HomeMy WebLinkAbout11 District Code Policy Review Agenda Item #
TRUCKEE DONNER
Public Utility Distr,
Workshop
To: Board of Directors
From: John Ulrich
Date: January 4, 2008
Subject: District Code and Policy Review
1. WHY THIS MATTER IS BEFORE THE BOARD
The District's Code provides rules and regulations intended to convey a comprehensive
description of the manner in which the District operates and serves its customers. The Code
shall be followed and adhered to by all persons and entities doing business with the District.
Periodically, the Code should be reviewed and updated to conform to District Board
directives, new applicable laws and regulations and improvements.
2. HISTORY
Over time, the District Code has been modified as needed to conform to resolutions,
ordinances and policy changes approved by the Board.
3. BACKGROUND and New INFORMATION
The Board has requested staff to begin workshops for the purpose of total review of the
District Code. Each Title and Chapter will be prioritized and a review and update schedule
established. Following Board approval of the priority and update schedule, staff will set up
dates for Board agenda workshops and action recommendations.
4. RECOMMENDATION
Request the Board to pr vide priority and scheduling direction for future Board meeting
agendas./
Jo Ulrich, Interim G
TDPUD District Code and Policy Review 1
District Code Title 1
General Provisions
Review Mission Statement, Objectives and Goals. Update February, 2008
District Code Title 2
Administration
Chapter 2, Board of Directors and Officers, Ordinances, Board Meetings, Payment of
Expenses, Delegation, Conflict of Interest and Code of Conduct require review and
update. Update February, 2008
District Code Title 3
Finance and Accounting
The finance and accounting policies have not as a whole been modified in several
years. Portions of the policy such as the Capitalization Policy was modified in 2006 but
needs to be reviewed. The Board updated the Investments policy in December, 2007.
District Code Title 4
Personnel
There are a few chapters in this Title that need updating, such as Chapter 4.01, Civil
Service. Some of the wording in the Chapters in Title 4 is too specific and should be
revised. There are policies that the District should implement and include in Title 4.
Examples of these policies are; Workplace Violence, Information Technology (IT), Drug
and Alcohol (for all employees), Cell phones, and Performance Improvement Plans.
Draft policies will be brought to the Board at various times during 2008.
District Code Title 5
Customer Relations
Some of these policies are current; many are very old. The Board has already
addressed Electric and Water Rates. At the January 9th meeting they will be reviewing
and considering Electric and Water Fees and Charges. The rest of the policies will
need to be reviewed and updated.
District Code Title 6
Water Service
District Code Title 6 Chapters that need revised. - ALL
TDPUD District Code and Policy Review 2
Many changes in the water industry have occurred since the District Code Title 6 was
last revised. New Federal and State regulations, change in the water system
configuration, and the addition of Donner Lake and Glenshire areas require that the Title
6 (Water Service) section be updated.
Water Department staff can provide recommendations by April of this year.
District Code Title 7
Electric Service
District Code Title 7 Chapters that need revised. - ALL
Many changes in the Electric industry have occurred since the District Code Title 7 was
last revised. Change in the electric system configuration and district electric construction
standards require that the Title 7 (Electric Service) section be updated.
Electric Department staff can provide recommendations in May of this year.
District Code Title 8
District Property
All of the Chapters within Title 8 require updating, revision or additions. The majority of
the Chapters were written between 1978 and 1990, thus do not include current job titles,
licensing or insurance requirements, fees and charges or appropriate definitions.
Additionally, Chapter 8.01.015, Placement of Wireless Communications, requires the
addition of "co-location" language, and Chapter 8.01.020, Relocation and Real Property
Acquisition Guidelines, must be reviewed to insure that the referenced State and
Federal regulations have not been superseded.
Recommended changes to Title 8 will be brought before the Board for review and action
at various times during 2008.
Appendix A
Review and revise, and add new standard practices — e.g. Information Technology,
Security.
Memorandum
To: Board of Directors
From: Robert Mescher, Finance & Accounting Manager
Subject: Impact of Reclassifying Directors as Employees
Date: January 9, 2008
The additional annual cost to the District for reclassifying the TDPUD
Directors as employees would be $1 ,836.00, which represents 7.65% of
your compensation for the employer contribution of Social Security tax.
Each Director is compensated $4,800 per year
. 7.65% of $4,800 is $367.20
• $367.20 times five Directors is $1,836.00