HomeMy WebLinkAbout1995-07-17 Agenda Packet Truckee Donner Public Utility District Board of Direc-tors
joseph R.Aguera
j, Ronaid HernEg
Business Office Planning Services Robert A,jones
(916) 687-3896 (916) 587-3944 FAX(916)587=5056 James A. Maass
0)6 Patrioia S. Sulton
REGULAR MEETING General Manager
7:00 PM, Monday, July 17, 1995 Peter L. Holzmeister
TDPUD Board Room
AGENDA
1. Call to order
2. Roll call
3. Public input (7:25 PM or as soon thereafter as possible) - Any member of the audience
desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not
specifically listed on the agenda may be brought up under public input
UNFINISHED BUSINESS
NEW BUSINESS
4. Prop 55 Safe Drinking Water Bond Law Projects:
a) Gateway Water Storage Tank Project- consideration of a progress pay request and contract
change order submitted by RDC, Inc. (Resource Development Company)
b) Prosser Heights Tank Replacement Project-consideration of a progress pay request submitted by
RDC, Inc.
C) Southside Well No. 2 Rehabilitation and Related Work Project-consideration of bids and possible
award of contract
WORKSHOP ITEMS - (Agenda topics 5, 6, 7 and 8 will be discussed by the board, but no action will be taken)
5. Special workshop item - (7.30 PM or as soon thereafter as possible) - Discussion of
application to annex Gooseneck Ranch into the District
6. Discussion of draft policy regarding financial procedures for bidding, approval of bills
and check signing
7. Discussion of time-of-use electric meters
8. Staff reports
ADJOURNMENT
NOTE. The complete packet of material relating to the agenda is available for review at
the PUD office and at the Truckee Library
Posted d mailed July 14 1995
Susan M. Craig, Deputy District C'
Post Office Box 309 11570 Donner Pass Road Truckee, California 96160
TDPUD STAFF REPORT
Jury 14, 1995
TO: Board of Directors
FROM. Peter L. Holzmeister, General Manager
SUBJECT. Manager's Report
AGENDA # S
9. CONTAMINATED SOIL AT DISTRICT HEADQUARTERS BUILDING
As you will probably recall, Lahontan Regional Water Quality Control Board has required the
District to implement a groundwater monitoring plan at the headquarters site. We ran out of good
weather last year and had to postpone implementation to this year. Lahontan has reminded me
that we have not yet performed according to their order;they have ordered the District to proceed
immediately with the implementation. i have contacted Klienfelder, Inc. to help get us back on
schedule. This matter will be listed on the Board's agenda for authorization to proceed with
installation of monitoring wells, probably for the first business meeting in August.
2. GOOSENECK ANNEXATION
I have been working on the Gooseneck Ranch annexation matter since we last talked about it.
I've spoken with David Breninger, General Manager of Placer County Water Agency, and he is
helping arrange a meeting between me and the Placer County Executive Officer. I've also spoken
with local District Managers to find out what their history has been with Gooseneck Ranch to
determine if any problems are unresolved.
3. RE-ENGINEERING
There is currently a Re-engineering Committee at work and I am about to appoint a second. The
first committee is dealing with processes in the Planning Department; the second will look at the
entire accounts payable process. It appears that the employees who are involved are taking the
matter seriously, and I am confident that we will be able to eliminate tasks that are valueless, thus
speeding up our work.
4. METER READING
The Meter Reading Committee is making progress in identifying the new technologies that are
appropriate for the District. Three members of the committee attended a meter reading
conference in Memphis and brought back valuable insights into the future development of meter
reading technologies. We hope that within 60 days, we will be ready to make a presentation to
the Board.
S. IBEW
The management team has been meeting with the Union bargaining team and we are quite close
to an agreement. I hope that within the next month we finalize a draft Memorandum of
Understanding for consideration by the Board.
6. TROA
Pat Sutton and l continue to participate in the Truckee River Operating Agreement negotiations.
The topics have shifted a bit from lake levels and well standards to snow making and
administrative structure.
7. WATER COMMITTEE
The Water Committee met on July 14, 1995 and discussed water pressure problems in Donner
Trails Subdivision, water pressure on Bennet Flat, and the Truckee Falls Golf Course project. The
committee will meet again during the first week of August to continue discussing Donner Trails
and golf course issues.
PLH/smc
i
TDPUD STAFF REPORT
July 11, 1995
TO: Board of Directors
FROM: Kathy Neus, Support Services Manage
SUBJECT: Staff Report for June 1993
AGENDA #
MIN
BUILDING AND GROUNDS
1. Steve Wallace re-striped and put up handicapped parking signs in the front parking lot.
2. Also, Steve painted the upstairs hallway from the Planning Department to the elevator and
Town area. We are trying to paint a little at a time to keep disruption of work at a
minimum.
3. Signs to match the existing interior directories have been made and installed for the Town.
4. Routine maintenance was performed on lights and plumbing; filters were replaced.
5. Sierra Landscape and irrigation began yard maintenance in June with good results.
PURCHASING AND WAREHOUSING
1. The summer tire order has been delivered; wire and cable orders are starting to arrive.
2. The contract documents, specifications and invitations to bid on poles have been
processed. Bids will be opened on August 1 and offered to the Board for consideration at
the August 7, 1995 meeting.
3. OrCom visited the District recently to update the inventory program as well as perform
program modifications in other departments.
4. Steve and Joe are continually cleaning the grounds at the District complex.
METER READING
1. The weatherhas been cooperating enough to allow the Meter Readers to stay current and
also catch up on some projects that have been on hold.
2. Notices for a scheduled outage to all customers in Ponderosa Palisades were delivered
by the Meter Readers for the Line Crew.
3. There were 9,331 meters read, 292 service reports completed and 198 notices delivered
during the month of June.
4. Bev Johnson has been work.,g closely with the Water Department to identify water meter
problems that were noted i the field.
5. Bev has also been chec,,iig on missing and cut seals identified in the seal verification
program last year.
& Bev attended the Ne#iona? Peter Reading Conference in Memphis, Tennessee for the
purpose of gatheri.F�g information on current technologies for presentation to the
Automated Meter Reading Committee. This will help the Committee identify what system
will work best for Me District.
VEHICLE MAINTENANCE
1. Tom was busy during June although there were no field repairs or after-hour call-outs.
Tom completed four BIT and five monthly aerial inspections on the line trucks as well as
five service inspections on pick-ups.
I have been taking part in Union negotiations, participating on the Automated Meter Reading
Committee and have been assisting the Town with building-related requirements.
KN/smc
Truckee Donner Public utility District Board of Directors
Joseph R.Aguera
J. Ronald Hernig
Business Office Planning Services Robert A.Jones
(916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass
Patricia S.Sutton
General Manager
T9ri 3. �E.PA t �Nfi CTIiI. TIC'S REPORT 1'�� --1-995 Peter L. Holzmeister
July 13 , 1995
WATER QUALITY:
See attached bacteriological report .
June was the first month using Sierra Environmental Labs for our
bacteria testing. I am satisfied with their service so far.
I tested 34 backflow devices in various locations throughout the
District .
MAINTENANCE, REPAIRS & NEW CONSTRUCTION:
New service connection requests continue to increase with forty two
new hook-ups and fourteen service upgrades in June.
Staff repaired seven leaks and did fifty five USA locations . As of
June 30, there were 10 known leaks throughout the District service
area, they will be repaired as scheduling permits . We have been
working with the Town of Truckee to complete repairs in areas that
they are planning to overlay.
In June staff repaired or replaced six hydrants .
Staff worked with Heavy Equipment Co. to replace 200 ' of
chronically leaking 6,1 mainline on Hansel .
WATER PLANNING DEPARTMENT:
See attached report from Mike Connell, Water Dept . Planner.
PUMP OPERATIONS / PROJECTS :
Construction of the Gateway Tank is proceeding slowly due to
unforeseen site conditions .
Prosser Heights Tank is built and is currently being painted.
Host Office Box 309 40 11570 Donner Pass Road Truckee, California 96160
Ponderosa Palisades West is the smallest sub-system that the
District has . It consists of a single 3 horse power pump with a
domestic 80 gallon hydro-pneumatic tank serving five homes, two of
which are full time residents.
In mid Jane Pete noticed that the .motor did not sound healthy so we
immediately ordered a new pump and motor. Unfortunately the new
pump did not arrive before the old one failed leaving the residents
with .low but usable water pressure.
I instigated a rush order on the new pump which I had air freighted
to the distributer in Sacramento. I picked up the pump on Thursday
June 22. Pete went to install it on Friday morning and found that
the manufacturer had sent it with a three phase motor instead of
the single phase that we ordered.
The Distributer acknowledged that it was their mistake in not
catching the error. They located the correct motor and had it
delivered to them at 10 : 00 Monday morning. Pete was at their office
when it arrived, they switched motors within the hour. Pete
returned to Truckee and had the pump installed and operating by
3 : 00 that same day.
I kept the permanent residents .informed through out the process .
The only time they were completely without water was when Pete
installed the new pump. We have sent the old pump to Brown and
Milbery for a new motor. When it returns we will have it for a
spare.
See attached report from Pete Marcovich Water Operations
Specialists .
Truckee Donner Public utility District Board of Directors
Joseph R.Aguera
J. Ronald Hemig
Business Office Planning Services Robert A.Jones
(916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass
Patricia 5, Sutton
General Manager
Peter L. Hoizmeister
Date: July 13 , :i.99~3
From: David Rul.ly
To: Peter Holzmeister
Subject : Monthly Bacteriological Report -- June 19951
Attached is the "Summary of Bacteriological. Water Quality" report
for the month of dune 1995 .
The June portion of the report shows that all 35 distribution
System simples were free of coliform bacteria. The report also
shows that all 29 source samples were free of coliform bacteria .
The District has met the Sta.te ' s drinking grater standards for the
month of June .
Post Office Box 309 Q 1157E Donner Pass Road Truckee, California 96160
.......................
TRU SEE ER PY_*i BLIC UTILITY DI TRIC'L
System Source
Samples Portions Percent Samples Portions Percent
Yr. 1Moath Collected Positive Positive Collected Positive Positive
1995
April
(Truckee) 26 0 0 8 0 0
(Prosser) 10 1 10% 4 0 0
(Hirschdale-) 1 0 0 0 0 0
1995
may
(Truckee) 32 0 0 11 0 0
(Prosser) 7 0 0 6 0 0
(Hirschdale) 2 0 0 1 0 0
1995
June
(Truckee) 28 0 0 20 0 0
(grosser) 8 0 0 8 0 0
(Hirschdale) 1 0 0 1 0 0
I
MEMORANDUM
Date : July 14 , 1995
From: Mike��
To : Dave
Subject : Work Activities for June 1995
In addition to the everyday work related to customer complaints
and questions, I worked on the following specific projects :
1 . Truckee Pines
104 Unit affordable housing complex, located on Estates
Drive next to the Senior Citizens complex.
Nature of Work Performed
Contact with project representatives and other agencies .
Improvement plan review. Prepared development agreement language .
2 . Truckee Town Square
This project is located at the existing "SMALL MALL" on
Donner Pass Road. The project will remove the existing "SMALL
MALL" structure and replace it with 3 new buildings . This project
will also include the existing "Robertson building" . Additions to
the "Robertson building" are proposed.
Nature of Work Performed
Development agreement application review. Contact with project
representatives and other agencies . Improvement plan review.
1 Monthly Activities Report June 13, 1995
3 . Levon Professional Building
* This project is located next to the sheriffs station,
on Donner Pass Road. The project proposes construction of a 2
story, 6600 s . f . office building.
Nature of Wark Performed
Development agreement application and improvement plan review.
Contact with project representatives and other agencies .
4 . Truckee Diner
* This is a proposed two phase project . Phase one, a rail
car theme restaurant, will be constructed this year. Construction
of phase two, a multi-unit commercial center, has not yet been
scheduled. This project is located at the south west corner of
Hiway 267 and West Raver Street .
Nature of Work Performed
Development agreement application review. Contact with project
representatives and other agencies . Improvement plan review.
Preparation of the development agreement .
5 . Commercial Service Upgrades
* Worked with staff in organizing commercial metering
program.
5 . Long Subdivision
* This project is located at the end of Tundra Drive in
Tahoe Donner. The project is not within the subdivision
boundaries . There will be three residential parcels within the
subdivision.
Nature of Work Performed
The improvement plans were approved in May 1994 . The developer is
currently exploring construction options different than approved
with the improvement plans . We are working with the developer and
2 Monthly Activities Report. June 13, 1995
will finalize a development agreement when the construction
design has been accepted.
7 . River Village
* This project is located near the Martis Valley
substation. Proposed is a 40 lot affordable housing subdivision.
Nature of work Performed
Development agreement application review. Contact with project
representatives and other agencies .
8 . Donner Village Condos
* This project is Located on Northwoods Blvd. Proposed is
a 13 unit residential condominium complex.
Nature of work Performed
Contact with project representatives and the developers . Based on
changes to the project, the development agreement required
revision.
9 . Martis Town Houses
* This project is located on Martis Valley Drive in
Sierra Meadows . Currently there is a single family residence on
the parcel . The proposed project will have a total of two
duplexes .
Nature of Work Performed
Development agreement application. review. Contact with project
representatives and other agencies . Researching of District
historical files.
10 . Truckee Falls Golf Course
* This project is located near Tahoe Donner on Northwoods
Blvd. . Proposed is an 18 hole golf course .
Nature of Work Performed
Development agreement application review. Contact with project .
representatives and other agencies . Coordination between the
Town, the Developer and Sauers Engineering.
3 Monthly Activities Report June 13, 1995
. .....................
LIST OF CURRENT DEVELOPMENTS
NAME LOCATION
Bay West Properties Improvements Truckee Business Park
Bennett Line Extension TD
Bresnahan 4-plex TD
Cedar Smoke School Off 184/Pannonia Ranchos
Coachland MHP Expansion Hwy 89 North
Dependable Tow Warehouse West River St.
Donner Trails Estates - M. Horn Donner Trails
Donner Lake Plaza Coldstream/Deer-rield Drive
Donner Village Condos TD
Farley 8-plex TD
Gooseneck Village Martis Valley
Gooseneck Ranch Martis Valley
Grossman 4-plex TD
Knights Crossing Comm Ctr Glenshire
Larry Long Subdivision Between Coachland and TD
Levon Prof Bldg Donner Pass Rd/Gtwy
Martis Townhouses Sierra Meadows
Olson 4-plex `Y'D
Porter/Simon Bldg Downtown
River Village Affordable Housing Martis Valley
Rox-N-Oz Prof Bldg Donner Pass Rd/Gtwy
Sierra Pines Condos Sierra Meadows
Spector 5-plex TD
Stonewood @ Tahoe Martis Valley
Sugar Pine Estates P/H Area
TD Maintenance Bldg TD
TD Ski Hill Lift Addition TD
TFH Medical Bldg Donner Pass RdlGtwy
Truckee Diner Hwy 267/West River St.
Truckee Falls Golf Course TD/Trout Creek Area
Truckee Pines Apartments Martis Valley
Truckee Town Square Downtown
TTAD - New Maint Bldg TT Airport
TTAD - New hanger bldg TT Airport
TTAD - Adm Bldg & Vault Improv TT Airport
TTUSD - Modular relocations SMMS & Elem School
Weems/Carter Line Extension Glenshire Drive
Wolfe Estates Subdivision Donner Lake
Truckee Bonner Public [utility District Board of Directors
Joseph R.Aguera
J. Ronald Hemig
Business Office Planning Services Robert A.Jones
(916) 587-3896 (916)587-3944 FAX (916) 587-5056 James A_ Maass
Patricia S. Sutton
General Manager
Peter L. Holzrneister
MEMORANDUM
Date: July 11, 1995
To: Dave Rully
From: Peter Marcovich
Subject: Monthly Report for June 1995
STATION MAINTENANCE
The interior of Sierra Meadows Booster Station was painted.
A new Clayton pump control valve for booster #2 was installed in
Southside Booster Station, replacing an Ames control valve.
Three wafer valves were replaced in Southside Booster Station for
booster' s #1, #2 and #3 .
The defective flow meter for Southside Booster Station was
removed and a spool was set in place .
The packing was replaced in the well and booster' s #1, #2 and ##3
at the Airport . The packing was also replaced in all three
boosters at Northside Station.
Several leaks were repaired in the pilot controls of the booster
pumps at the Airport.
The standby generator provided power to the Ponderosa Palisades
Hydro system during scheduled outages .
A new sampling port was installed at Northside.
Post Office Box 309 11570 Donner Pass Road Truckee, California 96160
. ............................
Trees, shrubs and tall grasses were removed from Martiswoods
Station and Tank, Southside Booster Station, Sierra Meadows
Booster Station and Ponderosa Palisades Tank and Hydro Station.
A new pump and motor were installed at Ponderosa Palisades West
Hydro Station.
WATER QUALITY
Water samples were taken the four tuesdays of the month. Routine
daily rounds were made, taking chlorine residuals throughout the
system. We are now sending our water samples to a new lab in
Reno . The lab and the courier service we are using are working
well .
OTHER BUSINESS
I continued to monitor the work at Gateway Tank, Northside Well,
Prosser Annex Well and Prosser Heights Tank.
The footings for the retaining wall at the Gateway Tank were
formed and poured.
The Prosser Heights Tank has been erected and the painters have
begun sand blasting the interior.
The rehabilitation work was completed at Northside and the well
was brought back on line . Production has remained steady
throughout the month, with a 49% motor duty cycle we are pumping
over 900 gallons per minute .
Power was brought into the Prosser Annex Well building and we are
no longer relying on battery power for our telemetry. We are
currently receiving data from the well sensors that were dropped
down both Northside Well and Prosser Annex Well .
The turbidity in the water from Prosser Annex Well is too great
to bring into the system. I will continue to pump the well to
atmosphere until the clarity improves .
Road repairs were made on No Other Way by the contractor. The
contractor completed painting at the Prosser Annex Well building,
the Prosser Heights Hydro Station and the camouflage at Prosser
Annex Tank.
Continued to communicate with Sandel--Avery Engineering regarding
ongoing site problems and SCADA programming.
...........----
WATER PRODUCTION
SOURCE GALLONS
Airport Well . . . . . . . . . . . . . . . . . . . . 54, 995, 000
"A" Well . . . . . . . . . . . . . . . . . . . . . . . 5, 298, 100
"B" Well . . . . . . . . . . . . . . . . . . . . . . . 1, 615, 800
Donner Creek Well . . . . . . . . . . . . . . . . . . 13, 036, 000
Southside Well 41 . . . . . . . . . . . . . . . . . . . 5, 026, 000
Northside Well . . . . . . . . . . . . . . . . . . . 20, 776, 000
Sanders Well . . . . . . . . . . . . . . . . . . . . . 6, 474, 000
Prosser Heights Well . . . . . . . . . . . . . . . . . 6, 664, 145
Prosser Annex Well . . . . . . . . . . . . . . . . . . . . 0
Hirschdale Well . . . . . . . . . . . . . . . . . . . . . 291, 400
TOTAL PRODUCTION FOR JUNE 1995 . . . . . . . . . . . 114 ,176,445
STAFF REPORT
July 12, 1995
TO., Board of Directors
From: Bob Quinn, Electric Superintende 0 t�e
Subject; June Activity Report
AGENDA ITEM
June was another month devoted to meeting the .July 271h deadline for the Glenshire transfer.
Our crews spent practically the entire month on facilities to serve our new customers and at
this time we are complete and ready for the transfer with the exception of those customers
located in the Sha-Mva area. As reported earlier, a new feeder out of our Truckee substation
must be constructed to serve those customers along with modifications to existing facilities.
We now have the substructure completed and are ready to begin the above surface work
within the station. After Sierra completes a new section of line on their facilities, we will be
able to re-work the newly acquired facilities to meet our system voltage and requirements. It
is doubtful this work will be accomplished by July 27th with a more realistic completion date of
sometime during the last weeks of August. Again, for those customers in the Glenshire
*subdivision, we have completed the changes required and await July 27th.
Along with the above project, other work was completed within the department. Electric staff
wormed at the Prosser Annex , Northside wells, Ponderosa West Hydro, Southside Booster#2,
and Southside Well #t.
A four hour outage was required within Ponderosa Palisades to facilitate re-arrangement of
high voltage electrical lines. This was done at the request of the telephone company to allow
spacing on the pole for additional PacBell cables.
The airport requested and received an outage and a transformer upgrade to serve new
facilities.
Teichert was on line and operating at full production. Adjustments to the capacitor bank on
that line were made.
The service crew assisted the line crew in the Glenshire projects and completed 130 service
orders during the month (27 temporary hook-ups, 18 pemmanent power connections, and 85
underground facility locates).
We continued to purchase some power from NCPA. For that information please reference the
attached report from Steve Hollabaugh.
'resently, all development project time lines are being met. As the summer progresses, 1
envision an increased demand on our personnel in this area. Truckee Pines, Sugar Fine
Estates, Truckee Diner, Cedar Smoke School, and the Truckee Rver Bridge Crossing are a
few of the projects that will require extensive work to complete this construction season. Other
projects scheduled will require two to three days of crew time. This is in addition to the work
required at the Truckee substation. As you can see, we are and will be busy for quite some
time.
MEMORANDUM
O: Bob Quinn, Electric Superintendent
FROM: Stephen Hollabaugh, Electrical Engineer
SUBJECT: June Purchased Energy Report
DATE: July 13, 1995
Bob,
Below is a brief outline of the energy the District purchased from NCPA for the Months
of April , May),June and Year to Date from April . if you have any questions, please
don't hesitate to ask.
Energy Purchase Data:
Month Total Energy NCPA Energy %NCPA of Total
Purchased (KWH) (KWH) Energy
April 8,973,000 607,000 6.76%
May 8,241,711 805,000 9.77%
June 7,672,216 1,313,000 17.11%
Total Year to Date 24,886,927 12,725,000 10.96%
Energy Cost Data:
Month Sierra Pac. Sierra Pac. NCPA Savings to Total
Energy Energy Energy Bill District Monthly
Charge Credit Charge ($)
for Energy
(KWH)
April $260,217. $ - 12,301 $10,316 $ 1,985 $258,232
May $239,010. $ - 16,313 $12,229 $ 4,084 $234,926
June $222,494. $ - 26,608 $17,879 $ 8,729 $213,765
Year to $721,721 $ -55,222 $40,424 $ 14,798 $706,923
Date
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
PLANNING SERVICES DEPARTMENT ACTIVITIES
JUNE, 1995
New Construction
Development Agreements- The construction season is well underway with many
developments and District projects in process.
New Construction Services- Completed the processing of 57 new applications for
electric service, 27 temporary power hook-ups and 18 permanent new construction
services. Completed orders for 42 water hook-ups and 14 water upgrades. There
have been 85 electric and 55 water Underground Service Alert requests.
Work Order Processing- Continuing to close work orders as they become complete.
Standby charge adjustments for the 1995-96 tax year are being finalized.
Communications/Education
Newsletter- Staff has completed the development of the Summer 1995 newsletter
edition. It will be distributed to our customers beginning in late-July.
Business Customer Survey- NCPA contracted with RKS, a marketing/survey
consulting firm, to conduct a survey of the largest customers of both Publically-awned
and Investor-owned utilities in California. The purpose of the survey was to get their
opinion of California utilities and what they expect or would like from them. The
survey also-identifies the value customers place on utility services versus low rates.
Staff will be preparing a survey form which will be used to assess Truckee business
owners/managers level of satisfaction with TDPUD operations and services. This
information will also be used to determine the types of programs and services and
other value-added opportunities they desire from TDPUD.
Conservation/DSM/Economic Development
Ground Source Heat Pump Pilot Project- Seven pilot site units are currently in
operation. An eight unit is currently being installed. The Chamber GSHP loop/heat
exchanger will be installed this summer. SMUD and TDPUD have signed the
California Energy Commission ground source heat pump monitoring and evaluation
grant contract and will be issuing a request for proposals and selecting an engineering
consultant this summer to begin monitoring our pilot sites beginning in Fall.
Truckee Air Quality Management Plan- Staff has been appointed to the Town of
Truckee's Air Quality Citizen's Advisory Committee. Staff will provide input as to
the value of ground source heat pumps, energy conservation, and electric vehicles in
helping to resolve Truckee's air quality problems.
TDPUD Staff was contacted by a company in Grass Valley, ProEV(Electric Vehicles),
to support their request to the Northern Sierra AQMD for an EV demonstration
vehicle for "Nevada County". A letter of support was provided to them(see attached).
This vehicle will be available to us for demonstrations, seminars, and rides and drives.
TDPUD Competition Plan- Staff is preparing a report about the different utility issues
we are currently being challenged by. The report will include a discussion of the
different approaches TDPUD can take to meet these challenges as well as an analysis
and recommendations to respond to competition. Staff is participating in CMUA's
Model Program Competition. TDPUD will submit 4--5 program/ideas applications.
Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 1 residential
energy survey this month. Staff also responded on-site to 2 "high" bill complaints.
There is currently one commercial survey in progress.
Energy Efficiency Partnership-- The incorporation of the planned energy and water
efficiency measures are expected to be retrofitted into the Chamber building by Fall,
1995. Currently about 60%a of these measures are installed. A handout on the current
status of the project, measures planned for demonstration at the Chamber building,
and the availability of group tours for seeing these measures is at the Chamber
building(see attached). The new Chamber sign includes the text: An energy efficiency
showcase in partnership with the Truckee Donner Public Utility District(see attached).
A Grand Opening of the new Chamber facility is tentatively planned for late Fall.
This will be a prime opportunity to share the Partnership and the energy and water
efficiency demonstration benefits to the Community.
Energy/Water Showcase Program- Staff has requested the assistance of the California
Energy Commission to provide an energy survey of the water system. This will help
us identify practical and cost-effective energy efficiency improvements to save the
District and it's customers water system operational costs. The CEC has estimated
they will be able to perform the water system energy survey this Fall.
Employee Safety/Training,
Wellness Program/Health Education- Staff is currently working with T-F Hospital to
develop a schedule of health seminars. Many of the seminar topics will be selected as
a result of the needs of employees as determined by the health screenings.
Wellness Program/Healthly Meals- Approximately 12 TDPUD employees participate
in the Healthly Meals lunch program twice per month.
Wellness Program/Day Hikes- TDPUD employees have been invited to participate as
guides in the Chamber's Annual Donner Party Hike. This is an opportunity for
employees to begin hiking this summer and learn about some of Truckee's history.
Truckee Donner Public Utility District 2oara of Directors
Joseph R. AgUera
J, Ronald Hemig
Business office Planning Services Robert A. Jones
(916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass
Patnc;a S. Sutton
General Manager
Peter t . Holzmeister
Pro Electric Vehicles
Attn: Craig McCann
11852 Eddy Ranch Road
Penn Valley, CA 95946 ,dune 29, 1995
Dear Craig,
Truckee Donner Public Utility District is very interested in learning more about electric
vehicles. We support your application to the Northern Sierra Air Quality Management
District regarding an electric vehicle demonstration project. TDPUD Staff can
coordinate the organization of seminars, rides and drives and other activities to be
held in Truckee with you. We will provide the needed communications to inform our
customers about these events.
If you or the NSAQMD have any additional questions about our participation in your
EV project 1 can be contacted at (916) 582-3931.
Sincerely,
Scott Terrell CEM
Director of Planning
TRUCKEE DONNER CHAMBER OF COMMERCE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
BUSINESS & ENERGY EFFICIENCY
PARTNERSHIP
SHOWCASE OF LOCAL BUSINESSES
PRODUCTS & SERVICES
DEMONSTRATION OF ENERGY AND WATER
EFFICIENCY MEASURES
SUMMER, 1995
BUSINESS & ENERGY EFFICIENCY PARTNERSHIP
Demonstration of energy & water efficiency measures
The Truckee Donner Chamber of Commerce had been looking for a site in Truckee
whereby their administrative and visitor service activities could be housed under one
roof. This would allow them to operate in the most efficient manner, optimizing their
service to their membership and visitors to the area. The site at Pine Tree Plaza was
chosen.
The Chamber of Commerce and the Truckee Donner Public Utility District began
discussing the possibility of a business and energy efficiency partnership in early
1994. Through this partnership the renovation and energy and water efficient
remodeling of their new site could be accomplished at very little cost to membership.
This would provide an opportunity to promote local businesses showcasing their
products and services, educate consumers in Truckee on how to control their energy
and water costs, and lower the Chamber building's utility energy costs.
TDPUD and its customers, the community, would benefit by having a highly visible
building in the community for these water and energy efficiency measure
demonstrations. This would give residents and businesses the opportunity to see how
to incorporate energy and water cost saving devices into their own homes and
businesses. This will bring local consumers to the Chamber which might not normally
visit the Chamber building.
The Chamber and TDPUD decided that this should be a comprehensive community
project. To accomplish this, the business community would be invited to donate all
the materials, equipment and time necessary to pull the project together. In return,
not only would this qualify as a community project, but all donors would be recognized
for their contributions.
Through the development of this project and beyond, the hope is that the Truckee
community will become more familiar with some of the local products and services
available to them. This could result in more local shopping by Truckee residents, thus
improving the local economy. Supporting local businesses increases the tax base
which supports many of the services provided in Truckee.
PROJECT STATUS/GROUP TOURS
Currently, about 60% of the measures planned for this project have been incorporated
into the Chamber building. It is anticipated that all, but a few measures will be in the
building by late Fall, 1995. If you are interested in learning more about the plans for
this project call Scott Terrell, TDPUD Planning Director, at 582-3931. You may also
call to arrange a group tour at this time or a future date. We would be happy to share
the project with you at any phase.
The following is a list and description of energy and water efficiency and renewable
resources equipment/ measures currently installed or planned for incorporation into
the Chamber building.
Energy Conservation
Weatherization- These measures reduce space conditioning and water heating
requirements and costs by reducing heating and cooling gains and losses through the
building envelope.
Insulation(attic, ceiling, wall, ducts, pipes)- Insulation reduces heat losses and gains
into fluids or gases resulting in unnecessary costs.
Weatherstripping- Material used to seal the cracks around doors and windows to
reduce infiltration heat loss or gain.
Caulking- Silicone-like material used to seal cracks and other air spaces where
building envelope materials meet.
Outlet Gaskets- Insulating gaskets that seal spaces behind electrical outlet plates
such as light switches and plug outlets.
Storm Windows- Storm windows are designed to add an extra transparent sheet of
insulative barrier to existing window systems.
Double-Pane Windows- Dual or double-pane windows are designed with two sheets
of glass with dead air space sealed between the two panes acting as an insulative
barrier.
Reduced Summer-Cooling-� These various devices and measures reduce summer air
conditioning requirements/costs through design and efficiency. Weatherization
devices also help reduce summer cooling.
Solar Reflective Screens- Screens installed over windows to reduce solar radiation
through building window areas.
Solar Reflective Film- Heat reflecting material attached to window surfaces reducing
incoming heat.
Heat Mirror Glass- This glass is specifically designed to block high angle summer
solar radiation and permit low angle winter solar radiation to enter through a building's
window areas. This passive solar design glass allows the use of the sun to heat the
home or business in winter when most needed.
Awnings- Designed to block the high angle summer sun and allow the low angle
winter sun to eater through windows for passive solar heating.
Deciduous Trees- Deciduous trees drop their leaves in winter and allow for passive
solar winter heating of a building. In summer when the trees are full of leaves they
block the sun from heating up the building.
Reduced Winter Space Heating- These devices and equipment reduce winter heating
requirements and costs through efficient design. Weatherization devices also help to
reduce winter heating requirements. See Alternative Energy section too.
Ground Source Heat Pump(cooling and heating)- This piece of equipment can be
used for bath heating and cooling a building's interior. The heat pump works on the
same principle as a refrigerated air conditioner for cooling, but run in reverse provides
the heating. The heat exchange coil is buried under the ground to extract and
dissipate heat into the earth.
Setback Thermostat- This control device is used to set the thermostat at a pre-
determined temperature during certain hours of the day. The advantage is that the
temperature control is done automatically without depending on human memory.
Reduced Water Heating- These devices reduce year-round wafter heating
requirements through flow controls, aeration, insulation as well as efficient design.
Low-flow Showerhead- Reduces shower water flow while maintaining the quality of
showering. Reduced water usage results in lowering the energy requirement and cost
for showering.
Faucet Aerator- Reduces water(hot) usage by mixing air in with the water without
reducing the quality of the water flow.
Water Heater Jacket- This insulating blanket wraps around the water heater and
reduces the heated water's heat loss(standby) to the surrounding ambient air around
the tank.
Water Heater Pipe Insulation- This foam insulation placed over the copper water lines
running through the top of the water heater reduces heat loss from the pipes resulting
in saved energy and costs.
Energy-Efficient Water Heater- This highly efficient electric water heater unit reduces
energy consumption through efficient design.
Reduced Electrical Li htin - These devices and measures reduce lighting electrical
use through efficient design.
Fluorescent lights- Fluorescent lighting is 3-5 times more efficient than incandescent
lighting and lasts 10-15 times longer,
Skylights- Skylights are placed in the roof and allow sunlight to replace electrical light
for room lighting.
Photocells- Photocells automatically turn lighting on when it gets dark and turn light off
when it is light. Lights are only used when needed.
Reduced Appliance Electrical Use- These electrical appliances are available with
energy efficient counterparts.
Energy-Efficient Refrigerator/Freezer- High efficiency refrigerator models are available
that use 25%+ less electrical energy than their standard counterparts. Efficiency
information can be found directly on the appliance's yellow energyguide label.
Microwave Ovens- These specially designed ovens use less electrical energy
because food is cooked using microwave technology rather than the standard method
of cooking food. .
Water Conservation- Below are a few methods that use less water through efficient
design. Low-flow showerheads and faucet aerators are also designed to use less
water.
Toilet Tank Separator- Measure installed in toilet tank that reduce the amount of
water used for each flush.
Ultra-Low Flush Toilet- This is a toilet designed to use only a minimal amount of water
during each flush.
Drought-Tolerant Landscaping- This is landscaping through its physiology and other
characteristics requires less water to maintain itself than conventional garden plants.
Alternative Enerr y- Alternative energy sources are non-fossil fuel derived energy that
are captured by devices.
Passive Solar Water Heating- A passive solar water heating unit requires no pumps or
controllers to operate. Solar heated water rises through convective water forces.
Passive Solar Space Heating- Southern-facing window areas allow for the maximum
capture of the sun's heat energy. Heat then becomes "trapped" in the building due to
the "greenhouse" effect.
Solar Photovoltaic Cells- Solar photovoltaic cells produce electricity through a special
ion displacement process. Solar cells are generally only cost-effective for remote
applications.
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06/20/95 14:45 916 587 2439
06-20-1995 01:44PM TRUCKEE-DONNER CHAMBER 916 587 2439 P.02
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in pa ership with the Truckee Donner Public utility District
Truckee Donner Public Utility District B.arcl of Directors
Joseph R.Aguera
J. Ronald Hemig
Business Office Planning Services Robert A. Jones
(916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass
Patricia S. Sutton
General Manager
Peter L. Holzmeister
F
ADMINISTRATIVE SERVICES: July, 1995 STAFF REPORT �0-1cu-1,
Submitted by Mary Chapman, July 13, 1995
CUSTOMER SERVICE ACTIVITY:
The Customer Services staff has had a busy July processing service connects, disconnects and
transfers. They also continue to assist the Planning Department with new construction
applications as they are needed.
Mark has prepared the list of closed accounts that need to be written off as of June 39, 1995.
This request will appear on the August 7, 1995 agenda.
Mark has also met with Truckee River Bank to discuss the details of the electronic funds transfer
service. Truckee River Bank will provide the District with the authorization forms that the
icustomers will need to sign. We will send them out with the bills during October. We are
scheduled to implement this service in November.
BILLING:
Billing is current.
The billing department has completed the work necessary to add the Glenshire customers to our
system. The applications for service, new customer booklets and a cover letter welcoming them
to the District were mailed today.
Rosana and Bev Johnson are trying to finalize the new billing schedule in order to implement
the billing cycle change in September.
Rosana and I are working to select the correct laser printer to print the District's bills. We are
also working on the bill design with the forms supplier and the programmers. We are scheduled
to send out the new bills beginning in October.
ACCOUNTING:
Accounts payable and payroll are current. We are currently working on the financial statements,
budget reports and financial reports for June.
With Joan Price leaving the District, Julie DeAngelo will be processing accounts payable in the
Post Office Box 309 11570 Donner Fuss road Truckee, California 96160
... ........ .. .......
interim. We will be using this interim period to evaluate the accounts payable processes and
find ways to streamline the work performed.
40
During June, we completed the software upgrades for accounts payable and general ledger.
We also worked with Orcom to install the new budget system. We are currently experimenting
with Cost Centers 1 (Board), 2 (General Manager) and 3 (Administrative Services) operating
budgets to get a feel for how the system will work and the changes that will need to be made
before we implement the 1996 budget.
Next week, two Orcom employees will be here to upgrade our payroll software to the AS400
version. This is a very comprehensive change in our payroll programs.
OTHER:
For the last several years, I have been bugging Truckee River Bank for an automated system
so that I can monitor the District's checking account from my personal computer and make LAIF
transfers over a modem. Currently, I have to phone the bank and get our bank balance; then
I have to speak to certain employees to have them do the transfer. I then have to call LAIF to
make the same transfer. While it should be a fairly quick process, it can be a real hassle. I am
regularly put on hold and often get transferred a couple of times before I get to someone who
can help me. With an automated system, I can call up our account daily, make a transfer to
LAIF and then call LAIF to let them know the money will be coming from Truckee River Bank.
.All of the same security will be in place at Truckee River Bank and at LAIF to protect the funds.
Alan Bond of Rauscher Pierce Refsnes has prepared the Penalty In-Lieu-Of Rebate Analysis
for the period ending May 13, 1995 for the 1991 Water System Improvements Certificates of
Participation. His analysis concludes that the District does not owe a penalty for this period.
A copy of the report is available in my office for your review if you are interested.
0795MOLY.RPT