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Home My WebLink About1995-09-05 Agenda Packet Truckee Donner Public Utility District Board of D'frectors Joseph R, pera J. Ronald Hemg Business Office Planning Services Robert A.Jones (916)587-3896 (916) 687-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton REGULAR MEETING General Manager 7:00 PM, Tuesday, September 5, 1995 Peter L. Holzmeisier TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public input (7:25 PM or as soon thereafter as possible) - Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. UNFINISHED BUSINESS 4. Consideration of a proposal to perform groundwater assessment; possible action 5. Consideration and possible approval of an invoice from SEA Engineering NEW BUSINESS 6. Consideration of a proposal from Sauers Engineering to evaluate water line leaks and provide a report to the Board on options for a pipeline replacement program; possible approval 7. Consideration and possible adoption of a policy regarding the approval of development agreements 8. River Village development - consideration of an electric development agreement; possible approval 9. Consideration and possible adoption of a policy regarding the write-off of delinquent accounts receivable e service 10. Consideration and possible adoption of a policy repeating thefee for transfer of e ice 11. Consideration and possible adoption of a policy defining the use of water meters on commercial and multiple residential buildings CONTINUTED- Post office Box 309 11570 Donner Pass Road IV Truckee, California 96160 ROUTINE BUSINESS 12. Consideration of minutes of August 21, 1995, possible approval 13, Consideration and possible approval of monthly Treasurer's report 14. Correspondence: a) Memo from Truckee Tahoe Airport District regarding 9112195 seminar on Board member liability issues CLOSET? SESSION 15. Conference with real property negotiator in accordance with Government Code Section 54956.8. Property. Napkins Realty Trust south of Glenshire Drive Negotiating parties: Peter Hoizmeister, TDPUD and Brian Mullins on behalf of Hopkins Realty Trust Under negotiation: Price to be paid for the property 16. Conference with legal counsel regarding anticipated litigation - one case - Government Code Section 54956.9(b) 17. Conference with labor negotiator pursuant to Government Code Section 54957.6: Agency negotiator: Peter Holzmeister Employee organization: Local 1245, international Brotherhood of Electrical Workers ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted 0 mailed on August 31, 1995 Susan M. Craig, Deputy Distr" t Clerk RESOLUTION N.O.. 952 ON- THE TRUCKEE. DONN10ER PUBLIC [FAIL ITY L]ISTRICT NVIENDINVG DISTRICT POLICY IEG�4'I�I�IItiG �+ROCEf3RES FOR WATER AND ELECTRIC SERVICE APP'L IC�kTIONIFS FOR NEW ......CONSTRUCTION AND UPGRADES AND THE PROCESSING OF SAIVIF WHEREAS, the Truckee Donner Public Utility District adopted, by Resolutions 8616 and 8617, policy establishing procedures for water and electric service applications for new construction and upgrades and the processing of same; and WHEREAS, the District has standards for construction of system improvements as well as a standard form of development agreement and standard fees and charges that are paid by developers, and WHEREAS, in order to expedite developments involving system improvements, the Board has determined that greater authority should be granted to staff to review and execute development agreements,- NOW, THEREFORE, BE TO RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That effective this date, electric and water project applications for new construction and upgrades shall be processed in accordance with the .Electric and Water Project Review Guidelines attached to this resolution. 2. That to the extent that they conflict with this resolution, Resolutions No. 9616 and No. 9617, and all previous policies relating to electric and water service applications for new construction and upgrades and their processing, are hereby rescinded. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fifth day of September 1995 by the following roll call vote: AYES: Aguera, Hemig, Maass and Jones. NOES: Sutton, ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Hol eister, Clerk of the Board ATTE usan M. Craig, Deputy District erk smc Savers Engineering, Inc. & Environmental Engineers 435 Coyote Street Nevada City, CA 95959 (916) 265-8021 August 29, 1995 Peter Holzmeister, General Manager Truckee Donner Public Utility District P. O. Box 309 Truckee, CA 96160-0309 SUBJECT: PROPOSAL FOR ENGINEERING SERVICES PRE-DESIGN REPORT FOR 1996 PIPELINE REPLACEMENT WORK Dear Peter: Pursuant to discussion at the Water Committee meeting(August 17) and with District staff', I am proposing to prepare a pre-design report addressing a program of pipeline replacement work for next year. This letter includes the scope of the proposed report, a time schedule for getting it completed, and the cost for preparing the report. We anticipate the value of this report to be that it contains logical replacement locations with priorities and budgets. Consequently it will be available during the annual budget process to aid in development of next years pipeline replacement program. This will also reduce the uncertainty about whether specific locations should be rehabilitated or postponed until additional funding is available. Scope Water Department personnel have prepared several documents related to pipeline leak history, including a drawing of Tahoe Donner with replaced pipelines, high frequency leak areas, and low frequency leak areas. This drawing shows approximately 23,600 feet of pipeline with frequent leaks and 5,900 feet with less frequent leaks. Additionally, staff has prepared a Leak Report Index showing, in addition to Tahoe Donner, many leaks in Sierra Meadows and Prosser Lakeview Estates, with fewer reported in Soma Sierra, Ponderosa Palisades, Prosser Heights, Gateway and other service areas. We propose to analyze all available leak history data, meet with and interview Water Department personnel, and prepare a report reflecting a recommended replacement program. We intend to include preliminary cost estimates. If you wish, the report could include several alternatives such as "recommended project" and a smaller"bare- bones project". Our fee will include preparation of twelve copies of the report, although you may request more or fewer copies with appropriate adjustments in our cost of services. Schedule We will begin this assignment promptly upon your authorization to proceed. I am expecting to need approximately six weeks to complete it. So, if we are authorized following the first Board meeting in September we expect to have the reports to you by mid- October. Engineer's Fee I propose to do this assignment for a fee of$7,500, 1 arrived at that amount as shown in the following tabulation, meeting w/Water Dept. staff, 2 days . . . . . . . . . $ 1040 ► analysis of leak history data; 4 days . . . . . . . . . . 2,080 ► develop cost estimates; 2 days . . . . . . . . . . . . . . 1,180 ► prepare recommended program; 3 days . . . . . . . 1,840 ► report preparation, Bd, mtg,; 2 days . . . . . . I.360 Total . $7,500 Closure There are some related tasks not 'included in this proposal, including. 1. We do not intend to analyze the metallurgy and type of corrosion failure because I believe that has been adequately covered in earlier work by SEA. 2. This task does not include preparation of plans and specifications for replacement construction. That task will be done pursuant to a separate proposal after the budget/funding process. I will be available to answer any questions you might have concerning this proposal. Yours t ly, a Keith Sauers pc: Dave Rully