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HomeMy WebLinkAbout1995-12-20 Min - Board REGULAR WORKSHOP MEETING December 20, 1995 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn, Dave Rully and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Sauers; Attorneys Christina Bark and Steve Gross. OTHERS PRESENT: Daniel Wendin. CONSIDERATION AND POSSIBLE APPROVAL OF A CONTRACT CHANGE ORDER ON THE GLENSHIRE DRIVE WELL PROJECT The District's standard construction contract requires the contractor to procure insurance in the amount of 50% of the contract price to protect the District and contractor against damage to the project from a variety of risks. In the case of the Glenshire Drive Well Contract, the contractor's insurance carrier will not write a policy insuring against earthquake damage. The contractor has offered to self-insure for the coverage described in the contract and to secure the self-insurance by allowing the District to withhold 50% of his earnings until acceptance of the work. Motion was duly made and seconded that the Board approve Change Order No. 1 to the contract with Charles Sargent Irrigation, Inc. for construction of the Glenshire Drive Well, allowing contractor self-insurance for project damage. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF A CONTRACT CHANGE ORDER ON THE SOUTHSIDE WELL NO 2 REHABILITATION PROJECT This item was withdrawn from the agenda. CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION CALLING FOR BIDS ON SINGLE PHASE METERS WITH RADIO COMMUNICATION MODULES The 1996 budget contains funding to begin implementation of a new meter reading technology. The Board is being asked to consider advertising for bids; this will give a solid cost for the new style meters and, before the bid is awarded, staff will make a more detailed presentation to the Board regarding the new technology and ways it will benefit the District. 12/20/95 Paee 1 Motion was duly made and seconded that the Board adopt Resolution No. 9534 issuing a call for bids for single phase meters with radio communication modules. ROLL CALL: all Directors, aye. SO RESOLVED. WORKSHOP ITEMS Consideration of sale of District land The General Manager made a presentation of the property owned by the District and not being used for District facilities or leased to others. Attorney Daniel Wendin representing Wendy Simons was present and described an access easement his client wants to acquire across District owned parcel 19-130-26. Peter Holzmeister discussed Nick Sassarini's request for an access easement across that same parcel. Counsel was asked to write a memorandum to the Board explaining the process that the District must go through to sell land and the Manager was asked to write a memorandum describing the history of inquiries from persons wanting to purchase District land. Discussion of District sphere of influence and groundwater management Peter Holzmeister described the program of Nevada and Placer County LAFCos to review the plans for service delivery and spheres of influence for special districts. There is particular concern that Placer County agencies now wish to provide water service in Martis Valley in the area that is currently in the TDPUD sphere. The District will prepare a response to Nevada and Placer County LAFCos by generating information in its Water Master Plan update. Keith Sauers will submit a proposal to the Board in January. Peter Holzmeister will contact Placer County Water Agency and Northstar Community Services District to determine their interests in the Martis Valley and other Truckee special districts to determine their interests in the LAFCo proceedings. The position of TDPUD is to express continued interest and ability to provide water service within its entire existing sphere of influence. It is the position of TDPUD that protection of the water quality and recharge rate of the Martis Valley basin is critical. Discussion of draft personnel policies Mary Chapman and Steve Gross discussed the draft personnel policies dealing with equal employment opportunity, non-discrimination, and drug and alcohol use. There was considerable discussion about the requirements of law concerning drug and alcohol use, what constitutes probable cause, how supervisors will be trained, the requirements that apply to holders of Class A drivers licenses, how the policy should apply to others, the need to meet and confer with the union. Staff will refine the draft language and bring it back to the Board for review at a future workshop. 12/20/95 Paee 2 Discussion of draft finance policies This item was passed over. Review of committee structure and assignments The General Manager made a report on current committee structure and how they have been working. It was the consensus that the workshop is doing what committees had done in the past. No standing committees will be appointed. Ad hoc committees will be appointed to deal with specific matters as needed. The by-laws will be reviewed to see if they need to be changed. Monthly staff reports Monthly staff reports were distributed. ADJOURNMENT The meeting adjourned at 9:45 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J. Ron Hemig, President Prepared by Peter L. Holzmeister, District Clerk/Ex-officio Secretary PLH/smc 12/20/95 Paee 3