HomeMy WebLinkAboutStaff Reports TITLE 3 FINANCE ,AND ACCOUNTING - Chapter 3.16.030 ACCOUNTS PAYABLE
1. Upon presentation of invoices for goods and services and other financial obligations of
the District in the format prescribed in Title 3, Chapter 3.08 Purchasing, to the
Administrative Service Department, the Treasurer shall be authorized to issue payment
for such invoices. In the absence of the Treasurer, the General Manager shall be
authorized to issue payment.
1 Payments for District financial obligations shall be processed through the District's
computerized accounts payable program. Prior to issuing checks, the District's
accounts payable clerk will verify the entries for accuracy including verifying that the
correct vendor has been keyed into the system; that the amount of charges are correct
and that the total of the invoice is correct; that the sales tax has been calculated
correctly; that the appropriate authorization appears on the invoice; that the correct
work order number and account number or budget number and account number have
been assigned to the charges; and that the correct supporting documents are attached to
the invoice_ The accounts payable clerk will also verify that invoices greater than
$5,000 have been approved by the General Manager and that invoices greater than
$10,000 have a Board authorized minute order attached showing the amount of the
approved expenditure or prior Board authorization for regular District expenditures as
listed in Title 3, Chapter 3.16.010 Pre-authorized Disbursements.
3. After verifying that the above items are in order, the accounts payable clerk shall run
the checks for payment and print a check register listing the number of each check
issued, the vendor paid, the description of the charges being paid, the amount of the
charges and the amount of the total check.
4. The Treasurer shall then verify that the accounts payable edit and the check register
match, that the invoices have been properly processed and that the expenditures have
been made in accordance with the District's purchasing procedures.
5. The Treasurer or General Manager shall then process the checks through the District's
automated check signing machine using the facsimile signature of either the Treasurer
or the General Manager. The automated check signing machine shall be one that
allows for a removable facsimile plate which will be kept locked up when not in use.
The machine will also require two keys to activate; the two keys will be kept by two
different employees.
6. In the event that a manual check needs to be issued outside of the regular weekly
check run, the check will require two signatures. The two signatures can be any two
authorized checking account signatures. Individual directors, the General Manager
and the District Treasurer shall be authorized to sign on the District's checking
accounts.
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7. At the monthly business meeting held by the Board of Directors:
A. The Board will be presented with the following reports:
I) Accounts Payable Check Register showing all of the checks issued for the
accounting period being presented. The register shall show the check numbers
issued, the vendor names, the amount of the checks and descriptions of the
charges.
2) Statement of General Fund showing the beginning checking account
balance, the categories of cash received by the District during the month, a
summary list of the cash disbursements made during the month, any authorized
transfers in or out of the general fund and the ending balance at the end of the
month.
3) Investment Report showing the status of all District restricted funds.
4) Fund status report showing the location of all District funds and the amount
on deposit at each financial institution or organization.
5) Monthly Budget Report showing the status of budgeted expenditures
compared to actual expenditures.
6) Monthly Financial Statement showing the status of all revenues and
expenditures in the format of financial statements using generally accepted
accounting principles for utilities.
The details of all checks issued and invoices paid shall be available for review
by any director in the Administrative Services Department. The Board shall
officially authorize payment of all disbursements that have been made by the
Treasurer and presented on the Accounts Payable Check Register at the
monthly business meeting.
B. The Treasurer shall list on the agenda any invoice for purchases that have not
been made in accordance with the District's purchasing policies as set forth
in Title 3, Chapter 3.08 Purchasing.
RESOLUTION NO. 9523
OF THE
TRUCKEL DONNER PUBLIC UTILITY DISTRICT
APPROVING PLANS, SPECIFICATIONS AND CONTRACT DQCUMENTS
AND ISSUING:A CALL. FOR BIDS ON THE
HIRSCHDALE WATER TREATMENT PLANT'
WHEREAS, District staff has recommended, and the Board of Directors of the Truckee
Donner Public Utility District have agreed, to construct the Hirschdale Water Treatment
Plant; and
WHEREAS, Sauers Engineering, Inc. has prepared plans, specifications and contract
documents for the project; and
WHEREAS, Sauers Engineering has prepared and filed all the environmental documents
as required by the California Environmental Quality Act; and
WHEREAS, funds have been designated in the 1995 Budget for this project.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner
Public Utility District as follows:
1. That the plans, specifications and bidding documents on file in the District's
Planning Department be approved and advertised in an appropriate
manner.
2. That the date and time of the bid opening be scheduled for 2:00 PM on
September 5, 1995,
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held
within the District on the seventh day of August 1995 by the following roll call vote:
AYES: Aguera, Hemig, Maass and Jones.
NOES: None.
ABSENT.- Sutton.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By /�Y-M - -
Peter L. Holameister, lerk/Ex-officio Secretary
ATTES
san M. Craig, Deputy Distd t Clerk
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RESOLUTION NO. 9524
OF THE
TRUCK ,O't31110ER` {� 1LlC UTILITY DISTRICT
SETTl11IG FORTH CRITERIA FOR SELECTING A PROFESS/DIVAL
ENGINEERING.F'IF�'1�1 T . ASSIST `WITHI IMPLE VIENT,ATION t�F TH
:::GROUNDWATER ASSESSMENT WORK PLAN
WHEREAS, the Truckee Donner Public Utility District has been ordered by State Water Quality
Control Board, Lahontan Region Clean-up and Abatement Order No. 6-86-10 to perform
groundwater monitoring as a result of finding petrochemical contamination in the soils and
groundwater at the District complex located at 11570 Donner Pass Road, Truckee, CA; and
WHEREAS, the Board of Directors of District wishes to comply with the Lahontan Order prior to
October 15, 1995; and
WHEREAS, California Government Code Section 4526 states that selection of professional
engineering services shall be on the basis of demonstrated competence and on the professional
qualifications necessary for the satisfactory performance of the services required at fair and
reasonable prices.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public
Utility District as follows:
1. That the General Manager be authorized, in accordance with Government Code Section
4527, to encourage firms engaged in the lawful practice of the engineering profession to
submit statements of qualifications and performance data. The statements and data shall
then be evaluated by the General Manager and discussions shall be conducted with no
less than three of the qualified firms.
2. That the General Manager be authorized to select therefrom, in order of preference the
firms deemed to be the most highly qualified to provide the services required.
3. That the General Manager negotiate a draft contract with the best qualified firm for
engineering services at compensation which is fair and reasonable.
4. That the Board consider the draft contract negotiated by the General Manager and, if found
to be satisfactory, authorize its execution.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 7th day of August 1995 by the following roll call vote:
AYES: Aguera, Hemig, Maass and Jones.
NOES: None.
ABSENT: Sutton.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Holzmeister,'Clerk of the Board
ATTES
Susan M. Craig, Deputy District C44rk
Smc
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
GROUNDWATER ASSESSMENT WORK PLAN
August 7, 1995
The Truckee Donner Public Utility District (TDPUD or District) has prepared this work plan to respond to
the California Regional Water Quality Control Board, Lahontan Region's, (Lahontan) Clean-up and
Abatement Order, No. 6-86-10 of March 1986 and the most current correspondence of September 27,
1994.
SITE DESCRIPTION
The TDPUD site is located at 11570 Donner Pass Road in Truckee, California and in Section 16 of T17N,
R16E, Plate 2 shows the site vicinity; the Nevada County Assessor's parcels are 186-02-03 and 186-02-04.
The site soils consist of granular alluvial soils including silty sands and sandy gravels with occasional
cobbles, based on test pit logs Klienfelder, Inc. prepared during the soils investigation for the existing
TDPUD building in 1985. Groundwater has been reported at less than 15 feet both on TDPUD's site and
on the Truckee Eire Protection District Station No. 2 site across Donner Pass Road and was encountered
at approximately four to six feet below site surface during Kleinfelder's July 1994 field work. Western Geo-
Engineers assessed groundwater at the Fire District site across Donner Pass Road from 1988 to 1990 and
showed a consistent southeast flow direction.
PROJECT BACKGROUND
The TDPUD acquired the site in 1969 from the California Department of Agriculture, who formerly used the
site and building as a border crossing inspection station. TDPUD used the station as their headquarters
until constructing the existing building in 1987.
In 1985, fuel was encountered in one test pit, excavated as part of a soil foundation assessment for the
proposed TDPUD building. in March 1986, Lahontan issued a Clean-up and Abatement Order to the District
to clean-up and abate the effects of the discharge and threatened discharge of petroleum hydrocarbons
to goundwaters of the Truckee River Hydrologic Unit.
During site grading in 1987, an unknown heating oil underground storage tank (UST) was uncovered and
removed. TDPUD also removed its 500 gallon diesel UST and a 2,000 gallon gasoline UST in June 1987
and March 1987 respectively. The District used these underground storage tanks to fuel service vehicles
and equipment.
In April 1987, TDPUD removed approximately 200 cubic yards of contaminated soil from around the
gasoline UST. In September 1987, additional excavation was conducted, however, not all affected soil was
removed due to the presence of underground utility lines along Donner Pass Road.
In December 1988, Lahontan ordered the TDPUD to perform a"satisfactory groundwater investigation and
clean-up to comply with Clean-up and Abatement Order No. 6-86-10.
In June 1989, TDPUD submitted a proposed Groundwater Quality Assessment and Monitoring Plan for the
District site. The plan was not implemented and, on February 7, 1994, Lahontan again requested
groundwater be assessed.
In July 1994, Kleinfelder conducted the initial groundwater assessment by collecting groundwater samples
by GeoProbe at eleven locations at the District's office complex. The analyses showed gasoline-range
constituents in three sample points and diesel-range constituents in two sample points. All sample points
.. ..........................
with detectable and reported results lay around the customer parking lot area. Groundwater flow direction
was not calculated but was presumed to flow towards the southeast, based on previous work at the
Truckee Fire Protection District Station No. 2 across Donner Pass Road.
PURPOSE OF WORK PLAN
This work plan responds to Lahontan's requirement that additional assessment of groundwater be
conducted for fuel hydrocarbons. The first intent of the current scope is to assess the groundwater
approximately where the former USTs are presumed to have lain and to establish worst case
concentrations of contamination. A second intent is to establish whether fuel has moved in groundwater
off site in a downgradient direction. This direction is presumed southeast. Groundwater flow direction will
be calculated with on-site surveyed points before the off-site sampling is conducted. Should groundwater
not flow in the presumed direction, the location of the off-site sample points will be appropriately changed.
The third intent is to confirm the initial contaminants reported in the first GeoProbe assessment of July
1994, and to monitor variations in groundwater depths, flow direction and contaminant concentrations over
time at permanent monitoring wells.
WORK PLAN
TASK 1 Clear sample points for utilities; acquire permits and off-site access permission
Prior to water sample collection, the proposed sample points will be marked in white paint. These points
will be cleared for underground utilities using the Underground Service Alert (USA). In addition, a private
utility location service will be used to clear the sample points due to the number of different utilities buried
along Donner Pass Road. After utility clearance is complete, the sample locations will be adjusted, as
needed, to help in avoiding marked utilities.
Encroachment permits will be obtained as needed for the public right-of-way along Old Donner Pass Road.
Legal access will be obtained by TDPUD from the neighboring Century 21, The consultant will notify
Century 21 of the sampling schedule. The consultant will work with the drilling company to obtain the
necessary permits from and pay the required fees to the Nevada County Division of Environmental Health
before commencing field activities and comply with the permit requirements.
TASK 2 Install, develop and sample four groundwater monitoring wells
Four monitoring wells will be drilled and installed in the approximate locations shown on Plate 2 using a
truck-mounted, hollow stem auger rig. The driller will have a current C-57 license and all field personnel
will have current 40-hour OSHA health and safety training.
During drilling, soil samples will be collected at approximate five foot intervals to log soil types. Samples
will be retrieved in a modified California sampler (MCS) driven by the drill rig into undisturbed soils at the
targeted depth. At least one sample will be saved at each sample point in the brass liner sleeves from the
MCS, labelled, sealed and stored in an iced cooler.
A portion of each soil sample retrieved will be placed in a closed container and the head space measured
with an organic vapor analyzer. The measurement will provide a qualitative indicator of the presence or
absence of volatile organics. Based on the organic vapor analyzer readings, up to two soil samples from
each boring will be selected and submitted for organic analyses. The laboratory will be certified by the U.
S. Environmental Protection Agency and the California Department of Health Services. The samples will
be analyzed for total petroleum hydrocarbons-diesel(TPH-D), total petroleum hydrocarbons-gasoline(TPH-
G) by modified EPA Method 8015, and for benzene, toluene, ethylbenzene and xylenes (BTEX) by EPA
Method 602 or 624. Analyses and detection limits will be in accordance with the Tri-Regional Board Staff
Recommendations of August 10, 1990.
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The monitoring wells will be constructed in accordance with Lahontan well construction guidelines. The
wells will be constructed with two-inch diameter, schedule 40 PVC casing material, approximately 20 feet
in total depth, and screened with 0.020-inch slot screen five feet below and five feet above the encountered
water table. The annular space around the screened interval will be filled with silica sand to at least two
feet above the top of the screen interval, and sealed with a minimum two feet thick bentonite pellet plug
above the sand pack. The remainder of the annular space above the bentonite seal will be filled with a
cement/bentonite slurry to the ground surface. A screw cap will be placed at the bottom of the screen
section, and a steel traffic-rated locking cover will be placed in the slurry at the top of the well, mounted
flush with the ground surface. Refer to Plate 3 for typical well construction details. Actual construction may
vary somewhat due to site conditions.
The wells will be developed at least 48 hours after well installation. The well will then be sampled after at
least an additional 24 hours, using a disposable bailer to purge each well of a minimum of five well
volumes. During purging, pH, EC and temperature measurements will be collected. Then parameter
readings have stabilized, samples will be collected. To prevent cross contamination between wells, the
development equipment will be decontaminated before each use and separate disposable bailers and rope
will be utilized at each well to collect the samples.
During the purging of each well, the purge water will be examined for free product, sheen and petroleum
odor. After purging each well, groundwater samples will be collected in clean laboratory-provided
containers. One duplicate sample will be collected and analyzed for quality control/quality assurance
purposes. A field blank sample set will also be collected and held for analysis if needed. A laboratory-
supplied trip blank will accompany the ice chest and samples from the laboratory to the field and back to
the laboratory. The samples will be properly labeled, sealed and immediately stored in an iced cooler. The
samples will be taken to the laboratory under proper chain-of-custody protocol, and analyzed for TPH-D,
TPH-G and BTEX as for the soil samples.
Soil cuttings generated from each boring exhibiting evidence of petroleum contamination will be transferred
to DOT-approved steel drums and temporarily stored on-site until proper disposal, if needed, can be
arranged. Decontamination water generated from steam cleaning, equipment decontamination, sampling
activities, and groundwater purging will also be contained and stored on-site in DOT-approved drums. After
the results of chemical analyses of water samples are received, arrangements will be made to properly
dispose of any waste soil cuttings and water, if and as needed. Since disposal may not be required, this
budget shall not include disposal costs.
"CASK 3 Collect and analyze off-site water samples
Groundwater samples will be collected from off-site in the general groundwater flow direction by using the
GeoProbe sampling vehicle or an equivalent survey technique. The GeoProbe samples will be collected
in the groundwater flow direction, presumed to be southeast as shown in the attached site plan, to assess
the spread, if any, of the hydrocarbons off-site. The monitoring wells will be installed and surveyed, and
the flow direction calculated, prior to the off-site sampling activities. If the groundwater flow direction is not
toward the southeast, the sample points will be relocated.
GeoProbe samples will be collected from ten locations. One field day on site is assumed. The attached site
plan shows the proposed sample locations. Field activities will be conducted under the direction of a
California Registered Geologist or Engineering Geologist.
The proposed method, a GeoProbe, mechanically drives a hollow stainless steel probe into the ground to
just below groundwater_ The probe is retracted approximately two feet, allowing groundwater to enter the
vacated borehole. A water sample is then collected under a nominal vacuum drawing the water up a clean
polyethylene tube, which directly fills the sample containers. The used tubing will be discarded after each
boring and the GeoProbe rods will be decontaminated prior to each use. One water sample set will be
collected from each borehole, placed into a clean laboratory supplied container, labeled and placed in an
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iced cooler. The samples will be transported, stored, and relinquished under chain-of-custody protocol.
TASK 4 Prepare a problem assessment report
A problem assessment report will be prepared that summarizes the sampling and analytical procedures,
presents tabulated analytical results and provides conclusions regarding the water quality and
recommendations for further assessment, if warranted. If groundwater does not show the presence of
hydrocarbons, the report will recommend and be written to facilitate a request for site closure by Lahontan.
If contamination on-site is confirmed, but off-site spread has not occurred, the report will present general
options for remediation, risk assessment and/or long-term monitoring.
TASK 5 California UST Clean-up Fund
The Underground Storage Tank Clean-up Fund was created by the State of California to help eligible
owners and operators of petroleum USTs to: a) Meet federal and state requirements to demonstrate
financial responsibility; b) Obtain reimbursement for costs of the clean-up of unauthorized releases of
petroleum; and c) Obtain reimbursement for damages awarded to third parties who are injured by
petroleum releases. The fund does not cover the removal, repair, retrofit or installation of USTs. The
maximum amount available from the fund is $990,000 per occurrence. Claimants are responsible for a
minimum of $10,000 deductible of eligible costs.
The implementing legislation provided a priority system intended to first reimburse those claimants who are
least able to pay the costs of clean-up. The TDPUD may be eligible for Class B or C priority.
Consultant will prepare a Claim Application for submittal to the UST Clean-up Fund office
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RESOLUTION NO. .9525
OF THE.
T14OCKEE DON 'ER PUBLIC UTIL TY DISTRICT
APPROVING`PLANS, SPECIFICATIONS AND CONTR CF OPUMENTS
AND ISSUING A. CALL FOR BIDS`'ON THE`
MARTIS FEEDER #3 PNASE 2 PRO,I CT
(CROSSING TRUCKEE RIVER BRIDGE)
WHEREAS, District staff has recommended, and the Board of Directors of the Truckee
Donner Public Utility District has agreed, to go forward with the Martis Feeder#3 - Phase
2 Project, and
WHEREAS, District stag'has prepared plans, specifications and contract documents for
the project, and
WHEREAS, this project was the subject of a negative declaration and the work was
determined to be categorically exempt pursuant to provisions of the California
Environmental Quality Act and District guidelines,
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner
Public Utility District as follows:
T. That the plans, specifications and bidding documents on file in the District's
Planning Department be approved and advertised in an appropriate
manner.
2. That the date and time of the bid opening be scheduled for 2:00 PM on
August 30, 1995.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held
within the District on the seventh day of August 1995 by the following roll call vote:
AYES: Aguera, Hemig, Maass and Jones.
NOES: None.
ABSENT. Sutton.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By z& z2:Ll�,
Peter L. Holzmeister, District Clerk
ATTE ® '
Susan M. Craig, Deputy Distri Clerk
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SPECIFICATIONS AND
CONTRACT DOCUMENTS FOR
TRUCKEE DONNER P.U.D.
MARTIS FEEDER #3 - PHASE 2
CROSSING TRUCKEE RIVER BRIDGE
BID OPENING - 2:00 PM, August 30, 1995
Contact person: Stephen Hollabaugh,
District Electrical Engineer
(916) 582-3934
• INDEX
NOTICE & INSTRUCTIONS TO BIDDERS 1
BID SCHEDULE s
REFERENCES & LIST OF SUBCONTRACTORS 7
GENERAL PROVISIONS 8
BID BOND 15
PERFORMANCE BOND 16
AGREEMENT A-1
• TECHNICAL SPECIFICATIONS S-1
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
11570 DONNER PASS ROAD - POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 96160
(916) 587-3896
1. NOTICE AND INSTRUCTIONS TO BIDDERS
Notice is hereby given that the Board of Directors of the Truckee Donner Public Utility District,
Nevada County, California, herein referred to as "Owner," will receive sealed proposals at the
District office, 11570 Donner Pass Road (Post Office Box 309), Truckee, California 96160 until
2:00 PM, August 30, 1995, at which time they shall be opened and publicly read for provision of:
MARTIS FEEDER #3 - PHASE 2
CROSSING TRUCKEE RIVER BRIDGE
Each bid must conform to the requirements of the specifications, copy attached.
No bid will be considered unless it is made on the form provided and accompanied by a bid bond
on the form attached or other acceptable form in the amount of $10,000 provided by a surety
licensed to do business in the State, conditioned that the bidder will pay the District as liquidated
damages the amount specified in the bond unless he or she enters into a contract in accordance
with his or her bid and furnishes a performance and payment bond herein mentioned within 15
days from the date at which he or she is notified that he or she is the successful bidder.
Within 15 days after notification of the award of the contract, the successful bidder or bidders will
be required to furnish a Performance and Payment Bond in an amount equal to $100,000. Said
bond shall be secured from a surety company satisfactory to the Owner.
Pursuant to Section 22300 of the Public Contract Code of the State of California, the contract will
contain provisions permitting the successful bidder to substitute securities for any moneys
withheld by the District to insure performance under the contract.
The Truckee Donner Public Utility District specifically reserves the right to reject any and all bids,
waive irregularities or informalities in any or all bids, be the sole judge of the suitability of the
items offered, and to accept any bid that it determines to be in its best interest.
2. WARNING TO BIDDERS
No bids will be received if detached from the form of contract with which it is bound, nor must any
of the accompanying papers be detached therefrom, but the entire package must be unbroken
and in good order, and enclosed in a sealed envelope when one bid is deposited. The successful
bidder will be required to enter into the contract attached to the proposal for the items covered
by the award.
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3. MANNER OF SUBMITTING BIDS
Prior to submitting bids make sure that:
a) The proposal is completed and signed.
b) The bid bond, if required, in the proper amount is attached to the
bid package.
c) The bid schedule is complete and the totals are correct.
An address label has been included as part of the bid package in order to assure proper handling
of the bid when it is received by the District. When submitting a bid, place the complete bid
document in an opaque sealed envelope, attach the address label supplied and either mail or
hand deliver the bid to the address shown.
4. EXAMINATION OF CONDITIONS
Bidders shall satisfy themselves as to the conditions by personal examination of the plans,
specifications and site of the proposed improvements and by other examination and investigation
which they may wish to make as to the nature of the terrain and the difficulties encountered.
Filing of a bid shall constitute affirmation by the bidder that he or she has complied with the
following:
a) Carefully examined the contract documents.
b) Included in the proposal sum amounts sufficient to cover all items
required by the contract documents.
The failure or omission of any bidder to receive or examine any form, instrument, addendum, or
other documents shall in no way relieve any bidder from any obligation with respect to his or her
proposal of the contract.
5. SECURITY
The successful bidder shall enter into a contract in accordance with his or her bid and furnish a
performance and payment bond in an amount equal to $100,000 within fifteen (15) days from the
date at which he or she is notified that he or she is the successful bidder.
6. DISTRICT'S RIGHT TO REJECT BIDS
The District reserves the unqualified right in its sole and absolute discretion to reject any and all
bids, and to accept the bid or bids which in its sole and absolute judgment, will, under all
circumstances best serve the interest of the District.
Each bid shall be deemed a firm offer continuing for thirty (30) days after the date set for the
opening of the bids.
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7. CONTRACT
The contract includes all advertisements for bids, notice and instructions to bidders, bid schedule,
references, general provisions, attachments, bonds and agreement.
The contract, when executed, shall be deemed to include the entire agreement between the
parties thereto, and the contractor shall not claim any modification thereof resulting from any
representation or promise made at any time by any officer, agent or employee of the District or
by any other person.
8. AWARD OF CONTRACT
A contract will not be awarded until the District is satisfied that the successful bidder is reasonably
familiar with the class of work and has the necessary capital tools and experience to satisfactorily
perform same.
Completion of the work within the time stated is essential and prior commitments of the bidder,
failure to complete other work on time or reasonable doubt as to whether the bidder would
complete the work on time, may be cause for rejection of any bid.
9, BIDDER QUALIFICATIONS
Bids will be received from qualified bidders only. Minimum acceptable qualifications are as
follows:
a) Adequate financial resources to accomplish work required.
b) Adequate equipment to accomplish work required.
c) Sufficient experience in the type of work proposed.
d) Personnel with sufficient experience to accomplish work required.
e) No pending claims regarding performance, failure to deliver, labor
violations, etc.
f) The bidder shall provide a listing of all electric[and/or water] utilities
where crews are presently working or have worked within the past
twelve months.
g) Ability to provide proof of Workers' Compensation, public liability
and property damage insurance.
h) The bidder shall have a current, valid and appropriate Contractor's
License for the State of California for the work to be performed.
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10. PROPOSAL MODIFICATIONS
Proposals may be modified up until the time of bid opening. Modifications must be in writing.
No telegraphic or telephone modifications will be allowed.
11. PROPOSAL WITHDRAWAL
Proposal may be withdrawn any time prior to the time set for bid opening. Once proposals are
opened, they may not be withdrawn until expiration of the proposal or sixty (60) days, whichever
occurs first. All proposals shall be firm for not less than thirty (30) days.
12. POSTPONEMENT OF OPENING
The District reserves the right to postpone the time and date of bid opening as the District deems
necessary. Such postponement will be conveyed to all bidders by written or telegraphic notice
which will state the new opening time and date.
13. INTERPRETATION OR CORRECTION OF CONTRACT
The bidder shall promptly notify the District of any ambiguity, inconsistency, or error which they
may discover in the contract or, if applicable, the site or local conditions.
If the bidder requires clarification or interpretation of the contract, he or she shall make a written
request to reach the District seven days prior to the scheduled bid opening.
Any interpretations, corrections, or changes to the contract prior to the bid opening shall be made
by addenda issued to all bidders. Each bidder shall acknowledge receipt of each addendum by
signing in the space provided and attaching each addendum to the bidder's proposal.
Interpretations, corrections, or changes of the contract prior to bid opening made in any other
manner than as described above will not be binding and bidders shall not rely upon such
interpretations, corrections and changes.
14. ENVIRONMENTAL PROVISIONS
It shall be the duty of the contractor to familiarize himself or herself with, and to comply with
applicable environmental laws in this project.
15. SOURCE OF FUNDS AND LIMITATION OF DAMAGES
Bidder is hereby informed that funds for this project are limited and are public funds derived
through revenues appropriated for this project through the budgetary process. The District's
decision to proceed with this project and to award a contract to the successful bidder is
dependent upon the bidder's agreement to limit all claims for payments by the District to the unit
prices or lump sum bids proposed herein. Further, in the event the bidder is awarded the contract
for the work stated herein and a dispute arises between the bidder and the District regarding
unreasonable delays, claims for extra compensation, or any of the provisions of the contract, the
bidder agrees to limit the total of all claims against the District for this project, including any
damages, to the total funds appropriated by the District for this project.
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BID SCHEDULE
Maros Feeder No. 3 - Phase 2
Truckee Dormer PUD
Truckee, California
Bid Description Est. Unit Unit Price Total
Item QW.
1. Mobilization and Demobilization 1 LS $ $
2. Furnish and install risers including
excavation, bedding, conduits, fittings,
backfill, concrete placement, compaction,
site restoration, and all other items required.
2a. Power Risers (Location #1) 1 EA $ $
3. Furnish and install precast manholes
including excavation, bedding, placement,
backfilling, compaction, site restoration, and
all items required.
. 3a. Power Vaults - 577TD with Traffic Rated 1 EA $ $
Cover (4878HD36/cover)(Location #3)
4. Furnish and install conduit trench including
excavation, bedding, conduit, fittings,
spacers, backfill, concrete placement,
asphalt patch, compaction and site
restoration. Also connecting to existing pipe
on each side of the Truckee River Bridge.
4a. Trench-Power (approx. 615 LF) (Location 1 LS $ $
#2,#4,#5,and #7 on U.G. Electrical Layout
Sheet 2.)
5. Install Cable in existing and installed vaults 1 LS $ $
and conduits. (approx 750 LF)
6. Flagging and Traffic Control for entire 1 LS $ $
Project in accordance with Cal. Trans
Requirements.
TOTAL BID PRICE $
6
RESOLUTI0N11tO. 52
OF THE :
TRUCKRE DONNER° PUBLI UTILITY DISTRICT
-AUTHORIZING WIRE TRANSFERS, '
DESIGNATING EMPLOYEES TO ACT OMBEHALF OF DISTRICT,
RESCINDING RESOLUTIGIN Nt): 9L) 6 ANi311VfElA1f3I1G CC�C)L``
SECTION`'20.0 ft2
WHEREAS, it is in the best interest of the Truckee Donner Public Utility District to arrange for the
transfer of deposited funds of the District other than by check or draft; and
WHEREAS, Truckee River Bank provides wire transfer and comparable transfer services;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public
Utility District as follows.
1. That the Truckee River Bank is hereby requested to honor, execute and process
this District's telephonic, telegraphic, written or oral requests for the transfer of
funds between the accounts of this District at the Truckee River Bank and the
Local Agency Investment Fund, subject to such terms and conditions as may from
Otime to time be agreed upon by the District.
2. That any one of the following named officers or employees of the District, a) the
General Manager; b) the Administrative Services Manager; c) the President of the
Board; be and they are hereby authorized, directed and empowered for and on
behalf of and in the name of the District as follows:
a) To execute agreements with the Bank providing for
such funds transfers and to make and verify
requests for such transfers, and the Bank shall be
entitled to honor and charge this District for all such
requests, when given (or purported to be given) by
any one of the above.
b) To make, execute and deliver such other
agreements as may be required by the Bank; and
c) To perform or cause to be performed all further acts
and execute and deliver all further instruments which
Bank may deem necessary to carry out the
purposes of this resolution.
3. That this District hereby ratifies and confirms the acts of its officers, agents or
employees in heretofore requesting transfers of funds from this District's accounts
with the Bank by wire or comparable transfer together with any acts performed in
relation hereto.
4. That the Clerk of this District is hereby authorized and directed to execute,
acknowledge and deliver a certified copy of this resolution to the Bank and any
other person or agency which may require copies of this resolution and that the
certification of the Deputy District Clerk as to the signatures of the above named
officers will be binding on this District.
5. That the Bank is authorized to act upon this resolution until written notice of the
revocation thereof by a resolution duly adopted by the Board of Directors of this
District is delivered to the Bank, such revocation in no way to affect the obligations
of this District to the Bank incurred pursuant to the terms of this resolution prior to
receipt by the Bank of such notice or revocation.
6. That Resolution No. 9015 is hereby rescinded.
7. That TDPUD Code Section 3.20.008.2 be amended as follows:
3.20.008.2 Any one of the following named officers or employees of the District,
the General Manager, Administrative Services Manager, President of the
Board, be and are hereby authorized, directed and empowered for and on behalf
of and in the name of the District as follows.....
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 7th day of August 1995 by the following roll call vote:
AYES: Aguera, Hemig, Maass and Jones.
NOES: None.
ABSENT. Sutton.
TRUCKS DONNER PUBLIC UTILITY DISTRICT
B
Y
Peter ZHHolizster, Jerk of the Board
ATTE
Susan M. Craig, Deputy District lerk
TRUCICE)*NNER PUBLIC UTILITY DISTRICT
BILLS FOER OARD APPROVEL - AUGUST 7, 1995
NAME TOTAL ELECTRIC WATER DESCRIPTION
DALE BURT 14,956.26 14,756.26 200.00 Truckee Substation(14,756.26)Water Line Slope
Stabilization (200.00)
DECUIR&SOMACH 3,977.00 3,977.00 Legal Fees Gooseneck Ranch (3,281.00) Prop 55(600.00
HARKER&HARKER 9,444.30 9,444.30 Glenshire Electrical Work
HEAVY EQUIPMENT INC. 9,716.07 9,716.07 Leak Repairs
HYDRO-SEARCH 2,856.88 2,856.88 Southside Well#2(2,486.88) Glenshire Drive Well(370.00
JAMES MAASS 144.50 144.50 NCPA Meeting in Lodi-Reimburse Expenses
KORTICK MFG.CO. 3,616.78 3,616.78 Electrical Supplies- Disconnect Switch, Connector Bracket
MAYDWELL&HARTZELL 3,441.62 3,441.62 Electric Meters
MBNA- PETER HOLZMEISTER 68.41 34.21 34.20 Union Negotiation - Expense
NORTHERN CALIFORNIA POWER AGENCY 3,721.00 3,721.00 Quarterly Assessment
OKONITE COMPANY 27,644.76 27,644,76 Primary#2 &750 mcm Cable/MO 95-55
ORCOM 12,050.38 11,383.26 667.12 Budget Software/installation,Training, General Ledger&
Accounts Payable Program Upgrades
PIRELLI CABLE CORP. 12,408.82 12,408.82 Secondary Cable/MO 95-55
PORTER SIMON -JULY 1995 3,984.50 2,027.25 1,957.25 Pacific Apt. Bldg. (280.00) South Side Well(210.00)
Personnel(560.00) General Representation (1,788.00)
RAUSCHER PIERCE REFSNES INC. 1,500.00 1,500,00 Arbitrage Rebate Penalty Calculation
R SUPPLY COMPANY INC. 11,154.50 11,154.50 Water Inventory Supplies(Water Boxes,Valves, Grippers
Plugs, Repair Clamps, miscellaneous)
SANDEL-AVERY ENGINEERING 7,111.01 117.01 6,994.00 Prosser Annex Well(6,994.00) Computer(117.01)
SAUERS ENGINEERING INC. 14,684.94 1,950,00 12,734.94 Truckee
2,08 Pines 00)(1162.50 king)Lot(1950.00)CO Annexation MO 9(46444) Prop
55 (1SHAFFER PAVING 4,069.05 4,069.05 Paving Lists per Water Department
SPIEGEL &MCDIARMID 5,056.92 5,056.92 Fees for Professional Services
WESTERN NEVADA SUPPLY 10,035.73 10,035.73 Water Inventory Supplies(Water Meters, Grip Joints,Curb
Stops, Adaptors)
WESTERN STATES ELECTRIC INC. 48,332.66 48,332.66 Electric Inventory Supplies{Connector Sleeves,Arresters)
Cable (34,384.23)/MO 95-05
TOTALS 209,976.09 144,079.35 65,896.74
Truckee Donner Public Utility District
Board of Dire-tars
Joseph R. Aguera
J.Rona€d Hernig
Business Office Planning Services Robert A,Jcmes
(916)5 7- 696 9 6) 7- 9 4 FAX(916) 587-5056 James A. Maass
Patricia S. Sutton
General Manager
Petei L. Hoizmeister
ADMINISTRATIVE SERVICES: JULY, 1995 STAFF FINANCIAL REPORT �
Prepared 7/26/95
MONTHLY FINANCIAL REPORTS: JUNE, 1995
Attached are the various financial reports for the month ending June, 1995:
1) BUDGET REPORT:
As of June 30, 1995, we were 50% of the way through the budget year. The June
ibudget report shows that we have received 53% of the budgeted operating revenues
(55% electric, 50% water) and we have spent 47% of the budgeted operating expenses
(48% electric, 44% water) for the year. It is appropriate for electric revenue to be ahead
of water revenue and electric expenses to be ahead of water expenses at this time of the
year.
2) FINANCIAL STATEMENTS:
The Electric Income Statement shows a year-to-date gain of $401,636.24 and a loss of
$89,999..47 for the same period last year. The Water Income Statement shows a year-
to-date loss of$7,652.95 and a loss of$121,298.80 for the same period last year. The
main difference between the gain/loss in the year-to-date budget and the gain/loss for
the same period on the financial statements is the non-cash items such as unbilled
revenue, depreciation and amortization expenses.
3) STATEMENT OF GENERAL FUND:
As of June 30, 1995, the balance in the General Fund was $1,507,197.63. There is an
outstanding Prop 55 reimbursements request of $345,515.08. As of the end of the
month, the water general fund owes the electric general fund $248,747.04.
Post Office Box 309 11570 onner Pass Road Truckee, California 9616
• 4) INVESTMENT REPORT:
The interest rates that we earn on investments deposited with the Local Agency
Investment Fund continue to increase. The rates that we earned for the last 12 months
were:
July, 1994 4.823%
August, 1994 4.989%
September, 1994 5.106%
October, 1994 5.243%
November, 1994 5.380%
December, 1994 5.528%
January, 1995 5.612%
February, 1995 5.779%
March, 1995 5.934%
April, 1995 5.960%
May, 1995 6.008%
June, 1995 5.997%
5) PURCHASED POWER COSTS:
Attached is the purchased power cost spreadsheet through June, 1995. l have
calculated that we saved approximately $74,820 over the same period last year.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1995 OPERATING BUDGET REPORT 1/95-6195 50% 27-Jul-95
ELECTRIC: WATER: TOTAL:
REVENUES: Budget Actual Budget Bal % Budget Actual Budget Sal Budget Actual Budget Bal %
-------I------------------------------------ --------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------- -----------
Residential sales 4,112,954 2,489,345 1,623,609 61% 2,429,056 1,246,049 1,183,007 51% 6,542,010 3,735,394 2,806,616 57%
CommercW sales 2,314,921 925,920 1,389,001 40% 316,530 144,742 171,788 46% 2,631,451 1,070,662 1,560,789 41%
Large commercial sales 956,798 713,167 243,631 75% 0 0 0 0% 956,798 713,167 243,631 75%
Sales to public authorities 72,395 42,475 29,920 59% 0 0 0 0% 72,395 42,475 29,920 59%
Fuel charge 374,000 171,840 202,160 46% 0 0 0 0% 374,000 171,840 202,160 46%
Interdepartmental sales 491,414 197,490 293,924 40% 800 412 388 51% 492,214 197,902 294,312 40%
Misc operating revenue 121,000 74,722 46,278 62% 35,000 0 35,000 0% 156,000 74,722 81,278 48%
Misc rents 72,000 23,758 48,242 33% 600 300 300 50% 72,600 24,058 413,542 33%
Standby revenue 38,220 20,017 18,203 52% 270,435 140,053 130,382 52% 308,655 160,070 148,5135 52%
Interdepartmental rent 140,210 70,104 70,106 50% 0 0 0 0% 140,210 70,104 70,106 50%
Fire protection fees 0 0 0 0% 67,BOO 34,687 33,113 51% 67,800 34,687 33,113 51%
------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Total Operating Revenue 8,693,912 4,728,839 3,965,073 54% 3,120,221 1,566,243 1,553,978 50% 11,814,133 6,295,082 5,519,051 53%
Interest income 70,000 48,763 21,237 70% 100,00D 47,410 52,590 47% 170,000 96,173 73,827 57%
------------------------ ---------------------------------------------------------------1-1-------------------------------------------------------------------------------------------------------------------------------------------------
Total Revenue 8,763,912 4,777,602 3,986,310 55% 3,220,221 1,613,653 1,606,568 50% 11,984,133 6,391,255 5,592,878 53%
TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1995 OPERATING BUDGET SUMMARY 1/95-6195 50%
ELECTRIC: WATER; TOTAL:
Budget Actual Budget Sal % Budget Actual Budget Bal % Budget Actual Budget Bal %
----------------------I----------------------------------------------------- ----------------------------------------------------I-----------------------------------------------------------------------------------I--------------------
Revenues from Operations 8,763,912 4,777,602 3,986,310 55% 3,220,221 1,613,653 1,606,568 50% 11,984,133 6,391,255 5,592,878 53%
Transfers from Restricted Funds 0 0 0 0% 65,832 63,585 2,247 97% -
65,832 -------------63,-585----------------2,-247------97%-
------------ -------------------------------------•---------------------------------------------------------------- -------------1-1--------------- ---------------------
Net Revenues 8,763,912 4,777,602 3,986,310 55% 3,286,053 1,677,238 1,608,815 51% 12,049,965 6,454,840 5,595,125 54%
Less Expenses:
Board of Directors 39,560 17,601 21,959 44% 30,810 10,780 20,030 35% 70,370 28,381 41,989 40%
General Manager 181,364 108,611 72,753 60% 178,790 72,188 106,602 40% 360,154 180,799 179,355 50%
Administrative Services 548,870 270,741 278,129 49% 287,756 140,688 147,068 49% 836,626 411,429 425,197 49%
Planning Services 193,783 84,075 109,708 43% 94,656 32,262 62,394 34% 288,439 116,337 172,102 40%
Support Services 399,706 101,834 297,871 25% 47,591 19,783 27,808 42% 447,296 121,617 325,679 27%
Electric/Water Operations 972,396 489,911 482,485 50% 1,450,657 668,267 782,390 46% 2,423,053 1,158,178 1,264,875 46%
Purchased power 5,852,000 2,823�915 3,028,085 48% 0 0 a 0% 5,852,000 2,823,915 3,028,085 48%lntordepartmental rent 0 0 0 0% 140,210 58,420 81,790 42% 140,210 58,420 81,790 42%
Debt service 371,836 243,523 128,313 65% 1,000,074 415,246 584,826 42% 1,371,910 658,771 713,139 48%
-----------------------------------------------------------------------------------I---------------------------------------- ---------------------------------------------------------------------------------------------- ------------
Total Expenses 8,559,514 4,140,211 4,419,303 48% 3,230,544 1,417,636 1,812,908 44% 11,790,058 5,557,848 6,232,211 47%
Net Revenue less Expenses 204,398 637,391 (432,993) 312% 55,509 259,602 (204,093) 468% 259,907 896,993 (637,086) 345%
-------------
�
-I�C SHEE
January 01, 1995 - June 30. 1995
Current Last Yo»r
Y-T'D Amwunt YA-D Anmuot
ASGETS
'
---'-----'
Y 432 871 49 Y 35R O89 5Y
UTILITY PLANT ' . . . ' .
RE8TklCTED FUNDS
ADMINISTRATIVE BUILDIN6 LEASE FUNDS 286'6O9.53 272.500.22
EMPLOYEE DEFERRED C8MPENSAllON-]CHA 672,142.23 526.082.30
FAClLTTlES FEES 96333.57 264,066.91
STURM FUND 2OY.63O.77 199.379.8V
8QI11,8IN6 FUMO 932,9%5.96 887'28/.56 |
__~_____-
T01TAL HBH'1CTEDF'WOS 2,190122AA
CURRENT ASSETS
GENERAL FUNDS 1.507497.63 468,948.29
ACCQWN72 REC[IVA8L2, NET 502,274.92 580.434.31
248 7�? 04 669 484 6�
O0E FROM WATER , . , .
UIALS AID SUPPLIES 349,33O.71 404.525.18
E8�S7 INCUME B[CEIVABL� 37^436.38 19'709.11
PREPAID EXPEISES AND 0THER 123,589.57 125104.84
________ -----------___
l8TAL CUKRENT ASSETS 2,850176.22 2.268.J86.37
UNAM8BTIZEO ISQUE COSTS 885 All Al 496549.51.
PRELIMINARY SURVEY COSTS AND ZITHER 2.190.86 2,190.86
MlGC UEFER8E0 DEBITS .00 iO AM.60
________
T07AL ASSETS 14/869'171.84 14,225,065.7�
`
`
'
�
* * + TkUCEE O0NNE4, ?.U.It,
,�CTRIC BALANCE GHEET
Janxary O1, 19 3O, 1995
Curreot Last Yenr
Y-T-0 Amount Y-T-U Amoumt
� QUITY � LIA8lLlT � � G
9 O9O 214 86 @ 492 547 93
�EYAlNED EAKNIN8S . ' . ' ' .
0E8T
A8M[NISTRATIVE UFICE 8UlL8lNG 3,966,687.02 3,B83,26O.1�
i[ASE/PU8CHAS£ E@U}PHENT 2Y5,631.5� 378'J8A.36
________ __________
3 �62 318 54 3 461 �44.51
YOlAL 8EGT . ' . , .
C8R Ml LlA82LITl[S
94� O7O 37 1 1O1 617 40
ACCUUNTS PAYABLE
�� 887 74
C8NSUMER DE��ITS , . . .
ACCR d-1D INTER9-ST PAYA0L E 59,816.O2 61,549.48
� DO0EFEKREU STAN08Y FEIS . .
A�-R�,EQ C8HPENSATION & KELATEU COSTS 3�8.12 119,383.29
-----~--- --------
CU8RE@T LIA8�LlTIEG 1,278.142. � 1,4OO'2O1.94
;�TGTAL
lKUCTION ADVANCES 566.353.Y6 67� l42 23 526 O82 3O
EMPLQYEE UEF�KREU C0MyENGATIOO - ICMA , . , .
______
TOTAL EQUITY AMC LIABlLITIES 14
========= ===========
`
,
-��
+ * + TRUCKEE OONNER P.U.D.
ELE3RIC lqCDME STATEMENT
Janumry 01, 1995 - Jaoe 30, 1995
Current Last Year
Y-T-O Amount Y-T-D Amount
DPERATIN@ REVENUE
� 183 527 �1 1 821'717.65
R£GIOENTIAL ^ , . '
853 312607,346.39
12 56 1 33O 649.13
COMMERCIAL ' . ' ,
99
6O7 346 39 234 O�3
LARGE COMHERCIAL , . . .
SALES TO PUBLIC AUTHORITIES 42.475.34 39.6O9.O9
171 8�� O3 199 685.22
FUEL CHAR�E ' ' '
197,490,44 209,6830 6 |
INYERO��ART�ENTAL
____� � -`_._ _--______- �
TDTAL ENERGY SALES 4,055^991.97 3,835,388.64
MIGC OPERATING REVENUE 72'366.77 61'899.50
.
,. 55�74Z7 32?58
MISCELLANEOUS RENTS 23,750.27
2O O16 78 21 OO J30
STANDBY REVENUF ' . , .
INTERDEPARTMENTAL RENT 70,104.00 58,518.00
---------- ---------
TO7AL OPERAJlNG REVENUE 4`242.237.71 4'OO9.310.69
ERATlNG EXPENSES
2,659,004,90 2,911,633.48
URCHA8ED POUR
�NN�� 3R5 391 82 342,232,86
DISTRIBUTION OPERATIOh5 , .
OISTRI8UTION MAINTENANCE 74.320.0 55,763.5A
CUSTOMER ACCOUNTING & lNFORMATlDN 177,035.07 163`406.25
ADMINISTRATION & GENERAL 375^986.67 431'199.58
212 926 O8 192 92 892
DEPRECIATION' , . , .
OTHER OPERATING EXPENSES 60,337.69C9 45,698.96CK
---___-_---- -__--__-__-
TUTAL OPERATINI EXPENSES 3,824,407.25 4,051,629.71
------------- ----------
NET OPERATING REVENUE 417'830.46 42,319.02C0
OTHER REVENUE (EXPEHQ[>
83,159,73 57,227,16
I�TEREST IN�OME
GAIN UN DISPOSITION OF PROPERTY 2,355.00 3^629.66
27CR
101 7O8 95CR 1O8 �37
INTEB�ST EXPENSE , . / ^
---------------- _-_--_____47CR
401,636,24 89 999
NET REVENUE (LOSS) ^ .
^
`
`
Current Last `e a.
ASSETS
1��i�'< PLANT
1 13 j S abi+191 � 11 1571 81 07 �
�# r
NSHNNO FUND"'
ACfir UrSTTHM FUN .-.
Pxz:-, a:. —v
?: ,W 5 �4-� 3
w`AC L ?TIES FEES ; _ _b f . 5
,� ,��a �� �� rise
TEE; PD 11 T���'r�`�.�EOEN'T i?�;.%;� Q�,s<.<8 31 -2< '_.
TRK }
WEST<RIVER STREET A.4WESS ENT 618T 1SA1730 17liT,.t
T?'-"fir« =aOMs.R WAH h1 S( U F1igr2 325 91 276.yr
2110
E EP wn M€`$ECTIs.N FEES 60AX07 6731141
-------
TOTAL RESHIMED FUNDS 28
bE: HE FOB (MA GREML FWD)
ACCOUNTS RECEIVABLE pp
� 1'�'e 40127 ME 9
UK To MUM' 24Q747MCR UF,4M64CP
K TERIAL S A S E ,5 11410125
y i 1 9 rf'9
TOTAL
iyf`�"`IS &aF a�.'47}(?1S.6�i 'a?E :09
f
E
� * * TP."ij� ONNER
WATER 8ALANCE SHEET
1995 - June 28 1995
Current Last Y»ar
Y-T-U Amouxt Y-T-8 Amount
[ QUITY & LIA8ILlTI [ G `
-------------------- '
3 525 495 4O .
3 436'8�8.66
HEYAlNfQ [ARNlNGS
0EBT
WATE8 Sys TM INPRUV P0]�CT LEASE 1O,O78,657.53 10,214'9OO.51
3 404 69O 63 1,696'51Y.71
DUR PROP 55 LJhN . ' '
30 3�9 15 39 5&3 Y2
LEAS[/PURCAASE EQUIPMENT , . ' .
.
13 51�'7l7.31 11,�5O'984.l4
TUTAL 8[8T
[URREN� LIAR{LITIES
2Y7 861 98 3�2'4Y6.�7
ACCOUNTS fAYA8LE , .
, .447 �O 24 42 043.�O
CUNSUME� 0EPUBITS .
59 5O2 76
ACCKUCD INTEKEST PAYA8L[ , .
DEF[R14D S7AW 8Y
HNU[O & KiULATEU CU8TS 50.174.95 5l,187.V5
���k -------- --------
���' 431 Y87 09 541 8�� 47
T0TAL CUR8EN7 LIA8[LDI2S . . , . `
376 615 84 4OO %0.82
C��T�UCTION ADVANC�S . ' '
----------___
TOTAL [QUlTY AND 1lA8ILITIES l7.847'815.64 16.J29,/9l.O9
. .
* * * TRu*CKEE D0NNER P.U.O.
UATER �MCUHE GTATEMENT
���� Jaooarx O1, 1995 - June 3O' 1995
Current Last Yamr
Y-T-D Aomunt Y-T-U Amount
DP[RATlNG P[VENUE
1 126 8�2 79 995'963.29
�ESIOE�TIAL ' ' '
132 512 74 12O,7/9.73
COMMERC AL I ' .
41� 57 381.Y3
IW1E�DE9ART�EuTAL .
1 259 767 \0 1 117,124.95
TO�AL WATER SALE6 , , . '
29 217 58 27,2,95.94
HlDRANTS ' '
12 441 55 1O 764 O�
M1SC OpE8AT%NG REV[NUE ' . ' .
3OO 00 3OO.O0
MlSCELL NEO#S KNT8 .
14V 053 3O 15O,725.00
8TAMDRY REVENGE ' .
__-_--_----_ _---_--__'_'
TQTAL O YE H TIN0 REV��G� 1,441'779.53 1,314QO9.94
OP[RATING EXPENSffS
P�MPlNG - P�WER PURC�ASEU 2O6,232.3� 219,771.78
2
1O3 9 29 94 9O 468 O5
UISTR�BUTION DPEkATl�NS � . ` .
31 112 347
2�1 965 9%
OISTRI8UTI8N MAINTENANCE , . , .
CVSTbM2R ACCUUNl} G & INFORMATIDN 47.577.27 45,O33.13 '�
234 864 47 2�O 183.52
QMINSTRATIQN & 8��ERAL ' .
EROEPARTMENTAL RENT 70,104.00 58'518.00 `
- 2O7 O87 24 155,338.O2
DE9REClATIO� , . `
9 22O 91 20 052 76
OTHER OPERATIN8 EXPENSES
---------- ----------
TOTAL PPE PAT LNG 2XPENSE 1'20O.155.44 1,713.18
------------- -----------
2�1 624 O9 163 O96'76 `
NET �PE�AlIN8 REVENU[ ' ' ' `
UTH�O REVENUE (EXPEMG�)
123 939 79 �17 813.28
INTERES� lNC0ME / . ^
MlSC�L�ANEOUS [NC0MF DEDUCYIONS 1,862.�9CR 13,196.10CR
4O9 445 �4CR 389 O 12.74CR
lNTEREST EXPENSE ' ' '
38 90 40 O0
EXTRAOROINARY INC0ME 'O . .
7 652 95CR 121 298 8OCR
.``
__
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND
June 30, 1995
History of Activity For Month
Balance in General Fund 05/31/95 $1,544,966.58
Receipts:
Electric Revenue $632,271.99
Water Revenue 231,540.95
Standby Revenue- Electric 52.76
Standby Revenue-Water 356.24
Misc. Billing Revenue- Electric 11,989.26
Misc. Billing Revenue-Water 494.27
Consumer Deposits- Electric 10,061.57
Consumer Deposits-Water 1,775.00
Customer Advances- Connection Fee- Electric 37,415,00
Customer Advances- Facilities Fees-Electric 12,271.20
Customer Advances- Other Electric 101,779.82
Customer Advances-Connection Fee-Water 22,950.00
Customer Advances- Facilities Fees-Water 25,132.00
Customer Advances- Other Water 5,671.00
Gain on disposition of Property- Electric 500.00
Misc. Revenue- Electric 745.08
Misc. Revenue-Water 255.68
Dividend refund State Compensation Insurance 93 &9 71,426.20
irschdale water assessment payoff 2,151.64
------------------------------------
Total Receipts $1,168,839.66
Disbursements:
Accounts Payable Disbursements $1,16%205.41
Trans to Electric Restricted Funds Facilities Fee 12,271.20
Trans to Water Restricted Funds Facilities Fee 25,132.00
------------------------------------
Total Disbursements $1,206,608.61
-------------------------------------
Balance in General Fund 06/30/95 $1,507,197.63
Distribution of Non-Restricted Funds At Month-End:
Petty Cash/Customer Services Operating Funds $600.00
Truckee River Bank General Fund 44,803.13
LAIF General Fund (Not Restricted) Electric 1,461,794.50
LAIF General Fund (Not Restricted)Water 0.00
-------------------------------------
$1,507,197.63
oars�fi �sr�c�c;rs
Truckee Donner Public Utility District
u. Ronald Hernl.g
1)0
Business Office PlanningServices Robert A. vanes
(916) 557-3896 (916) 587-3944 FAX(9 6) 587�-5 5 James A. �tutss
f�atricia S.s!s2mn
Gene=a(Manager
Peter L. Hoizmeis=_er
July 25, 1995
MEMORANDUM
TO: Peter L. Holzmeister,General Manager
FROM: Mary Chapman,Office Manager
SUBJECT: Investment report
As of .tune 30, the District had the following investment comprised of the funds as detailed.
YIELD AMOUNT
INVESTMENTS
LOCAL AGENCY INVESTMENT FUND 5.997% --= T_$5,748,999.94
ELECTIC FUNDS
GENERAL FUND $1,461,794.50
FACILITIES FEES-PRE AB1600* 2,757,13
FACILITIES FEES-POST A61600 93,976A4
STORM DAMAGE FUND 209,630.77
BUILDING FUND* 932,905.96
---------------------------
TOTAL ELECTRIC INVESTMENTS $2,701,064.80
WATER FUNDS
GENERAL FUND $0.00
FACILITIES FEES-PRE AB1600` 624,517.86
FACILITIES FEES-POST AB1600* 229,024.50
BUILDING FUND* 620,646,81
RESERVE FOR FUTURE METERS` 768,08223
TAHOE DONNER WATER SYSTEM FUND* 325,211.51
WEST RIVER ST.ASSESSMENT DISTRICT 8,617.90
BOND REDEMPTION FUND* 1
PREPAID CONNECTION FEES* 68,617,90
66, 7
TSA(SAD II IMPROVEMENT)* 43,1054
TSA(SAD V IMPROVEMENT)* 38,090.408
ACQUISITION FUND* 311,97122
-------------------------
TOTAL WATER INVESTMENTS $3,047,935.14
TOTAL DISTRICT INVESTMENTS --- -- 5,748,999,94
Notes: --
1) *RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS
DWR Prop 55 funds requested 07118195 $345,515.08
past Office Box 309 11570 Donner Pass Road Truckee, California 9616
14-Jul-95
CAI 2 3R4 MA U D 1 T9 5 S E L S S P 9 5
TRUCKEE DONNER PUPLIC UTILITY DISTRICT"
1995 POWER PURCHASE COST
SIERRA PACIFfC POWER COST
BILLING CYCLES JAN FEB MAR APR MAY JUKE JULY AUG SEPT O oT NOV DEC .50
26,996 21,590 22,260 18,340 14,863 14,453 0 0
KW Q p p 0 0 0 58,957,276
KWH-Current 12,445,700 10.008,900 11,615,749 8,973,000 8,241,711 7,672,216 0 0 0 0 0 0
Displacement Energy 0 0 0 585,755 776,823 1,267,045 0 0 p
8,876,800 12,
KWI1-Friar p D 0 0 0 0 0
445,700 10,008,900 0 0 0 0 D p D
FUEL ADJ(Curr mo.) -0.006295 -0,0073 41 -0.003068 0 0 0 p 0 0 0 0 0 0 0 0 0
FiJE3 ADD(Prev mo) 0.002543 .0,001046 0.M4272998 D
Power l:actor -3.00% -3,00% -3.00% 0.00% 0,00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% n
RA1"fS
B.748.74 8.74 8,74
Demand(Per KW) 8.74 8.74 8.74 8.74 8.74 8.74 8.74 8.74 8.74 .029 0.029 0.029
1~nergy(Per KW" 0.04484 0.04484 D.n29 0.029 , 0,029 0,029 0.029 0.029 0,029 Q.029 0.D29
BILLING
0.00 0.00 7,482,00
Customer Charge 1,247.00 1,247.00 1,247.00 1,247.00 1,247.OQ 1,319.22 0,00 0.00 0.00 0,00 0.00 0,00 1,035,707.48
Demand Charge 235,945.04 188,696.60 194,552.40 160,291.60 129,902.62 126:494,26 0,00 0.n0 0,00 0,00
Energy Charge 558,065,19 448,799.08 336,856.72 260,217,00 239,009.62 222,490,00 0.00 0.00 0.00 0.00 0.00 0,00 2(182521.30
Fuel Adj Current (78,345,67) (73,475.32) (30,707,31) 0.00 0.00 O.DO D.00 0.00 0,00 0.00 0,00 0.00 ((26,184.10)
Fuel Adj Prior (13,166.90) (13,018.20) 0.00 0.00 0.00 0.00 0.00 0.00 D.00 0.00 O.flO O.OD (26,184.10}
Displacement Energy credit 0,00 0.00 0,00 _ (12µ300.86)� (16,3313.28)-_ (26,607.95)� 0.00_ 0.00 0.00 D.OD -�0.00 0 OD (55,222.fl9)
StlgiQlAL 703,745.66 552,249.16 501,948.81 409,454.75 353,845.96 323.452.53 0.00 0,00 0.00 0.00 0.00 0.00 2,842,945A8
Power factor ad(usiment (23,820.31 19 124.87) 0.00_ _0.00 0.00 0.00 0.00 0,00 0,00 0.00 0,00 0.00 4� 2 945.18
TotafSPPCcost 679,925.35 533,124.29 501,948.81 409,454.75 353,845.96 323,452.53 fl.00 O.OQ a.Qn 0.00 a.OD 53.810 28D1,75i69
- Less Refunds&Journal Entries 0�706195Pac Gas
05/02/95 Paiute Company (20,325.75)
JE552(-)1994 CHG _ {164,83D,40Z
(185,269.96) (185,209.96
TOTAL SPPC COST =2,618,541.73
A17ERNA7EPCJwn COST (12,300.86) {16,313.28) (26,607.95} 0.00 0.00 O.fln OA0 0.00 0.00 (55,222.09)
Displacement energy creel t(SPPC) 0.00 0,00 0.00 000 0.00 0.00 40,423.99
N.C.P.A. Billie 1D,315.84 12,229.25 17,67$.90 p,pp 0A0 14,798.I
L7iscrici5aving ._ 1,985.n2��4,084.03 9,729.05 O.On 0.00 D.tlQ 0.00
{ �5_�,,, 5,_92_,.3 33y12 .29 9 i8.81 419, 59�366,D75.21 34�331.43 p.D0 0.0pD.OD ago 0
0 p 2 B42 175 88_
D p4821�
Final June 1995 Statement