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T DPf D S GAFF REPORT
October f3, 1995
7'0. Board of Directors
I=RDIVI. Peter L.. Holzmeister, General Manager
SUBJECT Monthly report
Budget: I have been spending time on preparation of the 1996 budget. During the next month
l will probably spend half my time on budget issues.
Parking Lot: I met with Tony Lashbrook regarding the parking lot and I attended the Planning
Commission meeting. The matter was postponed while Tony and I pursue the option of opening
the Forest Road easement. This appears to be an option that the Town may prefer. As you will
recall, the PUD Board believes that the Town ought to help solve the parking problem. In that
spirit, the Town wants to look at Forest Road before acting on Glen Road.
Kendall development: I have been working with one of the developers of a small residential
subdivision. Jeff Kendall has raised some concerns over the close-out of his development and
it has gotten to my desk for some decisions.
Time-of-use-meters: Steve HaHabaugh, Scott Terrell and I travelled to Turlock Irrigation District
to talk with their staff about conducting a study to support time-of-use electric metering. We will
continue to pursue this metering technology and will make a presentation to the Board in the near
future.
Performance reviews. During the past month I conducted performance reviews with non-union
staff.
General plan review: During the past month I reviewed the draft environmental documents
relating the Town's General Plan. We will continue to follow the progress of the General Plan and
report to the Board from time to time.
Groundwater investigation: WestTec has begun the groundwater investigation work ordered
by Lahonton Regional Water Quality Control Board. We have installed four monitoring wells in the
District parking lot and extracted water samples. I do not yet have the laboratory results, when
I do I will report the findings to the Board.
Timber harvest I worked briefly during the past month on the timber harvest plan, which is now
postponed. I will invite Steve Andrews of CHY Company to attend a workshop probably after we
conclude work on the budget.
Glenshire Drive well acquisition: The Trustees of the Hopkins Realty Trust have approved the
sale of the Glenshire Drive well site to the District. We are now preparing the paperwork to
transfer title and for the lot split. We will list the project on the regular business meeting agenda
0 in November.
Hirschdale: During the past month 1 have spent quite a bit of time on the Hirschdale water
treatment punt project. I am sure I will continue to spend tie on Hirschdale in the next several
months.
Meetings: Preparation of Board agendas requires considerable time from me and I conduct
routine Monday morning staff meetings.
TROA: Discussions regarding the Truckee River Operating Agreement are at the point where we
are reviewing a draft EIR/FIS. I have been working my way through a rather large document to
determine if anything is proposed that could be detrimental to Truckee Donner PUD interests.
PLHsmc
Truckee Donner Public Utility District
C3aEf31Si�C$ ss
jdseph R.Ag ue3 a
J. fto�ald Hemig
Business office Planningc r y
9 6) 587- 9 91 5 7- 9 4 FAX(916) 587-6056 James A. Maass
Patricia S.Sut.on
General Manager
Peter L. H slzmeis,er
}
ADMINISTRATIVE SERVICES: October, 1995 STAFF REPORT
Submitted by Mary Chapman, October 12, 1995
CUSTOMER SERVICE:
The staff has been very busy with service orders for connects, disconnects and transfers. They
also continue to help in the Planning Department.
Next week we plan to send out the electronic funds transfer notices to customers. The notices
will be sent out along with their bills. The service will begin the following month for those
customers who return their forms by the time their next bill is mailed.
BILLING:
iBilling is current.
We have encountered some problems with our new bill design. The printer that did the first run
did not provide us with bills that were a consistent length. There seems to have been a problem
when they were cut. We have reordered the bills from a different printer. The reprint should be
here by next Wednesday. We hope to begin using the new bills right away.
ACCOUNTING:
Accounts payable and payroll are current. We are currently working on the financial reports for
September.
l have completed the draft of my department budget for 1996 and provided it to Peter for
review. Over the next couple of weeks I will be working on the various appendices including
debt service and overhead calculations. I will also be working with Peter on the estimated
revenue.
COMPUTER OPERATIONS:
Over the last few months we have been pushing the limits of the data storage on the AS400.
We were running at 91% capacity. Two weeks ago, we received and installed an additional
gigabyte of storage. The system is now running comfortably at 63% capacity.
1095MOL`(.RPT
Post Off i e Box 309 11570 Donner Pass Road Truckee, California 96160
Truckee Donner Public Utility District Board of Directors
Joseph R.Aquera
J. Ronald Hemig
Business Office Planning Services Bober+A, ,ion e5
(915)587- 96 (91 )5 7- (915)5 7-5056 James A. Maass
Patricia S. Sutton
General FAanager
WATER DEPAR T ACTIV-TT ES REPORT FOR SEA' ER 199.5 Peter L. Hoizmelster
October 12, 199.E
O I3_�T�!�L 3
WATER, u �.TY
See attached bacteriological report.
I tested 4 backflo w devices in September and sent out annual
notices to two dozen customers.
I began working on the 1996 budget.
I`ZAINTENTANCE, REPAIRS L NEW CONSTRUCTION:
New service connection requests have remained .steady with thirty
new gook-ups and eleven service upgrades in September.
• Staff repaired twenty one leaks and did forty one USA locations.
As of October second, there were 11 known leaks throughout the
District service area, they will be repaired as scheduling
permi i s.
In September staff repaired or replaced one fire hydrant.
Nevada City Engineering completed the survey work at the Mcglashen
property for nearly two thousand dollars less than their original
estimate.
WATER PLANNING DEPARTMENT
Kei th Sauers, David Herzog, Mike Connell and myself discussed the
Glenshire Drive Well pro-Ject, the various options for :short and
long term anticipated use and the available funding. The property
acquisition continues to proceed with the Hopkins Trust.
See attached report from 14 ke Connell, Water Dept. Planner.
PUMP OPERATIONS / PROJECTS
Off site piping at the Gateway Tank was completed. The inter tie at
the intersection of Fra.tes and Donner Pass load which connected the
Post Office Box 309 11570 Donner Pass Road Truckee, California 96160
16" transm-Iss.ion i-ne and the10" distribution lire to the new 16,t
line serving the tare went extremely well
The .site investigation that RDC conducted in May paid off, the
resulting piping design f?t nicely over, under, around and through
all of the other utilities that converge at that location®
The town was very cooperative in, helping to lay out a traffic plan
for the intersecLion which minimized confusion and Greg 'Havorka of
mountain Hardware was understanding and patient throughout the two
weeps we were on site
The new discharge piping at Southside Well #2 is bung constructed.
See attached report from Pete Marcovich Water Operatioris
Specialists.
..................
Truckee Donner Public Utility istric Board of Directors
Joseph R.Aquera
J. Ronald He ig
Business Office Planning ServicesRobert A.Janes
16) 5 7=3 96 (916)5 7-3944 16) 567-5056 James A. Maass
Patricia S. Sutton
General Manager
Peter L. Hoc zmeister
MEMORANDUM
Date: October 9 , 1995
From. David Rully A
To : Peter Holvmeister'
Subj ect : 1�o,-tt�_Ly Bacteriological Report - September 1995
Attached is the " Summary of Bacteriological Water Quality" report
for the month of September 1995 .
The September portion of the report shows that all 33 distribution
system samples were free of coliform bacteria . The report also
shows that all 21 source samples were free of coliform bacteria .
The District has met the States drinking water standards for the
month of September .
Post Office Box 309 11670 Donner Pass Road Truckee. California 96160
/2V(2 3 WL—Ila 9OS«IC SY1«iTy DISTRICT
System Source
Samples yortions Percent Samples portions 2e2ce5f
y� th %oiler tea positive Positive Coif cte\ Positive Positive
1995
September
(Truckee) 24 0 O 12 0 0
( Prosser) @ 0 C 9 0 9
(Eirscbdile) 1 0 O i 0 0
MEMORANDUM
Date: October 12 , 1995
From: Mike
ell
To: Dave
Subject: Work Activities for September 1995
In addition to the everyday work related to customer complaints
and questions, I worked on the following specific projects :
1 . Truckee Pines
*104 Unit affordable housing complex, located on Estates Drive
next to the Senior Citizens complex.
Nature of Work Performed
Construction of the water system improvements continued through
September. Completion of this work is expected in the next two
months . Partial system activation has been accomplished with
approximately half of the meters installed. Pressure/leakage
testing and construction inspection is continuing.
Z . Truckee Town Square
*This project is located at the existing "SMALL MALL" on Donner
Pass Road. The project will remove the existing "SMALL MALL"
structure and replace it with 3 new buildings . This project will
also include the existing "Robertson building" . Additions to the
"Robertson building" are proposed.
Nature of-Work Performed
Development agreement application review. Contact with project
representatives and other agencies . Improvement plan review.
1 Monthly Activities Report October 12, 1995
3 . Truckee Diner
* This is a proposed two phase project . Phase one, a rail
car theme restaurant, will be constructed this year. Construction
of phase two, a multi-unit commercial center, has not yet been
scheduled. This project is located at the south west corner of
Hiway 267 and West River Street .
Nature of Work Pertormed
Construction inspection. District crews performed a mainline tap
for the service lateral installation.
4 . Long Subdivision
* This project is located at the end of Tundra Drive in
Tahoe Donner. The project is not within the subdivision
boundaries . There will be three residential parcels within the
subdivision.
Nature of Work Performed
Contact with project representatives and other agencies .
Construction inspection. District crews provided required system
operation related to the connection of the project ' s pipeline to
the existing main line .
5 . Levon Professional Building
* This project is located next to the sheriffs station,
on Donner Pass Road. The project proposes construction of a 2
story, 6600 s . f . office building.
Nature of Work Performed
Contact with project representatives and other agencies .
2 Monthly Activities Report October 12, 1995
Truckee Donner Public Utility District
s6C`. C3TIrCC`s
jo5ep 1 R.Aquera
J. Ronald '.-hem§g
Business Office Planning Services Rober§A.Jones
(916) 587- 96 (916) 5 7-;3944 FAX(9 6) 87-505 Jame-3 A. Maass
Palrieia s. Sutton
enerai Manager
Peter L. Ho!zmeisaer
MEMORANDUM
Date a October 12, 1995
To: Dave Rully
From, Peter Marcovich
Subject: Monthly Report for September 1995
STATION MAINTENANCE
The tank screening project continued this month and is nearing
completion.
The packing was replaced or adjusted in several boosters
throughout the system..
The fire extinguishers were charged for each station.
Several holes were sealed at "A" Well, "B" Well, Southside Well.
and Donner Creek Well ,
Trees, shrubs and tall grasses were removed from several booster
stations and tank sites this month.
System demand has been down this month. I have reconfigured the
SCADA system accordingly. In late October I will start using the
Time Zone Program to cut pumping during peak electric demand
periods .
:beaks were repaired in Pinnacle Hydro Station
Leaks were repaired in Danner View Station.
Post Office Box 309 1 570 Donner Piss Road Truckee, California 9616
...............
WATER QUALITY
Water samples were taken the four tuesdays of the month. Routine
daily rounds were made, taking chlorine residuals throughout the
system.
OTHER BUSINESS
I continued to monitor the work at Gateway Tank and the Southside
Co mp I e 1-1.
Welders have continued construction on the Gateway Tank. The
pipeline has been installed.
Construction has begun on the pipeline work at Southside Well #2 .
n
Continued to coriuniCate with Sandel-Avery Engineer 4 Lng regarding
ongoing site problems and SC'ADA programming.
WATER PRODUCTION
SOURCE GALLONS
Airport Well . . . . . . . . . . . . . . . . . . . .
"A" Well . . . . . . . . . . . . . . . . . . . . . . 5, 760, 200
"Ell Well . . . . . . . . . . . . . . . . . . 2, 044, 300
Donner Creek Well 14, 428, 000
Southside Well #1 . . . . . . . . . . . . . . . . . . . 7, 035, 000
Northside Well . . . . . . . . . . . . . . . . . . . 29, 402, 000
Sanders Well . . . . . . . . . . . 3, 714, 000
Prosser Heights Well. . . . . . . . . . . . . . . . . 5, 251, 094
Prosser Annex Well . . . . . . . . . . . . . . 6, 534, 000
Hirschdale Well . . . . . . . . . . . . . . . . . . . . 256, 700
TOTAL PRODUCTION FOR SEPTA 199.5- 137 ,536,294
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
PLANNING SERVICES DEPARTMENT ACTIVITIES
SEPTEMBER, 1995
New Construction
Development Agreements- The construction season has been very busy and many
developments are in the process of receiving their electric/water services.
New Construction Services- Completed the processing of 23 new applications for
electric service, 14 temporary power hook-ups and 45 permanent new construction
services. Completed orders for 30 water hook-ups and 11 water service upgrades.
There have been 41 water and 88 electric Underground Service Alert requests.
Work Order Processing- Continuing to close work orders and developments as they
become complete.
Communications/Education
Newsletter- The Winter issue is currently being worked on and is planned for
distribution in November. The newsletter dimensions will be expanded to meet the
dimensions of the new bill.
Business Survey- Staff is currently reviewing different approaches to gathering
information from local businesses including the possible use of a consultant to perform
phone surveys. This information will be used to determine the types of programs and
services and other value-added opportunities they desire from TDPUD. The results of
this effort is planned for completion by this Winter.
Conservation/DSMIEconomic Development
Ground Source Heat Pump Pilot Project- Eight GSHP pilot site units are currently in
operation. We are currently finalizing the selection of a GSHP pilot participant in the
Glenshire area. The draft request for proposals for the $181K Truckee Donner PUD/
SMUD CEC GSHP monitoring and evaluation RFP has been reviewed and comments
provided by CEC Staff for final document revisions. TDPUD and SMUD Staff are
hopeful that we will be able to select an engineering consultant in Fall to begin
monitoring our pilot sites this Winter.
GSHP Field Trip- The Geothermal Resources Council in coordination with TDPUD,
GSHP manufacturers/dealers/contractors, and Truckee pilot site participants conducted
a field tour of Truckee's GSHP pilot site installations October 12. Our customers
were invited to participate in the tour and Celebrate Public Power Week through a
display ad in the Sierra Sun.
GSHP/Water Heater Promotion- Consumers and Regulators appear ready for the
GSHP technology in Truckee. Staff would like to discuss a GSHP and electric water
heater incentive program with the Board in the next couple of months.
TDPUD Competition Plan- Staff is preparing a report about the different utility issues
we are currently being challenged by. The report will include a discussion of the dif-
ferent approaches TDPUD can take to meet these challenges as well as an analysis and
recommendations to respond to competition. This comprehensive report is planned for
completion by late-winter. The report will include input from the business community.
Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 0 residential
energy surveys this month. Staff also responded on-site to 2 "high" bill complaints.
Business & Energy Efficiency Partnership- The incorporation of energy and water
efficiency measures are expected to be retrofitted into the Chamber building by late-
Fall, 1995. Currently about 60% of these measures are installed. An Open House for
the new Chamber facility and the Business & Energy Efficiency Partnership will be
planned for after the completion of the energy and water efficiency retrofits as well as
the water-efficient landscaping around the building. This Open House may be
combined with a Chamber mixer and is expected to take place in the Summer of 1996.
Energy/Water Showcase Program- Staff has requested the assistance of the California
Energy Commission to provide an energy survey of the water system. This will help
us identify practical and cost-effective energy efficiency improvements to save the
District and it's customers water system operational costs. CEC Staff has prepared a
scope of work for selecting a consultant to assist us. The consultant is expected to
perform the study this Fall.
Employee,Tee Safety/TraiwLnj
Wellness Program/NRECA- Staff will be submitting an application for the 6%
NRECA Medical Insurance discount this month.
Wellness Program/Health Screenings- T-F Forest Hospital will be on-site November
8 to conduct health screenings for interested employees. On November 10 interested
employees will receive their physical tests including the bike tests.
Wellness Program/Healthy Meals- This continues to be a popular program with
TDPUD employees. About ten employees meet twice a month for a healthly lunch.
Wellness Program/Health Education- Staff is currently working with T-F Hospital to
develop a schedule of health seminars. Many of the seminar topics will be selected as
a result of the needs of employees as determined by the health screenings.
Wellness Program/Day Hikes- TDPUD employees have be invited to participate in a
hike in October.
TDPU STAFF AFF .REPORT
October 14, 4935
TUB Board of Directors;
FROM: Kathy Neus, Support Services Manager
SUBJECT: Septernber staff report
AG
ENI3.�i #
BUILDING AND GROUNDS MAINTENANCE
1. With the help of Jim Wilson, numerous ballasts were changed-out in the Board room.
2. There was a stress crack in the Meter Tech's office that required inspection by the
contractor. As it turned out, it was just the ceiling settling.
3. Pete Marcovich replaced a valve in one of the upstairs heat exchangers, changed a fire
sprinkler drain and straightened up a fire sprinkler that had been knocked out of kilter.
4. Steve Wallace stripped and waxed most of the linoleum floors in the building.
5. There were no emergencies to speak of and it seems like Steve is able to keep on top of
things.
METER READERS
1, The Meter Readers are keeping busy. Glenshire routes are now part of the monthly
rotation schedule and the new four-cycle billing program is in place. The largest effect of
the new billing schedule is the quantity of notices to be delivered for delinquent accounts
making the work load heavy for those times.
2. The plan to change-out the meters in Glenshire has been postponed for a month
(hopefully) while waiting for the new type of meters to arrive. The new meters are a step
in the direction of meter reading automation.
3. The Meter Readers read 8,969 meters for the month, did 319 service reports and 133
forty-eight hour/disconnect notices.
4. The Meter Readers are closing in on the final seal checks for the year and are anxiously
awaiting winter.
VEHICLE MAINTENANCE
1. The California Highway Patrol was in recently inspecting District facilities for the Base
Inspection Terminal (BIT). The PUD passed with a satisfactory rating for the third time
since November 9, 1990. Torn has done an outstanding job!!
2. The rebuilding of the boom on Unit 17 seems to be on schedule and still within projected
costs at this time. Some areas haven't required the anticipated repairs; other areas that
weren't expected to require repairs have, but the costs seem to be balancing out. The
vehicle is due back October 20.
3. The vehicle shop was busy with 33 scheduled maintenances and a few minor emergency
repairs, i.e., broken exhaust stack, muffler replacement, cut tire and hydraulic leak repair.
PURCHASING AND WAREHOUSING
7, Steve Wallace staged four jobs for the Electric and Water Departments. The system works
well- the crews back up to the pallet, load up all the material they need and are on their
way to the job site. This allows the crews more time in the field, alleviates the Foremen's
paperwork load and, at the same time, allows the warehouse the luxury of being in control
of material and able to see how quickly certain material is used.
2. Joe recently attended a week long class at OrCom learning the AS400 computer
purchasing and inventory programs.
3. Lenna Hossack recently retired from the District after 97 years; she will be missed. This
will allow Joe and 1 to look into how business is being done.
KNIsmc
CALIFORNIA HIGHWAY PATROL
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1 t570 RD
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There is establishe` i he Ca i a Bien otor carrier safety
compliance inspecti ogre the C is Highway Patrol.
That program, kno t f T ' als (BIT) program,
requires all motor ca Located. in California to
undergo an inspection h opera erminal r e their compliance with
applicable laws gulatio lating or carrier safety.
This is to certify that this to has achi secutive satisfactory safety
compliance ratings as in bo California Highway Patrol
congratulates this terminal on 'g us achievement and recognizes
the commitment to highway safety strated by the personnel responsible
for the operation of this termin -
9-14-95 143 f COMMISSIONER
DEP NT OF CALIFORNIA HIGHWAY PATROL
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There are currently two projects of the Prop 55 program under construction. The following is a brief
description of the status of these projects.
Gateway Water Tank
The pipeline has been completed from Donner Pass Road to the tank including three connections to the
existing system at Donner Pass Road and Frates Lane, the Gateway at Donner Pass Road shopping
center and at the end of Valley Road. Paving is complete on Frates Lane from Donner Pass Road to
the shopping center driveway. Finish grading of the tank site and access road is under way. Welders
are completing the tank roof. The project is approximately 75% complete, however 103% of the
contract time has elapsed.
Southside Well#2 Rehabilitation and Related Work
Pipeline work between the well building and Highway 267 is completed including connections to the
existing system. The new well pump and motor being substituted for the remanufacturing of the
existing pump per C.C.O. No.1 has been ordered by the contractor. Site work including finish grading
and paving is scheduled for next week. The project is approximately 55% complete in 51% of the
contract time.
STAFF REPORT
October 16, 1995
To. Board of Directors
From., Bob Quinn, Electric Superintendent
Subject. September Report
AGENDA ITEM #11
During the month of September, crews continued warking on projects started in previous
months as well as starting several new developments. The following is a listing of the
accomplished work,
During the first two weeks of the month, crews continued work within the Truckee
substation to facilitate undergrounding of the electrical circuits that feed customers to
the north and to the east. This work was completed during this time and prior to
October 15th, a crossing of 1-84 will be required to serve the Sha-Neva area.
The electrical crews began work on the Sugar Pine Estates development project with
the installation of 34 poles and related hardware. Wire w111 be installed during the
month of October:
In 1987, the TDPUD entered into an agreement with Unison Transfom7er Services, Inc.,
to retrofrll transfom7ers located in Donner Pines West and Tahoe Donner Golfcourse
Condos (reference M087--142). M are nearing the completion of that project and
during the second week of September, crews assisted ENSR (the company that bought
Unisom) with retrofrlling five transfomaers. This required an outage to our customers on
each of the transformers of approximately 24 hours duration while the oil was changed
and allowed to settle within the tank. All customers were notified well in advance and
any customer's special problems or concerns was dealt with to provide the least
possible inconvenience.
Crews also began installing facilities in the Truckee Pines 104 unit low income
development. Approximately 50% of the project has been completed with the remaining
50% to be completed some time in October or early November.
The service crew assisted in several of the above projects as well as completing 59
service orders and 88 underground electric facility location requests.
The staff electrician attended a week long metering school in Seattle, a training series
started last year with com#etion in 1997, and worked on 5 commercial n-eter
installations. Additionally, he supported the water department by doing projects at the
Sierra Meadows Tank Ponderosa Hydro, Donner Trails Booster, Donner Creek vvell,
and wiring on the generator truck. Jim was also present for AMR metering committee
meetings and reviewed the California Energy Corrssion proposal to evaluate our
. energy efficiency in the pump stations.
On September 27th thru 29th, 1 attended the Kbstem Underground Committee meeting
in Healdsburg, Ca., while the District engineer attended the NCPA annual meeting at
Squaw Creek Resort.
As you can see, vve were not resting on our laurels during September and October is shaping
up to be as busy. Projects that should be completed during October include the La llonne
Professional Building, Tahoe Conner Ski Slope upgrade, Truckee Diner, and hopefully
Truckee Pines apartments. Sugar Pine Estates MY be partially completed with all that can be
done this year unless the weather holds of for another month.
MEMORANDUM
O: Bob Quinn, Electric Superintendent
FROM: Stephen Wlabaugh�, District Electrical Engineer
SUBJECT. August Purchased Energy Report
DATE: October 16, 1995
Bob,
During September, the District saved$14,651 by buying energy from NCPA,
Below is a brief outline of the energy the District purchased from NCPA for the Months
of April through September and Year to Date from April . if you have any questions,
please don't hesitate to ask.
Energy Purchase Data:
Month Total Energy NCPA Energy /dVCPA of Total
Purchased(KV" (KV" Energy
April thru June 24,886,927 2,725,000 10 9%
July 8,334,814 1,970,000 23.6%
August 8,806,631 4,848,000 551%
September 8.057,940 6,009,000 74.6%
Total Year to Date 50,086,312 15,552,000 31.1%
Energy Cost Data
Month Sierra Pac. Sierra Pac. NCPA Savings to Total
Energy Energy Energy Bill District Charge ($)
Charge Credit for Energy
(KA"
April thru $721,721 $ - 55,222 $40,424 $ 14,798 $258,232
June
July $241,710 $ -39,916 $30,739 $ 9,177 $234,926
August $255,392 1 $-98,245 $82,750 $15,495 $213,765
September $233,680 $-121,763 $107,112 $14,651 $232,533
Year to ; $1,452 3 $ -315,156 $261,025 1 $ 54,121 1,179,353
a late