HomeMy WebLinkAboutStaff Reports TDPU s TA FF REPORT
March 2, 1994
To
Board of'Directors
.FROM.. Mary L. Chapman, Administrative:Services Manager
SUBJECT:•` Bids for Board consideration
AGENDA #: 12
Attached is a copy of the list of bills for Board consideration. Among the bills is an
invoice for work performed on the SCADA project. The funding for this project is
scheduled to come from the COP financing.
RECOMMENDATION
9. Authorize payment of the bills in the usual manner.
2. If the SCADA related bill is approved, transfer out of the Certificates of
Participation funds on deposit with the Local Agency Investment Fund$625
to reimburse the general fund for the Sauers Engineering invoice.
JP/smc
Attachment
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
BILLS FOR BOARD APPROVAL - MARCH 7, 1994
TOTAL ELECTRIC WATER DESCRIPTION
----------------------------------------------------------------------......---_--------------
PORTER SIMON 21,974.62 12,436.63 9,437.99 KENTUCKY FRIED CHICKEN (420.00) NEW
FRONTIER DEVELOPMENT (154.00) TAHOE DONNER
PIPELINE REPLACEMENT (1344.00) PROP 55 (1764.00)
GENERAL REPRESENTATION (8236.62) PERSONNEL
MATTERS (9956.00) .
SAUERS ENGINEERING INC. 22,102.50 112.50 21,990.00 SCADA (625.00) PROP 55 (19195.00) MISC
REQUESTS AFTER ANDY (175.00) FACILITIES
FEES (337.50) MISC REQ ELECTRIC (112.50)
PROSSER WELL BUILDING (275.00) PIPELINING I-80
CROSSING (995.00) REPAINTING DONNER TRAILS
TANK (212.50) TAHOE DONNER PIPELINES
PHASE II (175.00).
SIMON HYDRO-SEARCH INC 25,725.38 25,725.38 PROP 55 WATER SUPPLY DEVELOPMENT.
------------------------------------
69,702.50 12,549.13 57,153.37
I -
I
Soria,-rs Ens i neer sits inr 6:65 4 Pa 01
i1'il & Environmental Engineers 435 Coyote Street
Nevada City, CA 959,5
MEMORANDUM
TO: Peter L. Holzmeister, General Manager
Truckee Donner Public Utility District
FROM: Keith Sauers, Consulting Engineer
DATED. March 2, 1994
SUBJECT: Simon Hydro-Search Invoice No. 005340
I have reviewed the subject invoice for consistency with the hydrogeolocgy contract. My
work sheet is attached. The consultant exceeded the budget for Tasks 1 and 2, but is
under budget for Task 3 and 5. With this Invoice they have billed 4% of their contract
amount. I believe the invoice accurately represents their costs on this project and I
recommend that it be paid. This cost is chargeable to the Prop 55 project.
a
C vit;)nd E(wirmMent3t F riginCCr"
435 C:oyotc 5trect, Nevada City, CA 5959
T-15%R 31 c jalcmon f d3c o-te r._ j»s
_
FICA '
SIMON HYDRO-SEARCH, INC.
350 Indiana Street
Suite 300
Golden, Colorado 80401
Tel (303) 279-7982 Fax (303) 279-7987
TRUCKEE-DONNER PUBLIC UTILITY CO INV. DATE : 02/15/94
ATTN MR PETER HOLTZMEISTER INVOICE # 005340
PO BOX 309 PROJECT # : 101351005A
TRUCKEE, CA 95734
CLIENT REF:
TIATER SUPPLY DEVELOPMENT
FOR PROFESSIONAL SERVICES
RENDERED THROUGH 01/30/94
PROFESSIONAL SERVICES 22,388.50
REIMBURSABLE EXPENSES 2,329.40
IN HOUSE EXPENSE (4.5%) 1,007.48
-------------
25,725.38
Please remit the above total of ; $ 25,725.38 to
Simon Hydro-Search
Department 0370
Cincinnati, Ohio 45263--0370
MEMORANDUM
February 10, 1994
TO: Peter L. Holzmeister, General Manager
Truckee Donner Public Utility District
FROM: John M. Whelps and Steven C. Gross, District Counsel
RE: Brown Act -- 1993 Amendments
During the 1993 Legislative Session, the Brown Act was substantially overhauled.
Three bills were passed containing amendments to the Act. The changes are numerous,
and we have summarized the major changes below. We recommend reading the new
Act to become familiar with the detailed changes. All of the changes become effective
April 1, 1994.
1. Definition Of "Legislative _Body_"
The existing definition of "legislative body" is inconsistent and confusing.
These provisions have been deleted and replaced with a definition of "legislative body"
which generally includes the governing body of the local agency and all of its boards and
commissions, plus the governing boards of certain private corporations that are created
by local agencies to carry out their public functions, if they are created by charter,
ordinance, resolution or formal action of a legislative body. The Brown Act will now also
apply to any standing committee of the legislative body, whether more or less than a
quorum of the body, if the standing committee has "continuing subject matter jurisdiction,
or a meeting schedule fixed by charter, ordinance, resolution or formal action of a
legislative body ...." This modifies existing law which exempted from the Brown Act
committees made up of less than a quorum of a legislative body.
2. Definition Of "Member Of_Leg! Dative Body'
The definition of "member of a legislative body of a local agency" is
expanded to include persons who have been elected but not yet assumed the duties of
office.
3. Definition of "Meeting'
For the first time, the Brown Act defines a "meeting." A "meeting" is
generally defined to include a congregation of a majority of the members of a legislative
body to conduct public business, either through direct communication or electronically
or through intermediaries creating serial meetings. Excepted from this definition are
individual contacts, conversations between a member of a legislative body and any other
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person, individual attendance of a board majority at conferences open to the public,
involving discussion of general interest to the public, provided that the majority does not
discuss local agency business among themselves, and attendance at purely social or
ceremonial occasions.
4. Video Teleconferencing
Video teleconferencing, now authorized under the current law until
December 31, 1993, has been made a permanent provision of the Act.
5. Recording And Broadcasting Of Meetin s
The Act now allows recording of meetings by still and motion picture camera
in addition to audio or video recording, in the absence of a reasonable finding that the
recording constitutes a persistent disruption of the proceedings. Any recording made at
the discretion of the local public agency becomes a public record and may not be
destroyed for thirty days after the recording. The new law also provides that a legislative
body may not prohibit or otherwise restrict broadcast of its proceedings unless it finds
that the broadcast cannot be accomplished without unreasonable disruption of the
meeting.
6. Secret Ballots
Secret balloting will now be expressly prohibited in open and closed
sessions.
7. Mandator Sign-ins Prohibited
Although current law prohibits local agencies from requiring mandatory
registration by meeting attendees, the Act will further require that any attendance list
posted at the entrance of the meeting room must clearly state that signing the list is
voluntary.
8. Location For Meetings
Legislative bodies must now provide the time and place by resolution, by-
laws or other rules. The meetings of the "legislative body" must be held within the territory
of the local agency. The "legislative body" is exempt from this requirement to: (1) comply
with other laws; (2) inspect property outside the boundaries of the local agency;
(3) participate in multi-agency meetings; (4) meet in the closest meeting facility if there is
not one inside the jurisdiction; (5) meet with state or federal officials; (6) meet at the
agency's main office if it is outside its service boundaries; (7) meet at agency-owned
facilities outside the agency's boundaries; or (8) meet with the agency's attorney at his
or her office.
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9. Accessibility Of Meeting Facilit • Public Disclosure Of Victim Abuse
The legislative body may not meet in a facility that prohibits admittance of
any person on the basis of race, religious creed, color, national origin, ancestry, or sex,
or which is inaccessible to disabled persons, or when members of the public may not be
present without making a purchase. The Act further provides that no notice, agenda,
announcement or report required under the Act need identify a victim or alleged victim
of sexual or child abuseunless the identity of the person has been publicly disclosed.
10. Agendas
The Act now states the degree of specificity in the description required of
items listed on the agenda. A brief description of each item of business to be transacted
or discussed, which need not exceed twenty words, is required. It also limits discussion
of items not on the posted agenda and requires closed session items to be listed on the
agenda. The new law recommends but does not require the information that should be
described on a posted agenda concerning closed sessions.
11. "Subsequent Need" Items
Under revisions to the Act, the legislative body may still act upon an item
not appearing on the agenda by a vote of two-thirds of the members of the legislative
body or by a unanimous vote of less than two-thirds but more than a quorum of its
members present. However, under the changes to the Act, the legislative body must
make the finding that (1) there is a need for immediate action and (2) need for the action
comes to the attention of the local agency after the agenda was posted.
12. Public Comment
A "public comment" period must now be included on special meeting
agendas, as well as on regular meeting agendas. The Act also clarifies that the public
has a constitutionally protected right to address the legislative body through criticism of
the "policies, procedures, programs or services of the agency."
13. Closed Sessions
Under existing law, prior to or after holding a closed session, the legislative
body must state the general reason or reasons for the closed session. The new law
requires that the statement be made rp_or_to holding a closed session and may refer to
that agenda. The Act now also provides for convening of an open session after a closed
session solely for the purpose of making the announcement required .by law.
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14. Closed Session For Litigation
The Act now defines the "existing facts and circumstances" that justify a
closed session based on significant exposure to iitigation. Attorney-client closed sessions
are now authorized when:
(a) Facts and circumstances exist that might result in litigation against
the local agency but are not yet known to a potential plaintiff or
plaintiff which are not required to be disclosed;
(b) Facts and circumstances exist, including but not limited to an
accident, incident, or transaction that might result in litigation against
the local agency and that are known to a potential plaintiff or
plaintiffs, provided that the facts and circumstances are specified
publicly prior to the closed session;
(c) A claim or other written communication has been received
threatening litigation, provided the claim or communication must be
available for public inspection;
(d) A statement is made in open or public meeting threatening litigation;
or
(e) A statement is made outside an open and public meeting, but the
official or employee receiving the threat has made an
extemporaneous record of the communication that is available for
public inspection.
- Prior to a closed-session for litigation, the legislative body must state on the
agenda, or announce the subdivision that authorizes the closed session.
15. Closed Session For Personnel
The Act now provides that a closed session may not be held on complaints
or charges to consider disciplinary action or dismissal of an employee unless the
employee has been given written notice at least twenty-four hours before the time of
holding the session, informing the employee of the right to have a public hearing rather
than a closed session. if the notice is not given, disciplinary action taken against the
employee in the closed session is null and void. Further, "employee" is now defined to
include non-elected officers and independent contractors who function as officers or
employees.
16. Reports Of Closed Sessions
The Act now requires a public report to be made of any action taken in
closed session and the vote or abstention of every member present. Additionally, each
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public report must contain the following information:
(a) Real orooeM and negotiations.
If the agreement becomes final by approval of the legislative body,
that approval and the substance of the agreement must be reported
in open session at the meeting at which the closed session is held.
If the final approval rests with the other party, the fact of that
approval and the substance of the agreement must be disclosed
upon anyone's inquiry as soon as the other party informs the local
agency of its approval.
(b) Pending litigation.
(1) Approval given to the legislative body's legal counsel in closed
session, to defend, or seek or refrain from seeking appellate
review or relief must be reported in open session, identifying
the adverse parties and the substance of the litigation.
(2) Approval given in closed session to initiate or intervene in an
action must be reported, but the public report need only
specify that the direction to initiate or intervene has been
given. Once formally commenced, the agency must identify
the defendants and other particulars to any person upon
inquiry, unless to do so would jeopardize the ability to effect
service of process or the ability to conclude existing
settlement negotiations.
(3) Approval given in closed session to legal counsel of a
settlement of pending litigation must be reported after the
settlement is final, as follows: (i) if the acceptance of an offer
finalizing the settlement is given by the legislative body, it shall
report its acceptance and identify the substance of the
agreement in open session at the public meeting during which
the closed session is held, or (ii) if the final approval rests with
another party, then as soon as the settlement becomes final,
the local agency shall disclose the fact of the approval and
identify the substance of the agreement to any person
inquiring about the matter.
(4) Personnel meeting: Action taken in a closed session to
appoint, employ, dismiss, accept the resignation of or
otherwise affect the employment status of a public employee,
shall be reported at the public meeting during which a closed
session is held. The report must identify the title of the
position and specify any change in compensation. The report
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of a dismissal or non-renewal of an employment contract must
be deferred until the first meeting following the employee's
exhaustion of administrative remedies, if any.
(5) Labor negotiations: Approval of an agreement concluding
labor negotiations must be reported after the agreement is
final and has been accepted or ratified by the other parry.
The report must identify the item approved and the other party
or parties to the negotiation.
All of the required reports above may be oral or written. Copies of any contract,
settlement agreement or other documents finally approved in closed session must be
provided at the end of the closed session to anyone so requesting a copy. However, if
the documents require retyping, they need not be released until retyping is completed,
provided the presiding officer of the legislative body, or designee, summarizes the
substance of the amendments for the benefit of the document requester or any other
person present at the end of the closed session who requests that information. Finally,
the new law prohibits employees from commencing any action against the local agency
because of the disclosure made by the legislative body in an effort to comply with these
disclosure requirements.
17. Distributed Materials As Public Record
The Act now makes writings distributed to all or a majority of the members
of a legislative body, by a member, officer or employee of the body for consideration at
a public meeting, public record. Such documents must be made available for inspection
and copying 'without delay." However, writings distributed for closed sessions are
exempt from public disclosure if otherwise exempt under the Public Records Act.
18. Violations Of Brown Act
The Act now provides that a member who attends a meeting where action
is taken in violation of the Brown Act with wrongful intent to deprive the public of
information of which it is entitled, is guilty of a misdemeanor. The old language of the Act
required knowledge of the fact that the meeting was in violation.
19. Enforcement Of Brown Act
The Act now provides that in addition to individuals, the District Attorney is
authorized to sue to invalidate certain actions taken in violation of the Brown Act. The
new law also lengthens from thirty to ninety days the time period in which a lawsuit must
be brought to invalidate an action taken outside an open meeting. Challenges to actions
taken in open meetings must still be brought within thirty days. if violations of the closed
meeting requirements of the Brown Act are found, a court can order the local agency to
tape record its closed sessions.
-G-
STAFF REPORT
March:2, 1994
....To: Board of Directors
FROM: Susan elf. Craig, Deputy District Clerk
SUBJECT February Staff Report
Attached you will find the following:
a) Monthly reports from each of the departments heads with the exception of
the Electric Department. Bob Quinn is ill; consequently his report was not
available for inclusion with the packet. We hope to have it in your hands by
the time of the Board meeting on Monday if not before.
b) The Annual Safety Report of the District for 1993.
c) The report on the Customer Response and Needs Survey.
d) A report on implementation of the performance appraisal process.
e) A report on the request of the Lahontan Regional Water Quality Control
Board for TDPUD to perform groundwater monitoring.
smc
Attachments
Truckee Donner Pubfic Utility District Board of Directors
Joseph R.Aguera
John L.Corbett
Business Office Engineering Services Robert A.Janes
(916) 587-3896 (916)587-3944 FAX(916) 587-6056 James A, Maass
Ilia Patricia S. Sutton
General Manager
Peter L. Holzmeister
ADMINISTRATIVE SERVICES: FEBRUARY,.1994 STAFF REPORT
Submitted by Mary Chapman, March 2, 1994 CT
CUSTOMER SERVICES:
Customer service activity has finally begun to slow down. It will begin to pick up again
next month as the ski leases schedule their disconnects.
BILLING:
The billing department is current in their work. In addition to their normal work, they
are preparing for the audit and completing all of the annual and quarterly reports
required for their department.
ACCOUNTING:
Everyone involved in accounting is very busy preparing for the audit and closing out
the December, 1993 books. The audit is scheduled to begin March 28, 1994 and is
expected to last for three weeks.
INSURANCE:
Renewal information has been provided to Rollins, Hudig and Hall for the upcoming
renewal year 511/94 to 5/1195. They will be going out to the market again to make
sure that they get competitive quotes for the District's property, liability and directors'
and officers' coverage. Last year, they also went out for competitive quotes. While
there were one or two companies that provided quotes that were fairly close to the
Reliance insurance package (NRECA package for utilities), none were able to provide
the level of protection that the NRECA package provides for the District. The request
for the renewal authorization will be on the April 18, 1994 agenda. Mia Mitchell from
Rollins, Hudig and Hall will be present at the meeting to answer any questions that the
Board may have.
COMPUTER OPERATIONS:
As you know, the staff has spent the last several months converting all of our software
from the System 36 to the AS400. This was a very big project and is not quite
Post Office Box 309 11570 Donner Pass Road Truckee, California 96160
complete. We still have the Miscellaneous Accounts Receivable package to install. In
addition, we are running System 36 versions of Payroll and Work Orders off of the
AS400. The new versions of the Payroll and Work Orders will be ready in late
spring/early summer. When these new versions are installed, we will install the
Miscellaneous Accounts Receivable.
Since all of the District's software applications are integrated (i.e. when we process
payroll, the information updates the general ledger, work orders and the new
equipment management system) each time a new software application is added it
generally creates problems in other applications. At the end of January, we added the
new Equipment Management System. During the last month, the staff has been
working daily with Orcom to work out the problems that were created by this new
addition. We think that things are finally in order. Unfortunately, when we have to
spend so much time getting the bugs worked out of the system, it takes us away from
our other work. We knew going into this conversion that it would take a real
commitment by staff to work through the problems that would be created. Staff has
survived well and remained cheerful. They should be complimented on their effort,
because it is well deserved.
PERSONNEL:
We have been preparing for our new engineer, Steve Hollabaugh. He has taken and
passed his pre-employment physical. We have ordered and received a new personal
computer for his work station which will be installed soon. He begins work with the
District on April 4, 1994.
We have also been gathering sample personnel policies from all of the local agencies,
Sierra Pacific and SMUD on sexual harassment, discrimination, drug and alcohol
abuse in the work place and the Americans with Disabilities Act compliance. It is our
plan to review those policies and work with Cooperative Personnel Service to draft
appropriate policies for the District. The draft policies will then be reviewed by the
Board or the personnel committee and the District's legal counsel. Once the policies
are ready, we will need to meet and confer with the Union, before they are adopted.
Once this process is complete, appropriate employee training will be scheduled.
The Board was recently asked to adopt a resolution (Amendment #7) amending the
District's pension plan to formalize the distribution calculation procedure that has been
in effect since 1989. This change was brought about by the passage of the 1986 Tax
Reform Act. Mike Connell, Bev Johnson, Peter and myself met with Ron Richardson
where Ron informed us that the amendment was incorrect and would have to be
revised. We had several questions regarding the affects of the changes on employee
distributions. We are still trying to understand what needs to be done in order to
comply with the law. Ron will be responding to the questions that were asked. He
will also be preparing a new amendment. The Board will be asked to rescind the prior
resolution and adopt a new one. Ron will also plan to attend the board meeting to
explain why we need to revise the previous amendment.
t0294MOLY.RPT
Truckee Donner Public Utility Dis tric t Board of Diremcars
Joseph R.Aguera
John L.Corbett
Business Office Engineering Services Robert A. Jones
916) 587-3 96 (915) 587-3944 FAX( 16)587-5056 James R. Maass
Patricia00)! S. StJ$EoC3
General Manager
Defer L. Holzmeister
Water Department .Monthly Activities Report
January / February 1994
March 2, 1994
WATER QUALITY:
See attached bacteriological report .
The first series of Lead & Copper samples at Hirschdale have
been collected and are at the lab, we are awaiting the test
results .
PUMP OPERATIONS:
See attached report from Pete Marcovich, Water Operations
Specialist .
MAINTENANCE, REPAIRS & NEW CONSTRUCTION:
See attached report from Paul Rose, Water Department Foreman.
Researched and collected improvement plan mylars from the
Nevada County archives to assist in the water line replacement
projects in Tahoe Donner and Sierra Meadows scheduled for the
1994 construction season.
WATER PLANNING DEPARTMENT:
Meetings and ongoing discussions with the following
developers .
1 . I-80 Commercial Development Project at Highway #89 north.
2 . Truckee Falls Project between Tahoe Donner and Meadow Park.
3 . New Frontier, north of Prosser Heights .
4 . Teichert .
5 . Donner Lake Plaza, near Donner Lake Chevron.
Post Office Box 309 4 11570 Donner Pass Road Truckee, California 96160
Truckee Donner Public Utility District Board of Directors
Joseph R.Aguera
John L.Corbett
Business Office Engineering Services Robert A.,acmes
( 16) 37-3 9 (91 ) 667-394 ( 1 ) 587-5056 James A. Maass
Patricia S. Sutton
General Manager
Peer L. Holzmeister
MEMORANDUM
Date : February 7 , 1994
From: David Rully
To: Peter Holzmeister
Subject : Monthly Bacteriological Report - January 1994
Attached is the "Summary of Bacteriological Water Quality" report
for the month of January 1994 .
The January portion of the report shows that all 34 distribution
system samples were free of col.ifcrm bacteria. The report also
shows that 9 of the 10 source samples were free of coliform
bacteria.
The district has met the States drinking water standards for the
month of January.
The Northside Well rehabilitation project was successful in that it
did improve the water production, however, it would appear that our
old nemesis bacteria has returned. I suspect that this is due in
part to the fact that the old oil lubricated pump was re-installed
after the well was cleaned. The bacteria is confined to the well
head and is not showing up anywhere in the system.
T hope that by replacing the oil tube pump with a water tube pump
we will finally be able to exterminate it .
Post Office Box 309 11570 Donner Pass Road Truckee, California 96160
..............
0 9 0
TRUCKEE DONNER PUDIC UTILITY DISTRICT
System Source
Samples Portions Percent Samples Portions Percent
Yr . /Month Collected Positive Positive Collected Positive Positive
1994
January
(Truckee) 27 0 0 5 1 20p
(Prosser) 6 0 0 4 0 0
(Hirschdal.e) 1 0 0 1 0 0
Truckee Donner Public Utility District s...d of Directors
Joseph R.Aguara
John L.Corbett
Business Office Engineering Services Robert A.Jones
(916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass
Patricia S. Sutton
General Manager
Peter L Holzmeister
MEMORANDUM
Date: March 02 , 1994
To: Dave Rully
From: Peter Marcovich
Subject: SCADA Update
SCADA is now controlling our water system.
Station installation is nearing completion. There is some
excavation required in the Spring to install transducers at four
sites . The solar sites are not yet reporting correctly. Well
probes have yet to be installed. We are set to test a particular
probe at Northside Well . Fine tuning for other aspects are an
ongoing process .
We have yet to be trained in SCADA operations, however, we have
several ways in which to monitor our water system. The SCADA
terminal, with text and graphics, continually updates system
changes allowing a complete picture of storage facilities and
pumping activity at a glance . The termaflex mounted in each
station also gives us access to the entire system from any
location. We are linked to the SCADA system with pagers . The
alarms that are generated by low or high tanks, power quality,
security, etc . are sent to two pagers .
The report generator has been put on line and allows us to
display and/or print in text and graphic form, specific data
collected from all of our facilities . We can retrieve data as
far back as the Fall of 1993 to the present .
We expect to be begin training in the operational aspects of the
system in the near future .
most Office Box 309 11570 Donner Pass Road Truckee, CaNfornia 96160
Truckee Donner Public Utility District hoard of D;,r_tors
Joseph R.Aguera
John L. Corbett
9)1 Business Office Engineering Services Robert A.Junes
(916) 587-3896 (916) 587-3944 FAX(916) 587-6056 James A. Maass
Patricia a.Sutton
General Manager
Peter L. Hoizrneister
MEMORANDUM
Dates March 02, 1994
To: Dave Rully
From: Peter Marcovich
Subject: Water Production 1994
JANUARY 1994
Airport Well . . . . . . . . . . . . . . 58, 431, 000
Northside Well. . . . . . . . . . . . . . . . . . . . . 7, 686 , 000
Sanders Well . . . . . . . . . . . . . . . . . . . . . 4 , 616, 000
Hirschdale Well . . . . . . . . . . . . . . . . . . . . . 86 , 900
January 1994 Total . . . . . . . . . . . . . . . . 70, 819 , 900
FEBRUARY 1994
Airport Well . . . . . . . . . . . . . . . . 37, 995 , 000
Northside Well . . . . . . . . . . . . . . . . . . . 17, 556 , 000
Sanders Well . . . . . . . . . . . . . . . . . . . . 4 , 128 , 000
Hirschdale Well . . . . . . . . . . . . . . . . . . . . 102 , 800
February 1994 Total. . . . . . . . . . . . . . . . . . 59, 781, 800
TOTAL PRODUCTION
Airport Well . . . . . . . . . . . . . . . . . . . 96 , 426 , 000
Northside Well . . . . . . . . . . . . . . . . . . . 25, 242 , 000
Sanders Well . . . . . . . . . . . . . . . . . 8 , 744 , 000
Hirschdale Well . . . . . . . . 189, 700
TOTAL PRODUCTION JANUARY AND FEBRUARY 1994 . . . . . 130, 601,700
Post Office Box 309 11570 Donner Pass Road Truckee. California 96160
.......................
Truckee Donner Public Utility DistriCt Board of directors
Joseph R.Aquera
m John _Corbett
Business Office Engineering iC erVeS Robert A. Jones
(91 ) 7-389 ( 1 ) 7 39 4 (91 ) 37- 0 James A. Maass
Patricia S.Sutton
General Manager
MEMORANDUM Peter L. Holzmeister
Date: March 2 , 1994
From: Paul
To: Dave
Subject: Crew assignments for Jan, Feb; 1994
The last two months have seen a considerable drop in
the number of leaks reported. We have been carrying four leaks
for the Last few weeks . We repaired ten.
We have taken over the snow removal of the District
office and all of our pump stations . The crew has done well in
keeping up during the recent storms .
Call was busy over President ' s Weekend. We thawed
three of our services .
We have been spending a moderate amount of time
performing maintenance on the pump stations, painting the
interior, changing oil and packing, and, rebuilding pump control
valves .
During the good weather in January we were able to
install commercial meters downtown and run remotes .
We have completed the process of indexing all our
maps and organizing the snap room.
Lastly, 1 have been researching the purchase of
safety equipment to comply with the Confined Space and Fall
Protection Laws .
Post Office Box 309 11570 Donner Pass Road Truckee, CaMornia 96160
.. ............
STAFF REPORT
March 7,1994
To: Board of Directors
From: Bob Quinn, Electric Superintenden •
Subject: January & February Projects Report
AGEN :1TEVl ?3
During the months of January and February electric department personnel were kept busy
accomplishing numerous tasks. In this report 1 will attempt to summarize those various tasks.
During the last week of December Jim Wilson, our replacement for Bruce Grow, reported for
work. After getting his feet under him, he began working on projects that had been hanging
for quite some time. His work has been varied since his arrival and he has aided the TDPUD
by working on projects within all departments of the District. Repaired an exhaust fan in a
restroom, wired a new heater in the mechanics bay, troubleshot the fresh air system in the
offices upstairs, wired the superintendent's office into the emergency generator system to
enable radio operation and fights during emergencies, and repaired the air conditioning system
in the main computer room are all accomplishments in departments other than the Electric
Department. For the Water Department, Jim replaced a starter on one of the pumps at Donner
Trails booster station and a starter on Soma Sierra pump #2. At the Sanders Welf conduit
was run for the SCADA system. Within the Electric Department, Jim assisted Wayne with the
installation of controls for Mattis breaker#1 and the recfoser replacement for Truckee Circuit 6.
At Mattis, Truckee, Tahoe Donner, and Donner Lake substations, Jim assisted Wayne in the
installation of conduit for the SCADA system and in Truckee substation rewired the potential
and current transfon-ners. Two power quality complaints were investigated and steps taken to
correct the problems. During this period of time, Bruce Grow was contracted to provide training
for Jim on the testing of our electric ureters and the equipment we have in place. Bruce
worked with Jim for approximately one week and Jim has commenced testing a backlog of
residential meters. Jim also represented the utility at a two day Electric Utilities Service
Entrance Requirements Committee (EUSERC) meeting in Arizona.
In the same department with Jim, Wayne Cummings Has been involved with many of the
projects listed above. Additionally, Wayne has been involved with eliminating our scrap
transfom7ers, performing maintenance on reclosers as dictated by a maintenance cycle,
taking oil samples for testing of distribution transformers, and, due to the heavy snow
accumulation, the clearing of our substations and storage yards.
The line crew completed the Alder Hill Tie line connecting Tahoe Donner substation with
Truckee substation. We now have an effective emergency circuit in place to facilitate
restoration of power in the Prosser area or part of Tahoe Donner: In the downtown area
Jibboom St ), Poles were relocated and facilities rebuilt which were dismantled when the
Masonic building was destroyed by explosion. Idle facilities that had been in place for years
were removed and the area aesthetically improved_ Much work is still needed in this area. In
response to a power quality report, one of tm mentioned earlier in this report, a new
transfom7er was installed and considerable secondary work was done along Donner Pass
Road near the Eaton house. The problem has been corrected however, more work is needed
in this area and will be accomplished in the near future.
During an inspection late last year by the state's G.0.95 inspector, a large list of infractions
were noted. These infractions were minor in nature but still required attention. Our service
crew was kept busy clearing those infractions and other winter related discrepancies. They
also installed twenty new services and completed 34 USAs during this period of time.
During the last week of January interviews were held for the position of District Electrical
Engineer. Of the final candidates, Mr. Stephen Nollabaugh was selected to fill that position.
He will begin perfoming in that capacity April 4th and his arrival is anxiously awaited as
numerous projects are in line requiring his expertise.
As you can see, the electric department has been busy during a time of the year which is
normally less hectic than the rest of the year. With the good weather, excepting the last
weeks of February, we have been able to continue and complete projects not non-rally under-
taken during this period of the year l hope this report has been enlightening as to what your
,Electric Department has been accomplishing if you have any question requiring more detail, 1
wr11 be more than willing to attempt an answer:
i
PLANNING SERVICES DEPARTMENT ACTIVITIES
January/February 1994
New Construction
Development Agreements - Working with 5 new developments this
year . Finalizing the completion of the development Agreement
Guidelines Handbook which will streamline the development
process .
New Construction Services - Follow-up on various projects to
insure compliance . Assist in the work order process through
review of applications and work completed . Follow- up on previous
customer concerns to insure project completion and customer
satisfaction .
Work Order Processing- Closing project work orders for work
completed at 1993 year-end . This also includes the
capitalization of District vehicles , equipment( new offices ) , and
furniture purchased in 1993 .
Communications
Newsletter - The next issue of Current Issues will be nailed to
our customers mid-March .
Conservation
Ground Source Heat Pump Pilot Project- The GSHP Steering
Committee has formulated a Site Analysis Subcommittee responsible
for evaluating each potential participant ' s site suitability for
the pilot . Western Area Power Administration (WAPA) has agreed to
organize and implement a GSHP training program in Truckee . We
are currently applying for grant monies from the California
Energy Commission ( GEC) to implement a GSHP monitoring and
evaluation program .
Energy Surveys /High Bill Assistance- We have conducted 15
residential energy surveys and provided on- site assistance to 5
customers regarding their concern over "higher " than normal
energy bills .
Energy Efficiency Partnership- Coordinating the development of
the new Chamber site for the demonstration of energy and water
efficiency .
Employee Safety
Annual Safety Report( 1993 ) - The annual safety report has been
completed .
Training- Researching the possibility of TDPUD doing its own
comprehensive training program .
Health & Exercise Program- Finalizing the program proposal .
Truckee Donner Public Utility District Board of Directors
Joseph R.Aquera
John L. Corbett
Business Office Engineering Services Robert k Jones
(916) 587-3896 (916)587-3944 FAX(916)587-5056 Jamez A. Maass
Patricia S. Sutton
General Manager
FEBRUARY STAFF REPORT - SUPPORT SERVICES DEPARTMENT Peter L. Holzmaister
BUILDING AND GROUNDS
!-Board Room ceiling has been painted, carpet cleaned and
currently testing cleaning products for the walls .
2-On going is the set-up arrangements for the different
agencies that utilize the board room.
3-With the assistance of Jim Wilson, three air ducts were
found to be not connected to the outside air system. There
is a heating and air conditioner contractor working on
correcting the situation.
4-A new heater was installed in the mechanics bay.
5-The entire staff of this department helped in keeping the
entrances clear of snow during the recent storms . The water
crew kept the parking and yards clear of snow also.
6-Nevada County Environmental Health completed a walk through
of the District facilities . The only conditions found were
a 55 gallon drum requiring a 80 gallon seconday containment
and to have the water department and the District offices
business plan together.
VEHICLES
1-Working with Keith Sauers and George Martin on Unit 16 , the
water generator truck.
2-Completed the B. I .T. Inspection on Units #17 and #12 .
3-Participated in the installation of the new Equipment
Management System. This computer program allows us to more
accurately track the costs of our vehicle maintenance costs .
4-Working on the job description and tool requirements of the
new mechanic position.
PURCHASING AND WAREHOUSING
1-Went out for quotes on office supplies and succeeded in
acquiring lower prices than last year.
2-Participated also in the installation of the Equipment
Management System.
3-Have maintained the daily upkeep and stocking of the
warehouse and exempt rooms .
post office Box 309 11670 Donner Pass Road —1ruckee, California 96160
.... ............. .
METER READERS
I-Due to recent storms we found it necessary to estimate seven
books in Tahoe Donner. We chose Tahoe Donner over Donner
Lake because of last year. We needed to re-establish the
winter usage history at Donner Lake.
2-Susan Trudeau gave a presentation to a 3rd grade class at
Truckee Elementary about meter readers . She brought in
her tool belt, meters, scopes, snowshoes and the ITRON
device. Susan explained how the various types of equipment
are used and what the meter readers do.
i
.................
Y
BASE INSPECTION TERMINAL
B. I .T PROGRAM
The increasing flow of heavy--duty commercial vehicle traffic on
California highways in recent years has focused more attention on
the condition and mechanical safety of those vehicles . The safe
operation of commercial-type trucks and buses, including those
vehicles which are not operated commercially, requires that those
vehicles be well maintained and serviced on a regular basis . For,
this reason, the regulations of the California Highway Patrol (CHP)
require that vehicles subject to its safety regulations be
maintained according to a preventative maintenace program, most of
which is the responsibility of the individual motor carrier to
establish.
The District vehicles are on a three month schedule. The vehicles
in this program include all line trucks with either an aerial or
digger derrick type device. It also includes the water departments
two dump trucks, service truck, and both backhoes . It also includes
certain trailers .
SECTION 1232 (a) TITLE 13 California Code of Regulations states ;
That the objective of a proper preventative maintenance program for
vehicles subject to its mandate is "to ensure they are in safe and
proper operating condition. "
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
SAFETY PROGRAM ANNUAL REPORT
1993
SAFETY POLICY
The safety policy of the District, as adopted by the Board of
Directors, States:
Saf ety and Loss Control - The purpose of this policy is to
protect human life from injury and preserve property of the Truckee
Donner Public Utility District and the general public.
To instill in the District' s directors, management staff and
employees an awareness of the importance of safe work practices in
the operation of District facilities, and to establish the desire
in all employees to work safely.
To educate and train District employees in proper job practices and
procedures through a continuing on-the-job training program.
To comply with applicable federal, state, and local regulations.
A comprehensive set of basic operating and safety rules and safe
work practices that address all aspects of District operation shall
be developed, adopted and distributed to all employees of the
District.
A Safety Committee was established that includes District
management and union employees and meets at least monthly.
A program of regularly scheduled safety and job training meetings
shall be developed to educate District employees and maintain an
awareness of job safety.
Supervisors shall be held accountable for implementation and
enforcement of the safety and loss control program.
The General Manager shall submit to the Board of Directors an
annual report summarizing the safety activities for the past year.
Page 2
SAFETY COMMITTEE
During 1993 the Safety Committee consisted of Wayne Cummings,
Mike Kennedy, Sam Re and Scott Terrell. The Memorandum of
Understanding negotiated by the District and the international
Brotherhood of Electrical Workers Local 1245 was in part
responsible for the make-up of the Safety Committee in 1993 .
The Safety Committee spent considerable time during 1993
implementing a safety and wellness program for employees, a state
mandated Hazardous Material Communications Program, and an Injury
and Illness Prevention Program. Staff is in the final stages of
developing a proposal for the establishment of a TDPUD Health and
Exercise Program.
In addition to these areas of primary focus, the committee
conducted its routine program of reviewing safety suggestions and
accident reports, and arranging training for employees on safety
issues. The Safety Committee maintains two safety suggestion boxes
used for soliciting safety suggestions from employees.
SAFETY TRAINING
The Safety Committee reviewed accidents and injuries that
occurred during 1991-2 and discovered the majority of accidents
involved injuries that may have been prevented by safety training
in the areas of: education on preventing slips, trips, and falls;
lifting and posture,• exercise and fitness, and stress management.
The Safety Committee responded to this by providing a training
series for employees designed to prevent common injuries and
accidents. Also, to expand the benefits of our knowledge, staff
will be proposing to implement a health and exercise program for
District employees. Following is a list of safety training for
TDPUD employees during 1993 .
1. Hearing tests* 7 . Trenching and Shoring*
2 . CPR/First Aid* 8. Emergency Rescue Procedures*
3 . Lifting and posture** 9 . Confined Space Regulations*
4. Exercise and fitness** 14. Aerial Device Safety*
5. Stress management** 11. Forklift/flagger Training*
6. Fit-to-live** 12 . Office safety*
* Training and tests conducted by Ruralite.
** Training conducted by staff at Tahoe Forest Hospital.
Page 3
ACCIDENTS
Injuries
The Safety Committee reviews each accident that occurs on the
job that involves injury to a person, damage to property, and even
close encounters. The purpose of these reviews is to develop
recommendations to avoid similar accidents. Following is a list of
accidents received by the committee during 1993 .
File Em to ee Accident Descri tion Date of In `ur
93-01 Sam Aubrey - Crushed finger 2/16/93
93-02 Steve Wallace - Dog bite 3/04/93
93-03 Bev Johnson - Twisted knee 3/09/93
93-04 Jim Kerber - Sore ribs 7/23/93
93-05 Joan Price - Sore neck 8/02/93
93-06 Art Franco - Sore knee 8/02/93
93-07 Sam Aubrey - Cut head 8/18/93
93-08 Art Franco - Strained back 11/15/93
93-09 Susan Craig - Sore neck/back & shoulders 11/22/93
The following is a list of damage to District property during 1993 .
Property Damage
Unit # Damag Date of -Damage
23 Right door damaged 2/03/93
21 Right rear quarter & .lens damaged 2/22/93
34 Front driver's side panel scratched 3/01/93
37 Left front end damaged 3/12/93
26 Left front fender parking light broken 11/16/93
The Safety Committee implemented a Truck Back-up Policy for the
crews in 1992. Since that time there have been no accidents caused
during backing up.
STAFF REPORT
March 2, 1994
To: Board of Directors
From: Scott Terrell
Subject: Customer Response and Needs Survey
Agen]#13C
In the fall 1993 Current Issues Newsletter, a questionnaire was included asking our customers to respond
to us about how they feel about TDPUD's operations as well as tell us their information needs. Out of
approximately 8,000 electric customers including about 5,800 water customers, 190 responded to the
survey. That works out to a response rate of about 2.4%. According to survey "experts" a 1% response
rate is good and a 2% response rate is very good.
Below is a summary of the results. Responses are rated on a scale of 1 to 10 (1 = unfavorable, 10
very favorable). The responses were divided into three groups. 1) Truckee residents; 2) Out-of-
Truckee area Truckee homeowners; and 3) Respondents that did not identify themselves or their
address. As you will note, the average response difference between each group is significant. Truckee
residents responded much more favorably to our questions than either the "second" homeowners or the
unknown group and the unknown group rated TDPUD lowest overall. An average for all responses (all
groups) is provided too.
The customer needs responses showed that our customers wanted information about those needs
identified in the survey. The greatest need was for efficiency information with the other four needs
coming in fairly high (mid-20's). Information was sent to all customers immediately upon our receiving
their completed questionnaire.
CUSTOMER RESPONSE
Truckee Outside of All
Questions (57 Truckee (57) Unknown(76 Grou s(190)
1) TDPUD keeps you informed
about issues that you care
about: 7.9 7.3 6.4 7.1
2) TDPUD cares about the
quality of service it
provides its customers: 8.3 7.1 6.6 7.2
3) TDPUD provides a reliable
supply of electricity without
frequent interruption: &3 7.3 6.9 7.4
CUSTOMER RESPONSE - Continued
Truckee Outside of All
Questions (57) Truckee (57) Unknown 76 Grou s 190
4) TDPUD gives its customers
information to help them
control the cost of their
electric bills: 8 7.5 6.8 7.4
5) TDPUD provides good value
for the price charged for
electricity: 7.3 6.8 6.1 6.7
6) TDPUD provides good value
for the price charged for
water: 5.8 4.8 4.8 5.1
7) TDPUD carries out its
operations in an environmentally
responsible manner: 7.9 7.2 6.3 7
8) The water service from TDPUD
is: 8.1 6.9 6.4 7
9) The electric service from
TDPUD is: 8.3 7.6 6.9 7.5
10) Overall, what is your
impression of TDPUD: 7.9 6.9 6.5 7
CUSTOMERS' INFORMATION NEEDS
Truckee Outside of All
Questions (57) Truckee (57) Unknown(76) Groups(190)
1) Electric and water rates
or fees: 9 17 0 26
2) How to use electricity
and water more efficiently: 14 21 0 35
3) Opportunities for public
involvement in decision-
making and planning: 11 11 0 22
CUSTOMERS' INFORMATION NEEDS - Continued
Truckee Outside of All
Questions (57) � Truckee (57) Unknown(76) Groups(1901
4) Safety - related: 12 13 0 25
5) TDPUD programs and
services: 13 13 0 26
mlwr%PU REPORT
D.: STAFF
March 1 1994
TO: Board of Directors
na er
FROM: Peter L Holzme►ster, General Ma g
SUBJECT. lmplementa#ion of performance appraisal:process
AGENDA # 13
Under the terms of Section 4.36,010 of the District's code of policies, 1 am required to
implement a performance appraisal process for the employees of the District. We have
never had a formal appraisal process. We have been working on so many other issues
that it was easy for me to ignore it.
Throughout the years I have had an antipathy toward formal performance appraisal
processes. The processes that I was familiar with were subjective. They were not
meaningful. However, the science of management and motivation has developed new
performance appraisal systems that are objective, related to established goals for the
organization, that involve meaningful two-way communication between the employee and
supervisor, and that are an on-going year-long process. In fact, these new performance
appraisal processes become a whole system of supervision and motivation.
During 1993, the group of employees at the District who are supervisors have been
working with me to implement a performance appraisal process that is taught by the
American Management Association. We have conducted in-house workshops where we
discussed the concepts of the AMA process and then drafted forms for use at our District.
We have conducted an in-house workshop involving all employees of the District so that
they will be competent participants in the process. We are now ready to implement the
process_
Very briefly stated, the process begins with the mission statement of the District. From
that mission statement department strategic goals are set. Strategic goals are specific
tasks that will be done within one year and which further the mission of the District. From
the department strategic goals each and every employee has a set of goals to accomplish
during the year. The employee and supervisor work together to develop the work goals
for the employee, it is a collaborative process. These individual employee goals become
the objective criteria by which performance is appraised.
Informal appraisal occurs throughout the year. As events occur that show excellent
performance they are discussed with the employee and documented. As events occur
that show a problem with performance, the problem is discussed with the employee and
a plan is developed to solve the problem. There are times throughout the year when
progress in reaching the goals is evaluated. Finally, at the end of the year, the employee
and supervisor sit down togehter and prepare a formal appraisal of performance.
This process lets an employee know exactly what is expected. Performance is tied to the
District's mission. Problems are solved all year long. Recognition is given for excellent
performance. The process solicits the employee's ideas and suggestions. The science
of management tells us that these elements lead to high performance, commitment and
motivation.
This process requires supervisors to practice supervision. The process will result in our
supervisors being hands-on leaders of employees.
PLh/smc
TDP'UD STAFF ► EA . T
March 1 1994
TO. Board of Directors
FROM Peter L. Holzmeister, General Manager.
E
SUBJECT: Lahontan :Regional Water:Quality Control Board order for District to
monitor groundwater
AGENDA # 3
Attached is an order from Lahontan Regional Water Quality Control Board for us to
submit a plan to them to monitor the quality of groundwater near the site of our
headquarters building. This issue reaches all the way back to 1985 when we were
constructing our headquarters building. We discovered an underground storage tank that
had been used to hold fuel for heating the old building when it was a state-owned
inspection station. This heating oil tank had leaked and we cleaned it up.
In 1988, the Truckee Fire Protection District was doing work at their site and discovered
contaminated soil. This was reported to Lahontan and we were issued an order to monitor
groundwater at our site, the idea being that perhaps we had not cleaned up an our
contamination and what was left in the soil at our site might be migrating across Donner
Pass Road to the site of the Fire District.
At that time, in 1988, we responded to Lahontan by asking them to get other neighboring
parties involved in groundwater monitoring who have also experienced oil spills. We told
Lahontan that we are willing to bear our fair share of the responsibility, but only our fair
share.
We did not hear back from Lahontan until February 1994. 1 am now working with DeCuir
and Somach, Sauers Engineering and Kleinfelder and Associates to develop a response
to Lahontan's most recent letter. Cleaning up contaminated soil can be expensive. We
need experts to advise us at each step. Bill Hvidtsen is an attorney with DeCuir and
Somach who specializes in the law of hazardous materials. Kleinfelder and Associates
are soils engineers. l will be bringing a proposal from Kleinfelder to the next Board
meeting. You will see invoices from DeCuir and Somach from time to time relating to this
matter. We have opened a work order to capture the costs of this project.
PLH/smc
Attachment
yTATE OF CALIFORNIA-CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY PETE WILSON, Governor
CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD ..
- 9 ....
ye c
LAHONTAN REGION
LAKE TAHOE BOULEVARD
H LAKE TAHOE, CALIFORMA 96150
(916)542-5400 FAX(916) 544-2271
February 7 , 1994
Mr. Peter L. Holzmeister, General Manager
.
Truckee Donner Public Utility District
P.O. Box 309
Truckee, CA 96160
Dear Mr. Holzmeister:
UNDERGROUND STORAGE TANK CASE AT THE TRUCKEE DONNER PUBLIC
UTILITY DISTRICT BUILDING AT 11570 DONNER PASS ROAD, TRUCKEE,
CLEANUP AND ABATEMENT ORDER NO. 86-10
This letter is a follow-up to your recent telephone conversations with Regional Board staff
engineer Chris Stetler, regarding the above-referenced project. As Mr. Steller explained to
you, his recent review of the file for this project indicates that there has been no action on
this case since 1989. For purposes of clarity and review, we have compiled the following
chronology of events:
DATE ACTIVITY
June
1985 The Truckee Donner Public Utility District (TDPUD) receives the
results of a preliminary soils investigation conducted by J.H.
Kleinfelder & Associates for the proposed TDPUD building to be
located at 11570 Donner Pass Road. Kleinfelder's report documents
the detection of hydrocarbons in soil and ground water, in the vicinity
of an existing underground fuel storage tank on the project parcel.
March 1986 Nevada County Department of Environmental Health transmits a copy
of Kleinfelder's June 1985 preliminary soils investigation to the
California Regional Water Quality Control Board, Lahontan Region
(Regional Board) and asks the Regional Board to take the lead in
overseeing the necessary site assessment and cleanup work.
March 1986 The Regional Board issues Cleanup and Abatement Order No. 86-10 to
the TDPUD. Cleanup and Abatement Order (CAO) No. 86-10 requires
the TDPUD to cleanup and abate the effects of the discharge and
threatened discharge of petroleum products to ground waters of the
Truckee River Hydrologic Unit. Further, CAO No. 86-10 prescribes
specific dates for the implementation of site assessment and cleanup
work, and requires completion of all necessary corrective actions by
May 30, 1986.
Peter L. Holzmeister -2-
DATE ACTIVITY
April 1986 TDPUD submits a report which outlines their plans and time-line for
complying with CAO No. 86-10.
April 1987 Approximately 200 cubic yards of contaminated soil is removed from
the site. According to the TDPUD's Consultant (SEA, Incorporated),
"Soil samples collected from the perimeter of the excavation indicate
total petroleum hydrocarbons levels greater than 100 ppm."
September
1987 Additional excavation takes place to remove the remaining
contaminated soils from the TDPUD building site. In a letter dated
September 9, 1987, TDPUD's Consultant (SEA, Incorporated) reports,
"Soils adjacent to existing utility lines and soils exhibiting total
petroleum hydrocarbon concentrations less than 100 parts per million
were left in place." Excavation of contaminated soils did not extend to
the south, past main utility lines, even though total petroleum
hydrocarbons were detected in concentrations of 320 ppm along the
southern wall of the excavation.
October 1987 TDPUD's Consultant (SEA, Incorporated) submits a letter to the
Regional Board outlining their intention to collect ground water samples
down gradient of the locations where in-place soil contained 320 ppm
of total petroleum hydrocarbons.
December 1988 The Regional Board submits a letter to TDPUD regarding a soil/water
probe survey report written by Geo-Engineers for the Truckee Fire
District Station No. 2. The Fire Station is located to the southeast and
across Donner Pass Road from the TDPUD building site. The
soil/water survey report concludes that a benzene plume, in both soil
and the ground water, appears to be coming towards the Fire Station
from the general direction of the TDPUD corporate yard. The
Regional Board orders the TDPUD to perform a "satisfactory ground
water investigation and cleanup to comply with Cleanup and Abatement
Order Number 86-10." TDPUD's plan for ground water investigation
and cleanup was to be submitted by February 1, 1989,
February 1989 TDPUD submits a letter to the Regional Board which indicates their
intention to comply with the Regional Board's requests for ground
water monitoring. TDPUD's letter states, "please be advised that we
will proceed with ground water sampling as outlined in our letter dated
October 13, 1987 as soon as the snow clears sufficiently."
J
Peter L. Holzmeister -3-
DATE ACTIVITY
.Tune 1989 TDPUD's Consultant (SEA, Incorporated) submits a proposed
Groundwater Quality Assessment and Monitoring Plan for the TDPUD
site. (At your request we have enclosed a copy of the proposed
Groundwater Quality Assessment and Monitoring Plan, as submitted by
SEA, Incorporated.)
July 1989 TDPUD submits a letter to the Regional Board which indicates that
TDPUD intends to comply with the Regional Board's request for
ground water assessment and cleanup in accordance with their
Consultant's (SEA, Incorporated) proposed Groundwater Quality
Assessment and Monitoring Plan; however, the letter goes on to
describe the TDPUD's concerns regarding: 1) the cost of
implementation; 2) contamination caused by adjacent property owners;
and 3) responsible parties.
Since 1989, there has been a significant lapse in communication between the TDPUD and
Regional Board staff. This lapse may be due, in part, to changes in Regional Board staff and
staff assignments. In any event, it is our intent to work with you and the TDPUD to
expedite the necessary assessment and cleanup efforts at this site. Please be aware, the
Regional Board's position regarding this site has not changed; it is our intent to frilly enforce
CAO No. 86-10. As we have stated in the past, soils containing concentrations of petroleum
hydrocarbons in excess of 100 ppm were left in place and a ground water investigation has
not been conducted. We believe that the potential for ground water contamination, and the
need for ground water remediation have not been fully assessed.
Pursuant to Section 13267(b) of the California Water Code we do hereby order the TDPUD
to submit an updated ground water assessment and monitoring plan, for Regional Board
review and approval. The proposed ground water assessment and monitoring plan is to be
prepared by a registered Civil Engineer, Geologist, or Engineering Geologist, and is to be
submitted by the TDPUD by March 14 1994. The proposed ground water assessment and
monitoring plan is to be implemented within 30 days, weather permitting, following receipt
of Regional Board approval. We have reviewed the 1989 Ground Water Quality Assessment
and Monitoring Plan, as submitted by SEA, Incorporated, and have the following comments
regarding that submittal:
1) In light of the nearly five years that have passed since submittal of SEA's
Plan, we are requiring the TDPUD to reconsider the proposed locations for
down-gradient monitoring wells. A revised Plan must include a discussion of
ground water movement and anticipated contaminant transport rates to justify
proposed ground water monitoring locations. This may result in ground water
sampling at offsite locations.
d
Peter L. Holzmeister -4-
2) Is it possible that ground water leaving the subject parcel is intercepted by
utility trenches which run parallel to Donner Pass Road? Please consider this
possibility in delveloping a revised Plan.
3) Correspondence contained in the file for this project indicate that at one time
there were at least three underground storage tanks at this site; however, the
documentation is unclear as to how many of the tanks have been abandoned or
removed. Have all the existing tanks been taken out of service, and
appropriately removed or abandoned? Please address this question in your
ground water assessment and monitoring plan.
We have enclosed a pamphlet which describes California's Underground Storage Tank (UST)
Cleanup Fund. The TDPUD may qualify for reimbursement through this funding source.
The reimbursement may cover site assessment and cleanup work conducted at the site after
January 1988, and may cover future site assessment and cleanup work. We encourage you
to pursue reimbursement through the UST Cleanup Fund as soon as possible, and before
April 1994. The State Water Resources Control Board is currently compiling a list of
Claimants to receive reimbursement during the 1994 fiscal year. This list will be adopted at
the State Board's May 1994 meeting; therefore, we recommend that you submit your
application as soon as possible. You should also know that in order to qualify for
reimbursement through the UST Cleanup Fund, the Claimant must demonstrate that they
meet the State's eligibility requirements, and that they are compliance with any applicable
Regional Board Orders and requests_ By not submitting the information required by this
letter, it is likely that the TDPUD will not qualify for reimbursement through the UST
Cleanup Fund.
We look froward to working with you to expedite the necessary site assessment and cleanup
work at this site. If you have any questions regarding this letter or the UST Cleanup Fund
Please contact Chris Stetler or Lisa Dernbach at our South Lake Tahoe office.
Sincerely,
Ranji S. Gill, Ph.D., Chief
Planning and Toxics Section
Enclosures
cc: Nevada County Department of Environmental Health
CS/sh