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HomeMy WebLinkAboutStaff Report RESOLUTION: NO 9404 : OF THE TRUCKEE DONNER PUB.L.IC .UTILITY DISTRICT ACCEPTING THE GEOLOGIC TEST HOLES Il AND WELL REHABILITATION PROJECT AS COMPLETE A►NO t3IRECTING THE FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to drill two additional geologic test holes and rehabilitate Northside Well as part of the District's Safe Drinking Water Bond Law Project; and WHEREAS, the Contract was awarded to Sargent Drilling, Inc. of Reno, Nevada and the contractor entered into an agreement with the District to perform the work; and WHEREAS, the District's Consulting engineer, Sauers Engineering, Inc., has recommended that the work be accepted by the District; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the District hereby accepts the Geologic Test Holes 11 and Well Rehabilitation work of improvement. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the 10% retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the 7th day of February 1994 by the following roll call vote: AYES: Aguera, Corbett, Jones, Maass and Sutton. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, President ATTES Susan M. Craig, Deputy District lerk smc RECORDING REQUESTED BY: . Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, Post Office Box 309, Truckee, CA 96160. 2. That on February 7, 1994 the hereinafter described improvements were accepted as completed pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority. 3. That the subject improvements of the Notice are generally described and identified as follows: GEOLOGIC TEST HOLES II and WELL REHABILITATION, a project located in Truckee, Nevada County, California. 4. That the name of the contractor for such j roect was: SARGENT DRILLING, INC., 9955 p N. Virginia Street, Reno, NV 89506. Dated: 7 `' TRUCKEE DONNER PUBLIC UTILITY DISTRICT By: 2& Peter L. Holzmeister, General Manager STATE OF CALIFORNIA COUNTY OF NEVADA On ,s? , before me, personally appeared PETER L. HOLZM ST R, personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. Capacity claimed by signer: Corporate officer - Clerk/Ex-officio Secretary of the Truckee Donner Public Utility District. Witness hand d official seal. susAN M.CMG t Jr's'us,6n M. Craig, Notary COMM.#994485 Z Notary Public—CoVomia NEVADA COUNTY My Comm.Expires MAY 29.1997 il'V" RESOLUTION NO. 9405 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING` PLANS, SPE.CIFICATIOtNS AND :CONTRACT DOCUMENTS AND ISSUING A CALL FOR: BIDS FOR PIPE LINING AT "!1L `I-80 CROSSING WHEREAS, District staff has recommended, and the Board of Directors of the Truckee Donner Public Utility District has agreed, to go forward with pipe lining at the Interstate 80 crossing; and WHEREAS, Consulting Engineer Keith Sauers has prepared plans, specifications and bidding documents for the project and District Counsel has reviewed and approved those documents; and WHEREAS, Consulting Engineer Keith Sauers has prepared and filed a categorical exemption on the project with the County of Nevada as required by the California Environmental Quality Act; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the plans, specifications and bidding documents on file in the District's Planning Department be approved and advertised in an appropriate manner. 2. That the date and time of the bid opening be scheduled for 2:00 PM on March 9, 1994. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 7th day of February 1994 by the following roll call vote: AYES: Aguera, Corbett, Jones, Maass and Sutton. NOES: None. ABSENT. None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jam A. aass, President AT TE Susan M. Craig, Deputy District erk smc 14ES OL tf�"1�N NO.. 94�1 fi E. FTH ' UCl O N Pt13LIC tlTIL . fTY `D1STR..1CT ACCEPTING` THE PROSSER:WEIGHTS NVELL BUILDING REPLACEMF`111`T PROJECT.AS COMPLETE AND: 01RECTIIIlG Ti4FF TC3 FIIiF>TH NC?TICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public utility District found it necessary to replace the damaged Prosser Heights Wen Building, and WHEREAS, the Contract was awarded to Resource Development Company of Sparks, Nevada and the contractor entered into an agreement with the District to perform the work; and WHEREAS, the District's Consulting engineer, Sauers Engineering, Inc., has recommended that the work be accepted by the District, NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public utility District as follows: 1. That the District hereby accepts the Prosser Heights Well Building work of improvement_ 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the 10% retained from the contractor payments be released to the contractorifno claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 7th day of February 1994 by the following roll call vote: AYES: Aguera, Corbett, Jones, Maass and Sutton. NOES: None. ABSENT None. TRUCKE'E DONNER PUBLIC UTILITY DISTRICT B Jame . Maass, President ATTEST• ' . usan M. Craig, Deputy Distric lerk smc RECORDING REQUESTED BY: . Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, Post Office Box 309, Truckee, CA 96160. 2. That on February 7, 1994 the hereinafter described improvements were accepted as completed pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority. 3. That the subject improvements of the Notice are generally described and identified as follows: PROSSER HEIGHTS WELL BUILDING PROJECT, a project located in Truckee, • Nevada County, California. 4. That the name of the contractor for such project was: Resource Development Company, 2305 Glendale Ave., Suite 10, Sparks, Nevada 89431. Dated: �!/./ _ _ TRUCKEE DONNER PUBLIC UTILITY DISTRICT By -� Peter L. Holifneister, General Manager STATE OF CALIFORNIA COUNTY OF NEVADA On February 11, 1994,before me,Susan M.Craig,personally appeared PETER L.HOLZMEISTER,personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. Capacity claimed by signer: Corporate officer- Clerk/Ex-officio Secretary of the Truckee Donner Public Utility District. Witness y hand nd offic seal SIN M.CRNQ COMM.#9M486 san M. Craig, Notary NEYADA COUNTY My Comm.epirw MAY 29.1" TDPUA STAFF REPORT AGENDA ITEM # ----------------------------------------------.-_-_--___-_-_--______________-_--___--_-_--________________--_-__-__--____________-____-_--_____-_-________________----____-__-___-____-______---_---__--__-_----__ TO: Board of Directors FROM: Mary Chapman SUBJECT: Write-off of Uncollectible Accounts DATE: February 1, 1994 Attached please find a copy of the current write-off list in the amount of $6,505,09. This list represents all accounts that closed on June 30, 1993 and prior that stiil have an outstanding balance. Below you will find an analysis of the accounts that make up the write-offs for the last ten years. Accounts closed in 1993 1992 1991 1990 1989 1988 1987 1986 1985 1984 1983 ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Write-off amount: $ 6,089 6,209 196 133) (283) $ 2,132 2,132 (20) (71) $ 8,944 5,704 2,878 $ 6,266 6,667 (90) (117) 194) $ 1,401 1,951 (346) (153) (51) $ 4,317 4,659 (155) (14) (73) $ 2,294 2,423 (99) $ 4,901 5,207 (167) (10) (16) (107) $ 1,742 2,196 (102) (2631 i75) $22,321 9,281 12,781 258 $42,613 9,984 14,606 14,343 3,466 14,878 $19,827 9,743 $20,006 ---- Write-offs by year $6, C}9 $7,866 9,425 $61520 57,012 $.10,950 $12,608 $9,845 $14,590 $14,1.61 ;28,087. Billings (in millions) $9.980 $9.249 $8.588 $8.052 $8.649 $8.170 $7.892 $6.825 $6.831 $6.128 $5.920 Writenff °/a 0.06.% 0 0,06:`0 ,11% ;0,08%;; f3.08°1°:;> 0,13°la fJ:::�6°fn 014°1a 0.2:1%0 0.2�°/a 0,47°I RECOMMENDATION: That the accounts on the attached write-off list totalling $6,605,09 be written-off and that staff continue to maintain records of these customers for collection should they apply for service in the future. 194wroff,lst E6/9T/Z E6 ' SE$ -,goer S-VSS9T E6/ZZ/E vZ ' 9E9$ U013IA 'U3.9aM 6-66EST E6Ij8'o/°c �0t, " ZT7$�may{.,, MHOf `"aa5( fl9-i(SSS"��,ty't7�" 9-ST( £8�T G 6/Jj L L Ij/{Z �f7�V ' T-T T$ mt;'q'o['�1''^.[ g8'�U6Jy�'�d1 L 1'.l y�S—LSO S �-6] S-1l 3 zY , 7ozoff 4",k.i1fi.L 'x mvi .7—z7vz8 Ep6�/'ZZg /j9 8 '.,9 TS�T}.$ `V CII1�VCI viairl °��I+Op pDy�&t��vIS T-00�U°I Z6/L0/8 09 ' s$ 'f SSI-docz '93IUd 0-SSz E6/SO/t' ZS ' 9L.T$ 'v Hdaso ` 'll d L-T66TT E6/ �j9 8E ' OZv$ YDId Isairl'IIHd rv-LTOST E 6/O Z/v 6 ' Z E$ vrinva ' ,3��'ISI @ICE 0-6 9 S T E6/ZZ/E 00 ` EZT$ fiv 'ajla7,. I T-°StZBT E6/9'T/Z SD , 86E$ 7,HMal Isda ,w 6-TSLLT E6/SZ/S E6 ' ST$ 2ndaI1S .Niv- <�MoDq L-Z08Z E6/9'T/Z 08 ' 98E$ `H'u `2KaldMUI T-6SELT E6/OZ/IV 9L' 98T$ Nvi-da 'HHoH`I L-0S6LT E6/ST/t, 89 ' 0S$ WE Tvi `NHV-A E-ELLLT . E6/TZ/S EZ " 99T$ -f jqI1 N 'Ufl '2�S`IIWIH S-9VVgT E /8t3/9 9E ' LT$ I Z ���H (I '°I'IaMOH 6-EtLVT E6/ZZ/S ZS ' STT$ WIHE)tV "'A003NVH S-OL6LT E6/0 T/Z 86 ® OTT$ "� N°3s"IH,Iv-A '2�NODZUS Z-89EL.T E6/9T/Z 89 ` LT9$ Narmv(l "aNaaHE) V-06�L1 E6/ET/T v0 ' 6{z$ Dial IMV17icOOS T-069ST G / 6J I L• s� ® O Y $ ®o� 'E LL at 1' .'3.b.w.# —l.7 L..T i E6/zO/9 T ' 3SS$ zaf.� 'viouve L�OE08T E6/VO/Z ZB ' TS$ vsauaS 'V'ZC)NIasa L-Tt,68 Z6/ST/9 6Z ` LST$ 2iHHMS 'VZOU VC 6-96OLT E6/EO/S Z0 , 8tl€$ HvH`I:) l cilquD Z-EZSLT ZO ® 68T$ K2� 'A 'dalMaaHVO O-Z9SLT E6/S Z/T SS ' 6ZT$ VNNV Imilsfiv -TEEET E6/CZ/Z 9Z ' STT$ 'a CL vgzrl '!avi'Iv S-=E €LT E6/ST/E LE ' SE$ 'slaaaou L-L99LT. E 6 ff Z/E 00 ' 0 $ Jaar ')Igrlfl T-6008T aivci Sao-zlia �' L U�sfio # LL5fID E6/TE/ZT JO s�e p;D-.00TTO un TTT4'S pu-e -ToTad puv E 6IT E/9 p@sOTD slunOOOV .ZSI°I alga-H.LIH 13jaisia ff.LiriijD. oiriand daNN®(a all'XOrl'L DPU STAFF REPORT February 2 1994 0: Board of Directors FROM. Mary L. Chapman, Administrative Services Manager. SUBJECT Bills for Board consideration AGE11[aL?A ` Attached is a copy of the list of bills for Board consideration. Among the bills is an invoice for work performed on the SCADA project. The funding for this project is scheduled to come from the COP financing. RECOMMENDATION 1. Authorize payment of the bills in the usual manner. 2. If the SCADA related bill is approved, transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $14,506.90 to reimburse the general fund for the Sandel/Avery Engineering invoice. JP/smc Attachment Y b TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - FEBRUARY 7, 1994 TOTAL ELECTRIC WATER DESCRIPTION DE CUIR & SOMACH -----202.80--- ---202.80-PROFESSIONAL�SERVICES REGARDING WATER MATTERS. JAMES MAASS 126.70 126.70 REIMBURSEMENT OF EXPENSES FOR NCPA COMMISSION MEETING IN ROSEVILLE ON JANUARY 27, 1993. MACHABEE OFFICE ENVIRONMENTS 8,814.21 8,047.83 766.38 RECONFIGURE BUSINESS OFFICE PER PLAN (840.00) OFFICE CHAIRS (7924.21) DESIGN TIME (50.00). PERATA EXCAVATION CO INC. 3,725.00 3,725.00 RETENTION PAYABLE FOR PIPELINE REPLACEMENT JOB. PORTER SIMON 11,575.50 5,791.10 5,784.40 PERSONNEL MATTERS (3954.00) TAHOE DONNER PIPELINE REPLACEMENT (126.00) GENERAL REPRESENTATION (3871.00) ALDER HILL ASSOCIATES (154.00) PROP 55 (2868.50) NEW FRONTIER DEVELOPMENT (238.00) DEERFIELD PLAZA (56.00) DOWNTOWN PIPELINE REPLACEMENT (308.00). RAUSCHER PIERCE REFSNES INC. 1,500.00 1,500.00 PROFESSIONAL SERVICES RE: PENALTY IN-LIEU-OF REBATE REPORT. SANDEL-AVERY ENGINEERING 14,506.90 14,506.90 WORK COMPLETED THIS PERIOD ON THE SCADA PROJECT. SPIEGEL & MCDIARMID 1,318.96 1,318.96 PROFESSIONAL SERVICES. SIERRA WELDING SUPPLY CO. 6,769.94 6,769.94 PURCHASE AND INSTALLATION OF EXHAUST ASSEMBLY WITH AIR LOCK AND RECOIL, BLOWER AND DUCT SMOKE EXTRACTION ARM 14 FT WITH HALOGEN LIGHT FOR THE GARAGE. WEAVER EQUIPMENT CO. 4,744.03 4,744.03 JOHN DEERE LOADER EQUIPMENT RENTAL FOR THE MONTH OF JANUARY 1994. WESTERN STATES ELECTRIC INC. 7,341.92 7,341.92 2 15KV 600A OMNI-RUPTER SWITCHES (4590.30) 30 9KV POLYMER DIST. ARRESTERS (1209.78) 8 8.3/14.4 LBC-2 W/SS BRKT (1003.86) 400 SERVICE ENT SLEEVES FOR INVENTORY (259.55) 11 8.3/14.4 LB ELBOW W/TP 2/0-175.700-.865 (276.43) . GLEN WAGNER FIELD SERVICE 6,187.50 6,187.50 MAINTENANCE AND REPAIR ON COMPANY VEHICLES. --66,813.46---40,327.98 26,485.48 nPUD . STAFF REPORT February.2, 1994 TO Board of Directors: .FPoMw Peter L. Nolzmeister, General Manager SUBJECT: Staff Report AGENDA: #f Attached are memoranda discussing the following topics. if Directors wish more information, staff will be happy to respond. a) Update on ground source heat pump pilot program b) U. S. Department of Energy grant proposal for ground source heat pump monitoring equipment c) California Municipal Utilities Association grant proposal for ground source heat pump and energy efficiency training d) Report on customer end-use survey being conducted by NCPA e) Report on arbitrage fee paid to IRS Removal of asbestos from Riverside Drive g) Finance report through November 1993 PLH/smc Attachments TDPf 11 STAFF REPORT: . January`27, 1994 T 02 Board of Directors. FROM- Scott Terrell, Director of Planning` ;SUBJECT.` Update on ground source heat pump pilot program TDPUD staff, along with the Truckee GSHP Steering Committee, has been meeting since June of 1993 to plan and develop the GSHP pilot program. To date, there have been 75 requests for packages of information on the GSHP systems resulting in 21 applicants for the program, at least one from each of the six areas designated for pilot installations in our service area. There are up to 12 installations proposed in the pilot being donated by GSHP manufacturers throughout the United States. To date, we have applied for funds to purchase monitoring equipment to evaluate four of these sites. Staff is currently interviewing by phone all of the 21 applicants. Some applicants will be eliminated through this process due to not meeting criteria developed for the project. Our next step is to do a site analysis to determine each site's suitability to the project. Many potential applicants will be required to bring their residence up to a certain level of energy efficiency. Some applicants, if selected, will be required to install centralized ducting in their home. Participants in the pilot are expected to be selected by April 1994. The installations of the pilot GSHP systems are still planned for the spring, summer and fall of 1994. ST/smc V)PUD STAF REPOR January 27, 1.994 T4. Board of fliredtors' FROM: Scott Terrell,Director of Planning SUBJECT: U. S. Dept of Energy grant proposal for ground source heat pump monitoring equipment On January 21, 1994, TDPUD jointly submitted a grant proposal (copy attached) with the Sacramento Municipal Utility District(SMUD) for funds to purchase monitoring equipment to the U. S. Department of Energy. U. S. D. O. E. has earmarked $20,000 for the funding of ground source heat pump monitoring activities. TDPUD and SMUD are proposing to split the $20,000 evenly. The results of this funding are expected to be available by March 1994. ST/smc ............................................ Truckee Donner Public Utility District Board of Directors Joseph R.Agues John L.Corbett Business Office Engineering Services Robert A.Jones (916)587-3896 (916)587-3944 FAX(916)587-6056 James A. Maass Patricia S.Sutton General Manager Peter L.Hoizmeister John Geyer January 21., 1994 Citizens Power and Light Corporation 1211 S .W. Fifth Avenue Portland, OR 97204 Dear John, Enclosed are research proposals submitted by the Sacramento Municipal Utility District (SMUD) and Truckee Donner Public Utility District (TDPUD) to the U. S . Department of Energy for geothermal heat pump monitoring activities . Both utilities are involved with the Geothermal. Resources Council (GRC) Heat Pump Committee and both serve on the Utility Data Collection subcommittee . This proposal, contemplates cc-funding by U.S .D.O.E. for certain aspects of utility data collection. We appreciate your support and referral of our assistance need to the U.S . Department of Energy. If you have any questions you can. reach Bruce Vincent, SMUD, at (91.6) 732-5397 or Scott Terrell, TDPUD, at ( 91.6) 582-3931 . ,Sincerely, Bruce Vincent , PE Scott Terrell Sacramento Municipal Utility Truckee Donner District Public Utility District cc : Mr. William N. Sullivan, Sandia National Laboratories Mr. Lew Pratsch, U.S . Department of Energy • 11570 Donner Pass Road Truckee, California 96160 Research Proposal Geothermal Heat Pumps Bruce Vincent Sacramento Municipal Utility District December 16, 1993 SMUD is a public utility serving 467,168 customers in the Sacramento area. 123,375 of these customers are "all electric". Our typical summer peak is about 2,000 MW with a winter peak of about 1,600 MW. SMUD's Demand-Side Management(DSM) Programs are designed to match the annual expected growth. By the year 2000, another 34OMW of additional DSM resources will be required to hold SMUD's managed peals load to 2,000 MW. The DSM programs annual budget is about $50M and is expected to continue to the year 2000 and beyond. SummaN The Sacramento Municipal Utility District (SMUD) is a public electric utility serving about 450,000 customers in Sacramento, California. Of these, about 100,000 are all- electric residential customers. SMUD is a summer-peaking utility that plans to meet all of its future load growth through energy efficiency. To accomplish this goal, SMUD is offering its customers an extensive array of energy efficiency programs, with an annual budget of about fifty million dollars per year. To augment its regular energy-efficiency programs, SMUD recently adopted a Customer Advanced Technology (CAT) Program. The CAT Program will work on a number of new energy-efficiency technologies with emphasis on near-term results and collaboration. This program intends to spend $540,000 on geothermal heat pump activities by the end of 1996. This proposal outlines SMUD's three-year plan and suggests areas for possible DOE participation. Background Few geothermal heat pumps have been installed in California and there is little activity at the present time. Demonstration projects and other "pre-commercialization" activities are needed to develop a market and to enable monitoring and evaluation efforts. Until the early 1980's, SMUD had very low electric rates and all-electric homes were quite popular. As a result, Sacramento has about 100,000 all-electric residential customers. About half are single-family dwellings. Many of the homes have old and inefficient heat pumps. Some all-electric residential customers have electric resistance space heating. Large rate increases occurred during the 1980`s, leaving many of the all-electric residential customers with high bills. SMUD is seeking generic and easily-expanded ways to help these customers. In addition, SMUD has a proven and sustained interest in energy efficiency. Depending on the results of its research activities, SMUD may develop aggressive DSM programs to promote geothermal heat pumps. These factors combine to make the SMUD service area a natural test bed for geothermal heat pumps. On-Going and Proposed Activities The attached Customer Advanced Technology (CAT) Program Plan (Section C) describes SMUD`s geothermal heat pump activities for 1994-96. These include: • A trial installation of nine geothermal heat pumps in a low-income housing project. The nine units will be installed on the child care center and the computer training facility in 1994. • If the low-income test installations are successful, geothermal heat pumps are scheduled for installation in 388 housing units in 1996-98. • The installation of sixteen single-family residential geothermal heat pumps in 1994. If possible, five of the installations will be done in one all-electric development. • The completion of a large-scale demonstration project in 1995-6. This project will put geothermal heat pumps in 100 to 150 homes in Sacramento. The project will have two primary goals: to test the large-scale economics of installing geothermal heat pumps and to begin to develop local infrastructure. • The installation and testing of five advanced technologies or new developments in 1995 and five in 1996. The completion of one commercial demonstration project in 1995. • Participation in the California Geothermal Heat Pump Committee. If suitable demonstration sites can be located, geothermal heat pumps will be used with other technologies from SMUD's CAT Program to create state-of-the-art energy efficiency homes. The other technologies may include: white roofs and shade trees; advanced air distribution systems; advanced control systems, zoning, economizing, air-to-air heat exchange and improved glazing strategies. Monitoring Activities and DOE Involvement SMUD will install two types of monitoring systems: (1) a simple monitoring system that will record compressor and fan KW and KWH; (2) a complex system that will record numerous parameters of interest. • The simple monitoring system will be used on: (1) all or most of the of the residential installations completed in 1994; (2) all of the advanced technology installations completed in 1995 and 1996; (4) the commercial installation; and (5) some of the residences in the large-scale project of 1995-96. Monitoring periods will vary from two months to one year. • The complex monitoring system will be installed on two residential installations in 1994. The monitoring points will include: (1) fan KW and KWH; (2) compressor KW and KWH; (3) ground-loop supply and return temperatures; (4) pump KW and KWH; and (5) soil temperatures. Supply and return air temperatures and supply air flow may also be measured, depending on cost and technical feasibility. The monitoring period will be one year. DOE funding of $10,000 will be used, with co-funding of about $20,000 from SMUD, for a consultant to perform the following tasks in 1994-95: (1) analysis of monitoring results; (2) computer simulations of pre- and post-installation conditions for selected homes; and (3) calculation of demand and energy savings; and (4) preparation of a final report. Additional opportunities for SMUD/DOE collaboration include joint testing of advanced geothermal heat pump technologies in 1995-96 and the possible installation of geothermal heat pumps at McClellan Air Force Base. SMUD's proposed budget for geothermal heat pump activities is $80,000 for 1994, $185,000 for 1995 and $275,000 for 1996. DOE participation may leverage total SMUD funding of about $540,000. Research Proposal Geothermal Heat Pumps Scott Terrell Truckee Donner Public Utility District January 21, 1994 Introduction Truckee Donner Public Utility District is a publicly-owned electric and water utility serving approximately 8, 000 customers in the Truckee, California area. TDPUD is surrounded by two large investor-owned utilities, Sierra Pacific Power Company and Pacific Gas and Electric Company. The winter electric peak is about 26 megawatts and the summer peak is approximately 16 megawatts . Due to the cool nature of the climate, there are almost no air conditioning needs . Due to the harsh, cold weather conditions in winter there are significant heating requirements . There are about 8, 000 heating degree-days (HDD) in the Truckee area annually. Geothermal heat pumps .look to be a suitable and valuable appliance for this service area. TDPUD has budgeted the Planning Director ' s time at a 1993 value of $6, 000, a 1994 value of $10 , 000 , and a 1995 value of $10 , 000 . Installation targets and future allocation of human and financial resources will be determined upon the degree of success of the pilot project . TDPUD is a small utility with limited resources . The Geothermal Heat Pump Pilot Project ' s success to a large degree is dependent on the community, the Steering Committee, and other non-utility resources . In part, this is a grass roots effort . The assistance of other agencies is necessary in the implementation of a geothermal heat pump monitoring plan. This proposal to the U.S. Department of Energy seeks financial assistance of approximately $20 , 000 to enable collection of performance and economic data to help utility decision making_ This request is submitted jointly with the Sacramento Municipal Utility District . Mission Truckee Donner Public Utility District ' s planning for the Truckee Geothermal Heat Pump Pilot Program was initiated in May, 1993 to serve the District and its customers . The four major goals of 40 the project are to: Provide customers with a cost-effective space conditioning and water heating technology which assures comfort and safety. Improve the utility ' s Load factor and system performance. Demonstrate an electric space and water heating alternative to existing fuel sources and technologies . Improve local air quality by providing a "clean air" alternative to wood burning stoves . Provide a safe alternative to propane for space and water heating. There have been many propane explosions in Truckee in recent years, resulting in fires, injuries and loss of lives . Background The Truckee area has been served by public power, TDPUD, since 1927 . It is estimated that at least 15% of Truckee ' s 8, 000 plus electric customers have electric heating. Electric resistance heating is expensive and is a prime candidate for replacement by a cost-effective heating technology. It is estimated that at least 500 of all homes in Truckee are heated with wood for at least their partial heating requirements . Air quality is an issue in the Tahoe Basin. Geothermal heat pumps can improve air quality by displacing wood burning. The primary fuel used in Truckee is propane. This has received a great deal of attention due to several explosions in Truckee resulting in some loss of life. TDPUD can assist the community by providing an economical and safe alternative to propane . Natural gas is expected to be available in the Truckee area by 1997 . This delayed availability of natural gas creates a window of opportunity for near-term introduction of closed loop geothermal heat pumps . Develo meet Plan TDPUD has assumed the leadership role for local sponsorship of closed loop heat pumps . Nearly one year of development work has been invested to date. There is a 16 member Citizen Steering Committee responsible for the planning and implementation of this project . Geothermal Heat Pump manufacturers contacted by TDPUD have agreed to donate the equipment and materials necessary to complete eight installations on homes in Truckee. The Committee will select the participants from a list of applicants . Participants will be required to pay the installation costs for the system and make necessary upgrades to maximize the effectiveness of the system (i .e . insulation, duct repair, etc) . Communit-y Su ort The project has generated considerable interest among customers . To date, we have over 75 requests for packages of information on the technology and 17 applications for participation in the pilot program. They are anxiously awaiting the system implementation phase of this project . All of those selected have agreed to allow us to monitor their geothermal heat pump systems as well as allow the public to take a tour of their home and property to see their system. Monitoring Desa_gn Truckee Donner PUD Staff and the Committee are currently aware of only two geothermal heat pump installations in its service area . The Truckee Geothermal Heat Pump Steering Committee is dedicated to successfully advancing this technology in the Tahoe-Truckee area if it proves economically justifiable. The Committee is committed to the successful performance of geothermal heat pump ,systems at each site. Comprehensive monitoring of each system at the various sites will not only help us diagnose "problems" , but will improve each site ' s system performance. This information will be used to optimize the design and operation of future installations in the Tahoe-Truckee area . The cost of monitoring will pay for itself many times over by incorporating valuable data into standardized local designs . Monitoring Activities As the geothermal heat pump installations are installed, TDPUD plans to set up each site for monitoring. Currently, we have no monitoring eaui-ment or suiaplies . The Committee would like to purchase data loggers for each site and access the data remotely using a PC and modem. TDPUD will provide the PC and modem. If there is a significant cost savings or reliability improvement resulting from the use of direct recovery monitoring equipment such as data modules, tapes, charts, or other recording media, TDPUD would consider it as a viable alternative. The types of data planned for collection include demand (Kw) , energy (Kwh) , soils thermal performance, and equipment performance including loop water temperatures, etc . The expected cost for the purchase of monitoring equipment for the eight sites is approximately $20, 000 . The cost for monitoring equipment for four of the sites is approximately $10, 000 . This is the minimum monitoring level contemplated by this utility. TDPUD has contacted other organizations including the Sacramento Municipal Utility District to try to borrow . equipment available for loan. We have had no success to date . Staff and Steering Committee members will be responsible for compiling the data and producing a final report on the results of the monitoring effort . DOE Involvement TDPUD is seeking funding from DOE to supplement its project monitoring efforts . DOE funding will be used to buy equipment and set up the monitoring equipment at the various sites . The plan is to install the monitoring equipment initially in four sites with the DOE monies . The remaining sites will be equipped with monitoring equipment as funding becomes available . We anticipate securing all funds necessary to complete the monitoring installation of this project by 1995 . Until each site receives a data logger, utility billing histories will be used as a measure of the degree of success . Other Fundin TDPUD Staff will be approaching other entities for funding including the : California Energy Commission, Western Area Power Administration, California Municipal Utilities Association, Association of Energy Engineers, International Ground Source Heat Pump Association, etc . Discussion with each of these entities suggests that there may be some funding available. They are interested in seeing more data available regarding the viability and optimal design of geothermal heat pump systems . TDPUD Staff and the Steering Committee feel that monitoring these systems will assist in making proper decisions regarding the value/cost- effectiveness and promotion of these systems . Protect Timeline The winter of 93-94 is being used for the Steering Committee to plan for the geothermal heat pump installations . The Geothermal heat pump systems will be installed in the Spring, Summer, and Fall of 1994 . TDPUD would like to secure funding for the monitoring equipment and monitoring equipment installation for the first four sites by May, 1994 . Post-Pilot if the pilot proves "successful" TDPUD will begin planning for a long-term program to promote the geothermal heat pump technology in Truckee . The success of the pilot will be determined by the economic and load evaluations conducted on the pilot sites . This will take into account all costs and will also include a projection of future "lower" project costs due to competition . The Steering Committee and TDPUD Staff will perform this evaluation. This evaluation will produce a recommendation regarding what direction this project should take . TDPUD Board of Directors will have the final decision on whether to continue with utility involvement . Regardless of TDPUD' s future involvement, there will be at least four heating contractors trained and dedicated to the promotion of the geothermal heat pump technology in the Truckee-Tahoe area. Phase 2 program expansion would likely begin June, 1995 . At this stage, TDPUD will be investigating different program promotion strategies such as incentives like rebates, low-interest loans, interest rate and points buy--down, etc . A long-term program would likely be targeted at existing all-electric and propane homes and businesses as well as all new construction. op:UD STAFF REPORT . January 27, 1994 To... Board of.Directors FROM: Scoff.Terrell, Director of Planning 5U8jECT: California Municipal Utilities Association;(CMUA) grant proposal for ground source heat pump and energy efficiency training On November 30, 1993, TDPUD jointly submitted a grant proposal (see attached) with several other utilities for funds to develop and implement a ground source heat pump and energy efficiency training program for our customers, including contractors. The proposal is for $49,300 to be divided by the participating utilities. Each utility will have their own specialized training module. gr anted,ranted l propose to use a portion of the funds, , to train heating, ventilation and air conditioning (HVAC) contractors to: 1) optimize the design and installation of their air distribution systems; 2) use a "blower door" to minimize air infiltration heat loss through building envelopes. The training program will also be used to educate our customers, especially the pilot program participants, on the GSNP technology. ST/smc SE VEST ENERGY CONSULTANTS Consultants to Business and Government 4046 Hil.lswood Drive,Sacramento, Ca 95821 Tel: 916/974-1381 Facsimile: 916/483-2270 November 30, 1993 Mr, Stuart Wilson CALIFORNIA MUNICIPAL UTILITY ASSOCIATION 1225 8th Street Suite 440 Sacramento, CA 95814-4809 Dear Mr. Wilson: It is my pleasure to submit to you the following proposal for a Statewide training program on Ground Source Heat Pumps under the Model Energy Efficiency Program. Should you have any questions or require further information, please do not hesitate to contact me at the number above. I look forward to hearing from you soon. Very truly yours, Nancy W. Sequest STATEWIDE MODEL ENERGY EFFICIENCY TRAINING PROGRAM PROPOSAL Background A Consortium consisting of AEE,CEC,Truckee-Donner PUD,Plumas-Sierra REC, SMUD, Roseville Electric Department, MID, PG&E and Sierra Pacific Power Co., managed by Sequest Energy Consultants, is pleased to submit this proposal to the California Municipal Utility Association to implement a Model Energy Efficiency Training Program focusing on Ground Source Heat Pumps (GSHP). Goals The Consortium's goals are to: 1) develop a Statewide transferable GSHP training program; 2) use IRP to assure the lowest possible energy costs through efficiency measures; 3) implement cost effective GSHP programs; 3) support utility industry cooperation through assistance and incentives; and 4)provide customer outreach, public education, marketing and new technology technical assistance programs. Program The Consortium proposes to plan, design, publish and disseminate one transferable Statewide GSHP General Program (GP) containing Local Program Modification Modules (LPMM). In addition, using the GP, the Consortium will plan, design, organize, conduct and evaluate three individual one-day GSHP training programs in participating utilities' service areas. The GP's LPMM incorporates the specific training needs each participant utility identifies as necessary for architects, designers, planners, general, HVAC and electrical contractors, homeowners and other participant utility stakeholders. Schedule The Consortium will submit by: • December 31, 1993 a detailed General Program design to CMUA; • January 15, 1994 a detailed program for Local Training Program No. 1; • February 15, 1994 a detailed program for Local Training Program No. 2; • March 15, 1994 a detailed program for Local Training Program No. 3; •April 1, 1994 Local Training Programs begin, ending no later than June 30, 1994. Source of Funds We propose to use CMUA funds to develop the General Program and the three Local Training Programs together with in-kind participation in time and materials for the consumer-owned utilities' participation, and a to-be-established buy-in amount from participating IOUs. Budget The total cost for performing these services is $ 74,800 as follows: Utility In-Kind CMUA Funds Time Contribution Contract/Project Development $ 4,500 $ 500 General Program Design 3,600 2,500 Marketing/Advertising 10,000 10,000 Program Evaluation/Final Report 1,000 750 $ 19,100 $ 13,750 Specific Design (3) Program Design $ 3,000 $ 7,250 Speakers, location, etc 2,400 3,250 BCouiam Seminars 3,000 Evaluation & Final Report 1,800 750 Expenses: speakers, travel, etc 20,000 500 $ 30,200 $ 11,750 $ 49,300 $ 25,500 $ 74 800 TDPUt3 STAFF REPORT. January 27,.1994 TO: Board of Directors FROM; . Scott Terrell; Director of Planning SUBJECT. End use survey mailings On June 7, 1993, the Board authorized the Northern California Power Agency (NCPA) to conduct an electric end-use survey at a cost of$7,275. The surveys will be mailed out by NCPA staff in February of 1994. The survey is expected to be completed and reported to TDPUD by May 1994. Staff originally planned the survey for 1993, but postponed the project due to the installation of a new computer system. ST/smc TO: Board';of Directors FROM. Mary Chap man, Administrative Services. Manager SUB,tECT, Penalty In-Lieu-Of Rebate Analysis prepared are the 1991 Water System lrrtarove- meat Projects, Cartificates of'Participatim DATE: February 199 Because the TDPUD is organized as a local government agency, we are permitted to issue tax exempt debt. However, while the law authorizes us to issue tax exempt debt, it prohibits us from earning a profit on the investment of tax exempt money. If we begin to earn a profit, we are required to pay a portion of it to the internal Revenue Service, much like a tax. We now find ourselves in the position of earning too much interest revenue in the eyes of the law. We therefore need to pay the IRS. As of November 30, 1993, we still had about $995,000 in available construction funds on deposit in LAIF earning 4.365% interest. These funds are currently scheduled to fund a portion of the water department 1994 capital improvements projects. The Trust Agreement outlines the procedures that the District must follow since it chose the penalty in-lieu-of rebate option. To comply with the provisions, we had Craig Underwood, Vice President, Arbitrage Rebate Department of Rauscher Pierce Refsnes, Inc. prepare the penalty calculations for the period ended May 15, 1993. The Board subsequently entered into an agreement with Mr. Underwood to provide the required fund analysis every six months as needed. The analysis done through May 15, 1993 showed that the District owed a penalty in the amount of $24,560.79. The District paid this amount to the IRS. The most recent report prepared by Mr. Underwood shows that the District's penalty through November 15, 1993 is $14,456.64. We have issued a check to the IRS for this amount. The next time that the fund will be reviewed will be after May 15, 1994 and again after November 15, 1994. We may still have a fairly substantial penalty to pay after the analysis is prepared through May 15, 1994. If everything goes as planned during this year's construction season, there will be a very small penalty if any after the November, 1994 analysis. T PU[ STAF REPO' �T February A, 1994 TO, Board of.Directors and Peter L. Holzmeister, General Manager FROM: Keith iCnib, Sauers Engineering! Inc. SUBJECT: REMOVAL OF ASBESTOS LADENED 'PIPELINE ON RIVERSIDE DID. AGENDA # During construction of the Downtown Pipelines Project on Riverside Drive, the contractor trenched through an old abandoned pipeline. The contractor removed approximately 180 feet of the pipeline from the trench broken into various lengths and stockpiled it adjacent to Riverside Drive. Portions of the pipeline were covered with an insulating material. This insulating material was subsequently tested and found to contain asbestos. Advanced Installation, Inc. of California, a State certified asbestos removal contractor, was hired by the District to remove and dispose of the pipe and insulation material. On January 12, 1994, the contractor removed the material from Riverside Drive. The material was shipped to the Anderson Solid Waste Facility in Anderson, California for permanent disposal. Public Utility m � Truckee Donner Joseph R.Aguera John L.Corbett Business Office Engineering Services RR chard K. Curran ( 16) 587-38 6 (916) 587-3944 FAX (916) 587-5056 ,lames A. Maass Patrivla S. Sutton General Manager February 2, 1994 Peter L. Holzmeister MEMORANDUM TO: Peter L.Holzmeister, General Manager FROM: Mary Chapman,Office Manager P'I ) L,k SUBJECT: Investment Report As of November 30, 1993, the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT LOCAL AGENCY INVESTMENT FUND 4.365% 5,752,478.53 ELECTIC FUNDS REA RESERVE' 19,000.00 GENERAL FUND 151,546.99 FACILITIES FEES-PRE AB1600* 446,607.20 FACILITIES FEES-POST AB1600" 1,422.88 STORM DAMAGE FUND` 195,217,92 BUILDING FUND* 868,791.83 ------------------------------ TOTAL ELECTRIC INVESTMENTS 1,682,586.82 WATER FUNDS FACILITIES FEES-PRE A81600* 608,420.59 FACILITIES FEES-POST AB1600' 220,973.81 BUILDING FUND* 762,421.16 RESERVE FOR FUTURE METERS* 741,777.67 TAHOE DONNER WATER SYSTEM FUND* 254,116.32 WEST RIVER ST.ASSESSMENT DISTRICT BOND REDEMPTION FUND 17,338.69 PREPAID CONNECTION FEES 68,279.32 TELEMETRY RESERVE* 53,921.66 TSA(SAD It IMPROVEMENT) 38,980.96 ACQUISITION FUND 1,303,661.53 ----------------- TOTAL WATER INVESTMENTS 4,069,891.71 ------------------------------- TOTAL DISTRICT INVESTMENTS 5,752,478.53 ' RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS $372,726,31 Prop 55 cost incurred&submitted for reimbursement Past Office Box 309 0 11570 Donner Pass Road Truckee, California 9 160 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND NOVEMBER 30, 1993 HISTORY OF ACTIVITY FOR MONTH: BALANCE IN GENERAL FUND 09/30/93 (119,018.29) --------------------------- RECEIPTS ELECTRIC REVENUE 579,1 1 2.84 WATER REVENUE 202,184.17 MISC. BILLING REVENUE ELECTRIC 16,872.11 MISC. BELLING REVENUE WATER 699.34 CONSUMER DEPOSITS, ELECTRIC 21,384.75 CONSUMER DEPOSITS, WATER 2,805.00 CUSTOMER ADVANCES-CONNECTION FEE ELECTRIC 11,1 50.00 CUSTOMER ADVANCES-FACILITIES FEES-ELECTRIC 3,000.00 CUSTOMER ADVANCES-OTHER ELECTRIC 1,388.00 CUSTOMER ADVANCES-CONNECTION FEE WATER 6,750,00 CUSTOMER ADVANCES-FACILITIES FEES-WATER 1,992.00 MISC. REVENUE ELECTRIC 241.86 MISC. REVENUE WATER 128.75 UNRESTRICT ACQUISITION FUNDS 27,458.02 UNRESTRICTED FUNDS FROM PRE A81600 69-9,693.37 TOTAL RECEIPTS 1,570,860.21 DISBURSEMENTS ACCOUNTS PAYABLE DISBURSEMENTS 1,202,688,13 LESS VOID CHECKS PREVIOUS PERIOD (37,570.83) TRANS. TO ELECTRIC RESTRICTED FUNDS-FACILITIES FEES 3,000.00 TRANS. TO WATER RESTRICTED FUNDS-FACILITIES FEES 1,992,00 --------------------------- TOTAL DISBURSEMENTS 1,170,1 09.30 --------------------------- BALANCE IN GENERAL FUND 10/31/93 281,732.62 DISTRIBUTION OF NON-RESTRICTED FUNDS AT MONTH-END: PETTY CASH/CUSTOMER SERVICES OPERATING FUNDS 600.00 TRUCKEE RIVER BANK GENERAL FUND 129,585.83 LAIF GENERAL FUND (NOT RESTRICTED) 151,546.99 --------------------------- 281,732.82 $372,726,31 PROP 55 COST INCURRED AND SUBMITTED FOR REIMBURSEMENT 'TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1993 OPERATING BUDGET REPORT 1193-11/93 92% ELECTRIC: WATER: TOTAL: REVENUES: Budget Actual Budget Bal % Budget Actual Budget gal % Budget Actual Budget Bel - ------------------------•---------------------------------------------------------------•---•--------------------------------------------------------------------------------. _.. _ - -__w _..---------- Residentialsales 3,444,863 3,362,849 82,014 98% 1,828,200 1,808,378 19,822 99% 5,273,063 5.171,227 101,836 98% Commercial sales 2,670.736 2,535,229 135,507 95% 399,600 280,631 118,969 70% 3,070,336 2,815,661 254,475 92% Large commercial sales 613,721 583,553 30,168 95% 0 0 0 0% 613,721 583,553 30,168 95% Safes to public authorities 82,865 71,862 11,003 87% 0 0 0 0% 82,865 71,862 11,003 87% Fuel charge 266,340 353,258 (86,918)133% 0 0 0 0% 266,340 353,258 (86,918)133% Interdepartmental sales 471,100 437,695 33,405 93% 810 659 151 81% 471.910 438,353 33,557 93% Misc operating revenue 107.215 106.142 1,073 99% 10,000 18,858 (8,858)189% 117,215 124,999 (7,784)107% Misc rents 46,199 45,906 293 99% 10,000 677 9,323 7% 56,199 46,584 9,615 83%fl Standby revenue 31,880 22,525 9,355 71/° 338,000 159,640 178,360 47% 369,880 182,165 187,715 49% Interdepartmental rent 128,144 117,469 10,675 92% 0 0 0 0% 128.144 117,469 10,675 92% Fire protection fees 0 0 0 0% 61,000 60,317 683 99/° 61,000 60,317 683 99% --------------------------------------------- ------------------------------------------------------------------------------------- ---------------------------------------------- ------------------------- ---------------------- Total Operating Revenue 7,863,063 7,636,487 226,576 97% 2,647,610 2,329,160 318,450 88% 10,510,673 9,965.648 545,025 95% Capitalized interest income 0 0 0 0% 413,015 468,817 (55,802)114% 413.015 468,817 (55,802)114% Interest income 96,341 59,288 37,053 62% 2,500 1,622 878 65% 98,841 60,910 37,931 621° ----------------------- -----------------------------------------»-----------------------------.----------------------------------------------------•--------------------------------------------».. ---------------__-...__....._- Tatal Revenue 7,959,404 7,695,775 263,629 97% 3,063,125 2,799,599 263,526 91% - 11,022,529 ----10,495,375 - - 527,154 -95% TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1993 OPERATING BUDGET SUMMARY 1/93-11/93 92% ELECTRIC: WATER: TOTAL: Budget Actual Budget Bal % Budget Actual Budget Bal % Budget Actual Budget gal- _._ % --- ---- ----------------- ------------------------------------------------------�---------------------------------------------- --------- Revenues 7,959,404 7,695,775 263,629 97% 3,063,125 2,799,599 263,526 91% 11,022,529 10,495,375 527,154 95% Less Expenses_ Board of Directors 95,090 307,813 (212,723)324/° 31,460 129,660 (98,100)412/° 126,550 437,373 (310,823)346% General Manager 172,391 187,081 (14,690)109% 64,220 56,453 7,767 88% 236,611 243,534 (61923)103% Administrative Services 545,895 481,435 64,460 88% 299,701 249,144 50,557 83% $45,596 730,579 115,017 86% Planning Services 177,003 166,920 10,083 94% 75,857 76,812 (955)101°/ 252,860 243,732 9,128 96% Technical Services 352,621 250,091 102,530 71/° 43,619 42,549 1,070 9S% 396,240 292,640 103,600 74% ElectriclWaterOperations 798,44$ 810,804 (12,356)102% 1,448,296 1,220,121 228,175 84% 2,246,744 2,030,925 215,819 84% Purchased Power 5,200,000 5,139,807 60,193 99% 0 0 0 0% 5,200,000 5,139,807 60,193 99% Interdepartmental rent 0 0 {} 0% 128,144 117,469 10,675 92% 128,144 117,469 10,675 92% Debt service 355,403 308,258 47,146 87% 887,110 825,588 61,522 93% 1,242,513 1-133,845 108,668 91% ----____------__________________________ Total Expenses 7,696,851 7.652,208 44,643 99% 2,978,407 2,717,696 260,711 91% 10,675,258 10,369,904 305,354 97% Net Revenue less Expenses 262,553 43,567 218.986 17% 84,718 81,903 2,815 97% 347,271 125,471 221,800 36%