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HomeMy WebLinkAbout1995-11-20 Agenda Truckee Donner Public Utility District Board $DirecWrs joaeph R,Aguera I Ronald Hem€cj Business Office Planning Services Robert X i-nes (916) 587- 96 (916) 587-3944 FAX(916) 587- €3 6 James A. Maass € atr�cia S.Sutton REGULAR MEETING General Manager 7:00 PM, Monday, November 20, 1995 Peter L Holz e;,,�tor TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3, Public input(7,25 PM or as soon thereafter as possible) - Any member of the audience desiring to address the hoard regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. UNFINISHED BUSINESS NEW BUSINESS WORKSHOP ITEMS - Discussion only; no action will be taken on this item I. Budget for 1996 ROUTINE BUSINESS 1. Monthly staff reports ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library �f Posted and mailed on November 17, 19 ,Susan M. Craig, Deputy District Clerk Post Office Box 309 11570 Donner Pass Road Truckee, Calfforma 96160 RESOL UTION O. 953 OF T TRH' K E L)ONNER h'UBL IC UTILITY DISTRIC]OF AMENDING RESOLUTION NO 8378`WHICH ORDERED ANNEXATION LAND TO THE TRUCKEE DONNER PUBLIC UTILITY DISTRIHIRSCHDALE WA7'ER'IIV PR'OVEMENT AREA - N�EVADA COU WHEREAS, the Board of Directors passed and adopted Resolution No. 8378 Ordering Annexation of Land to the Truckee Donner Public Utility District- Hirschdale Water Treatment Area - Nevada County on December 19, 1983 and a copy of said Resolution is attached hereto; and WHEREAS, pursuant to Resolution No. 8378, the property known and described as the Village of Hirschdale was annexed to the Truckee Donner Public Utility District subject to six (6) terms and conditions, which essentially provide that the Village of Hirschdale water system would be separate from the District in that the Village of Hirschdale would not become liable for any assessment, expense and cost for the District's utility system, would not be entitled to receive or participate in any services, commodities or property owned by the District, would be required to provide any utility system improvements necessary to serve the Village of Hirschdale and pay the costs to maintain and operate such system and would pay water service tariffs in an amount necessary to provide administrative, maintenance, operation and reconstruction of such system; and WHEREAS, said terms and conditions of annexation of the Village of Hirschdale were imposed by the District, but were not imposed by the Nevada County Local Agency Formation Commission; and WHEREAS, the water system at the Village of Hirschdale produces water which contains iron and manganese in concentrations higher than the recommended maximum amounts, said waterbeing safe for human consumption, but which is aesthetically unpleasing and damaging to plumbing fixtures; and WHEREAS, the residents of the Village of Hirschdale have endured the poor quality of water since approximately 1989; and WHEREAS, the most economical option for treating the water to remove the excess iron and manganese is through a central treatment plant, with a total cost of approximately $225,000.00 and total estimated monthly cost of operation and maintenance of$1,500.00, and WHEREAS, the financial impact on the residents of the Village of Hirschdale for the construction, operation and maintenance of the water treatment plant pursuant to the terms and conditions of Resolution No. 8378 would be severe; and WHEREAS, the residents of the Village of Hirschdale have requested the District to remedy their poor water quality in a cost effective and fair manner and that the District not strictly adhere to the terms and conditions of Resolution No. 8378 because of the financial hardship which would be imposed on them; and WHEREAS, in order to improve the water quality within the Village of Hirschdale without creating financial hardship for the residents of the Village of Hirschdale and to permit the District to balance these interests by establishing a rate for water service for the Village of Hirschdale that accomplishing both of these competing interests; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: A. Resolution No. 8378 is hereby amended, with modifications to the numbered Paragraphs of Resolution No. 8378. The modifications are indicated by a strike-out line through deleted language and a shaded block area for the added language, as follows: for-any outstanding obligations of the PvGkee Donner PubliG U4W L4444, eF apy 7. 2. That the Village at Hirschdale shall be subject to such assessments as required to provide for any utility system improvements necessary to serve the "0,0,, and the costs of maintaining and operating such system. 3 or- partiGoatq ip any r r or- przope4 or- some &peG 4. ,he 64 agreement between 4sesff -449 5. That the water service tariffs shall be set and amended from time to time based upon the �/ ���i i�v W revenue requirements necessary to provide administrative, maintenance, �/�. �� the Village at Hirschdale Water System. 6. That the Village at Hirschdale Water System be l,, W separate from the Truckee Donner Public Utility District except that f q y B. Resolution No. 8378, upon adoption of the modifications identified in Paragraph A above, shall read as follows: 1. Deleted. 2. That the Village at Hirschdale shall be subject to such assessments as required to provide for any utility system improvements necessary to serve the District and the costs of maintaining and operating such system. 3. Deleted. 4. Deleted. 5. That the water service tariffs shall be set and amended from time to time based upon factors that the District determines to be appropriate, including, but not limited to, the revenue requirements necessary to offset the burden associated with the water treatment plant being constructed for the Village at Hirschdale Water System. 6. That the Village at Hirschdale Water System is no longer separate from the Truckee Donner Public Utility District except that the factors for determining the waterrates for the customers in the Village at Hirschdale may be different from the factors considered for other District customers. 7. The customers in the Village at Hirschdale shall pay water rates, charges, assessments and fees as hereafter adopted by the District in accordance with all legal requirements. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting thereof duly called and held within said District on the 6th day of November 1995 by the following roll call: PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the sixth day of November 1995 by the following roll call vote: AYES: Aguera, Hemig, Maass, Sutton and Jones. NOES: None. ABSENT None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. ot�meister, erk of the Boaral ATTEST Susan M. Craig, Deputy Dist t lerk smc ............................ RESOLUTION NO. 8378 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT ORDERING ANNEXATION OF LAND TO THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT - HIRSCHDALE WATER IMPROVEMENT AREA - NEVADA COUNTY WHEREAS, heretofore the owners of the land and property hereinafter described petitioned the Truckee Donner Public Utility District and the Nevada County Local Agency Formation Commission for the annexation of said land and property to the Truckee Donner Public Utility District, and said petition was heretofore filed with the Executive Officer of the Nevada County Local Agency Formation Commission; and WHEREAS, said petition complied with the requirements of law, and notice of the filing of said petition was duly given in the manner required by law; and WHEREAS, the Executive Officer of said Nevada County Local Agency Forma- tion Commission has reviewed said petition and a hearing by said Commission was held in accordance with and as required by laws; and WHEREAS, said Local Agency Formation Commission, by Resolution No. 83-29 has approved and ordered said annexation of the property hereinafter described (copy of said Resolution being attached hereto as Exhibit "A", and made a part hereof); NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that there be and there is hereby annexed to the Truckee Donner Public Utility District all that certain land and property situated in the County of Nevada, State of California, and more particularly bounded and described as follows, to wit: See Exhibit "B" attached hereto BE IT FURTHER RESOLVED by the Board of Directors of the Truckee Donner Public ° Utility District that said annexation is subject to the following terms and condi- tions: 1. That the Village at Hirschdale shall not become liable by as- sessment or otherwise for any outstanding obligations of the Truckee Donner Public Utility Disrict, or any expense incur- red in acquiring property for the,servicing of any land within the Truckee Donner Public Utility District, or any costs incur- red in connection with the replacement or construction of any utility system within the Truckee Donner Public Utility District. 2. That the Village at Hirschdale shall be subject to such assess- ments as required to provide for any utility system improvements necessary to serve the territory and the costs of maintaining and operating such system. 3. That the village at Hirschdale shall waive, and will not be en- titled to receive, use or participate in any services, commod- ities, or property or some specific part thereof owned by the District or to which it may be entitled. 4. That the District shall attempt to negotiate an operating and maintenance agreement between itself and the present owner of the Village at Hirschdale Water System. 5. That the water service tariffs shall be set and amended from time to time based upon the revenue requirements necessary to provide administrative, maintenance, operation, and reconstruc- tion of the Village at Hirschdale Water System. 6. That the Village at Hirschdale Water System be separate from the Truckee Donner Public Utility District except that the administra- tive cost shall be in proportion to the total number of the Village at Hirschdale service connections, as to the sum total of the water connections in both systems. BE IT FURTHER RESOLVED that the Truckee Bonner Public Utility will report to the Executive Officer of the Local Agency Formation Commission the successful completion of all hearings and return to said officer a cover letter stating whether or not effected territory will be taxed for existing bonded indebtedness or contractual obligations, that .five certified copies of this resolution, a check to cover the State Board of Equalization fees, six maps with LAFCo approval, and the: original maps will be sent to the Executive officer of LAFCo. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the 19th day of December 1983, by the following roll call vote: AYES: Cooley, Corbett, Duffy, F[amilton and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT James A. Maass, President ATTEST: it san M. Craig, Dcputy I?istri Clerk RESOLUTION "f9. 83-29 OF THE LOCAL AGENCY Fr '%TION COMMISSION OF NEVADA COL !, CAl.1FORNTA, MAKING DETERMIN►, _ciN AND APPROVING THE VILLAGE EATNEIRSC DALETANNEXATION TO TRUCKEE DONNER PUBLIC UTILITY DISTRICT. IA WHEREAS. a resolution for the annexation of territory to the Truckee Donner Public utility District was filed with the Executive Officer of the Local Agency formation Commission of Nevada County, California, said resolution complying with all the requirements of taw and this commission-, and, WHEREAS, at the time and in the form and manner provided by law, the Executive Officer gave notice of the date, time, and place of hearing by this commission upon said application; and, WHEREAS. said Executive Officer has reviewed said resolution and the available information with respect to each, prepared a report including his recommendations thereon within the time required by law, has furnished copies of said report to this coffnission and to all other persons required by the law to receive it; and. WHEREAS. this annexation is categorically exempt from the provisionS of the California Environmental Quality Act of 1970 under Class 19: Annex- ation of Existing Facilities and lots for Exempt Facilities; WHEREAS, at said hearing this commission heard all interested parties desiring to be heard and considered the resolution and report by the n presented executive officer and all other relevant evidence and informatio at said hearing, NOW, THEREFORE, the Local Agency formation Commission of Nevada County. California. does hereby determine. resolve, and order the following: 1. The foregoing recitals are all true and correct. 2. The application for the annexation of territory to the Truckee Conner Public Utility District is approved with the following conditions: a. That the area be determined to be inhabited. b. The srtAnnexhi©tionfto thes Truckee orm nDonner Public Utility District shall be te Villae at . c. The conducting agency shall be the Truckee Donner Public Utility District, d. DonnerThe Truckee Utility proceedings iinCompliance withtheDLAFCOc t shall initiate resolution. 3. The Truckee Donner Public Utility District is hereby- authorized to initiate proceedings for said annexation without an election. 4, The Truckee Donner Public utility District is hereby directed to report to the Executive Officer of the Local Agency Formation Commission the successful complet' ) of all hearings and to return said officer® a cower letter stating whether or not effected territory will be taxed for existing bonded indebtedness or contractual obligations; five certified copies of ordinance/resolution approving proposal; check to cover State Board of Equalization fees; six maps with i.AFCO approval; and mylar or linen original maps. 5. The boundaries of the territory approved for annexation are described in Exhibit 'A" attached hereto. which is incorporated herein and made a part hereof. 6. The Executive officer shall immediately forward a certified copy of this resolution to the governing body of the Truckee Donner Public Utility District for further action pursuant to law. The foregoing resolution was duly passed at a regular meeting of the Local Agency Formation Commission of Nevada County held on July 26, 1983. by the following roll call vote: AYES: Elwood Buehler. Carole Friedrich, Karsten Hansen, Frank Knuckey, Paul Batson, Ron Sweet, Chairman Eric Rood NOES: None ABSTAINED: None ABSENT: Bob Wilder Signed and approved by me after its passage this twenth-sixth day of July. 1983. r Eric o , rman Local Agency Formation Commission County of Nevada, State of California ATTEST: . Crisanne to t Secretary PROPOSED ANNEXATION OF HIRSCHDALE SUBDIVISION TO THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT D E S C R I P T I 0 N All that portion of Section 34, T.18H. , R.17 E. , M.B.M., in the County of Nevada, State of California, described as follows: Beginning at a point lying on the most Westerly boundary of Hirschdale on the 'Truckee, from which point the West quarter corner of Section 34 lies North 889 02' West 1459 feet; thence from said Point of Beginning along the Northerly line of said Subdivision North 55 47' East 1969 feet to the Northeast corner thereof; thence South 69 56' 30" West 1432.91 feet; feet to e Southwest thence North 47° 36' West 986.00feet tothePoiin tofoBeginning. Containing 32.8 acres more or less. End Description _._ __.....___..._ A11�C� 11f 0. ��02 ORDIN OF `HE AMLNMG. TIDE BYLAVI/S OF Ttt C 1'S h#GT AND TITLE 2 OF THE ADMINISTRATIORI CODE NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That effective 30 days from the date of passage of this ordinance the Bylaw amendments and changes to Title 2 of the District's Administration Code attached hereto shall take effect. 2. That the Deputy District Clerk of the District be directed to publish this ordinance in accordance with the laws of the State of California. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the sixth day of November 1995 by the following roll call vote: AYES: Hemig, Maass and Jones. NOES: Aguera. ABSENT. Sutton. TRUCKLE DONNER PUBLIC UTILITY DISTRICT By Peter L. Not eister, Generai Manager i� ATTE Susan M. Craig, Deputy District Wrk smc Attachment TITLE 2 ADMINISTRATION CHAPTERS: 2.01 Board of Directors and Officers 2.02 Ordinances 2.04 Board Meetings 2.08 Board Meeting Minutes 2.10 Public Hearings 2.12 Committees 2.16 Annual Budget 2.20 Board Vacancies 2.24 Parliamentary Procedure 2.28 Amendment of Bylaws 2.30 Notices 2.32 Relationships Among Officials 2.36 Payment of Expenses 2.40 Delegations from the Board of Directors to the General Manager 2.44 Conditions of Employment for the General Manager 2.48 Performance Evaluation and Salary Adjustment . for General Manager 2.52 Conflict of Interest CHAPTER 2.01 BOARD OF DIRECTORS AND OFFICERS Sections: 2.01.010 Quorum 2.01.020 Duties of Officers 2.01.010 Quorum - Three members of the Board shall constitute a quorum. No business shall regularly be entered upon until a quorum is present, nor shall business regularly be proceeded with when the members are reduced below a quorum. (Bylaws, Section 1; Res. 7602) 2.01.020 Duties Qf Officers - In addition to the duties specified by applicable law and other provisions of these rules, as well as resolutions and ordinances of the District, the officers of the District shall have the following duties: 2.01.020.1 The President shall, when present, preside at all meetings of the ❑istrict. The President should cause an agenda to be prepared and distributed by the Clerk/Ex-officio Secretary in advance of the meeting, which shall list each item of business or correspondence to come before the meeting insofar as is known. The President shall act as official spokesman Title 2 Pagel of the District at the discretion of the Board, execute contracts and other documents on behalf Ol of the District when authorized by the Board of Directors, and shall perform such other duties as are assigned from time to time. 2.01.020.2 The Vice President shall perform the duties of the President in the absence or disability of the President. 2.01.020.3 The treasurer shall have the duties r0Z X* i // 2.01.020.4 The District Manager shall function as the Clerk/Ex-officio Secretary of the Board as well as performing all other acts and duties imposed by the Board. (Bylaws, Section 2; Res. 7132) In addition to those other acts and duties imposed by the Board, the Clerk/Ex-officio Secretary of the Board shall be entitled to: a) Schedule and call a special meeting of the Board of Directors if he determines that it is necessary to do so and if he is unable to contact the President of the Board regarding the need to call such a meeting. b) Cancel any regular or special meeting if he determines that a quorum of the Board of Directors will not be present. c) Schedule, reschedule and cancel public hearings (except hearings on the adoption of a rate increase ordinance) if he determines that it is necessary to do so. (MO92-185) 2.01.020.5 The District Counsel shall be the Parliamentarian of the District, shall advise it with respect to the applicable laws, interpret rules, bylaws and policies, coordinate actions with the other consultants, and shall perform such other acts as requested by the Board of Directors. 2.01.020.6 The officers of the District shall be elected at the first meeting in December of each year for a one year term. It shall be the policy of the Board to attempt to give each Director the opportunity to serve as President and Vice President for one year during their four-year term. Notwithstanding the foregoing, an incumbent President or Vice President may be re-elected to that office. The officers serve at the pleasure of the Board and may be removed from office prior to the expiration of their one-year term. (Bylaws, Section 2; Res. 7132) 2.01.020.7 The Board of Directors serves as trustees of the District's defined benefit pension plan and its members are authorized to approve and execute certain documents. 2.01.020.7(A) The following documents shall be submitted to the full Board of Trustees for formal approval prior to being executed: plan amendments, trustee appointments, investment contracts. Title 2 Page 2 2.01.020.7(B) Only the following documents shall be prepared by the plan administrator and submitted to the Board of Trustees as an informational item, without the need for full Board action: annual tax returns, notice of termination of employment. 2.01.020.7(C) Once the items listed in 2.01.020.7(A) above have been approved by Board action, the document shall be executed by the Board President, or in the absence of the President, by the Vice President. Those documents listed in 2.01.020.7(B) shall be executed by the Board President, or in the absence of the President by the Vice President. (Res. 8926) CHAPTER 2.02 ORDINANCES Sections: 2.02.010 Publication of Ordinances 2.02.010 Publication of Ordinances -All ordinances of the Board will be placed for publication once in the public notice section of the Sierra Sun within 30 days after adoption. (Minute Order 88-187) CHAPTER 2.04 BOARD MEETINGS Sections: 2.04.010 Place of Meeting 2.04.020 Time of Meeting 2.04.030 Adjourned Meetings 2.04.040 Special Meetings 2.04.060 Written Notice of all Meetings 2.04.055 Availability of Agenda Packet 2.04.060 Agenda, discussion and debate - Regular and Special Meetings 2.04.070 Order of Business 2.04.080 Voting 2.04.090 Statements for Visitors 2.04.100 Taping of Meetings 2.04.010 Place of Meeting - Until changed by further resolution amending these rules, the place of meeting of the Board of Directors shall be the Board Room of the Truckee Donner Public Utility District, in Truckee, California. When appropriate notice has been given, any meeting may be scheduled at another location within the District. The Board of Directors may, upon showing of special circumstances, hold Board meetings outside the District. All legislative meetings of said Board shall be open to the public and shall be held at said office and place of meeting; provided, Title 2 Page 3 however, that meetings duly opened at said office may be adjourned to such other place or places within the confines of said District as may be found convenient or necessary by the Board, and provided further that this rule shall not preclude the Board from holding executive sessions when permitted by law. (Bylaws, Section 3) 2.04.020 Time of M tin , The time for regular meetings of the Board is the first and third IVIGRday W #OW//of each month at 7:00 P.M. If and when said Monday Wff)0Y,!*ft,falls on a legal holiday, then said regular meeting shall be held at 7:00 P.M. on the ReXt wGrk'Rg day following said holiday (Bylaws, Section 4; Ord. 7703, ! �� �� 2.04.030 Adjourned Meetings - If the business coming before the Board at any regular or adjourned meeting is not finished on the day fixed for such meeting, or if for any reason such adjournment is deemed proper, the Board may adjourn to such time and place as may be specified in the Order of Adjournment. When the Order of Adjournment fails to state the hour to which the adjourned meeting is to be held, it shall be held at the hour specified for regular meetings. In the event that an adjourned meeting is not called, and a special meeting does not take place prior to the next regular meeting, then the unfinished items shall be placed on the agenda for the next regular meeting. (Bylaws, Section 5) 2.04.040 Special. Meetings - A special meeting may be called at any time by the President or by a majority of the members of the Board, by delivering personally or by mail written notice to each member of the Board and to each local newspaper of general circulation, radio or television station requesting notice in writing. Such notice must be delivered personally or by mail at least 24 hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings by the Board. Such written notice may be dispensed with as to any member who at or prior to the time the meeting convenes files with the Clerk/Ex-officio Secretary a written waiver of notice. Such waiver may be given by telegram. Such written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. (Bylaws, Section 6) 2.04.050 Written Notice of all Meeting - In addition to the requirements contained in other sections of these Bylaws, advance written notice shall be given for all meetings in the following manner: 2.r04.050.1 A written notice of all meetings shall be mailed to each Director as far in advance of the meeting as possible, but, in any event, either mailed or expressly hand-delivered so as to be received 46#hours in advance of the meeting. Notwithstanding the foregoing, and in accordance with ' 1 herein, notice for all special meetings shall be made at least 24 hours in advance of said meeting. Any Director may, at his discretion, file a signed waiver of such notice with the District. Title 2 Page 4 2.04.050.2 Written notice of all meetings' shall be delivered or mailed as far in advance as possible, but, in any event, to be received 24 hours prior to the meeting, to all newspapers, radio stations, individuals and entities which have filed a request of such notice with the District and to all parties with business pending on that particular agenda of the meeting. 2.04.050.3 Written notice of all meetings shall be posted at the District office, W the United States Post Office in Truckee, the Truckee Branch of the Nevada County Library, thp Trunkpp offiGe of the SieFFa Sun, and such other locations as may from time to time be determined by the Board of Directors. (Bylaws, Section 7) 2.04.055 Availability of agendas packet - On all Board or committee meeting agendas a statement will be made advising that the complete packet of related material is available for public review at the District office and the Truckee Branch of the Nevada County Library. (MO91-95) 2.04.060 A-genda, di cus ion and dip-bate - R ular and Special Meetings - The Clerk/Ex- offlcio Secretary of the District shall Cause a (agenda) to be prepared which will state the matter to be heard � �� tie sta# s of sa+d Said agenda shall be 6upplied with eaG4 2.04.060.1 The Clerk/Ex-officio Secretary of the District and the President of the Board shall be jointly responsible for compiling the agenda for all regular meetings. In the case of special meetings, the Clerk/Ex-officio Secretary and those parties calling such meetings shall be responsible for the preparation of the agenda (Bylaws, Section 8) 2.04.060.2 Each Director and membeFs of the publiG will have the right to request items to be placed on the agenda for any specific meeting, either during any preceding meeting of the Board, or in writing, or by other arrangement with the Clerk/Ex-officio Secretary or the President. Such requests must be made in a timely manner and shall comply with the deadlines established for the preparation of the Notice of Meeting W#**. (Res. 7939, 2.04.060.3 No item will be placed on the agenda until the following conditions have been met. Items on an agenda not meeting the conditions will be either struck from the agenda or will be tabled to the next meeting without discussion. 2.04.060.3(A) Information regarding the topic must be in the hands of the Board members prior to the weeks�J,'W�t ;�he regular meeting and not less than three days prior to any special meeting with some exceptions in the case of an emergency meeting. (Section S, Bylaws, � -4-111. • 2.04.060.3(B) The item as it appears on the agenda will have adequate staff and consultant Title 2 Page 5 preparation prior to the presentation to the Board for discussion and review. Without this, such . items will be referred to staff by the Chair. (Section 8, Bylaws) 2.04.060.3(C) The consultants and staff and Board will be kept informed by memo and regular correspondence of all major projects and proposals well in advance of it being placed on the agenda for Board review. (Direction/Board President,6121/78) 2.04.060.3(D) Debate and/or discussion on each agenda topic is limited to five minutes for each Director. The Board, by majority vote, may waive this provision for any agenda topic. (Section 8, Bylaws) 2.04.070 Order of Business - The order of business in conducting the meeting of the Board shall be as follows: Call to GrdeF n-i GaR New business :7. -RA-1-ItiM9 b-IdSiR966 (suGh as approval of minutes, bills foF approval and staff reports) Return to publiG-sess�Gn AAeuFRrnent Title 2 Wage 6 l J C A (Bylaws, Section 9; Res. 8504, amended by MO92-189, % } 2.04.080 Voting - Every action of the Board shall be taken by ordinance, resolution, motion, eleGtnen or unanimous consent. In the case of every action except one taken by simple motion or unanimous consent, the roll of Directors shall be called, and their individual votes recorded in the formal minutes. All official Board actions will require the affirmative vote of at least three Directors. (Bylaws, Section 10, � � �} 2.04.090 Statements from Visitors - All attending Board meetings and having an direst interest in any agenda item shall be to address the Board before a vote is taken on such item. They shall be encouraged to ask questions directly related to reports made to the Board by members of the District's staff immediately after such reports are made and prior to Board action. (Bylaws, Section 11) 2.04.100 T in of Me tin s - The Clerk/Ex-officio Secretary shall arrange to have tape recordings made of the meetings of the Board, except when the Board goes into closed session, for use in preparation of the minutes. The CleFWF=x effiGie SeGretaFy shall retain the tapes-for three years aft�F the MiRutes have been approved iR final feFm and b9URd in minute books. Dufing the time the tapes are stered,The CierklEx-officio Secretary shall make the tapes available to anyone for review upon arrangement. At the GORGIUSiOM of the steFage PeFi (Bylaws, Section 14; Res, 8208, 8412, CHAPTER 2.08 BOARD MEETING MINUTES Sections: 2,08.010 Board Meeting Minutes 2.08.010 Board Meeting,,Minutes 2.08.010.1 The TDPUD Board meeting minutes shall be action only minutes listing the title of the topic, a brief description of the topic, action taken or direction given, and any appropriate roll call votes. Resolutions and ordinances shall be attached as part of the action minutes. These minutes shall be a permanent record of the District. 2.08.010.2 All Board meeting minutes will be officially recorded on audio (or video) tapes. The is original tapes shall be preserved perpetually by the District Clerk or his/her designee. Title 2 Page 7 ..................... 2.08.010.3 Within 48 hours of a meeting, a copy of the action minutes shall be prepared in draft form and a dupliGate of the tape shall be MOde.. 2.08.010.4 Appropriate recording and play-back equipment shall be wed WW,# ' by the District. The equipment, duplisate tapes and copies of the action minutes shall be kept in library format. � j� /, , made availablMto/ttt!��revi ew and inspection in Qpc= of during regular business hours of the District. 2.08.010.6 Copies of the action minutes and of the Board meeting tapes shall be made available to any interested party upon their request (Bylaws, Section 13 - MO91-113,%�� Title 2 Page 8 BYLAWS OF THE TRUCKS DONNER PUBLIC UTILITY DISTRICT SECTION 1 uoru - Three members of the Board shall constitute a quorum. No business shall regularly be entered upon until a quorum is present, nor shall business regularly be proceeded with when the members are reduced below a quorum. (2.01.010) SECTION 2 Duties of Officers - In addition to the duties specified by applicable law and other provisions of these rules, as well as resolutions and ordinances of the District, the officers of the District shall have the following duties: 1) The President shall, when present, preside at all meetings of the District. The President should cause an agenda to be prepared and distributed by the Clerk/Ex-officio Secretary in advance of the meeting, which shall list each item of business or correspondence to come before the meeting insofar as is known. The President shall act as official spokesman of the District at the discretion of the Board, execute contracts and other documents on behalf of the District when authorized by the Board of Directors, and shall perform such other duties as are assigned from time to time. (2.01.020.1) 2) The Vice President shall perform the duties of the President in the absence or disability of the President. (2.01.020.2) 3) The Administrative Services Manager shall function as the Treasurer of the District and shall have such duties as assigned by the Board. (2.01.020.3) 4) The District Manager shall function as the ClerkfEx-officio Secretary of the Board as well as performing all other acts and duties imposed by the Board. (2.01.020.4) In addition to those other acts and duties imposed by the Board, the Clerk/Ex-officio Secretary of the Board shall be entitled to: a) Schedule and call a special meeting of the Board of Directors if he determines that it is necessary to do so and if he is unable to contact the President of the Board regarding the need to call such a meeting. b) Cancel any regular or special meeting if he determines that a quorum of the Board of Directors will not be present. c) Schedule, reschedule and cancel public hearings(except hearings on the adoption of a rate increase ordinance) if he determines that it is necessary to do so. 5) The District Counsel shall be the Parliamentarian of the District, shall advise it with respect to the applicable laws, interpret rules, bylaws and policies, coordinate actions with the other consultants, and shall perform such other acts as requested by the Board of Directors. (2,01.020.5) 6) The officers of the District shall be elected at the first meeting in December of each year for a one year term. It shall be the policy of the Board to attempt to give each Director the opportunity to serve as President and Vice President for one year during their four-year term. Notwithstanding the foregoing, an incumbent President or Vice President may be re-elected to that office. The officers serve at the pleasure of the Board and may be removed from office prior to the expiration of their one-year term. (2,01.020) SECTION 3 Place of Meeting - Until changed by further resolution amending these rules, the place of meeting of the Board of Directors shall be the Board Room of the Truckee Donner Public Utility District, in Truckee, California. When appropriate notice has been given, any meeting may be scheduled at another location within the District. The Board of Directors may, upon showing of special circumstances, hold Board meetings outside the District. All legislative meetings of said Board shall be open to the public and shall be held at said office and place of meeting; provided, however, that meetings duly opened at said office may be adjourned to such other place or places within the confines of said District as may be found convenient or necessary by the Board, and provided further that this rule shall not preclude the Board from holding executive sessions when permitted by law. (2.04.010) SECTION 4 Time of Meeting - The time for regular meetings of the Board is the first and third Wednesday of each month at 7:00 P.M. If and when said Wednesday falls on a legal holiday, then said regular meeting shall be held at 7:00 P.M. on a date to be determined by the Board. (2,04.020) SECTION 5 Adiogrned Meetings - If the business coming before the Board at any regular or adjourned meeting is not finished on the day fixed for such meeting, or if for any reason such adjournment is deemed proper, the Board may adjourn to such time and place as may be specified in the Order of Adjournment. When the Order of Adjournment fails to state the hour to which the adjourned meeting is to be held, it shall be held at the hour specified for regular meetings. In the event that an adjourned meeting is not called, and a special meeting does not take place prior to the next regular meeting, then the unfinished items shall be placed on the agenda for the next regular meeting. (2.04.030) SECTION 6 Special Meeting-A special meeting may be called at any time by the President or by a majority of the members of the Board, by delivering personally or by mail written notice to each member of the Board and to each local newspaper of general circulation, radio or television station requesting notice in writing. Such notice must be delivered personally or by mail at least 24 hours - 2 - before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings by the Board. Such written notice may be dispensed with as to any member who at or prior to the time the meeting convenes files with the Clerk/Ex-officio Secretary a written waiver of notice. Such waiver may be given by telegram. Such written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. (2.04.040) SECTION 7 Written Notice of all Meetiin s - In addition to the requirements contained in other sections of these Bylaws, advance written notice shall be given for all meetings in the following manner: 1) A written notice of all meetings (agenda) shall be mailed to each Director as far in advance of the meeting as possible, but, in any event, either mailed or expressly hand- delivered so as to be received 72 hours in advance of the meeting. Notwithstanding the foregoing, and in accordance with Section 6 herein, notice for all special meetings shall be made at least 24 hours in advance of said meeting. Any Director may, at his discretion, file a signed waiver of such notice with the District. 2) Written notice of all meetings (agenda) shall be delivered or mailed as far in advance as possible, but, in any event, to be received 24 hours prior to the meeting, to all newspapers, radio stations, individuals and entities which have filed a request of such notice with the District and to all parties with business pending on that particular agenda of the meeting. 3) Written notice of all meetings (agenda) shall be posted at the District office, Town hall, the United States Post Office in Truckee, the Truckee Branch of the Nevada County Library, and such other locations as may from time to time be determined by the Board of Directors. (2.04.060) Acienda, discussion, and debate - Regular and Special Meetings - The Clerk/Ex-officio Secretary of the District shall cause a Notice of Meeting (agenda) to be prepared which will state the matters to be heard in a manner that is easy to comprehend. (2.04.060) 1) The Clerk/Ex-officio Secretary of the District and the President of the Board shall be jointly responsible for compiling the agenda for all regular meetings. In the case of special meetings, the Clerk/Ex-officio Secretary and those parties calling such meetings shall be responsible for the preparation of the agenda. (2.04.060.1) 2) No item will be placed on the agenda until the following conditions have been met. Items on an agenda not meeting the conditions will be either struck from the agenda or will be tabled to the next meeting without discussion. (2.04.060.3) 2A) Information regarding the topic must be in the hands of the Board members the Monday evening before the regular meeting and not less than three days prior to any special meeting with some . exceptions in the case of an emergency meeting. (2.04.060.3(A)) 213) The item as it appears on the agenda will have adequate staff - 3 - and consultant preparation prior to the presentation to the Board for discussion and review. Without this, such items will be referred to staff by the Chair. (2.04.060.3(B)) Debate and/or discussion on each agenda topic is limited to five minutes for each Director. The Board, by majority vote, may waive this provision for any agenda topic. (2.04.060.3(D) SECTION 9 Carder of Business - The order of business in conducting the meeting of the Board shall be as follows: Business meeting (first monthly meeting): 1. Call to order 2. Roll call 3. Public input 4. Special business/public hearings 5. Action items 6. Consent agenda 7. Routine business (such as approval of minutes, bills for approval and staff reports) & Closed session 9. Return to public session 10. Adjournment Workshop meeting (second monthly meeting): 1. Call to order 2. Roll call 3. Public input 4. Action items (if necessary) 5. Workshop items 6. Closed session (if necessary) 7. Adjournment (2.04.070) SECTION 10 Voting- Every action of the Board shall be taken by ordinance, resolution, motion, or unanimous consent. In the case of every action except one taken by simple motion or unanimous consent, the roll of Directors shall be called, and their individual votes recorded in the formal minutes. All official Board actions will require the affirmative vote of at least three Directors. (2.04.080) SECTION 11 Statements of Visitors - All members of the public attending Board meetings and having an . interest in any agenda item shall have the right to address the Board before a vote is taken on such item. They shall be encouraged to ask questions directly related to reports made to the Board by members of the District's staff immediately after such reports are made and prior to - 4 - Board action. (2.04.090) SECTION 12 Approval of Minutes - Replaced by Section 13. SECTION 13 Board Meeting Minutes 1) The TDPUD Board meeting minutes shall be action only minutes listing the title of the topic, a brief description of the topic, action taken or direction given, and any appropriate roll call votes. Resolutions and ordinances shall be attached as part of the action minutes.These minutes shall be a permanent record of the District. (2.08.010.1) 2) All Board meeting minutes will be officially recorded on audio (or video) tapes. The original tapes shall be preserved perpetually by the District Clerk or his/her designee. (2.08.010.2) 3) Within 48 hours of a meeting, a copy of the action minutes shall be prepared in draft form and a duplicate of the tape shall be made. (2.08.010.3) 4) Appropriate recording and play-back equipment shall be provided by the District. The equipment, tapes and copies of the action minutes shall be kept in library format. The equipment, duplicate tapes and copies of the action minutes shall be made available to the general public for review and inspection upon appointment during regular business hours of the District. (2.08.010.4) 5) Copies of the action minutes and of the Board meeting tapes shall be made available to any interested party upon their request and payment of the cost of the tape. (2.08.010.5) SECTION 14 Taping of Meetings-The Clerk/Ex-officio Secretary shall arrange to have tape recordings made of the meetings of the Board, except when the Board goes into closed session, for use in preparation of the minutes. The Clerk/Ex-officio Secretary shall make duplicates of the tapes available to anyone for review upon arrangement. (2.04.100) SECTION 15 Committees-Standing and select committees for the performance of such duties as may appear necessary and proper shall from time to time be appointed by the President. In the absence of any members of any committee, the presiding officer may appoint a substitute who shall serve during such absence. (2.12.010) SECTION 16 Budgets - The Manager shall, at the first regular meeting in October of each year, present a proposed budget for the ensuing calendar year to the Board, and the Board shall adopt such - 5 - budget with any changes ordered by it, not later than the second regular meeting in December. The Manager, Budget Committee, or individual Board members may recommend changes in the budget from time to time; and the Board may adopt such changes. A public hearing shall be held prior to adoption of the budget. (2.16.010) SECTION 17 Beard Vacant es -All vacancies occurring on the Board of Directors, for whatever reason, shall be filled according to the rules contained in the California Government Code. (2.20.010) SECTION 18 Parliamenta Procedure-As to all matters not hereinabove provided for, the conducting of the business of the Board and its parliamentary procedure shall conform to the RULES OF ORDER REVISED by N. M. Robert, which RULES OF ORDER are by reference made a part of these bylaws. (2.24.010) SECTION 19 Amendment of-Bylaws - Any proposed amendment to the Bylaws must be submitted in writing to the Clerk/Ex-ofFicio Secretary of the District. The Clerk shall cause a copy to be distributed to each Director and shall cause the same to be placed on the agenda for the next regular meeting of the Board of Directors. In order to become effective, the amendment, or any modification thereof, shall require a vote of the majority of the Board. (2.28.010) smc - 1214l95 References: Resolution 7132 Resolution 7602 Ordinance 7703 Resolution 8208 Resolution 8412 Resolution 8504 Minute Order 91-113 Minute Order 92-185 Ordinance 9502 ORDINANCE NOW 9503 OF THE TRUCK E DONNER PUBLIC UT►i#T a]'ST" ICT DETERMINING HIRSCHDALE WA TER SERVICE :ZONE (RESULTING 1N RATE INCREASE TO=fiIIRSCHDALE CUSTOMERS)` WHEREAS, on November 6, 1995 a public hearing was held to receive comments from the public concerning the Hirschdale water improvement area and a water rate increase for the Hirschdale customers; and WHEREAS, the Board by Resolution No. 9531 adopted November 6, 1995, set forth amended terms and conditions of service for provision of water to the Hirschdale water improvement area; and WHEREAS, the Board has determined that it is necessary to increase the financial resources of the District by adjusting the rate charged to Hirschdale water customers; WHEREAS, the Board has determined that an economic hardship would be placed on the Hirschdale water customers if the District were to adjust their rates to an amount that would pay for the entire costs of constructing, maintaining and operating a new water treatment facility and the water distribution facilities; and WHEREAS, the Board has determined that it is fair and reasonable that the rate for the Hirschdale water customers be based on the need for the improved water quality, the cost of providing improved water quality and the economic hardship that would be experienced by the Hirschdale water customers if they were required to pay the entire costs associated with the construction, maintenance and operation of the water treatment plant, as opposed to determining the rates based on the same factors as other District customers. NOW, THEREFORE, BE lT,ENACTED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Village at Hirschdale has been determined to have a rate equivalent with District Water Zone 11, which results in a rate increase to Hirschdale customers. 2. This ordinance shall be effective as of the date it was adopted by the Board of Directors, but the rate adjustments resulting from this ordinance shall become effective with the billing cycle following the date the Hirschdale water treatment system is put to beneficial use. 3. The Clerk of the District shall immediately cause a copy of this ordinance to be published in a newspaper of general circulation and posted in three places within the District PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the sixth day of November 1995 by the following role call vote. AYES: Aguera, Nemig, Maass, Sutton and Jones. NOES. None. ABSENT. }None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, Clerk of the Board ATTEST: usan M. Craig, Deputy District rk Smc .................................. TDPUD.: STAFF November 17, f995 Tom Board of Directors FROM Peter L Holzmeisfer, General Manager SUBJECT: Budget for 1006 WORKSHOP t TEM. # 1 The draft budget for 1996 will be presented to the Directors at the meeting on Monday for review and discussion. smc D U STAFF REPORT November 17, 1995 TO Board of Directors FROM Peter L::. Holzmeister, General IVlarrager SUBJECT: Monthly Staff Reports Rat 'INN BUSINESS STEM ? Attached are staff reports from Planning Services, Water and Electric Departments and Support Services. The Manager's report and Administrative Services report will be presented on Monday evening. smC TDPUD STAFF REPORT November 17 1995 TD. Board'of Directors; FROM. Kathy'Neus Support Services Manager; SUBJECT: October Staff Report ROUTINE BUS►1'11ESS # 7 BUILDING AND GROUNDS MAINTENANCE 1. The parking areas and the yard have been staked in anticipation of snow removal. The Water Crew has done a walk-through of the yard; they know where to store the snow and have adjusted their schedule to allow snow removal to be completed without overtime. 2. The building has been quiet - no emergencies, small or large - just routine light bulb maintenance. 3. Joe Straub, Sam Re and Steve Wallace have helped staff rearrange their office areas. 4. With the significant amount of use the Board room sees, it is scheduled for maintenance every three months. It was cleaned during October. The carpets, tables and chairs are cleaned, paint is touched up and new wall cleaners are tried. PURCHASING AND WAREHOUSING 1. With Lenna`s retirement, things have been hectic. Joe has been dealing with all aspects of receiving, all the paper work and processing invoices. 1 am learning all the ins and outs of the computer system so when the position is filled I will be able to train the new employee. 2. With the approach of Winter, things are beginning to slow down, but we are still staging jobs for the Electric Crew. The staging is working out very well for both the crews and our department. METER READING 1. The Meter Readers are continuing to receive a break with the gorgeous weather. They read 9,310 meters for the month of October, did 317 service reports and delivered 156 delinquent or non-payment notices. 2. All of the maintenance checks that were generated from the seal inspection have been completed. The seal inspections identify potential problems with equipment and facilities. i VEHICLE MAINTENANCE 9. October was one of those months were everything that could break did; nothing major, but Tom didn't have too much time to catch his breath. 2. Tom worked on vehicle specifications for department heads in anticipation adoption of the new budget. 3. Unit 17, the line truck that had its boom rebuilt, is back and in operation; the crew seems to really like the two-man bucket. The cost to rebuild was$3,000 higher than the estimate. I have been working on the 1996 Support Services Department Budget and, in the process, am learning the computer system. KN/smc Truckee Donner Public Utility District �� r ref 1raCYnr Joseph R.Aguera J. Ronald Hem ig Business Office Planning Services Robert A.Jones (91 )5 7- 9 a (91 )587-3944 1 ) 587-5056 James A. Maass atri6a S. Sutton General Manager Peter L. Holzmeister WATER DZ T ACTIV-TTI S REPORT FOR CC OB R 1995 November 16, 1995 WATER QUALIM S'ee attached bacterological .r°eport. i tested 6 backflow devices in October. MAINTENANCE, REPAIRS & NEW CONSTRUCTION: Service connections once again remained constant with 26 new hook- ups and 0 service up-grades. ,Staff repaired 10 leaks and responded to 97 USA requests. As of November third there were 10 known leaks throughout the District service area, they will be repaired as scheduling permits. The 3001 emergency line replacement on Swiss went very well . Heavy Equipment Co. installed the main line and an isolation valve. District crews installed the three service .laterals and made the final 6" Connection. The road way dried out faster than expected. Pare Rose met with the Town 's representatives on site to work out the surface restoration requirements, We did not have to rebuild the entire street but i t did take in excess of 2,300 square feet of paving to finish the project. The colttXterCic1 metering crew was kept busy installing near meters on this summers new construction projects which were finishing up. We believe that we have finally eliminated the water harp-Tier and surging problems on Ski Slope Way with the installation of 3 new 3,1411 pressure reducing valves. Staff has been concentrating on valve cans and road work in securing the system for the winter. Call has been quiet with a rrinimUffi of system related problems. Post Office Box 309 IV 11670 Donner Pass Road Truckee, California 96160 WATER PLANNING DEPARTMENT: See attached report from Mike Connell , Water Dept. Planner. Uctober 15, is ,ahontan 's typical cat off date for being out of the ground with construction projects, Giver the absence of inclement weather, October was very busy as every one was pushing hard to finish r,=hil e the weather held. PUMP OPERATIONS / PROJECTS: See attached report from Pete marcovich, Water Operations Specialist. We have received several Conpia its from the residents of Armstrong about the graffiti or, the Armstrong Tank, This tank has always been a hangout for the local teenagers. It typically takes a few years for the volume of art work to read a level to where we need to do something about ite Th-1s years group of artists reached exceptional levels of graphic vulgarity and it was indeed time to repaint. F,ortunately it isn't very expensive or time consuming to hard paint the tank -it 's rea?l y more of a nuance than anything else. The Gateway Tank is essentially compl et-ed but will have to wait until spring to be painted. The Southside Well project will be finished as soon as the new well pump is tested. The new underground electric conduits were installed at Ponderosa Palisades I-,'ydro. The three phase transformer has been set and the wire pulled in. I anticipate having the first pump on line by mid December, Truckee Donner Public Utility District 03 d >Sre tars ,Joseph R.Aguas s. Ronaid Hemia Business Office Planning Services Robert A.Jones (916) 76 696 (9 ) 87- 944 916) 7-50 6 james A. Maass Patricia S. Sutton General Manaaer Peter L. Ho zmeister ME'�OR TDu,m, Date : November 6 , 1995 From: Da;rid Rul ly To : Peter Holz?neister Subject ; Monthly Bacteriological Report - October 1995 Attached is the "Summary of Bacteriological. water Quality" report for the month of October 1995 . The October portion of the report shows that 48 distribution ,system samples were free of coliform bacteria. The report also shows that all 15 source samples were free of coliform bacteria . The district has met the state ' s drinking eater standards for the month of October. Post Office Box 309 11570Donner Pass Road Truckee, li orni 10 0 0 - TRUCKEE Q NER. PUBLIC UTILITY DISTRICT System Source Portions Percent Samples Portions Percent Samples Positive Plos ' tive ]Lr I o n t h�. IL_ �:gilected 2-0-sitive Posit-1ve C o 1 e_ct e d .1995 September (Ti.-uckee) 24 0 0 12 0 0 (P r 0 F"-,e>) G 2 0 9 0 (Hirschdale) 1 0 0 ± 0 1995 October (Truckee) 33 0 O ±0 0 0 (Prosser) 15 1 65 14 C 0 (Hirschdale) 1 0 0 1 » 0 MEMORANDUM Date: November 16, 1995 From: Mike To: Dave Subject: Work Activities for October 1995 In addition to the everyday work related to customer complaints and questions, I worked on the following specific projects : 1 . Truckee Pines *104 Unit affordable housing complex, located on Estates Drive inext to the Senior Citizens complex. Nature of work Performed Construction of the water system improvements continued through October. All meters have been installed. Pressure/leakage testing and bacteriological sampling have been. completed. I anticipate that the contractors will request a walk-through in the next couple of weeks . 2 . Truckee Town Square *This project is located at the existing "SMALL MALL" on Donner Pass Road. The project will remove the existing "SMALL MALL" structure and replace it with 3 new buildings . This project will also include the existing "Robertson building" . Additions to the "Robertson building" are proposed. Nature of Work Performed Development agreement application review. Contact with project representatives and other agencies . Improvement plan review. 1 Monthly Activities Report November 16, 1995 ... ............... 3 . Truckee Diner * This is a proposed two phase project . Phase one, a rail car theme restaurant, will be constructed this year. Construction of phase two, a multi-unit commercial center, has not yet been scheduled. This project is located at the south west corner of Hiway 267 and West River Street . Nature of work Performed Construction inspection. Pressure/leakage testing and bacteriological sampling have been completed. District crews completed the meter installations . 4 . Long Subdivision * This project is located at the end of Tundra Drive in Tahoe Donner. The project is not within the subdivision boundaries . There will be three residential parcels within the subdivision. Nature of work Performed Contact with District management, project representatives and other agencies . Resolution of problems associated with this project are currently being discussed with District management . 5 . Levon Professional Building * This project is located next to the sheriffs station, on Donner Pass Road. The project proposes construction of a 2 story, 6600 s . f . office building. Nature of work Performed Contact with project representatives and other agencies . Preparation of the development agreement . 6 . Hospital District Professional Bldg. 2 Monthly Activities Report November 16, 1995 * Professional medical building located across from the Hospital Administration building. The Hospital District is the developer. Units in this project may be sold to private parties . Nature of Work Performed Contact with project representatives and other agencies . Construction inspection. Pressure/leakage testing and bacteriological sampling. Distract crews completed the meter manifold installation. 3 Monthly Activities Report November 16, 1995 ............................... Truckee Donner Public Utility District Board of Directors JoseDh R.Aguepa J. Ronald Hemig Business Office Planning Services Robert A.Jones (916) 587- 896 (91 5 -3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. ?Holzrneister MEMORANDUM Date November 15, 1995 To; Dave R u 1 i v From. Peter Marcovi ch Subject: Monthly Report for Cetober 1995 STATION MAINTENANCE Tank screening of the cupola roof vents continued this month as well as screening a few of the tank over flow lines. A new tank was purchased and installed for the Ponderosa Palisades West Hydro system. All of the stations have been 1�,rinte?'ized . Leaks were repaired inside Pinnacle Booster Station and Sanders Well The floor Arai r� inside e al1de-s Well but l dinq was plugged with tree roots . A new line has been installed. - - System, demand has been down again this I?'itinth. 1 have reconfigured the SCAnA system accordingly. i have also bec,un progra-=.Ing in Time Zone changes to inin mize pumping during peak electric demand periods . We put a coat of paint o,-3 the eHterio-r of Armstrong Tannk to corer --he es'cegs ` e amount of graffiti . ` os � o 9 11670 osier Pass Roach � Truckee, California 96160 WATER QUALITY Water samples were taken the five tuesdays of the month. Routine daily rounds were made, taking chlorine residuals throughout the system. OTHER BUSINESS i continued to monitor the work at Gateway Tank and the South3ide complex . The Gateway Tank will be painted and brought on line next season. Construction on the pipeline work at Southside Well #2 has been completed. The installation of the well pump and piping has begun. A representative of the Department of Health Services toured our facilities . Continued to communicate with Sandel-Avery Engineering regarding ongoing site problems and SCADA programming. WATER PRMUCTION SOURCE GALLONS Airport Well . . . . . . . . . . . . . . . . . . 61, 499, 000 "A" Well . - . . . . . . . . . . . . . . . I . . 0 "B" Well . . . . . . . . . . . . . . . . . . 0 Donner Creek Well . . . . . . m . . . . . . . . . . 0 Southside Well #1 . . . . . . . . . . . . . . . . . . . . . . 0 . . . . . Northside Well . . . . . . . . . . . . 27, 771, 000 . . . . . . . . . . Sanders Well . 1, 606, 000. . . . . . . . Prosser Heights Well . . . 3, 334, 624 Prosser Annex Well . . . . . . . . . . . . . 3, 309, 000 Hirschdale Well - . . . . . . . . . . . . . . . . . . . 162, 700 TOTAL PRODUCTION FOR OCTOBER 1995 97,682 ,324 STAFF REPORT November 16, 1995 To: Board of Directors From: Bob Quinn, Electric Superintenden I Subject. October Report October was another busy month for the crews of the electric department. The focus of the department was either completing projects prior to bad weather or getting projects to a level Mere the weather would not effect completion. To that end the following projects were worked on: On Sunday,October 15th, crews installed a fourth conductor across 1-80 at two separate locations. This was accomplished with the aid of the meter readers blocking freeway on- ramps and directing traffic, members of the water department assisting as ground men on the crews, and each member of the electric department. The CHP stopped traffic on 1-80 and the additional wires were pulled across and installed with a total of 3 minutes stopped traffic time. Cooperation between all departments of the TDPUD was exemplary and should be recognized. With these additional conductors in place, we will now be ready to serve the Sha-Neva area when Sierra Pacific completes their work Sugar Pine Estates was brought to a stage that permitted energizing the lines to supply customers desiring to build. Next spring this project will be completed when the owners build adequate roads that will allow access to the second phase of the project. The 104 unit apartment complex (Truckee Pines) located east of the senior citizens housing development was completed. This project was a major underground development for the utility and crews completed this in a very timely and professional manner. in Tahoe Donner, work was completed on the new Eagle Rock chair lift facility. While working to install new facilities, crews took advantage of the opportunity to perform maintenance on the vaults within the Ski Slope Condominium complex. M have had several outages in the past at this location and by performing this work our problems should be resolved in this area. In the downtown area, work was completed for the Truckee Diner development project. Another development project completed was the LaVonne Professional Building located on Donner Pass Rd just east of the Sheriff's facility. At our Martis substation, a crack in the aluminum bussmrk was discovered that could have had dire consequences this winter_ Crews transferred all load from Martin by dispersing it to our other stations and repairs were made. Sierra Pack found poles that needed to be replaced on the 60KV line that supplies our Donner Lake and Tahoe Donner substations. Our crews transferred load to other stations that permitted Sierra to work the lines de-energized, In addition to the above, the service crew completed 162 service orders that included temp to perm povver hook-ups, new services, and underground facility bates. October was another good month for the TDPUD and our association with NCPA. Please reference the attached memorandum from the District Electrical Engineer As you can see, vw vvere extremely busy this past month and a number of projects vmre completed. This past construction season has been very hectic and this department's crews perfomned without complaint. As this construction season winds down, several projects still need attention and several new projects are on the drawing boards. HoMver, a light is at the end of the tunnel and a change of pace will be v€elcomed. MEMORANDUM TO: Bob Quinn, Electric Superintendent FROM; Stephen Hollabaugh, District Electrical Engineer SUBJECT: October Purchased Energy Report DATE: November 7, 9 995 Bob, During October, the District saved$21,705 by buying energy from NCPA. Below is a brief outline of the energy the District purchased from NCPA for the Months of April through October and Year to Date from April . If you have any questions, please don't hesitate to ask Energy Purchase .,Data: Month Total Energy NCPA Energy VoNCPA of Total Purchased(KA" (KV" Energy April thru July 33,221,741 4,695,000 14.1 August 8,806,631 4,848,000 55.1% September 8.057,940 6,009,000 74.6% October 8,391,818 5,724,000 68 2 Total Year to Date 58,478,130 21,276,000 36.41 Energy Cost Data: Month Sierra Pac. Sierra Pac. NCPA Savings to Total Energy Energy Energy Bill District Charge ($) Charge Credit for Energy (KM) April thru $721,721 $ - 55,222 $40,424 $ 14,798 $706,923 June July $241,710 $ -39,916 $30,739 $ 9,177 $232,533 August $255,392 $-98,245 $82,750 $15,495 $239,897 September $233,680 $421,763 $107, 112 $14,651 $219,029 S October $243,363 $-115,992 $94,28 7 $21,705 $221,658 Year to $1,695,866 $ -431,138 $355,312 $ 75,836 $1,620,040 Date TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING SERVICES DEPARTMENT ACTIVITIES OCTOBER, 1995 New Construction Development Agreements- The construction season has been very busy and many developments are in the process of receiving their electric/water services. Truckee Pines, 104 unit affordable apartment complex, has been completed. New Construction Services- Completed the processing of 35 new applications for electric service, 12 temporary power hook-ups and 53 permanent hook-ups. Completed 26 water connections and 8 water service upgrades. There have been 97 Underground Service Alert requests. Work Order Processing- Continuing to close work orders and developments as they become complete. Communications!Education Newsletter- The Winter issue is currently being worked on and is planned for distribution the first week of December. Due to the change in bill size and mailer we are going to a vertical/3-fold newsletter("brochure" style). iBusiness Survey- Staff is currently reviewing different approaches to gathering information from local businesses including the possible use of a consultant to perform phone surveys. This information will be used to determine the types of programs and services and other value-added opportunities they desire from TDPUD. The results of this effort is planned for completion by this Winter. Conservation/DSM/Economic Development Ground Source Heat Pump Pilot Project- Eight GSHP pilot site units are currently in operation. We are currently unable to find a pilot participant for the Glenshire area. The Richardson House, bed & breakfast, has been selected as a pilot site. The draft request for proposals for the $181K Truckee Donner PUD/SMUD CEC GSHP monitoring and evaluation RFP has been reviewed and comments provided by CEC Staff for final document revisions. TDPUD and SMUD Staff are hopeful that we will be able to select an engineering consultant to begin monitoring our pilot sites this Winter. GRC GSHP Field Tour- The Geothermal Resources Council ground source heat pump field tour of the Truckee Community GSHP pilot sites October 12 was very well received and appreciated{see attached). GSHP/Water Heater Promotion- Consumers and Regulators appear ready for the GSHP technology in Truckee. Staff would like to discuss a GSHP and electric water heater incentive program with the Board in the next couple of months. TDPUD Competition Plan- Staff is preparing a report about the different utility issues we are currently being challenged by. The report will include a discussion of the dif- ferent approaches TDPUD can take to meet these challenges as well as an analysis and recommendations to respond to competition. This comprehensive report is planned for completion by late-Winter.The report will include input from the business community. Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 3 residential energy surveys this month. Staff also responded on-site to 2 "high" bill complaints. Business & Energy Efficiency Partnership- The incorporation of energy and water efficiency measures are expected to be retrofitted into the Chamber building by Winter, 1995. Currently about 70% of these measures are installed. An Open House for the new Chamber facility and the Business & Energy Efficiency Partnership will be planned for after the completion of the energy and water efficiency retrofits as well as the water-efficient landscaping around the building. This Open House may be combined with a Chamber mixer and is expected to take place in the Summer of 1996. Energy/Water Showcase Program-- Staff has requested the assistance of the California Energy Commission to provide an energy survey of the water system. This will help . us identify practical and cost-effective energy efficiency improvements to save the District and it's customers water system operational costs. CEC Staff and representatives from HDR Engineering, Inc. are planning to visit TDPUD's Water System November 21(see attached). Employee Safely/Training Wellness Program/NRECA- Staff has submitted an application for the 6% NRECA Medical Insurance discount for 1996. Wellness Program/Health Screenings- T-F Forest Hospital will be on-site November 8 to conduct health screenings for interested employees. On November 17 interested employees will receive their physical tests including the bike tests. Wellness Program/Healthy Meals- This continues to be a popular program with TDPUD employees. About ten employees meet twice a month for a healthly lunch. Wellness Program/Health Education- Staff is currently working with T-F Hospital to develop a schedule of health seminars. Many of the seminar topics will be selected as a result of the needs of employees as determined by the health screenings. Winter Driving Safety- Staff has contacted the California Highway Patrol to conduct a winter safe driving seminar for TDPUD employees. A date has not been set yet. A People Serving People WWI Quahty Rir Conditioning For Over 50 Years A DIVISION OF THE EDWARD B. WARD & CO. October 13, 1993 Truckee-Donner Public Utility District P.O. Box 309 Truckee, CA 96160 ATTN: MIS. SCOTT TERRELL, Director of Planning SUBJECT: TRUCKEE GROUND SOURCE HEAT PUMP FIELD TOUR Dear Scott, I'd like to thank you again for in-viting VALAIR and Carrier in participating in the Truckee . Ground Source Heat Pump Field Tour and lunch. In addition, I'd like to compliment you on a"job superbly done" with regards to all of your efforts invested in this extremely exciting project for the residents of the Truckee-Donner Public Utility District. Without a doubt, a successful kick-off and implementation of this program will be a great success for everyone involved. Scott, on behalf of VALAIR, the exclusive Carrier Distributor for Northern California and for Carrier Corporation, I'd like to thank you for this opportunity to be part of this very exciting program. As always, if you should have any questions at all regarding our products and offerings and the type of rebate marketing support which we would bring to your marketing effort, please feel free to contact John Haverkamp or give me a call at (916) 387-3000. Very Truly Yours, tilich 1 J. Ward cc: J. Haverkamp, Ltanager - Engineering Dept. s Engineer - VALAIR B. Fitzgerald, Regional Sales Manager - North American Operations/Carrier Corporation J. Manning, Sr. Product Manager - Product Marketing Staff/Carrier Corporation Nuw/tart SACRAMENTO FRESNO 8615 23rd Avenue ° Sacramento,California 95826 PH. (916)387-3000 a FAX(916)387-3070 .................................................. 11/15/95 15:39 NOV-15-'95 15:59 I D:EHERGY EFF I C I aIC`r TEL HC.91 G-ES54--4304 #99a P02 STATE OF CAIIFQRNA-THE RESC7UKES AGENCY PETE WL.SCN, CM� CALIFORNIA ENERGY COMMISSION 1516 NINTH STREET SACRAMEI+FTQ, CA 115614.551 Z WATER ENERGY EFFICIENCY PROGRAM AGENDA Initial Meeting for Technical Assistance TRU'CKEE DONNER PUBLIC UTILITY DISTRICT November 21, 1995 9:00 - 10:00 a.m. Meeting with facility staff to discuss scope of work 10:00 - 12:30 p.m. Tour of five main pumping stations in this order: (we will tour three stations before lunch, and two after) 0 Truckee Airport - well and booster station • Northside Station - well and booster station • Donner Trails Station - boaster station only 12:30 - 1:30 p.m. Lunch 1:30 - 2:30 p.m. Soma Sierra Station - booster station only • Innsbruck Station - booster statism only 2:30 - 3:00 p.m. Tour of Donner View Hydro Station 3:00 - 3:30 p.m. Follow--up discussion back at District Office cc; Peter Holzmcister, General Manager Scott Terrell, Planning Director Jim Wilson, Electrician Pete Markovich., Pump Station Technician. Dave R,uly, Superintendent, Water Dept. Steve Hollabaugh, Electrical Engineer HDR En&eering, Inc. David Reardon Mark Carey Julie Reil California Energy Commission . Wendell Bakken Susan Draa 4 i