,000 55,160 18,668 41% 0 D 0% 374,000 155,160 218,840 41% Fuel charge 374,000 142,470 348,944 29% D interdepartmental sates 491,414 142,470 34$,944 29% 800 273 527 34% 492,214 i42,743 349,471 29% 191,414 44,741 76,259 37% 35,000 44,134 (9,134) 126% 156,000 8B,874 67,126 57% Misc operating revenue ° 6pp 20D 400 33% 72,600 14,133 58,467 19% Misc rents 72,000 13,933 58,067 19/° Standby revenue 38,220 20,017 18,203 52% 270,4355 140,0533 130,382 52% 308,655 160,070 148,585 52% Interdepartmental rent 140,210 46,736 93,474 33% 0 0% 140,210 46,736 93,474 33% fl p p 0% 67,800 23,084 44,716 34% 67,800 23,084 44,716 34% Piro protection fees _ __ ---- ----- ° Total Operating Revenue »8,------ 2 - ---3,375,256 - - 5,318,656 39%- _ 3,120,221 1,122,241 1,997.980 36/° 11.B14.133 4,497,497 7,316,636 38% Interest income 70,000 34,015 35,965 49% 100,000 _� 9,981 -- - 90,019 1fl%° -� 170,D00 - -_--43,997 126,D03 26% Total Revenue -8,763,912-_- =3,409_271 5,354_641 -A39%° ==- 3,220_221 =Y===1,132,222 2_087_999 -35% 11_984_133 4541 w ^494--- _7_442.639- --- TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1995 OPERATING BUDGET SUMMARY 1/95-4/95 33% ELECTRIC: WATER: TOTAL: Budget Actual Budget Bal _-_ _%___ .Budget-__- Actual -- Budget Bal- � «-%- -«Budget -__Actual - --__ Budget Bat -- _--3,409,271 Y» 5354>641 39% 3,22D,221 1,132,222 2,087,999 35% 11,984,133 4,541,494 7,442,639 38% 8,763,912 Revenues from operations p p 0% 65.B32 63,585 2,247 97% 65,832 63,585 2,247 97% Transfers from Restricted Funds 0 _ _ ___ _ - -- - - ---Net Revenues 8,763,912 - --3,409,271 -__. 5,354,641 - ~'- - 3,2$6.053--- 1,195,807 - - 2,090,246 YW-36% 12,049,965 4,605,079 7.444.$$6 62°1° Less Expenses: Board of Directors 39,560 10,815 28,745 27% 30,810 $,047 22,7fi3 26% 70,370 18,862 51,508 27% i Board o Manager 139,560 10,81 128,745 37% 178,790 49,313 129,477 28°f° 360,154 115,784 244,370 32 ° Administrative Services 54B,870 186,600 362,270 34% 287,756 97,086 190,670 34% 836,626 280,424 208,015 28% Planning Services 193,763 58,066 ,439 135,717 3�p/� 94,fi56 13,1D3 344$8 28% 447,296 107,075 340,221 24% Support Services 399,705 93,972 305,733 2 / 47,591 2,423,053 814,045 1,609,008 31% 972,396 367,156 605,240 38% 1,450,657 44fi,B$9 1,DD3,76B 31% ElectricANater Operations p 0 0% 5,852,000 2,125,788 3,726,212 36% Purchased Power 5.852,000 2,125,788 3,726,212 36% D 474 33% 140,210 46,736 93,474 33% lnterdepartmenta€rent 0 0 0 0% 140,210 46 736 93 Debt Service 371,836 202,219 169,617 54% 1,000,0744 281,262 718,S12fl 2D% t,371,910 483,4$�.____ -_.-»$$$$-420 W»--0% Other Non Budget Items 0 0 0% 0 0 - - --------- Total Expenses 6,559,514 3,111,088 5,448,426 36% 3,230,544 964,794 2,265,750 30% 11,790,058 4A75,$82 7,714,176 35% Net Revenue less Expenses 231,014 (175,505) 416% 259,907 204,39$ 298,184 {93,785} 146% 55,509 529,197 {269,290) 204% � + + � TRUC0E OONNER 9.U.D. ELEC7RIC VALANC[ SH[ET For Periwd [ndiog APPIL 3O. 1995 � � Curnen� Last Year Y-T-D Amount X-T-O Amunt ASSETS UTlil7Y PLANT 9'��'878.70 9'354.O12.76 ` RESTkICJED FUNDS AOM[WISTKATlVE BUIL6JME, LEASE PUNT'S I1.O2 272,346.92 EMPL0Y[[ ��E�REO COMPE�S#lI0N'}CMA 653,191.67 5VY,820.5O FAC{LITlES FEB 74'359.17 248,01�.�1 � 2O9 63O 77 199 379 8O STDRM FUNO . . , . � @UIiUl� F�D � �7,2�.� ________ � TO7AL �GST�ICTEB FUHDG 2,156,39D.59 2,116'853.29 � � CURRENT A8S2T �E5� 0N� 1,O�,3�.4 3�,l31.� 6A',4N.21 � D �EFF.r�M ��R .00 ��'8�.� � NATEpIALS ANU SbPPiI8S 291,445.47 312^835.28 � INTEREST lNCUHE RECE%VABLE �6,685.�9 O'1@3.73 � � PKEPAl8 EXPENSES AND DITHER 16,884.O4 26,Y09.0V ------------------ TOTAL ASSETS 2'O62.6O0.61 1'655.4O2.07 � ��R7I�D IS� �� �' 7 .21 �3,�.51 fRELlMNARY COSTS �� l3fl—R 86- 8 HISC Dc 8 E EBITS .00 1O'O34.l2 _________ TOTAL ASSETG 13,95O.343.97 13/5B1,792.61 � � ` `' � TKUCKEE 8ON0Ek P.U.�. For Period En��n� APRlL 30, 1Y95 Cu,,en? Last Yea, Y'T—S �muxt Y—T—C Amount ' [ QUlTY & LlA9ILITIES ____________________ R[TAl#�U ��0NlSG 8/725,727.44 8,444,292.57 �� ADMjNIST9ATTVE6R]C97 RIIL'T� 2/9ti6.134. 0 C;.� 30'7.7341.2O ___________ ------------------ TOTAL DEBT 3,275,G68.89 3.474.449.Y4 C8UENT LIA8lLI?l[S ACCOWNTS fAYA8LE 556,954.O8 531,717.36 CUNGUM�R D[PQ9DS 16Y'Y8A.47 12l,711.O7 AZCRUEO INTEKEGT FA PEE 35,836.22 36,929.68 O[F�RREO STAhD8Y FEES ACCBUEO CQMPENGAT0 LAT 7S 131,723.38 124,713.4O TOTAL C��RENT LIABILITIES 894,498.95 825'O7�.51 O�S7RUCTlON A�jVANC[S 40'1.857.V2 328.158.0Y MPLOYEE OBFE�8ED COMPENSATION — ICMA 653,l91.67 5O9'82O.50 _________ _________ � TOTAL EQUITY AND LIA8ILITIES 13,950,343.97 13,581'792.�1 ========= ========== _ A TIEENT For Period Endin8 APRIL 30, 1995 0 Current Last Year Y'T-G &mvun� Y-T-C Ammxnt OPERATING REVENUE RESIDENTIAL 1,29Y,389.22 0MMERC1AL 545,434.35 865,90505 LAReE [0MERClAL 169,663.27 124,571.%, !-,ALESTQ PUKlC ��ORITIB 2172612 27,39159 FUEL CHARK 155,160.27 145.353.16 WB0EPARTMENMIL 142.470.31 13213182 __________ __________ l0TAL ENEMY SALES 2.Z49,897.02 20951�&.10 MHC OPERATING REVEWU5 44,74O.83 36,9s9.m MISCELLANEOUS PENIS 13133.205 21129.33 STANQBY REVEMUE 64,757.53 5@999.34 1NTERDE9ARTM[NTAL PENT 46,736.O0 39,012.00 ________ ________ TOTAL OPERATING REVENUE 2,675,313.75 2,713,776.77 OPERATING UPENS[S 0RCHA5E0 fOAER 1,960,958.02 2,811/288.26 0ISTRIB&TlD�q 2PERATIDNS 230,56635 24�.927.41 0CISTkIGUTION MAINTENANCE 55,817.22 38572.03 C|)G}OM[R ACCDO7I#G & INFORMATION 118,439.60 114.311.07 AUMINISTKATl8N & GENERAL 311,516.01 318'554.53 [EPRECIATIUH 141,95172 128'595.28 OTHEF OPERATING EXPENSES 26,684.76CG 34'037.12CR TOK OPEPATlN8 EXPENSES 2,842,56S.76 2,81O.5�1.46 ---------------- ____________ NET 0PERATlN1, REVENUE 167.250.01CK 104'734.69CR OTHER R[V[NUE (EP[H9E) lNTEFEST INCOME 56494.90 39,327.90 JNTEREST EXPENSE 67,391.66CR 72,84@.O4CR ___________ NET R[VENUE (LOSS) 178.546.7JCR 13Q.254.83CR � WATER 8AL�NCE SAEET � For Period Ending APRIL JO' 1995 Cur,amt Lasi Year Y-7-D Amoxnt Y-T-D Amount ASSETS __________ UTILITY PLANT 12349.22120 10271581.46 KEST8IJ[U FURS WATER SYSTEM PKOJECT CERTIFICAT[ PAYNENT FUNC 39,879.a 491/785.89 ACQDIDITIDN FUND = 317.353.12 1.218./48.35 8ESERVE FUM09AP MT FUND 828,764.2O 828,Y92.72 [AClLITIES F[EG 825,744.36 831,637.75 lRK SAD if IMPROVEMENT ACC7 41105.84 39512.01 TRK SAD V lMPBUVEM[NT ACCT 38/0914V .00 WEST RIVER STREET ASSESSMENT UIK 18'617.9O 1701O.Y9 BUILDlN0 FU#D 62O.646.81 651830.13 REG2FVE FOR FUTURE METERS 768,O92.23 743'934.96 TAHOE UU#NER WATER SYSTEM FUND 325.211.51 276A28.1O PREPAIG CONNECTION FEES 68,666.87 67115.41 TELEMElK7 .00 .00 ----------------- TO7AL RESTRICTED FUN8S 3,8945162.65 5,167,896.81 CURREN7 ASS[TS HEVENH FUNO (AKA GENERAL FUND) 221,554.15 .00 ACCOUNTS RECEIVABLE' HET 301756.26 161'493.68 CUE TO ELECTRIC .00 338,85B.29CIli MATERIALS AND SUPPLIES 114'350.79 114,225.37 IMT[FESl lNCUNE RECEIVA8LE 1O,266.79 13116.57 YREPAIU EXPENSES 7100011.3 9.120.00 ----------- --------------- TOTAL CURRENT ASSETS 4,551.O90.64 5,132,793.64 FRELINIlNARY SURVEY COSTS AND OTHEH 36131 699.73 UNAMURTIZEO lSSUE COSTS 403'008.27 420149.60 ----------- --------- TO7AL ASSETS 17,903,681.42 16,237'224.43 � + * UUCKtZ QATEk BA-AWCE SHEHT For Furiod [ndins- APRIL 30' 1995 ��� Cu,rant Las� Yoar Y-T'D Anmunt Y-l-8 �munt � [ W # 2TY & ilA9ILITIES �JAlNEO EARNINGS 3,477,948.53 3,465,O82.86 OE8T UATER GYGTEM IMPROV PROJECT LEASE 18,077,204.53 1O,213,438.17 0UR PRU9 55 LOAN 3,404,690.63 1,467'942.52 L[A8[/yUKCHASE EQUIPMENT 31,YD6.12 41,O48.Y3 ________ _________ l07AL UEBT 13,513/831.28 11'722'421.62 ` CURRENT LIABILITIES ACC8UNTS PAYA8LE 21O,37O.25 272,245.Y3 CUHSUMER DEPGSlTS 27,763.92 42,503.36 ACCkNED lNTEKES? PAYABLE 31Q,604.25 317,01O.24 DEFERB[0 STANU8Y FEES ACCKUE& CONyENSATIM & RELATED COSTS �9.251.68 56'260.37 -------- --------' T07AL CURRENT LlA8lLD}ES 605,990.1O 688'01Y.9O �-CONS T8 UCYION ADVAN CE S 3O5,91�.51 361'700.O5 ---______ TOTAL EQUDY AND L7ABIiITIE3 17,903,681.42 16,237,224.43 ========= ========== � � � � � � For Period Eodin8 APPlL 3O' 1995 � Curnmt Last Yam � � Y'FUA t Y-1-1, ��ant � OPERATING REVENUE � 0£SlDENTlAL 705 12 622'OO1.93 1:0MMERCIAL 77.5M11 6402120 � INTER8EPAKTM[INTAL 272.65 253.39 --_---'_-----_ --_�______ TOTAL WATEK SALES 783.334.B8 686,837.52 HYOKANTS 18.334.0O 17,358.39 MI9C OPERATING 8EV2NU[ 5'345.34 12'145.72 MIGC[LLAN[8US R[NlS 200.00 25000 GTANUBY REVENUE 149,398.64 162.870.72 � 10TA1 OPEMTING REVENUE 951,267.52 867,316.63 � OERATING EXPENSES � FuMPlNG - POUER FURIIIHMED 150'128.13 139/405.74 � QIS?RIBNlUNOPERAllONS 216.18120 213189.2Y OIS7RlBUTION MAINTENANCE 72043.21 73,454.O9 � CUS0MER ACCUUNTlNG & lN0RMATIUN 3D.562.34 31'446.46 � ADMINSTkATION & GENERAL 164077.36 141.160.28 � lNTERDEPART#EN�� PENT 46,736.0O 39.012.0O QEPRECIATION 138'050.16 103,558.68 OTHER OP[R4l��G EY,'PEOSES 1100107 16'473.35 � �����------- ���---------- � TOM OFEKATINO EAPENSE 030.774.47 75 ,M89 � ________ _______- &ET UPEKA/ING REVENUE 120.473.O5 109.516.74 OTHEK REVENUE (E)K'PENSE} INTEREST INCOM[ 5Y gat 2O 55A1.71 MIGCEiiANEOUS INCOWE 8EDUCTIONS 1'862.09CR .O0 INTEREST EXPENSE 271.74138CR 257063.05CR EXTRAORDINARY I,-COHE 38,O90.40 .00 ��������- NET REVENUE (LOSS) 55,199.82CK 93,034.601CR � ��~ TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND April 30, 1995 History of Activity For Month Balance in General Fund 03/31/95 $1,732,077.30 Receipts: Electric Revenue $677,821,07 Water Revenue 218,366.93 Misc. Billing Revenue- Electric 9,235.50 Misc. Billing Revenue-Water 1,004.80 Consumer Deposits - Electric 6,486.87 Consumer Deposits -Water 955.00 Customer Advances - Connection Fee - Electric 21,340.00 Customer Advances - Facilities Fees-Electric 26,000.00 Customer Advances - Other Electric 92,008.00 Customer Advances - Connection Fee-Water 2,250.00 Truckee SAD V 38,090.40 Misc. Revenue- Electric 70.06 Misc. Revenue -Water 4,39 Refund SPPco (Pacific Gas) 53.81 Record Interest Income on Investments 1st quarter 80,857.26 -------------------------------.------- Total Receipts $1,174,544,09 Disbursements: Accounts Payable Disbursements $1,528,132.77 Trans to Electric Restricted Funds Facilities Fee 26,000.00 Restrict Truckee SAD V 38,090.40 Restrict Interest Income on investments 59,478.58 -------------------------------------- Total Disbursements $1,651,701.75 -------------------------------------- Balance in General Fund 04/30/95 $1,254,919.64 Distribution of Non-Restricted Funds At Month-End: Petty Cash/Customer Services Operating Funds $600.00 Truckee River Bank General Fund (36,265.36) . LAIF General Fund (Not Restricted) Electric 1,069,030.85 LAIF General Fund (Not Restricted) Water 221,554.15 -------------------------------------- $1,254,919.64 ............................................................... i Truckee Donner Public Utility District Board o Directors Joseph R.Aguera Ronald Hemp g BusinessOffice: Planning Services Robert k Jones (916)587-3896 (91 ) 557-3944 FAX(916) 87-50 a6 ,Banes A. Maass 6j Patricia S. Sutton General Manager Pe`•.er L. Holzmeister May 23, 1995 MEMORANDUM TO: Peter L. Holzmeister, General Manager FROM: Mary Chapman,Office Manager SUBJECT: Investment report \_j As of April 30, 1995, the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT LOCAL AGENCY INVESTMENT FUND 5,960% 5,532,999.94 ELECTIC FUNDS GENERAL FUND 1,069,030.85 FACILITIES FEES-PRE AB1600 2,757.13 FACILITIES FEES-POST AB1600 71,602.04 STORM DAMAGE FUND 209,630.77 BUILDING FUND 932,905.96 ---------------------------- TOTAL ELECTRIC INVESTMENTS 2,285,926.75 WATER FUNDS GENERAL FUND 221,554.15 FACILITIES FEES-PRE AB1600" 624,517.86 FACILITIES FEES-POST AB1 600* 201,226,50 BUILDING FUND* 620,646.81 RESERVE FOR FUTURE METERS* 768,082.23 TAHOE DONNER WATER SYSTEM FUND* 325,211.51 WEST RIVER ST.ASSESSMENT DISTRICT BOND REDEMPTION FUND* 18,617.90 PREPAID CONNECTION FEES` 68,666.87 TSA(SAD II IMPROVEMENT) 43,105.84 TSA(SAD V IMPROVEMENT) 38,090.40 ACQUISITION FUND* 317,353.12 ---------------------------- TOTAL WATER INVESTMENTS 3,247,073.19 ----------------------------- TOTAL DISTRICT INVESTMENTS 5,532,999,94 Notes: --------- 1) ----------------- 1) *RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS Post Office Box 309 11570 Donner Pass Komi Truchas, California 96160 - 47 tt)f3(9:We t Ri S€rert � t,du ?F_3,U nl!D c,C�96161 3 1 April 19, 1995 Mr. Peter Holtzmeister General Manager Hand Delivery Truckee Donner Public Utility District 11570 Donner Pass Road Truckee, California 96161 Subject: WestStar Communications I's Television Receive/Transmit Site I Dear Peter: Pursuant to Paragraph 2 of the Television Receive/Transmit Site Lease Agreement dated August 1, 1985, for the use of the real property site located in Truckee, Nevada County, Tenant hereby gives Landlord written notice of our option to extend the lease for an additional ten years. Said extension term shall be in effect as of August 1, 1995 through July 31, 2005. This written notice further confirms said lease has continued in full force and effect and all other terms and conditions of the Television Receive/Transmit Site Lease Agreement shall remain the same. If you should have any questions or comments, please do not hesitate to contact me I at (916) 587-6100. Thank you for your cooperation. Very truly yours, WestStar Com un. ations I, a California Limited Partnership --------__ A4anar�- General Manag ACKNOWLEDGED AND APPROVED Truckee Donner Public Utility District ' Dated: 1 By: I I i TRUCKEE RIVER ASSOCIATES, INC. REAL ESTATE DEVELOPMENT • INVESTMENTS PROPERTY MANAGEMENT • LEASING 11448 Deerfield Drive,Suite 1 Truckee, California 96161 Post Office Sox 2044 • Zip 96160 (916)587-76331FAX(916)587-5730 May 15, 1995 Peter Holzmeister TRUCKEE DONNER PUD P.O. Box 309 Truckee, CA 96160 RE: Truckee Trolley Dear Mr. Holzmeister: As you may recall, we had sponsored the Truckee Trolley through donations of$100.00 and up last year. This summer, as we did through the winter Trolley, we are hoping to underwrite the Trolley through the sales of advertising space on the Trolley itself. I have enclosed an informational package that delineates the advertising program with sizes, location, and rates for the summer season. We encourage several advertisers to group together and share the expense and exposure. This is truly an opportunity to get your business whether it be retail, food or a service, into the public eye during the oncoming summer tourist season. The Trolley will begin operations June 26, 1995 and run through Labor Day. It operates 12 hours daily, seven days a week. This exposure is all day, not once a week or every other month, but every day, 12 hours a day. This is Truckee's best bargain when it comes to advertising your business. Please give the Trolley some consideration. Sincerely,/ Tom Watson TRUCKEE TROLLEY COMMITTEE TW:lh Enclosure CLANG, CLANG THE TRUCKEE TROLLEY CAN BE YOUR �.. .. ADVERTISING TOOL! The Truckee Trolley is on a roll. The quaint replica of an authentic wooden rubber wheeled trolley, newly purchased by the Town, has become an instant hit with locals and visitors, offering both charm and convenience to those who want to get around Truckee. Beginning June 26 and continuing through Labor Day, the trolley operates 7:30 am to 7:30 . pni daily, making one-hour rains between the Interstate near Coachland Motor Park and Donner Lake's West End Beach, with stops at the commercial areas in between. "I think we hit a home run," said, then Truckee Town Council member, and now mayor, Breeze Cross. The summer trolley, coordinated and financed by the Truckee-Donner Chamber of Commerce and the Truckee/North Tahoe Transportation Management Association, carried over 16,500 riders the first two summer seasons and averaged over 104 riders per day. Now that the Town has purchased two new trolley vehicles, thereby guaranteeing a trolley on the road all season, we expect the ridership from both locals and visitors to increase substantially. Past surveys showed the major destinations were 35% recreational/social and 25% shopping. An advertising }grogram has been established to help fiend this year's trolley service. This program will reduce the need for business contributions which were required in the past to support the trolley operation. Please review the attached advertising rates. Spaces are going quick, so please contact Torn Watson at 587-7633 or Fax 587-5730 to reserve your spot. The Truckee Trolley SUMMER 1995 Tro1e route Park and Ride Lot Dates: June 26 to Labor Day, daily. } Hours: Hourly runs from 7:30 am to T 7:30 pm Coachland Route: Along Donner Pass Road from Donner Lake West End Beach to I-80/Highway 89 North interchange with a spur down Highway 89 South to Histatic Commercial Raw! Truckee D r the Crossroads Center. The route serves Truckee's shopping centers and recreational areas. r>hoc> rnt Events: The trolley will run additional Hospital hours and/or routes for July ,.,.� 4th, Truckee Rodeo and Garcway cenrer Cannibal Cruise. Crossro nter ads Fore: $1 one-way Adults; 50 cents one-way Youth/Seniors. All- Shapping day and 20-ride Discounts Centers Passes available. Vehicle: The Town of Truckee has Truckee-Tahoe purchased two new rubber Factory outlet Stores _ wheel trolleys. Donner Memona[ Truckee Connections: State Park Shuttle service from Tahoe Donner, Glenshire, and Northstar with stops along - Hwy 267 will connect with the Truckee Trolley and TART daily during the summer season. West End of Donner Lake .................................................. TRUCKEE TROLLEY ADVERTISING OPPORTUNITY PICK YOUR. SPOT! CURSStDE SUEAGE_ *Panel Sign Sizes: #1 S2200 18"x 6' #2 S2200 18'x 6' #3 S2200 18'x 36" y4 52200 18'x 36" Ate � E 4 IQC) LQj 2� co. $z.2o.oo f 1 ri CURBSIDE i STREET DE,I L1 G *Pastel Sign Sizes: *Roof Sign Sizes: *Rear Sign Sizes: *Interior Sign Sizes: #1 $800 18" x 36" #A $1500 12" x 5' $500 18" x 20" ,S500 8" x 24" Street Side #2 $2600 18" x 6' #B $1500 12" x 5' $1250 9" x 60" Curb Side #3 $2600 18" x 6' #C $1500 12" x 5' $1000 11" x 48" hear #4 $800 18" x 36" #D $1500 12" x 5' 4% Ll 15Do.Do �.3 C.t 15t�, txa) � � f$15DD•t� �� �.�15�D. —. r iWmio�rrlV� ww�wrwnriiMows � .I I I • � � C���u.�1 �`'� ���•C.�" ¢ � (�z,jam. t STREET SIDE Town Council Department He Embree B. (Breeze)Cross,Mayor TOW" OF Stephen L. Wright, Town Manager Jill R.Brown,Director of Finance 011en Eagan J.Denenniss Crabb, Town Attorney Steve A. Carpenter `•.,<< ��,.ao Robert W.Drake '`•• Jon A. Lander,Public Works �ll9 Iwe.�l�tlt Donald C.McCormack Tony Lashbrook,Community Development May 16, 1995 'D MAY 17 199 Peter Holzmeister, General Manager Truckee Donner Public Utility District P.O. Box 309 Truckee, CA 96160-0309 RE: Cooperation Meetings Report Dear Peter: Attached for your information is a copy of the Report following up on the meetings that the Mayor and I had with various special districts in Truckee. I intend to present it to the Town Council at their meeting of May 18, 1995, for their review and comment. Please feel free to share this with your Board members, At our upcoming Managers' Group meeting, I would like to take a little time to discuss a follow-up meeting of Managers and Board members (one from each agency), as well as develop an agenda for that meeting. Any thoughts which you or your Board may have to make these efforts as productive as possible would be appreciated. Very truly yours, Stephen L. Wright Town Manager SLW1ss Enclosure 1055cmtg.sw Town Administrative Office Tel: 916-582-7700 11570 Donner Pass Road,Truckee,CA 96161 Fax: 916-582-7710 TOWN OF ,r f if3� rt MEMORANDUM DATE: Mav 18, 1995 TO: Honorable Mayor and Council ylem FROM: Stephen L. Wright. Town vlanag SUBJECT: lvlavor/Nlanai er Cooperation )Ieetings AGENDA ITELI: S RECONINIENDATIO : Council provide direction to staff for further inter-agency cooperative efforts. DISCUSSION: The Town Council established a priority for the corning year to improve working relationships between the Town and the various special districts in the Truckee area. Following that direction the Mavor and Town ivlanager scheduled a series of meetings with the Manager and Chairman of the Board of many of the special districts within the Truckee area. The meetings were productive on several levels -- not only because of the specific issues that may be identified further on in this report, but also because they allowed the participants to talk about other To,,vn/District issues to allow each member better understanding of the other agency's issues and concerns. The following listings identify specific issues which were raised during each of the meetings. Truckee Tahoe Airport District,Lou Rankin,Board Member, llary Catherine Tenant, General Manager. ISSUES: > Mutual Disaster Planning including emphasis of airport access could be improved. joint assistance in support of further local agencies' grant applications, special legislation, etc. could be very beneficial. The quarterly agency managers group has been very effective. This could be enhanced by additional meetings two or three times a year that would also include one board member from each agency in order to develop recommendations for joint policy decisions. An annual regional conference highlighting local agencies and local businesses might be productive. Each participant could have time to present short-terra projects and goals to .... ......................................._.... Staff Report Page? assure full understanding and cooperation where necessary. Legislators and county officials (including Placer County) could also make this effective. It could/should be open to the public for general input, as well as inter-agency communication. > Coordination/cooperation was highly desirable -- consolidation did not present any significant advantages to the Airport District. • Possible annexation into the Town boundaries was discussed -- the discussion noting both current and future property and sales takes going to Nevada City rather than staving "on the mountain". Special building snow load standards established by Nevada County were identified as an asset to retaining unincorporated status. The Town will investigate. Truckee Fire Protection District Joe Straub, Board Chairman, and Chief Jimmy. Qsburn.. ISSUES: ► Coordination of emergency response planning was discussed.The District is interested in the community's full understanding of the Incident Command System. as well as SEMS (Standard Emergency Management System). Mutual aid planning between fire departments is already good and regional planning with all agencies can improve on that base. Eastern Placer County has a Haz Mat Response Team and the Fire District would like to see the Town participate where possible. The District could provide training to all Tow- Public • Wrks employees regarding haz mat awareness. ► The concept of elected officials'oining the managers' group one to two times per year was supported. The concept of an annual forum or conference was also supported. > Discussion was held regarding improving the inter-agency communications network regarding emergencies (and specific responsibilities) was important. Further advanced inter-agency communications would be helpful to each of us (example: recent hospital decision re ambulance). ► Town may consider legislation regarding wildfire costs to CDF -- Fire District may be supportive. > Improved communications will allow the Council..and the public to understand the current duality of Fire District services and knowledge. ► Upcoming Fire District Defensible Space Program could be coordinated with the Town building permit process -- include a Fire Department checkoff prior to issuance. The Town is proceeding with the law enforcement study -- dispatching is a point issue between the Town, County and the District. • Fire District is willing to be cooperative regarding any after hours public contact which might be needed by the Town (example: recent distribution of sand bags for flooding). Truckee-Donner Public Utility District, Bob Jones, Board Chairman, Peter Holzmeister, General 'Manager. S ISSUES: ® It is important to focus on each agency's general plans -- to assure coordination. Increased communications can identify opportunities for collective savings. Economic development--all agencies can collectively either positively or negatively impact Staff Report Page 3 this area. Annual forum -- seems positive. Coordination should include joint training,joint equipment sharing, and joint purchasing. The rate of Town Growth can either positively or negatively affect PUD utility rates. Moderate growth (3.5% - 4.5%) will provide for stabilized rates -- faster or slower growvth will cause rates to steadily rise. Critical need to coordinate any undergrounding of utilities with the Town's road projects. Town Manager to coordinate an immediate meeting with utilities and Southwest Gas re the possibility of undergrounding utilities in Tahoe Donner with Southwest Gas(the meeting has been held). • Agencies should consider a single facility for washing larger pieces of equipment. > A collective inventory of all equipment should be created for possible joint use. A similar inventory for "personnel down-time" should also be developed. The Tow-n/PUD can create a "one-stop" permit location -- especially when the Town Building Department moves to the PUD office. This also needs to be coordinated with other districts. Establish a hantavirus joint training program for all agency employees (training scheduled for May 17, including a separate session for the general public). Tahoe Forest Hospital, Rob Eskridge, Board Chairman, Larry Long, Administrator. ISSUES: Joint purchasing -- hospital may be an effective lead agency. Equipment sharing. • Joint training. > Mutual legislative and grant support. ► Joint managers/one board member meeting semi-annually would be good, as well as the annual forum (include all of N,orth Lake Tahoe and Incline Village). Transit planning was discussed and further coordination offered. The hospital's community health plan is nearing completion and coordination with public agencies is critical. Medical office building construction planned this ;rear. > Town General Plan -- hospital will provide input to the Town. Drug/alcohol program -- hospital will take leadership role -- all agency participation will help. Need to develop a coordinated way to get public input for governmental services(i.e. hotline, messages, cards, etc.). > Hospital implementing their Performance Improvement Program -- an effort to model government efficiency which could be a topic for a joint forum or training. > Public building meeting rooms in Truckee - we should coordinate and not build more. All agencies in Truckee should participate on TTCN. . .......................- ...._..._............_.. Staff Report Pale Tahoe Truckee Unified School District, Deborah Darby, Board Chairman, Vince Deveney, Superintendent. ISSUES: > Mitigation fees for District need increasing -- coordination with all districts important. Forum and CAO/electeds meetings is positive. School District will consider Town transit bid specs for possible operation. > District may have one or two issues on the ballot in 1996 - Middle School, financing. Joint legislative support for one another is important. Hospital. Recreation District and School District are all providing daycare -- they should be coordinated. lvfutual Board room use. Mutual training. Public information to the press is needed to allow the public to know what the agencies are actually doing. > Joint sharing (and funding) of a safety officer and human resources officer might be helpful. Joint snow removal and sweeping of parking lots may save costs. TTCN -- all agencies need to participate. > Coordinate employee negotiations. Consider joint paving programs -- parking lots and roads. Coordinate General Plan reviews. Truckee Donner Recreation & Park District, Jack Baver, Board Chairman, Steve Randall, General Manager. ISSUES: Snow removal -- use of District employees during peak snow days may reduce costs. > Joint parking lot maintenance. Joint use of CCCs and court appointed alternate service workers. District employees have construction expertise for building. Vehicle maintenance/equipment sharing -- we may be jointly able to trade manpower back and forth. Town may be able to plow District properties -- community pool and Regional Park. Depot restroom maintenance -- District may be able to provide service. Form and manager/electeds meetings -- okay. Joint legislative/grant support good. Need AB 1 600/assessment coordination. > District may be able to operate visitor center. Town sign grant -- possible opportunity for park signs. District investigating merger with Town for protection of property tax base (concern re: long- term reduced park funding). The public's vision of Town and all districts is that they are part of"government" and not necessarily independent agencies. TTCN participation is important. Need for press releases to assure good information to the public. .._. ... Staff Report Page S Truckee Sanitary District, Jerry Gilmore, Board Chairman, Oz Butterfield, General Mana(yer. ISSUES: Joint communication important. CAO/electeds meeting would be good -- the forum concept may not be effective. TSD and Town have already been actively sharing in a variety of ways. Joint activities with other agencies can be improved. > Coordination/cooperation good -- consolidation shouldn't be considered until Town "matures" -- five+ years. • Interagency coordination should focus more on staff levels (job superintendents or foremen) -- may be more effective that joint Board meetings. y Legislative support/grant support good. Joint "one-stop" permit issuance is a good idea.. > GIS data should be coordinated between all agencies. Existing cooperation is very good. Long-term merger of all agencies should occur. TSD vehicle wash rack may be available for other agencies. Based upon responses at these various meetings. the managers group which meets quarterly will schedule an expanded meetizig to include an elected representative from each board in the very near future. A formal agenda will be developed to begin to prioritize and deal with many of the issues which were raised during the cooperation meetings and expedite implementation wherever possible. lane of the Boards will be agendizing this report for further discussion among the respective Board members and an expanded issues list and cooperation concepts will be developed for further consideration between appropriate agencies. The purpose of this report is not only to provide the Council with information, but also to encourage discussion and suggestions as to how the respective agencies can improve working relationships and ultimately improve services and reduce costs to our collective constituents. . .............................._..... l Nevada da County LAFCo Local fgl) m Y 22 1995 950 Maidu Avenue enc Nevada City, CA 95959-8617 y Phone 916 272 3882 ormation Fax 916 272 3884 Commission Date: May 17, 1995 To: Mr. Jim Osborn, Truckee Fire District I-aura Duncan Ms, Judy Mohr, Truckee Fire District Public Mr. Oz Butterfield, Truckee Sanitary District Fran Grattan Mr. Brad Stapley, Truckee Sanitary District County Mr. Peter Holzmeister, Truckee Donner PUD Bill Hulleader,Chair Mr. Steve Randall, Truckee Donner Rec. &Park District Cities Tony Lashbrook, Town of Truckee Planning c retKnecht Duane Hall, Town of Truckee Planning Cathy Krieger Fry !-SR-Join�a;-LAFCo Special Distracts �eeting Su 'ece of Influence Update Project - Summary of May 8, 1995 Ron Sweet Special Districts Glenda zanone I appreciated the opportunity to meet with all of you to discuss LAFCo's Sphere Cities of Influence Plan requirements, and the development of a reasonable schedule for each agency to come into compliance with these requirements. Rene Antonson County At the meeting, several managers expressed concern about the logistical Kathleen Eagan difficulty of meeting LAFCo's requirements insofar as they apply to land use Cities projections. Specifically, it was noted that LAFCo requires sphere plans to Bob Nix project the present and probable need for public services, based upon the Special Districts present and future land uses of the sphere area. LAFCo also requires a Master Vacant Service Element in the sphere plan, and expects that document to be consistent Public with the spheres of overlapping jurisdictions. The Town's General Plan is in the development stage, as is the County's SR cotes Executive Officer General Plan Update. Since the Town and the County have authority over land use decisions in the area, these will be the key documents for each district to use P.Scott Browne Legal Counsel to address present and future land use issues. Pamela coliten Both agencies expect to complete their plans well before the end of the year. Clerk to the Commission Therefore, it seems reasonable to expect-the Truckee districts to await the completion of the Town's General Plan before completing their own sphere plans and master service elements. Once the Town has completed its studies, the districts will be able to incorporate the Town's land use maps and plans into their sphere plans. This should promote a greater consistency between the Town's land use projections and policies and each district's sphere plan. Some managers stated concerns about the difficulty of formulating accurate . mid-range sphere plans (especially the ten and fifteen year increments). Given each district's unique and individual circumstances, LAFCo will need to consider these factors on a case by case basis. Once the Town's General Plan has been adopted, please contact this office, and we will schedule further action. Again, I enjoyed meeting with all of you. If you have any questions or additional issues to discuss, please contact this office. cc: Mr. Bill Hullender, Chair,Nevada County LAFCo