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r PF 99 ' :p rV f prrre'#°� Seroes ,�nager Board rnrnrsVa rp A T = Gpa � na tr ,n consrd e.a fiFROM ts for Ba S1BJF 7+ the pills is an Amonl� © the consideration work performee CC)P Board charges for to come from the list of bills which includes duled shed is a copyrs f Engineerin p this project is sche into from Sou The funding invoice prolect. financing the usual manner, of C�M�EN©ATIoN the bills rn °ut of tyre certificates$25 RE s fer .s approved, trap in�estm# o Authorize Pay' the �-°gal AJen�Y charge brit r with{he Sauers EngineerinJ SGA ©A related deP°sit 2• lPart cipati°n tie g neral fund for to reimburse JPlsmc Attachment TDPUD STAFF REPORT TO: Board of Directors FROM: Mary Chapman, Administrative Services Manager SUBJPCT. Finance Committee Meeting. Summary Report DATE: September 14, 1994 The Finance Committee met on September 13 to review various financial issues and reports produced by District staff. Pat Sutton, Bob Jones, Peter Holzmeister, Joan Antonucci and Mary Chapman were in attendance. Bill Satmary also attended the meeting. The main focus of the meeting was for staff to present information to the committee members explaining the current financial status of the District and to describe the budgeting process. The following specific subjects were discussed.- Changing Customer Base: Data was presented showing the numbers of customers and kilowatt-hour sales for the last ten years. The total number of electric customers in 1984 was 5,895. The year-to-date total in 1994 is 8,543. This represents a 45% increase in customers. The kilowatt-hour sales were 72,865,403 for the year of 1984. This number increased to 97,017,437 for the year of 1993. This represents an increase of 33%. It was noted by Peter that while the commercial customers only represent 11.6% of the total customer base, they represent 49% of the total kilowatt-hour sales. Year-to-Date Financial Reports: A monthly breakdown of the electric and water operating statements was presented so that the committee members could get a feet for the monthly income and expenses of the District in more detail. The District shows an operating gain in the electric department of $256,841; however, after the addition of interest income and the deduction of interest expense, depreciation and other non-operating expenses, there is a year to date loss of $16,992. The water department shows an operating gain of$345,257 and a net operating loss of $168,625 as of the end of July, 1994 (after the addition and deduction of non-operating incomelexpenses.) It was pointed out that one of the reasons January figures show such a large loss is due to a year-end accounting procedure. We are required to calculate how much of January's customer billings are related to December electric and wafer usage and put that income into the prior year. Likewise, any invoices that come in during the months of January,February, March and actually up to the completion of the audit that relate to work performed in the prior year, must be charged as a prior year expense. Because of this the gainlfoss in December and January of each year can look inconsistent with other months. The budget report through July, 1994 shows that we are 58% of the way through the 1994 budget year. The electric department reflects that we have earned 61% of our operating revenues and have spent 59% of the budgeted operating expenses. The water department reflects that we have earned 56% of the operating revenue and spent 55% of the budgeted operating expenses. We are showing a gain in both departments. The main differences between the financial statements and the budget report are: 1) The budget report does not adjust the January revenues as is done on the financial statements; and, 2) The budget report does not include the non-operating (non-cash) items such as depreciation and amortization expenses. The investment letter was presented showing the balance of each fund (including the General Fund) invested in LAIF at the end of each month through July, 1994. The July, 1994 Statement of General Fund was discussed briefly. It was explained that this statement represents the actual general fund checking account transactions for the month. The bottom of the report shows where the money is deposited as of the end of the month.- Office working funds of $600; $22,880.90 in the checking account at Truckee River Bank; and $657,813.40 on deposit at the Local Agency Investment Fund. The large fluctuations in the checking account balance this year have been due to fact that the Department of Water Resources has required the District to make the Prop 55 project expenditures and then submit for reimbursement which takes 4 to 6 weeks. Since the water department general fund has been overdrawn, the electric general fund has been required to front the funds. As a result, each month the staff calculates the amount of interest lost by the electric department using the current LAIF interest rate and charges that amount as an expense to the water department. By doing this, the electric department doesn't lose any income and the water department avoids having to borrow money at a higher rate of interest. A spreadsheet was presented showing the details of the monthly billings from Sierra Pacific Power Company. A fuel charge adjustment which was back billed to the District on our June bill in the amount of $80,659.50 was discussed in detail. This back bill was a result of an order by the Nevada Public Service Commission to Sierra Pacific Power Company to recalculate their fuel charge cost allocations between their gas division and their electric division resulting in more of the costs being allocated to the electric division. The question came up as to whether the Nevada Public Service Commission had the authority to authorize such an adjustment which affects a California customer. Peter said that he would check this out with our Washington, D.C. attorney. Debt Compliance Calculations: At the last Finance Committee meeting, at which the 1994 audit was presented by Rick Blumenfeld of Arthur Andersen & Co., there was some discussion of the importance that the District be able to meet the certificates of participation debt covenants relating to "debt service coverage." This coverage is 1.10. It means that the District's net revenues must equal 1.10 times the principal and interest payments due. Rick commented that the District barely met this requirement in 1994 in the water department. While this calculation is done annually, Rick recommended that the District perform the calculation more frequently to monitor the coverage ratio. If it is estimated that the coverage ratio will not be adequate, the Board would have time to take necessary action before the end of the fiscal year. The calculations presented for the period covering through July, 1994 show that early in the year, the District did not meet the coverage ratio; however, we currently meet the ratio in both the electric and water departments. The problem with meeting the ratio in the early part of the year has to do with the revenue adjustment made on the financial reports in January as described earlier. 1995 Budget Preparation Process: Since the District staff is currently working on the is preparation of the 1995 budget, Peter thought it would be helpful to describe that process to the committee. Several of the supporting documents were described to the members so that they would have a better understanding of the backup documents and numbers that support the final draft budget that is presented to the entire Board for review and approval. It was discussed that the Board should have more input into the process of deciding which projects the District staff would undertake during the following year. It was also discussed that this process should probably be done at committee meetings and to some extent is already being done in this manner. Discussion of Next Agenda: The following issues were discussed as possible agenda items for the next Finance Committee meeting: 9) Various pension plan issues 2) Investment options available to the District 3) Review of current financial reports 4) Training. Review of current District policy relating to training and reimbursement of expenses Truckee Dormer Public utility District Board of Directors Joseph R. Aguera John'`. Cofbett Business Office Engineering Services Roberl A. Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister FINANCE COMMITTEE MEETING 10 :00 AM, Tuesday, September 13 , 1994 TDPUD Board Conference Room AGENDA 1 . Call to order 2 . Review of charging custor er base 3 . review year-to-date financial reports 4 . Review year-to-date debt co-mpliance calculations 5 . Discussion regarding 1995 Budget preparation process 6 . Discussion of next agenda 7 . Ad-*ournment Posted and mailed on September 8, 1994 Jul e eAngel.o, Admire trative Services Secretary Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 0 TRUCKEE DONNER PUBLIC UTILITY DISTRICT: Kilowatt-hour ales by Class of Customer Year Residential Com7< 50 KVA Com`l > 50 KVA _ Other _ Total Customers 1984 5187 600 39 69 5,895 1985 5511 610 39 66 6,226 1986 5899 614 40 98 6,651 1987 5874 598 43 96 6,611 1988 6044 685 45 100 6,874 1989 6104 642 47 99 6,892 1990 6391 684 47 100 7,222 1991 6660 741 56 100 7,557 1992 6983 765 57 99 7,904 1993 7306 791 64 104 8,265 1994 7551 822 62 _ 108 8,543 691510 7,552 _ ____. 539 _ 1039 _ _78,640 s + . . dh ............ 1 o-Pi: yi�,:•s::,S y� F w ,:r:::r:.......: :.::.,�:•h:.;�.:., ,:,r.:::.::�4 :,,::.:.iihi•?'r',-'; '+::'f::=i:':Y?:`fi 4':a:,:,:.;,`?•', r..},., �::::::.�:::.::. :::..::::.:... ......�.,.... ....:.:.:::..� :,,:::::::,:?_.:= iS:4::,�:..gin: ..,..:..,.:.U,. .r:•:,.:;::n.,; ..... .�.,.....�„�. �.............. :::sue:•::::•'•: ::::vti,�,........ .,...,.�....,. :.�:::::•::::•. •,::.�..,,....,.r; �,�::;•:.�:..?. ,•;p:,'•✓n`i'<: :$:Yi: C ✓,,. nr5 is 1i :"�:S ,,�'�: :4f•r'' ?'%Y. :4:✓�%t rr,. '�Y'• •�::%;�:•yr: r:S.�, r v��,: �;ti Y�fR 5 i•,hM1,, s'•S o .'s.:A�,'i� r TRUCKEE-DOtVNER PUBLIC UTILITY DISTRICT: Kilowatt-hour Sates by Class ntfpstomer Year Residential Com'I<50 KVA Com'1>_50 KVA Lighting_ Pubtic Authorities _Water District Usa Total kwhr Sales 1984 37,942,400 9,595,998 21,285,6�0 265,128 1,267,107 2.356,864� 152,126 72,865,403 1985 40,220,928 9,759,672 22,152,637 265,128 1,258,807 2,732,717 165,873 76,555,762 1986 39,191,024 10,149,372 24,142,630 265,128 1,242,348 2.994,942 146,048 78,131.492 1987 40,111,207 10,288,499 25.860,515 265,128 1,270,092 3,654,336 190,432 81,640.209 1988 41,661,031 10,973.377 28,984,937 265,128 895,566 3,881,502 329,866 86,991,407 1989 45,055,563 11,404,574 28,583,904 265,128 053,625 4,310,378 358,767 90,931,939 1990, 44,856,740 12,008,737 21,047,611 265,128 878,506 5,165,903 383,498 84,606,123 1991 47,283.641 12,906,794 22,983,223 265,128 895,439 6,059,613 360,759 90,754.597 1992 47,040,004 13,409,577 25,663,483 265,128 840.331 4,734,724 373,071 92,226,318 1993 50,717,411 13,683,232 26,281,977 265,128 806,642 4,864,820 408,227 97,017,437 1994 34,869,150 9.466,308 17,781.914 176,752 520,734 3,607,955 283,835 66,706,648 468,949,099 123 646 140 264,668,521 2,828 032 10 829,287 44.353 754 3,152,502 918.427.335 j k s 1 r r • i �;t?ii• 1 :w? } ;.,1; `` yy :i}k:>v'i;i.;:;¢:j_ 'y k} k: yAt;,;>:`'ti':•;;;i: Y.. }; ;tk• ::ah+:• ,a•, .5 'i'v ,•�,`5�,`2 �Y`w' �¢�;'R:S''r: h:;'. ��'�':�v::^'•�"' .e`s Ai,y :,I'k.n':A .^vr�',:`,'w ^% M.Y :,\v?::::{:: 'i'•'4i:'•:i,v '�v,} .ems; 4. "^,, +.' �.\ !:'i;i: y':r.,v .,sr.•.:•:, !.{ }�A.{u :.,tiff?,$, .,{ •:.5. Y,b,,..ter. .A E:: v4.. y:,r, •r:a' 'k,x 5'r� ■ 2's£i ?3Ri i;`:j}}... .� �r i .,+, i'',$i'`%,.r fr.�(�•.• y' i•.�x r�:i :i;i� ,5 y si• ..5 4::i,: ..5.::,}. `tip::;,....., ^:5::,5 ��•`.� r TRUCKEE DONNEIMUL1C UTILITY DISTRICT MonihlyFinancialS ntActivity: tncarrieSlat vrr=ant (9AI=IN ;TM.WK3) Actual. Year-End OPERATING INCOME: Electric 1194 2194 3194 4194 5194 6/94 _ TI94 8/94 9/94 10/&t 11/94 12/94 Adjmt Total 1440.00 Residential Sales (200,568) (382.860) (376.054) (330,579) (27 ,25t3) (25❑,933) (251.QG�) 0 0 0 0 0 0 (2,072,915) 1440.10 Residential Sales-SPPC (86) (105) (134) (122) (117) (101) (156) 0 0 0 0 0 0 (821) 1442.10 Coml Sales-No Demand (112,617) (247,138) (249,415) (256,736) (229,499) (235,244) (230,660) 0 0 0 0 0 0 (1,561,309) 1142.20 Coml Sales-Over 50 KVA (13.577) (36,950) (39,192) (34,052) (47,892) (61,581) (59,643) 0 0 0 0 0 0 {293,687} 1445.00 Sales to Public Authorities (7,263) (6,662) (6,479) (G,971} (6,049) (5,3G4) (5,433) 0 0 0 0 0 0 (45,042) 1447.00 Fuel Charges (29,976) (35,509) (41,706) (38,159) (25,530) (28,802) (27,616) 0 t) 0 0 0 0 (221,301) 1448.00 Interdepartmental Sales (33,349) (31.799) (31,583) (35,971) (35,101) . (41.802) (68,946) 0 0 0 0 0 0 (218.629) 1450.10 Late Charges (2,660) (3,797) (3,408) (2,749) (3,136) (2,784) (2,761) 0 0 0 0 0 0 (21,294) 1450.20 Trip Charges (1,380) (1,830) (1,690) (1,720) (1,570) (1,530) (1,290) 0 0 0 0 0 0 (11,010) 1450.30 Return Check Charges (60) (50) (60) (150) (35) (75) (110) 0 0 0 0 0 0 (540) 1450.40 Standby Inte€est/Penalttos (12) 0 0 (39) 0 0 56 0 0 0 0 0 0 5 1451.00 Fees for Chg/Connecting (6,755) (3,505) (2,940) (3,950) (9,335) (6.390) (5,565} 0 0 0 0 0 0 (38.440) 1454.20 Pole Contacts 0 0 0 a 0 0 (2.798) 0 0 0 0 0 0 (2,79Q) 1454.90 Rent-TDPUD Building (5,059) (5,626) (5,385) (5.1(50) (5,218) (5,667) (5,OG9) 0 0 0 0 0 0 (37,243) 1455,00 Interdepartmental Rent (9,753) (9,753) (9,753) (9,7:i3) (9,753) (9,753) (9,7:i3) 0 0 0 0 0 0 (0,271) 1455.10 Standby Funds-Nevada Co 0 0 0 (21,200) 0 0 0 0 0 0 0 0 0 (21,200) 1455,20 Standby Funds-Placer Co 0 0 0 (130) 0 0 0 0 0 0 0 0 0 (130) 14%00 Other Fiec Revenues-Misc 0 (100)- (115)- - - 0 0 (75) (201)_ 0 0 0 0 0 0 (491) TetalOperattnpTncome (423,138) (765,G83) (7GQ,715) {756.241) ((545,354) (050.100) (671,806) 0. -a�.. 0 0 Or 0. (4,G81.111) Actual: Year-End _OPERATING EXPENSES: 1194 2194 3194 4194 5194 6194 7194 8194 9194 10194 11194 12194 - Ad I Total 1555.00 Purchased Power 550,410 509,969 4G7,300 403,OOGi 389,5G[i 510,G(30 417,394 Cl 0 0 0 0 0 1555.10 Purchased Power-SPPC Iles 0 153 177 213 140 150 109 0 0 0 0 0 0 1,010 1580.00 Operalions/Prov,Maintenanc 27,535 43,308 35,9Q7 56,794 35,866 32,572 40,849 0 0 0 0 0 0 272,911 1580.10 Operations/Prev Maint-PR 0/ 16,532 16,886 15,413 28,473 16,759 16,109 10,433 0 0 0 0 0 0 128,604 1590.00 Repair 4,961 7.788 5.363 9,090 5,776 7,050 5,201 0 0 0 0 0 0 45,259 1590.10 Repair-PR O/H 2,760 3,116 1,993 3,780 2>000 2,057 1,826 0 0 0 0 0 0 17,533 1902.00 Meter Reading Expense 4,859 6,977 7,492 10,919 G,282 6,091 5,920 0 0 0 0 0 0 40,540 1902,10 Meter Reading I xp-PR O/H 2.875 3.043 3,309 4,826 2,571 2,652 2,526 0 0 0 0 0 0 2105 1903.00 Customer Account Expense 6,574 8,720 11,283 16,600 10,657 9,873 9,457 0 0 0 0 0 0 13,170 1903.10 Customer Acct Exp,-PR O/H 4,761 4,602 4,878 8,155 4,664 4,538 4,230 0 0 0 0 0 0 35,908 1904,00 Provision for Write-Off 1,197 1,066 1,084 1.004 885 881 864 0 0 0 0 0 0 6.982 1920.00 Admin&General Expense 10,728 20,900 21,195 39,181 20,722 24,951 16,107 0 0 0 0 0 0 153.783 1920.10 Admin&General Exp-PR 0/ 10,058 12,437 10,214 23,061 12,671 12,077 10,099 0 0 0 0 0 0 91,424 1923,00 Outside Sorvlcos 7,359 4,927 14,565 21,969 1:;,500 (1,S)90) 8,038 0 0 0 0 0 0 70,368 1924.00 Insurance Expense 7,536 7,536 7,536 12,781 11,079 14,693 9,064 [l 0 0 0 0 0 68,023 1925.00 Injuries&Damages (004) 2,074 2,095 2,833 1,493 1,395 1,729 0 0 0 0 0 0 11,615 1925.10 Injuries&Damages-PR O/H (523) 1,233 391 1,673 193 566 865 0 0 0 0 0 0 4,398 1926,00 Employee Dene6ts 3,104 3,343 4,620 6,951 10,568 4,394 1,050 0 0 0 0 0 0 34,029 1926.10 Employee Bone(ts-PR O/H 782 893 1,194 2,451 2,164 631 392 0 0 0 0 0 0 8,507 1926.50 Payroll O/H Clearing (55,397) (70,458) (72,299) (133,183) (80,350) (79,331) (75,438) 0 0 0 0 0 0 (574,463) 1926.51 FICA Expense 9,051 11,075 11,837 20.592. 13,140 12,702 12,5311 0 0 0 0 0 0 92,344 1926.52 State Comp Ins Expense 8,598 8,590 0.591) 13,989 G,6011 (38,349) 7,418 0 0 0 0 0 0 15.W2 1926,53 Employer Contrib ICMA 2,307 3,075 3,075 5,403 3,572 3.554 3,572 0 0 0 0 0 0 24,559 1926.54 Pension Expense 7,326 7,326 7,326 0 10,794 10,794 10,794 0 0 0 0 0 0 54,359 1926.55 Medical/Dental/LTD/Life 25,956 26.383 24,780 23,346 25,354 26,218 26,102 0 0 0 0 0 0 178.139 1926,66 Vision Expense 25 120 125 553 220 365 35 0 0 0 0 0 0 1,4 43 1926.57 Longevity Expense 0,400 0 0 0 0 0 0 0 0 0 0 0 0 8,400 1926.58 Vacation Expense 11,824 9,757 9,623 20,233 11,016 11,121 15,340 0 0 0 0 0 0 88,913 1926.59 Sick Leave Expense 2,557 5,396 6,174 7,572 6,665 2,429 2,426 0 0 0 0 0 0 33,218 1926.60 Holiday Expense 444 309 7,515 959 964 7,419 7,517 0 0 0 0 0 0 25,128 1926.61 Bereavement Leave Expense 0 0 535 651 1,046 0 0 0 0 0 0 0 0 2,231 1926.02 Jury Duty Expense 57 (25) 89 4 0 0 0 0 0 0 0 0 0 1 Z5 1926,64 Unemployment Insurance Ex 0 0 0 0 402 0 0 0 0 0 0 0 0 402 1926.65 Military Leave Expense 0 0 420 445 0 0 0 0 0 0 0 0 0 864 OPER_A_ TNG EP_ 219_4_.W 31-9-,4 419,4 519,4 q1� 719,4 8194_. 9194 , 10194 11194 �12194 mmAd' Total Misc Ge� ExpQnse 2,534 7,23z 199 _ _ 16 _ _.a __ 0- a 6 40,989 1930.10 Misc General Exp-PR 01H 242 409 410 490 361 429 223 0 0 0 0 0 2,5G4 1932.00 Maintenance of General Plan 9,055 12,853 8.153 6,173 7,458 9,742 5,646 0 0 0 0 0 0 58,578 1932.10 Maint of Gent Plant-PR OlH 264 1,414 1,550 847 242 558 360 0 0 0 0 0 0 5,244 1950.00 Transportation tarp-Mtsc 3.139 5.601 3,602 571 2,673 3,516 1,591 0 0 0 0 0 0 70,7774 1951.00 Trans Exp-Trsfr to 195200 195 (206) (0) 82 (2,491) (537) 0 a 0 0 0 0 0 (3,018) 1952.00 Trans Exp Chgd to Vehicles 18,494 14,377 19.194 15,440 13,441 20,989 12,847 0 0 0 0 0 0 114,7138 1953.00 Trans Exp-insurance 1,004 1.064 1,064 1.064 1.156 2,275 1.307 0 0 0 0 0 0 8,993 1955,00 Trans Exp-Depreciation 4,340 4,348 4,348 4.291 4,291 4,2.91 4,291 0 0 0 0 0 0 .10,210 1959.99 Trans Exp-Clearing (25,597) (32,542) (32.294) (53,314) (37.611) (35.902) (35,467) 0 0 a 0 0 0 (2:F2.726) 1963.00 Stores Expense 6,092 0,340 5.636 16.797 11.391 9.533 10,738 0 0 0 0 0 0 70.526 1963.10 Stores Expense-Inv Clearing 0 0 0 158 0 0 0 0 0 0 0 0 0 158 1963.20 pe Stores Expense-DIET Clearing (22,858) (1 721� (4,189� (2,64G�(3,E344Z (4_01) (Ei,08a)_.�.._0__ _ a 0 a 0 0 (46.184) 682.225 755,400 642,764 609,529 548,719 620,039 565,539 0 0 0 0 0 0 4,474,276 NET OPERATING INCIEXP 259,087 (10,283) (125.951) (146,712) (96,574) (30,141) (10G,267) 0 0 0 0 0 0 (25G,841) Actual: Your-End OTHER INCOME&EXPENSES: 1194 2194 3/94 4194 5194 G1.g4 7194 8194 9194 10194 11194 12194 Ad)mt Total 1419.10 Interest Income (3,302) {3,Ei4G.) (4,47 j�(3,652j- "(4,A0"!} W (2.98G) (3,4E32) 0 2 0 0 0 o (26.284} 1419.20 Interest Income•Restr Fund (6,747) (6,747) (2,610) (5,386) (5.373) (4.980) (5,240) 0 0 0 0 0 0 (37,084) 1419.40 Interest Income-1993 Ref (2,298) (28) (23) (80) (82) (71) (7,967) 0 0 0 0 0 0 (10,550) 1421.10 Gain on Disp of Properly 0 0 0 0 (3,630) 0 0 0 0 0 0 0 0 (3,630) 1403.10 Depreciation Exp-Dist Plant 16,727 16,727 16,727 16.727 16,727 16,727 16.727 0 0 0 0 0 0 117,089 1403.20 Depreciation Exp-Gen Plant 15,422 15,422 15,422 15.422 15,422 15,422 15,422 0 0 0 0 0 0 101,953 1427.00 Interest Expense-REA Loan 0 0 0 (18) 0 0 a 0 0 0 0 0 0 (18) 1427.20 Interest Expense-MSG 746 1,837 1,807 1,777 1,740 1,718 1,688 0 0 0 0 0 0 11,321 1427.40 Interest Expanse-1993 Rot 16.978 12.310 12,310 12.310 12,310 12,310 12,310 0 0 0 0 0 D 90,837 1428.40 Amort Debt Diso,1993 fief 1,012 3,605 3,605 3,605 3,605 3,605 3.605 0 0 0 0 0 0 27.(A 1 1431,10 Consumer Dep Int Cxp 257 241 246 221 198 197 199 0 0 0 0 0 0 1,558 Total Other Income d Expenses 38,T15 39,T2043.055 40.826 3G,51t1 4�[,340 33.266 -- m(1m ��D I) �Q� 0 0 2I3,833 NET lNCOME(EXPENSE z9_,602 zs 438 (62,d9�_(10G"�JBG)_1Gn�n5Gj-_11,739 {73,aD7J _.__.._ . 0 n 0 0 D 1U,911 Lass Loss Gain Gain Gain Loss Gain Loss TRUCKEE DONNEJMBLIC UTILITY DISTMT J i-0uiy-,Jv Monthly Financial 5 nfActivily. IncomeSlatarnant (94FINS1M.WK3) Actual: Year-End OPERATING INCOME: Water 1194 2194 319_4_ _419_4 5194 _ 6194 _ 7194 8194 9194 10194 11194 12194 Ay jmt ��Total 2460,00 Residential Sales (63,297) (185,786) (186,210) (186,709)(186,054) (187,908) {11iJ,4I6) 0 0 U 0 0 0 (1,185,390) 2461.00 Commercial Sales (6,606) (20,944) (19,444) (17,589) (23.444) (32,754) (35,627) 0 0 0 0 0 0 (156,407) 2462.00 Private Fire Protection Svc (360) (360) (359) (360) (360) (360) (360) 0 0 0 0 0 0 (2.519) 2463.00 Public Fire Protecfion-Hydr (1,873) (5,140) (5,143) (5,202) (5,229) (5,308) (5,367) 0 0 0 0 0 0 (33,263) 2467.00 Interdepartmental Sales (61) (64) (64) (64) (CA) (64) (64) 0 0 0 0 0 0 (446) 2471.00 Fees for Chg/Connecting (75) 05) (15) (30) (15) (30) (105) 0 0 0 0 0 0 (285) 2472.00 Rents from Water Properly (50) (50) (50) (100) 0 (50) (50) 0 0 0 0 0 0 (350) 2474,00 Late Charges (2,000) (2,321) (2,256) (1,762) (1,940) (1,693) (1,788) 0 0 0 0 0 0 (13,761) 2474,20 Temp Use Permits 34 (1,789) 0 (62) (516) (73) (863) 0 0 0 0 0 0 (3,20) 2474.30 Standby lnterest/Ponallies (02) 0 0 (260) 0 0 380 D 0 0 0 0 0 38 2455.10 Standby Funds-Novada Co 0 0 0 (145,125) 0 0 0 0 0 0 0 0 0 (145,125) 2455,20 Standby Funds-Placer Co 0 0 0 (5,600) 0 0 0 0 0 0 0 0 0 (5.600) 2474.40 Other Revenues-Mist 0 0 0 r5�- 0 (75) 0 0 0_ 0 0 0 0 (150) Total Operating Income (213,6i11) �(362,937) (211,622} (22t3.3T6j(233.271) a c3 {7 D Actual: Yoar-End OPERATING EXPENSES: 1194 2/94 3194 4194 5194 6194 7794 6/94 9194 10194 i 1794 12194 Adjmt Total 2555.00 Purchased Power 34,435 3a,397 33,220 aa,444 3G,547 4S,tl t9 71,915 0 o a r3 0 0 791,681 2580.00 Operations/ProvMaintenanc 21,497 44.435 40,650 45,093 28,040 21,183 30,950 0 0 0 0 0 0 231,W1 2500.10 Operations/Prev Main!-PR OI 12,034 16.405 13,692 19,484 11,494 10,362 12,134 0 0 0 0 0 0 95.60G 2590.00 Repair 15,487 11.792 9.024 17,994 18,407 16,009 28,686 0 0 0 0 0 0 117.398 2590.10 Repair-PRO/H 5,731 3.284 3,117 7.026 2.331 2.147 4,449 0 0 0 0 0 0 28,085 2902.00 Meter Reading Expense 742 759 1.055 1.270 662 745 621 0 0 0 0 0 0 5,854 2902.10 Motor Reading Exp-PR O/W 374 346 494 580 295 331 2G8 0 0 0 0 0 0 2,687 2903.00 Customer Account Expense 2,581 3.244 4,422 5,891 3,844 3,501 4,011 0 0 0 0 0 0 28,301 2903,10 Customer Acct Exp-PR O/W 1,899 1,783 1.904 2,1157 1,333 1,715 1.713 0 0 0 0 0 0 13.704 2904.00 Provision for Write-Off 298 314 319 314 320 341 348 0 0 0 0 0 0 2.2LA 2920,00 Admin&General Expense 5,053 11.380 10,178 17,841 9,571 15,595 8,943 0 0 0 0 0 0 78,562 2920.10 Admin&General Exp-PR O/ 4,457 6,004 4,961 9,516 5,533 5,444 4,629 0 0 0 0 0 0 40.844 2923.00 Outside Services 4,091 3.022 7,780 10,028 15,600 25,993 9,826 0 0 0 0 0 0 76,340 2924.00 Insurance Expense 7,536 7,536 7.536 2,432 6.429 (596) 6,047 0 0 0 0 0 0 36,919 2925.00 injuries&Damages 636 (100) 396 2,965 470 341 2,8313 0 0 0 0 0 0 1.545 2925.10 Injuries&Damages-PR O/M 577 (80) 201 1,670 121 118 22 0 0 0 0 0 0 2,634 2926.00 Employee Benefits 376 1,548 1,388 2.321 3,770 5,523 1,192 0 0 0 0 0 0 16.118 2926.10 Employee Bonofts-PR O/W 0 57 85 137 722 1,126 0 0 0 0 0 0 0 2.120 2930.00 Misc General Expense 1,256 1.389 4,080 1,744 2,421 10,2.03 2.712 0 0 0 0 0 0 23,804 2930.10 Misc General Exp-PR O/W 117 108 184 237 223 292 163 0 0 0 0 0 0 1.325 2931,00 Interdepartmental Rent 9,753 9,753 9,753 9.753 9,753 9,753 9,153 0 0 0 0 0 0 68.271 2932.00 Maintenance of General Plan 0 165 53 (218) 336 0 (118) 0 0 0 0 0 0 218 2955,00 Trans Exp-Depreciation 4,361 4,361 4,361 4,361 4,361 4,361 4.361 0 0 0 0 0 0 30.52.7 2963.00 Stores Expense 0 0 0 0 114 (57) (411) 0 0 0 0 0 0 (354) 2963,10 Stores Expense-Inv Clearing 0 0 0 0 505 0 0 0 0 0 0 0 0 585 2963.20 Stores Expanse-OIW Clearing (92II�_ (158}- �2�I8� 1222L_ (1,867) {3,332) (965� D 0 0 0 0 0 _ (7,720) c _ 0 - �0 1,2(1,720 Total Operatlnq Expense 132.360 160.655 158,604 201,619 161,922 181,015 204,8J3 0 0 0 0 NET OPERATING INUEXP 57,989 (55,813) (54.931) (161,118) (55,700) (47,301) (28,378) 0 0 0 0 0 0 (345.257) Actual. year - U7liER INCOME& ENSES. 1194 2194 3194 4194 5/94 _ I ._.7/94 13/r34 11/94 fi0I94 11/94 12/94 AdJ Ta(t} -_. _ 24 9 70 lntere5t Income 0 Ll� o--- _._._�_...-.-0 a (1,31g) _.,_. ....-0 _t�---- ._0_ _0. 0 2419.20 Interest Income-Restr Fund (10.042) (10,228) (7,655) (9,229) (9,382) (10,677) (9.614) 0 0 0 0 0 0 (66,827) 2419.95 Interest Income-1991 COP's (5,322) (5,289) (3,022) (4,624) (37.217) (5.126) (4,836) 0 0 0 0 0 0 (65.437) 2471.10 Gain on Disp of Property 0 0 0 0 (1,556) 0 0 0 0 0 0 0 0 (1,556) 2403.10 Depreciation Exp-Gist Plant 25,323 25,323 25,323 25,323 25.323 25,323 25,323 a 0 0 0 0 0 1 I7.262 2403.20 Depreciation Exp-Gen Plant 567 567 567 567 5G7 567 567 a 0 0 0 0 0 3,96G 2426.30 Arbitrage Penalty 0 0 0 0 0 13.196 0 0 0 0 0 0 0 13,196 2427.20 Interest Exp-MSG 83 204 201 247 144 191 188 0 0 0 0 0 0 1,258 2427.95 Interest Exp-1st Interstate 56,995 56,995 56,996 56,995 56,995 56,995 56,995 0 0 0 0 0 0 396,966 2427,97 Interest Exp-DWR Prop 55 3,537 3,537 3,537 3,537 3,537 3.537 3.537 0 0 0 0 0 0 24,756 2420,95 Amort Debt Disc-1991 COP's 2,674 2,674 2,674 2,674 2,674 2,674 2.674 0 0 0 0 0 0 18,718 2431,00 Interest Expense 300 815 1,598 1,200 1,595 2,b69 2,121 0 0 0 0 0 0 10.279 2431,10 Consumer Dep Int Expense 63 203 74 71 fill 70 71 0 0 0 0 0 0 620 Tatei Other income&Expenses 74,258 74,800 00,291 76,761 42,749 69,319 75.705 0 0 0 0 0 0 513,883 NETlNCOME/EXPENSE 132,248 18 987 25.353 (84.357J_ (12. 95V 42,018 47",327 0 0 0 0 0 A_��168,625 Loss ,Loss Loss Galn Gain Lass Lass Lass i i TRUCKLE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET REPORT 1/94-7194 58% ELECTRIC: WATER: TOTAL: REVENUES. Actual Budget Taal %` Budgol .....- Actual �_ --Budget Dal � % BudgeE � Actual J DudgcE Bal � %_.. ._..�.. _ �._.._ _ -__ GZ0.225 2.272,200 61% Residential sales 3,604,000 2,332,750 1,351,250 63% 2,216.425 1,295,475 920.950 50% 5,900,425 3, 336,875 i67.897 160,978 50% 3,117,375 1,874,G38 1,242,73T GOY. clm Cmordatsales 2,700,500 1,70G,742 1,0T3,758 61% 0 Large commercial sales 628,700 311,220 317,480 50% 0 0 0 0% 76,750 45,042 33,708 57% Sales to publicautl Iles 78,750 45.042 33,708 57% 0 0% 374,000 227,301 146.699 61% Fuel charge 374.000 227,301 146,699 61% 0 0 Interdepartmental salon 470,750 278,G29 192,t21 59% 8G0 446 414 52% 471,G10 279,07E 192,534 5955 Misc operating revenue 113,000 75,400 47,600 61% 4,000 5,705 (985) 121% 127,800 81.185 46,615 64°ti 53,000 40,041 74,209 74% 20,720 350 20.310 2% 74,970 40.391 34.579 54% Misc rents 353,750 i72.055 181,695 49% $tandbyrevenue 43,750 21.330 22,420 49% 310,000 15Q,720 159,270 49°!° 117,Q36 G8,271 48,7G5 50"/. 0 0 0 0% 117,03E 68,271 48.765 58Y. interdepartmental rani Fife proleclinn lees Q 0 0 0"/e G9,350 39,040 30-31Q 5G'/a G4.350 39.040 30.310 5 Total Operating Revenue 8,354,736 5,10G.726 3,240,010 -01% 2,959.030 -1,659,710 1.299,312 5G% 11.313,766 6.76G,444 4.547.322 60% 1G7 42°/a 0 66.756 (GG,756) 0% 80,000 103.509 (15,5159) 118% Interest InWme 88,000 3G,033 51. _ _ - ^- M._"� -^ 959,030 1.726,474MxM - 1,232,556�Y58/^ 11,401,766 � 6,870.033 4,531,733 GO/- Total Revenue 8.442,736 5,143,559 3,299,177 61% 2, TRUCKLE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET SUMMARY 1194-7/94 50% ELECTRIC: WATER: TOTAL: Budget Actual Budget Taal % Budget Actual - Dudgel Bel-� `/°. Budget �Actual �Budget Dal � ~ '-G1%�M 2.959.030~- ^ 1,726,474 1,232.55E 58% 11,401,76E 6.870.033 4,531,733 60% Revenues 8,442,73E 5,i43,559 3,299.17T Loss Expenses: e 50.755 37,G52 13,103 74% 111.110 8G.072 25,030 77% Board of Directors 57,784 48,42Q 65,132 80l° G2, 116,013 29%. 320,107 138,962 181,145 .43% 15T,784 92,G52 65,132 50% 110,949 0,310 General Manager r 3t0.949 1G9,133 141,81E 54% 837,7G2 476,985 360,777 57% Adman€siralivo Sorvlces 526,013 307,1152 210,9G1 r8/. r 9 45.613 53% 251.705 160,710 90.995 64% 154.793 109,411 45,302 71% 96,911 a1.293 454,828 159,096 295,732 35% Planning Services 759 26,902 47°!° Support Services 404,167 490,161 369 421 57% 14,441 046.298 475,099 64% 2,174.023 1.336.459 841,042 64% 059,582 490,1G1 369,421 5T% 1,314,441 EiodrlWYaterOperallals 0 p 0 0°1° 5,858,000 3,390,493 2.4ti7,50T 50% Purchased Power 5,858,000 3,590,493 2,467:507 50% 117,03E 60,271 48,765 58% 117,036 68,271 46,765 58% Interdepartmental rant 0 0 0 0% 1.320,945 771,206 549,739 5tt% Debi service 301,593 330,164 31,42 g % 959,35 0 44i,04 0 5i13.30 ry9 4 0% 0 0 0 0% . 0 V Q°!° Outer Nan Budget Items 0 0 0 0% ___ 8,383,087 4,9Q4,490�y 3,478,597^59°/s rY 3,062,429 - »1,683.T65 ^- 1,305,G20 55% 11,445.516 6,584,254 4,857,262 58% Total Expenses " r 201.779 (325,529) -644% 9,070 (179,421) 401 23 °I° (103,399) 42,710 (153,0G5) -4l/. (43, �0)7 --- NetRevenuelessixpenses $9.649 TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 CAPITAL BUDGCT SUMMARY 1194-7194 58% ELECTRIC: WATER: TOTAL: CAPITAL PROJECTSIEQUIPMENT: budget Actual Budget Bat % Budget Actual Budget ual % Budget Actual budget Fiat General Manager 0 _ 1,810 {1,810j 0% 0 0 0% 0 1.810 (1,610) 0% Adminlstrative Services 32,000 1,443 30,557 5% 0 0 0 0% 32,000 1,443 3D.557 5% r° 0 0% 19.166 1,028 18,138 5% Alaru*V Services 19,166 1,028 18,138 5% 0 D 0 0% 2.250 2,910 (660) 129% Services Seces 2.250 2,910 (660) 129/. 0 0 EtectriciWaterOperatlons 1,059,000 387.661 672,139 37% 2,710,902 1,283,9G1 1,4426,941 47% 3,770,702__. 1,671,622 2,099,OBD 44'>r Total Capital ProJ/Equip 1,113,216 394.052 710,304 35% ._ 2,710,902 1.283.961 =----r1,42G,941 _J47% 3,824.118 1,678.813 _ '^2,145_305 44% i i i UTILITY DISTRICT: Investment Re rt-1994 TRUCKEE DONNER PUBLIC U o p LOCAL AGENCY INVESTMENT FUND 1194 2194 3194 4f94 5194 ELECTRIC FUNDS: General Fund $891,876 $607,280 $661,206 $250,732 $187025 Facilities Fees-Pre AB1600 451,231 451,231 451,231 207,862 207,862 Facilities Fees-Post AB1600 22,778 25,881 29,333 39,005 47,805 Building Fund 878,145 878,145 878,145 887,288 887,288 Storm Damage Fund 197,324 197,324 197,324 199,380 199,380 Total Electric Investments _ 2 244,030 2 f 59 861_______ $2,217 239 1,584 266 1,52.9,460: WATER FUNDS: Facilities Fees-Pre AB1600 $614,980 $614,980 $614,980 $621,385 $621,385 Facilities Fees-Post AB 1600 208,843 208,843 208,843 210,253 212,919 Building Fund 707,056 707,056 707,056 650,830 650,830 Reserve for Future Meters 736,271 736,271 736,271 743,935 743,935 Tahoe Donner Water System Bund 256,856 256,856 273,856 276,528 276,528 West River St. Assessment District Bond Redemption Fund 17,525 17,525 17,525 17,711 17,711 Prepaid Connection Fees 67,213 67,213 67,213 67,915 67,915 Telemetry Reserve 54,495 54,495 54,495 0 0 TSA (SAD 11 Improvement Fund) 39,401 39,401 39,401 39,812 39,812 Acquisition Fund 1,243,090 1,228,583 _ 1,212,205 1,218,748 1,248,889 Total Water Investments .__ 3945,729 __$3�9 1,22 $3 9 1,844 .__$3 847 118 3 879 924 Total District Investments 6,189,758 __ $6,091,083 $6,149,083_LL $5 431,384_ $5,409,384 Investment Interest Rate 4.359% 4.176% 4.248% 4.333% 4.434% TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND July 31, 1994 History of Activity For Month Balance in General Fund 06/30/94 468,948.29 ----------------------------- Receipts: Electric Revenue 599,804.89 Water Revenue 216,844.49 Misc. Billing Revenue- Electric 8,753.14 Misc. Billing Revenue-Water 1,417.82 Standby fees- Electric 2,175.29 Standby fees-Water 13,990.58 Consumer Deposits - Electric 8,701.00 Consumer Depcsits -Water 1,645.00 Customer Advances - Connection Fee - Electric 31,580.00 Customer Advances - Facilities Fees-Electric 11,982.00 Customer Advances- Other Electric 32,7$5.00 Customer Advances - Connection Fee-Water 12,600,00 Customer Advances - Facilities Fees -Water 4,083.00 Customer Advances- Other-Water 1,000m Misc. Revenue- Electric 318.86 Misc. Revenue -Water 27.20 Unrestricted Acquisition Funds M094-130 22,352.97 Unrestricted Acquisition Funds M094-141/143 13.175.90 LAIF Interest 2nd quarter 63,112.24 DWR Prop 55 Loan#9 466,095.59 Total Receipts 1,512,444.97 Disbursements: Accounts Payable Disbursements 1,223,262.97 Less Void Checks Previous Period (48.00) Trans to Electric Restricted Funds Facilities Fee 13,772.00 Trans to Water Restricted Funds Facilities Fee 4,083.00 Trans to Electric Restricted Funds Interest Earned 15,721.25 Trans to Water Restricted Funds Interest Earned 43.307.64 Total Disbursements 1,300,098.86 Balance in General Fund 07/31/94 681.294.40 Distribution of Non-Restricted Funds At Month-End: Petty Cash/Customer Services Operating Funds 600.00 Truckee River Bank General Fund 22,880.90 LAIF General Fund (Not Restricted) 657.813.50 681,294.40 DWR Prop 55 Funds Requested 07/25194 $274,351.19 CA123R4WIAUDIT941ELSSP94 13-Sop-94 TRUCKEE DONNER PUBLIC UTILITY DISTRICT 1994 SIERRA PACIFIC POWER BILLING CALCULATIONS BILLING CYCLES JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS KW 24.642 23.647 19,524 15,003 14,077 14,472 15,906 14,652 141.903 KWH-CURRENT 10.129,200 10.960,900 0,352,100 7,593,000 7,344.400 7,927,800 7,730.300 8,037,300 68,063,000 KWH-PRIOR 9,629.700 10,129,200 10,960,900 11,352,100 7,593,000 7,344,400 7.927.800 7,738,300 0,037,300 0 0 0 FUEL ADJ(CURR MO) -0.003921 -0,006039 -0,006676 -0,007032 -0.006953 -0.00580 -0,006504 -0,005017 0 0 0 0 FUEL ADJ(PREY MO) 0.000058 -01002118 •0,000637 -0,000356 0.000079001 0.001073 -0.000624 0,001407 0.005016990 0 0 0 POWER FACTOR -3,00% -3.00% -3.00% -3.00% -3.00% -3.00% -3.00% -3.00% -3,00% -3.00% -3.00% -3.00`S'e -3.00% VOLTAGE ADJUSTMENT -0.003921 -0.006039 -0,006676 -0,007032 -0.006953 -0.00500 -0.006504 -0.005017 RATES DEMAND(PER KW) 8.74 8.74 8.74 0.74 8.74 0.74 0,74 0.74 11.74 8.74 0.74 8.74 8.74 ENERGY(PER kWH) 0.04484 0.04484 0.04404 0,04484 0,04404 0.0448-1 0.04484 0.04484 0.04484 0,04484 0.04484 0.04484 0.04484 BILLING CUSTOMER CHARGE 1.247.00 1.247.00 1.247,00 1.247.00 1.247.00 1.247.00 1,247,00 1,247.00 9.976.00 DEMAND CHARGE 215.371.08 205.800.70 170,639,76 131.925.42 123,032.90 126.405.211 1,19,0111.44 128.058.48 0.00 0.00 0.00 0.00 1,240,232.22 ENERGY CHARGE 454.193.33 491,486,76 374,508.16 340,470.12 329,322.90 355,482.55 340,985.37 360,392.53 0.00 0,00 0,00 0.00 3,052.841.72 FUEL ADJ CURRENT (39.716.58) (66,192,87) (55.758,01) (53,393,97) (51.065.60) (46,015A5) (50,329.09) (40,323.12) 0.00 0.00 0,00 0.00 (403.396.09) FUEL ADJ PRIOR 558.52 (21.453.65) (6.982.09) (2,973.35) 599.85 7,800.54 (4,946.95) 11,506.85 0.00 0.00 0,00 0.00 (15,810.27) FUEL ADJ ADDITIONAL 80,659.50 80.659,50 SUBTOTAL 631,653.35 610.888.01 483,654.23 417,175.22 40J,137.13 525.139,42 431.973.97 460,801.74 0.00 0.00 0.00 0.00 3,964,503.08 POWER FACTOR ADJ (20,086.93) (20.918,63) (16,354.44) (14,160.87) (13.570,60) (14.459.03) (14.580,11) (14,G53.53) 0.00 0.00 0.00 0.00 (128,792.22) ........._................. .. _ ----------------------- _ ------•--------- - TOTAL CHARGE 611,566.42 589.969.39 467,299.19 403.006.35 389,566.45 510,680.39 417,393.86 44G,228.21 0.00 0.00 0.00 0.00 3,835,710,86 LESS REFUND& THIS WORKSHEET RECALCULATES BILLS BASED UPON FORMULAS 50 VARILS FROM - ACTUAL SIERRA PACIFIC BY A FEW CENTS CAUSED BY ROUNDING (-)1993 CHG (61,156.65) (61,15G.65) (61,156.65) TOTAL PURCHASED POWER COSTS 3.774.554.21 TRUCKEE DONNER PUBLIC UTILITY DISTRICT: Debt Service Rallo Coverage Calculations ELECTRIC DEPARTMENT: Net Revenues., 12193 1194-3194 4194 5194 6194 7194 Net Income(Loss) (225,493.75) (224,342.69) (138,254.03) (85,459.98) (89.999A7) (1G,992.50) Exclusions: Interest Expense 20,011.46 41,597,40 53,907.30 66,217.20 76,524.10 90,83G.98 Amortization Expense 9,936.00 8,221.6E 11A26.49 15,431.32 19,036.15 22,640.98 Depreciation Expense ' 486,822.22 109,491.84 145,931.96 182,371.60 218.011.92 255,252.04 Depreciation Exp-Adjmt (49,146,95) 0.00 0.00 0,00 0.00 0,00 Total Net Revenues: 242,928.98 (65,031.79) 73,410.92 170,560.34 226,372.70 351,737.50 BondlDebt Service Principal 0.00 125,000.00 125,000,00 125,000.00 125,000,00 125,000.00 Interest 20 011.46 41,597A0 53 907.30 66,217.20 78,524.10 90,836.98 20,011.46 166,597.40 178.907.30 191,217.20 203,524.10 215,836.98 Debt Service Coverage 11.67 (0.39) 0,41 0.93 1.11 1.63 IN COMPLIANCE YES NO NO NO YES YES WATER DEPARTMENT: Net Revenues: 12193 1194-3194 4194 5194 6194._-- 7194 Not Income(Loss) (127,253.90) (176,617.74) (93,034.60) (79,280.58) (121,298.80) (168,625A2) Exclusions: Interest Expense 690,734.63 170,985.51 227,980.68 284,975.85 341,971.02 398,96G.19 Amortization Expense 32,379.03 8,022.00 10,69G.00 13,370.00 16.044.00 18,718.00 Depreciation Expense 310,500.96 90,185.31 121,002.44 151,253.05 181,503.6G 211,154.36 Depreciation Expense 49 146.95 Total Not Revenues: 955,507.67 92,575.00 266,644.52 370,318.32 418,21R86 460,813.15 BondlDebt Service Principal 135.000.00 0.00 0.00 0,00 0,00 0.00 Interest 690734.63 170,985.51 227980.68 284,975.85 341,971A2 398,966.19 825,734,63 170,985.51 227,980.68 284,975.85 341,971.02 398,966.19 Debt Service Coverage 1,16 0,54 1,17 1.30 1.22 1.16 IN COMPLIANCE YES NO YES YES YES YES Note: +year end entry transfers vehicle depreciation to the electric department as it is part of the transportation overhead entry. 1995 Budget Preparation Process 1 . Prepare budget calendar - copy attached 2 . Update prior year budget work sheets with new work order numbers . All spreadsheets are prepared on a personal computer. a) Labor distribution work sheets by employee by function or project b) Budget detail sheets c) Appendices including detail work sheets d) Other work sheets to summarize detail budgets to totals that are presented to the Board. 3 . Distribute budget work sheets to department heads . Each department head is provided a diskette with all of their budget work sheets on it. 4 . Review budget preparation process at department head meetings to answer questions and provide guidelines for preparation. 5 . Denartment heads prepare their budgets with input from their staff . This information is actually gathered during the year and at special meetings with board members, the general manager and department staff members . S . Department heads turn in their budgets to the General Manager . The General Manager reviews the budgets with each department head to discuss the department ' s plan for the upcoming year and to ask questions regarding the validity and necessity of projects or purchases and their costs . Necessary changes in each budget are made . 7 . General Manager and Administrative Services Manager work together to combine all of the budgets into a master budget . overheads are then developed from the information provided in all of the individual budgets and applied to all of the budget categories . A first draft of the combined budget is prepared. 8 . The General Manager reviews the draft budget to determine whether there will be enough income to cover the proposed expenses . If not, then he meets again with each department head to discuss further cuts . The revision process is continued until the General Manager feels that the final budget is a good plan for the upcoming year and that there are sufficient funds to cover expenses . If there are- not sufficient revenues, he prepares a proposed rate increase to cover the additional expenses . 9 . The budget is prepared in final draft form and presented to the board of directors . 1995 BUDGET CALENDAR September 6, 1994 Budget forms submitted to department heads October 3, 1994 Departments submit budget estimates to Manager November 7, 1994 Draft budget presented to Directors November 14, 1994 Workshop on budget November 28, 1994 a) Workshop on budget b) Make amendments to budget December 5, 1994 a) Hold a hearing on any change in water or electric rates b) Adopt the 1995 budget c) Adopt the necessary rate changes STAFF REPORT August 13, 1994 To. Board of Directors From., Bob Quinn, Electric Superintenden �� Subject. August Report AGENDA ITEM August is traditionally one of the busiest months for the Electric Department and this past August proved to be no exception to the rule. In addition to our normal work, our Tahoe Donner Substation and circuitry emanating from there was threatened by fire. Fortunately, we were spared by the quick response of firefighters and aircraft that had been working the Crystal Mtn, blaze. That fire, to the northeast of Truckee, burned SPPCo transmission lines and caused a short outage in Truckee until loads were picked up from over the summit. Had the fire in the Tahoe Donner area not been contained, an extended outage within the District would have occurred. If this were not enough, during the second week of August Denny Devine the line crew foreman was stung by a bee and required emergency treatment and was hospitalized due to an allergic reaction. Denny was back to work within a couple of days but is now required to carry an emergency sting kit. Projects worked on during the month included completion of the Alder Hill Estates subdivision, return to Wolfe Estates to begin completion of the final phase, and the start of the Martis #3 underground project along Highway 267. Additionally, crews worked along West River Street retiring idle facilities and "cleaning up" useful structure. Due to the large number of new services the line crew was also utilized to assist the service crew in connecting new services. During August, crews responded to 77 service orders and 78 underground locates (USA's). A meeting was held, at the request of the Tahoe Donner Association, to ascertain the feasibility of undergrounding all of Tahoe Donner: Representatives of Southwest Gas, PacBell, Tahoe Donner, Town of Truckee, and the TDPUD were present. It was at this meeting the Town of Truckee expressed an interest in declaring Truckee an underground district and Tahoe Donner representatives expressed a desire to require all new construction in that area be underground as they expect an additional 3,000 homes within the next 5 years. Within the substation department, recloser maintenance was performed and the outside area of Martis Substation was cleaned up. Our transformer records were researched and areas requiring improvement identified. Environmental compliance with regard to scrap and contaminated transformers was given priority. Additionally, the monitoring of the emergency power project for the water pumping facilities was completed. In addition to the outage mentioned in the first paragraph, an outage of approximately 1 112 hours occurred on August 26th. A bird caused a phase to phase fault which destroyed a lightning arrestor and fuse disconnect. The outage interrupted court proceedings at the i Joseph Government Center and was local in nature, however, due to the magnitude of the ! fault current an instantaneous outage was felt on all of Truckee circuit #4. Truckee Donner Pubic Utility District Board of Directors Joseph R,Aguera John L. Corbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S, Sutton General Manager Peter L. Holzmeister Water Department Monthly Actzvit es Report September 6 , 1994 A"gust 1994 See attached bacteriological report . scheduled and collected second set of Lead & Copper samples from Hirschdale . To date have collected data and organized 7;_-� vross connection files . P Cf E?ATIGNS I have made contact with the representatives fro the Ra.ley ' s , and Hopkin ' s estates to work out District acqu-sition of the well sites at Hirschdale and Boca Sierra Rs;_ { Glenshire Drive ) . I am pleased with the performance of the 'vlater Department Staff and the SCADR system during this record water production summer season . Our preventive maintenance on the pumping facilities has helped us through a very busy summer of running the system at or near capacity without a serious equipment breakdown or malfunction . See attached report from Pete Mrcovich, ,,,later Operations specialist . V INTENA%TCE, REPAIRS & NEW CONSTRUCTION: See attached report from Paul Rose, Water Dept . Foreman. i^,'ATER PLANNING DEPARTMENT: See attached report from Mike Connell, Water Dept . Planner. Post Office Box 309 11570 [Bonner Pass Road Truckee, California 96160 Truckee Donner Public Utility District Board of Directors Joseph R.Aguera John L. Corbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister MuMOIRA.NDUM Date: Septe7ber 5, 1994 From: David Rully ram% To: Peter Holzmeister Subject : Monthly Bacteriological Report - August 1994 Attached is the "Summary of Bacteriological .eater Quality" report for the month of August 1994 . The August portion of the report shc. s that all 43 distribution system samples were free of coli orm bacteria . The report also shows that 30 of the 34 source sr:npl vs vaere free of coliform bacteria . The District has met the State ' s drinkJing water standards for the month of August . Post Office Box 309 11570 Donner Pass Road a Truckee, California 96160 TRUCKEE DONNER PUBLIC UTILITY DISTRICT System Source Samples Portions Percent Samples Portions Percent Yr ./Month Collected Positive Positive Collected Positive Positive 1994 June (Truckee) 26 0 0 15 0 0 ( Prosser) 7 0 0 8 0 0 (Hirschdale) 1. 0 0 1 0 0 1994 July (Truckee) 28 0 0 23 3 13% (Prosser) 7 0 0 8 0 0 (Hirschdale) 1 0 0 1 0 0 i 1994 August (Truckee) 32 0 0 23 4 17% (Prosser) 10 0 0 10 0 0 (Hirschdale) 1 0 0 1 0 0 Truckee Donner Public Utility District Board of Ulrectors Joseph R. Agues Jahn L. Corbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager MEMORANDUM Peter L Holzmeister Date: September 7, 1994 To: Dave Rully From: Peter Marcovich Subject: A oz�`'t " y R.ep0rt fcDr : gust 994 WATER PRODUCTION GALLONS Airport Well . . . . . . . . . . . . . . . . . . . . 92, 720, 000 r,.ort'�side .ti`ell . . . . . . . . . . . . . . . . . . . 25, 841, 000 Prosser Heights Well . . . . . . . . . . . . . . . . 13, 413, 700 Sanders Well . . . . . . . . . . . . . . . . . . . . . 7, 577, 000 Donner Creek Well . . . . . . . . . . . . . . . . . . 23, 618, 000 rlA,r Tf,el1 . . . . . . . . . . . . . . . . . . . . 5, 211, 000 "B" Well . . . . . . . . . . . . . . . . . . . . 1, 398, 700 Southside well #1 . . . . . . . . . . . . . . . . . . . 9, 791, 000 Hirschdale Well . . . . . . . . . . . . . . . . . . . . . 651 , 500 TOTAL PRODUCTION FOR AUGUST 1994 . . . . . . . . . . 180 , 221 , 900 SCADA UPDATE Programmed in low level cut off and recovery points at booster stations throughout the system. We are having some radio communication problems with Hirschdale during certain parts of the day. We had one incident in which Northside Tank was low and calling for water and the Airport did not respond for nearly an hour. This was also a radio communication problem. I continue working with Sandel-Avery clearing the SCAUA "bugs" . Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 i WAFER QUALITY Water samples were taken the five tuesdays of the month. Routine daily rounds were made taking chlorine residuals: throughout the system. STATION MAINTENANCE Adjusted the bowls on all four boosters at Soma Sierra Station to increase gallons per minute. Repaired and adjusted the altitude valve at Prosser Lakeview Estates Tank. Repaired the spider gear on the pump and motor at Ponderosa Palisades Hydro Station. Rebuilt the altitude valve at Falcon Point Tank. Rehabilitated the pilot system on the control vlave for booster #1 at Northside 1i1n. Screened the c---cola rCOf vents at Glacier, Ski Run, Sitzmark and Rour_dhi ll tanks . STANDBY GENERATOR Installation has been completed at all the stations . Staff has inspected and field tested all stations . The contractor has been given a "punch" list and a portion of that work has been completed. PROSSER HEIGHTS/NO OTHER WAY The two pumps and the tank were set inside the hydro station. The roof rafters, sheeting, insulation and sheetrock were completed at the hydro station. The ringwall was poured and gravel filled at the tank site . The floor and first ring of the tank are in place. . . . .........................................------- Truckee Donner Pudic Utility District Board of Directors .Joseph C Agues L. C John orbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager MEMORANDUM Peter L_ Ho$zrneister Date: September 7 , 1994 To: Dave From: Paul Subject: Crew Work For August 1994 This month was as usual an extremely busy month for us . Our callouts were relatively quiet , but our involvement with system operation kept us busy after hours . �,�e saw no major problems, however, there were four services ripped out by contractors during business hours . Sears Construction moved along quite ;.ell . They are currently tieing over customer services on Greenleaf, with all mainline and service laterals in and charged. They have a considerable amount of mainline in on Lausanne and all conduits for service laterals are in . We have had to repair four leaks on Lausanne with only one or two days notice to keep them from being slowed down . Wunchel and Small are also moving well . They have completed installation of all mainline and services on No Other Way and their Sub has the Tank walls erected. All customers on No Other Way are on the new line . We had a major scheduled outage to accommodate the tie in of the No Other way line to the Alder Drive line. The outage affected 180 customers, mostly in the upper zone of Prosser Lakeview Estates . The outage lasted two hours and all went well . T have had two lengthy conversations with Jacqui Gay the Realtor, answering questions and explaining how these improvements will effect Prosser Lakeview Estates and grosser Heights . Post office Box 309 11570 Donner Fuss Head Truckee, California 96160 a pg. 2 The following is a breakdown of our usual work for this month. We have responded to numerous water quality calls, and were able to flush certain areas twice . There were also lots of customer complaints and service calls also . U. S .A. Locates - 30 New Service Hook-ups - 37 Service Upgrades -- 10 Leaks - our crews 4 day labor 15 Service Lateral Replacements - 2 Commercial service hook-ups - 1 Multi-residential hook=ups - 1 Lastly, we installed a 5" gate valve on the cross- country line from Schussing to Saint Bernard. This valve will allow us to shut off that line until we can slip line it , as there are numerous leaks . As you know this line runs through extensive wetland areas in Tahoe Donner making repairs extremely difficult . Truckee Donner Public Utility District Board of Directors Joseph R.Aguera John L. Corbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Fiolzmeister MEMQRAnUM Date : September 6, 1994 From: Mike w To: Dave Subject : Work Activities for August 1994 In addition to the everyday work related to customer complaints and questions, I worked on the following specific projects : 1 . Gooseneck Village 2 . McGinity Line Extension (High Street) 3 . Donner Lake Plaza 4 . Coachland Expansion 5 . Tri--X 8-Plea 6. Grossman 4-Plex 7 . Donner Village Condos 8 . River Village 9 . AirlDort Commercial Center 10 . Simon Porter Building 11 . Sugar Pine Estates 12 . Hospital Commercial Building 13 . Bresnahan 4-Flex 14 . Mapping Systems 1.5 . Martis Valley Ground Water Management Plan 16 . Hospital/Gateway Area Fire Flow 17 . Pipeline Replacement (Sierra Meadows/Tahoe Donner) 18 . 1994 System Improvements 19 . Commercial Service Upgrades 20 . Water Committee Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 ... ......... ......... TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLAN'vING SERVICES DEPARTMENT ACTIVITIES AUGUST 1994 New Construction Development Agreements - Working with lb new developments this year . Continuing to work on 19 developments carried over from the 1993 construction season . The majority of these developments are planned for completion by October 15 . New Conatruction Services - Completed the processing of 35 new applications for electric service and completed 35 permanent new construction services and 33 temporary power hook- ups . Completed orders for 32 water hook- ups and 13 water service upgrades . Work Order Processing- The accounts receivable conversion has been successfully completed . Preparation is beginning now for the work order conversion . Development and billable work orders are continuing to be closed as they become complete . Communications Newsletter - The Fall issue of the Current Issues newsletter is in final draft form. The feature article will be on the current activities of the Ground Source Heat Pump pilot project . End- Use Survey - NCPA has completed a draft of the residential survey findings . They have completed the collection of commercial end - use data . There were some returned with deficient data . NCPA used their student intern to collect missing data , primarily building square footage . The residential report is expected to be completed by October and the commercial report by November . Conservation Ground Source Heat Pump Pilot Project- The GSHP Steering Committee has selected 7 participants and 2 alternates for the pilot program . The areas represented include : Donner Lake , Tahoe- Donner , Prosser , Olympic Heights , and Sierra Meadows . The installation of GSHPs into the pilot sites are expected to take place in October . GSHP Grant Funding- TDPUD and SMUD have received a final draft contract from the California Energy Commission (CEC ) . The contract is expected to be ready for signature in November . The grant money will be used to implement the monitoring and evaluation. of each utility ' s perspective pilot programs . The S Department of Energy( DOE) has not made a decision as of yet to provide TDPUD and SMUD with $20 , 000 grant monies for the pilots . Energy Surveys/High Bill Assistarce- Staff did not have any energy survey requests or high bill co�plaint activity this month . Energy Efficiency Partnership- Coordinating the development of the new Chamber site for the demonstration of energy and water efficiency . The incorporation of the energy and water efficiency measures are expected to be retrofitted into the building by year-end . The Chamber received the donation of a Ground Source Heat ' Pump from Carrier Corporation in addition to their pilot site donation . The unit has been installed along with all new duct work by Environmental Control Specialists in Truckee . Bertram . Drilling is expected to install the loop/heat exchanger at the Chamber in October . The Chamber ' s new headquarters is now officially open . L.-w- Inccme Weatherization Services- Stnff attended a workshop August 26 in Sacra'mento regarding Serat.. 3i 11 ( SB ) 1601 which requires public utilities in the State of California to file a plan with the CEC regarding low- income weatherizatirn services by December 1 of this year . SB 1601 requires public Dtilities to provide service area electrically heated low- Income person ' s homes with weatherization services if the services and their application are deemed to be " cost-effective" . Several hCPA member utilities have asked NCPA Staff to look into SB 1501 and prepare a proposal that would involve evaluating the cost- effectiveness of providing these services in each utilities service areas as well as the preparation of the plan itself . Energy/Water Showcase Program- TDPUD has applied to participate in the California Energy Commissicn ' s (CEC ? dater Energy Efficiency Showcase Program . if we are chosen to participate . TDPUD will be one of a hand full of models of Water System energy efficiency in California . For participating , the CEC would help us improve the energy efficiency of our water system above its current level through technical and other assistance . We would also receive recognition for our involvement . TDPUD ' s Staff met with Ken Henderson , CEC , on August 30 to discuss TDPUD ' s potential participation in the Showcase Program . Emolo ee Safety Wellness Program- The TDPUD/NRECA fellness Program proposal has been developed for the Board ' s review . Staff has developed a health screening and measurement plan with the help of Tahoe- Forest Health Promotions Staff , Janet Brady . We propose to submit a Wellness Program application to NRECA for a b% discount on medical insurance . This would result in a cost savings of up to $15 , 000 to TDPUD for 1995 . . . .............. .....................................— TDPUD STAFF REPORT September 13, 1994 [FROM: Board of Directors Kathy Neus, Support Services Manage '�kT: August Staff Report AGENDA # � Building and Grounds 1. The roof re-coating project is complete. The repairs were made and the County has approved the work. 2. The hole in the asphalt at the front driveway was patched. Also, the islands at the beginning of the customer parking area were repaired. To prevent the loader and backhoe blades from catching during snow removal, there was an overlay patch at the manholes. 3. For easier access to paper supplies by Billing Department personnel, Joe Straub made shelves in the front storage closet. The paper is organized and identified so staff doesn't have to open boxes to locate what they need. Vehicles 1. The B.I.T. program was completed on Units #6, #7, #12, #17 and the backhoe trailer, Unit #78. The required maintenance on vehicles #2, #21, #36 and#38 was also completed. 2. Unit#16, the generator truck, was on standby during the Hirschdale fire. When the SCADA system showed a "power quality"code, Pete Marcovich was able to drive it to the well site immediately. 3. Unit#18, the electric service truck, had a secondary electrical contact requiring the boom to be dielectrically tested. The boom passed the inspection and the only repair required to the truck was the replacement of a bolt on the knuckle of the boom. It was down for approximately a day and a half. Purchasing and Warehousing 1. Instead of releasing one of the crew members to get materials, Joe Straub has been assisting by delivering needed material to job sites. efin a load of scrap wire from the Maros ,ioe helped Wayne Curnrningsan d in er Reno. Substation to the salvage company Meter Readers and no books were }. The Meter Rea de rs are staying current in their reading onth of August. estimated for the m August, �. The Meter Readers are wind' ng-up their seat verification.For the month of Aug they found the following: Three cut or missing seats Five cut or eredr locng king meter t rings ~ Three tamp Two wires on service drops One wire connected to the neighbor one jumper wired into a breaker box Sam Re and Susan Trudeau, Mete rReaders, h e meter change out, the f lmete went phase with an electrical 3 todin meter. As Sam was helping to ground. Fortunately, the meter shorted out instead of exp g e they stood by with fire extinguishers in Sam and Susan called for assistance from the Electric Deparfinenf. 'tWitson were awaiting the arrival of the fine craw they case of fire.Denny Devine disconnected the mefer at the weafherhemade all repairs atone mete�he meter sockhe et. When Jim was finished, Mike McGovernMc and Manny Lopez re- Sam and Susan were wearing and using all the apprcpfiate safety equipment and rt ured procedures. Unfortunately, this is something that rytscared. following 4 happened to anyone puffing the meter.Luckily,no one was hurt,just KNlsma TDP JD STAFF REPORT September 14, 1994 TO: Board of Directors and Peter L. Holzmeister, General Manager FROM: Keith Knibb & Keith Sauers . �5 SUBJECT: HIRSCHDALE WATER TREATMENT FACILITIES AGENDA # Enclosed with this Staff Report are the Environmental Impact Assessment, Proposed Negative Declaration and Environmental Initial Study for the Hirschdale Water Treatment Facilities. In order to start the review process, copies of these documents must be filed with the State Clearinghouse, County Clerk, and other responsible agencies. Public notice must also be given as to the availability of these documents for public review. Although not required by CEQA, if a public hearing is deemed appropriate, it should be scheduled so that it may be properly noticed. RECOMMENDATION I recommend the Board take the following actions: • Authorize filing the Environmental Impact Assessment, Proposed Negative Declaration and Environmental Initial Study with the State Clearinghouse, County Clerk and other responsible agencies. • Authorize public notice of availability of Environmental Impact Assessment, Proposed Negative Declaration and Environmental Initial Study for review. • If appropriate, schedule public hearing and authorize public notice thereof. Project Schedule One of our routine tasks during design was to request a Title Report to assure that the new facilities would be constructed on District property. The new treatment plant is to be constructed adjacent to the existing well, and near the water storage tank. The Title Report disclosed that the District owns the site of the initial dry well, but not the site of the present active well. We placed a telephone call to former District Engineer Dan Cook to see what he knew, but he was on an extended vacation. Susan Craig's files do not contain a deed for the property. At our request District Water Superintendent Dave Rully initiated discussion with the agent for the owner of the surrounding property with the goal of resolving the ownership problem. When Dan Cook returned from vacation he explained that he was sure the District owned the site, and he would provide documentation. After many telephone calls we do not have any documentation. It is now late enough in the year that I am reluctant to recommend proceeding with construction until next spring. The site is served by a dirt road. It will be necessary during construction for large trucks to reach the site to clean the well, deliver concrete for building construction and to deliver heavy treatment plant components. If we were to proceed with the construction process, the contractor would not be able to begin work before Thanksgiving. I do not believe the contractor can access the site during winter conditions. I am recommending that construction be scheduled to begin in late spring. This will give time to allow resolution of the site ownership issue, and avoid costs and difficulty associated with winter construction. The property owners and customers will be disappointed, but the unforseen problem was not something we could control. RECOMMENDATION I recommend construction of the Hirschdale Water Treatment Plant be delayed to the 1995 construction season to allow staff and consultant to resolve the property ownership conflict. Truckee Donner Public [utility District Board of Drectors Joseph R.Aguera John L. Corbett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass 41 Patricia S.Sutton General Manager ENVIRONMENTAL IMPACT ASSESSMENT peter L. Holzmelster Name of Project: Hirschdale Water Treatment Facilities Location: Truckee, California Entity or Person Undertaking Project: XXX Truckee Donner Public Utility District Post Office Box 309 Truckee, CA 96160-0309 Staff Determination The District's staff, having undertaken and completed an initial study of this project in Wlifoordance with Article V of the District's guidelines entitled "Local Guidelines Implementing the rnia Environmental Quality Act", for the purpose of ascertaining whether the proposed project might have a significant effect on the environment, has reached the following conclusion: ( X } 1. The project will not have a significant effect on the environment; therefore, a negative declaration should be prepared. ( ) 2. The project, if modified in accordance with certain mitigation measures set forth in the initial study and enumerated in Exhibit "A" attached hereto and by reference incorporated herein, will not have a significant effect on the environment. Upon completion of such procedures as may be necessary to assure such modification, a negative declaration should be prepared. ( ) 3. The project may have a significant effect on the environment; therefore, an EIR will be required. ( } 4. The project is Categorically Exempt under Section 3.5. Applicable Exemption Class, Local Guidelines Applicable Exemption Class, State Guidelines ted: Peter L. Holzmeister, General Manager Post Office Box 309 . 11570 Donner Pass Road + Truckee, California 96160 Truckee Donner Public Utility District Board of Directors Joseph R.Aguera John L. Corbett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916)587-3944 FAX (916) 587-5056 Jaynes A. Maass Patricia S. Sutton NEGATIVE DECLARATION General Manager Peter L. Holzmeister (XX) Proposcd ( ) Final NAME OF PROJECT: Hirschdale Water Treatment Facilities LOCATION: Truckee, California Entity or Person Undertaking Project: (XX) Truckee Donner Public Utility District Other ( ) Name: Address: Phone: PROJECT DESCRIPTION: 320 square foot expansion to existing well building; inspection and cleaning of existing well; construction of centralized water treatment facilities for the removal of iron and manganese. Finding: It is hereby found that the above named project will not have a significant effect upon the environment. Initial An initial study of this project was undertaken and prepared in accordance with Study: Article V of the District's local environmental guidelines and Section 15063 of the EI R Guidelines for the California Environmental Quality Act for the purpose of ascertaining whether this project might have a significant effect upon the environment. A copy of such initial study is attached hereto and incorporated herein by reference. Such initial study documents reasons to support the above finding. Mitigation The following mitigation measure has been included in the project to avoid Measures: potentially significant effects: None Date: By: Peter L. Holzmeister, General Manager Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 Truckee Danner Pudic Utility District Post Office Box 309 Truckee, CA 96160 ENVIRONMENTAL INITIAL STUDY (Prepared pursuant to Article V of the Guidelines of the District) HIRSCHDALE WATER TREATMENT FACILITIES September, 1994 SAUERS ENGINEERING, INC. 435 Coyote Street Nevada City, CA 95959 Tel. 916-265-8021 ENVIRONMENTAL INITIAL STUDY September, 1994 (Prepared pursuant to Article V of the Environmental Guidelines of the District) I. Project Title: Hirschdale Water Treatment Facilities I1. Full Description of Project: The project will involve the acquisition of property for and construction of centralized water treatment facilities to serve the community of Hirschdale at the buildout level. The facilities will include a 320 square foot expansion to the existing Hirschdale well building and installation of treatment equipment to remove iron and manganese from drinking water. The project will also include inspection and possible cleaning of the existing well. There will be no additional well capacity as a result of the project. III. Energy Usage of the Project: The project will require the use of electrical energy. Electrical energy will be used to power treatment equipment and to light and hcat the building. IV. Exact Location of the Project: (If construction or a similar activity is involved, give street names, addresses or other geographical data sufficient to enable a resident of the District to identify the physical location of all aspects of the project. A metes and bounds description should be avoided if at all possible. A map may be attached in lieu of, or in addition to, the verbal description.): See "Attachment A" entitled 'Project Location Map". The Hirschdale Water Treatment Facilities will be located on the site of the existing Hirschdale Well and Tank. The site is on a portion of Nevada County Assessor's Parcel Number 48-090-61 off of Juniper Way and adjacent to the Hirschdale on the Truckee subdivision near its northwest corner. The site is approximately 5 miles east of Downtown Truckee. V. Public Agencies: (List public agencies, if any, other than the District which must approve, or give a permit for the project.): State Department of Health Services, Office of Drinking Water. 1 VI. Reason for Project: The purpose of this project is to improve the quality of drinking water provided to the community of Hirschdale by reducing the concentration of dissolved iron and manganese presently found in the water. Property acquisition is needed to provide an area to place the treatment facilities. VII. Corri atibili with Zoning and Planning: (Discuss whether the project is compatible with existing zoning and plans.): The project will be built on the site of the existing District owned well and tank and is a compatible use. The capacity of the treatment operation is based on and consistent with current zoning and plans. VIII. Environmental Setting; of the Project: (This description should be complete enough to enable a person not familiar with the geography of the District to envision the environmental setting of the project. Any unusual features such as scenic resources, historic buildings, unusual flora or fauna or similar unique qualities of the setting should be noted.): The project site is located at approximately 5,600 feet above sea level on the eastern slope of the Sierra Nevada Mountain Range. The approximately 1.4 acre site lies adjacent to Hirschdale on the Truckee, a subdivision of 41 parcels, 20 of which are occupied with single family residences. The site is a portion of a 320.86 acre undeveloped parcel surrounding the subdivision on the north, west and south. Approximately 1,000 feet east of the project site and running through the subdivision is the Truckee River. The river runs north to south through the subdivision then turns east flowing toward Reno, Nevada. Approximately 1,800 feet east of the project site and following the alignment of the Truckee River is the Southern Pacific Railroad. Interstate 80 lies approximately three quarters of a mile to the northeast of the site. The project site is currently developed as the Hirschdale Well and Tank site. Improvements include an approximately 200 square foot building housing the well and a 100,000 gallon welded steel water storage tank. The site is graded generally level with gravel areas for parking and a gravel driveway leading to the site from Juniper Way. The project site and surrounding area lie within two overlapping plant belts, the Jeffrey Pine Belt and Sagebrush Brit. Tree coverage is modest with Jeffrey pine (Pinus jeffreyi) providing less than 50 percent coverage. There is dense coverage of the ground in the areas surrounding the site with sage brush (Artemisia tridentata) and other plants including bitterbrush (Purshia tridentata), rabbit brush (Chrysothamnus nauseosus) and mule ears (Wyethia mollis). 2 The areas surrounding the project site are habitat for animal species including California mule deer (Odocoileus hemionus califomicus), Nuttall cottontail rabbit (S)Ivilagus nattalhi), chipmunks (genus Eutamias) and Stellar jay (Aphelocoma stelleri). Springs emanate from the hillside southwest of the project area. The project area is essentially level but surrounding areas are sloped approximately 10 to ZO percent. The project area is not open to view to the general public and is not considered scenic although the surrounding areas could be considered scenic. IX. Environmental Effects of the Project: (Complete the following checklist and attach explanations of each answer. Consider indirect and ultimate results of the project, as well as primary effects of the project. If readily available, attach or make reference to relevant scientific, technical, or factual data.): 3 . Yes Maybe No 1. Earth. Will the proposed project result in: a. Unstable earth conditions? X b. Changes in geologic substructures? X c. Disruptions, displacements, compaction or overcovering of the soils? X d. Change in topography or ground surface relief features? X e. The destruction, covering or modification of any unique geological or physical features? X f. Any increase in wind or water erosion of soils, either on or off the site. X _ g. Changes in deposition or erosion of beach sands, or changes in siltation, deposition or erosion which may modify the channel of a river or stream or the bed of the ocean or any bay, inlet or lake? X h. Exposure of people or property to geological hazards such as earthquakes, landslides, mudslides, ground failure, or similar hazards? _ _ X 2. Air. Will the proposed project result in: a. Substantial air emissions? X b. Deterioration of ambient air quality? _ X c. A contribution to an existing or projected air quality violation? _ _ X d. The creation of objectionable odors? _ _ X C. Alteration of air movement, moisture or temperature, or any change in climate, either locally or regionally? _ _ X 4 3. Water. Will the proposed project result in: Yes Maybe No a. Changes in currents, or the course or direction of water movements, in either marine or fresh waters? X b. Changes in absorption rates, drainage patterns, or the rate and amount of surface water runoff? — X c. Alterations to the course or flow of flood waters? — _ X d. Change in the amount of surface water in any water body? — X e. Discharge into surface waters? X f. Alteration of surface water duality, including but not limited to, temperature, dissolved oxygen or turbidity? — — X g. Alteration of the direction or rate of flow of ground water? — — X h. Change in the quantity of ground waters, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations? T _ X i. Substantial reduction in the amount of water otherwise available for public water supplies? _ X j. Exposure of people or property to water related hazards, such as flooding or tidal waves? — X 4. Plant Life. Will the proposed project result in: a. Change in the diversity of species, or number of species of any plants (including trees, shrubs, grass, crops, and aquatic plants)? — _ X b. Reduction of the numbers of any unique, rare or endangered species of plants? — — X 5 Yes Maw No c. Introduction of new species of plants into an area, or in a barrier to the normal replenishment of existing species? - _ X d. Reduction in acreage of any agricultural crop? _ X 5. Animal Life. Will the proposed project result in: a. Change in the diversity of species, or numbers of species of any birds, land animals, reptiles or fish? _ X b. Reduction of the numbers of any unique, rare or endangered species of birds, land animals, reptiles or fish? X c. Introduction of new species of birds, land animals, reptiles or fish? X d. Deterioration to, or reduction of, the habitats of birds, land animals, reptiles or fish? — — X e. Interfere significantly with the movement of any resident or migratory species of birds, land animals, reptiles or fish? _ _ X b. Noise. Will the proposed project result in: a. Increases in existing noise levels? X — b. Exposure of people to severe noise levels? — X 7. Light and Glare. Will the proposed project produce new light or glare? X S. Land Use. Will the proposed project result in a substantial alteration of the present or planned land use of an area? — X Will the proposed project conflict with: Yes Maw No a. Adopted environmental plans and goals of the community where it is located? X b. Applicable city or county adopted general plans for the area? X 9. Natural Resources. Will the proposed project result in: a. Increase in the rate of use of any natural resources? X b. Substantial depletion of any nonrenewable natural resource? X 10. Risk of Accident. Does the proposed project involve a risk of an explosion or the release of hazardous substances (including, but not limited to, oil, pesticides, chemicals or radiation) in the event of an accident or upset conditions? X 11. Population. a. Will the proposed project alter the location, distribution, density, or growth rate of the human population of an area? _ X b. Does the proposed project include capacity for a population greater than that now resident in the project area? X 12. Housing. Will the proposed project affect existing housing, or create a demand for additional housing? X 13. Transportation/Circulation. Will the proposed project result in: a. Generation of substantial additional vehicular .movement? X 7 Yes Mavbc No b. Effects on existing parking facilities, or demand for new parking? X c. Substantial impact upon existing transportation systems? X d. Alterations to present patterns of circulation or movement of people and/or goods? X e. Alterations to waterborne, rail or air traffic? _ X f. Increase in traffic hazards to motor vehicles, bicyclists or pedestrians? _ X 14. Public Services. Will the proposed project have an effect upon, or result in a need for new or altered governmental services? _ X 15. Energy. Will the proposed project either result in or encourage: a. Use of substantial amounts of fuel or energy? X b. Substantial increase in demand upon existing sources of energy? X c. A requirement for the development of new sources of energy? X 16. Utilities. Will the proposed project result in a need for new systems of, or substantial alterations to, the following utilities: a. Power or natural gas? — X b. Communications systems? X c. Water? X d. Sewer or septic tanks? X e. Storm water drainage? — X 8 Yes Ma vbe No f. Solid waste and disposal? — X 17. Human Health. Will the proposed project result in: a. Creation of any health hazard or potential health hazard (excluding mental health)? X b. Exposure of people to potential health hazards? — _ X 18. Aesthetics. Will the proposed project result in: a. The obstruction of any scenic vista or view open to the public? X b. The creation of an aesthetically offensive site open to public view? — — X c. The destruction of a stand of trees, a rock outcropping or other locally recognized desirable aesthetic feature? __ X d. Any negative aesthetic effect? X 19. Recreation. Will the proposed project result in an impact upon the quality or quantity of existing recreational opportunities? X 20. Archaeological/Historical. Will the proposed project result in an alteration of a significant archaeological, historical, paleontological or cultural site, structure, object or building? X 21. Mandatory Findings of Significance. a. Does the proposed project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or 40 9 Yes Maybe No animal or eliminate important examples of the major periods of California history or prehistory? _ _ X b. Does the proposed project have the potential to achieve short-term, to the disadvantage of long- term, environmental goals? _ X c. Does the proposed project have impacts which are individually limited, but cumulatively considerable? (A project may impact on two or more separate resources where the impact on each resource is relatively small, but where the effect of the total of those impacts on the environment is significant.) _ _ X d. Does the proposed project have environmental adverse effects on human beings, either directly or indirectly? X X. Explanation to "Yes" "Ma be" and "No" answers and Miti ation Measures: (List by number all effects on the checklist contained under Part IX above and describe the measures, if any, which can be taken by the District to mitigate adverse impacts, if any, of such effects.): l.a. No - No aspect of the project will result in unstable earth conditions. Lb. No - The project will have no effect on geologic substructures. I.e. Yes - Construction of the building footings and pad will require excavation backfill and compaction of soils. Pipeline construction from the new building to the existing pipeline between the well and tank will require excavation, backfill and compaction of soils. These activities will take place on the site of the existing well and tank facilities and are not considered significant. l.d. Yes - The area of the proposed treatment building has been graded generally level as part of the well and tank site development. The building pad will required additional grading to be level. This is not considered significant. Le. No - There are no unique geological or physical features on the project site. 10 11 Maybe - Disturbed soils during construction may be susceptible to water erosion during a rainstorm. The amount of total soil disturbance will be small. The contractor will be required to utilize temporary erosion control measures, including covering of soils and use of hay bale dikes. This potential impact is not considered significant. l.g. No - Because of the projects location in relation to any beach, river, stream, ocean, bay, inlet or lake, the project will not have any effect on any of these resources. l.h. No - No aspect of the project will result in the exposure of people or property to geologic hazards. 2.a. No - Some air emissions will be created by fuel burning vehicles and equipment, however, not in substantial amounts. No air emissions will result from the project once completed. 2.b. No - The project will not effect ambient air quality. 2.c. No - The project will not contribute to an existing or projected air quality violation. 2.d. No - The project will not create objectionable odors. 2.e. No - The project will not have an effect on climate. 3.a. No - The project will not have any effect on any water movement. IN No - The project will not have an effect on drainage in the area. 3.c. No - The project will have no effect on flood waters. Id. No - The project will have no effect on the amount of surface water in any water body. 3.e. No - The project will not discharge into surface waters. 3.17. No - The project will have no effect on surface water duality. 3.g. No - The project will not effect the direction or rate of flow of groundwater. 3.h. No - The project will not effect the amount of ground water. 11 3.i. No - The project will not effect the amount of water available for public water supplies. 3.j. No - The project will not expose people or property to water related hazards. 4.a. No - The project will be constructed on a site previously developed for parking and storage at the Hirschdalc Well and Tank site. There will be no significant plant disturbance as a result of the project. 4.b. No - The project will not effect any unique, rare or endangered species of plants. 4.c. No - No new plant species will be introduced as a result of the project. 4.d. No - No agricultural crop land will be effected by the project. 5.a. No - The project will not effect the diversity of or numbers of species of any animal. 5.b. No - The project will not effect any unique, rare, or endangered animal. 5.c. No - No new species of animals will be introduced as a result of the project. 5.d. No - The project will not effect animal habitat. 5.e. No - The project will not effect the movement of migratory animals. 6.a. Yes - During construction, noise levels will increase due to the use of mechanical equipment such as excavators, cranes and small motor driven devices such as grinders and compressors. Because of the temporary nature of the construction activities, this impact is not considered significant. 6.b. No - severe noise level will result from the project. 7. No - The project will not produce new light or glare. S. No - The project's design, including treatment plant capacity, is based on the present land use of the affected area. S.a. No - The project will not conflict with any adopted environmental plans or goals. 12 8.b. No - The project is in conformance with the adopted general plans for the area. 9.a. No - The project will not increase the rate of use of any natural resources. 9.b. No - The project will not deplete nonrenewable natural resources. 10. Yes - Chemicals used during the rehabilitation of the well, including sodium hypochlorite solution, mild citric acid or similar surficantfchelating agent and 20% muriatic acid solution may be released in the case of an accidental spill. The contractor will be rewired to properly clean up any areas which receive spillage. This is not considered a significant impact. 11.a. No - The project will add a treatment facility to an existing water system. The project will not increase the capacity of the system or make water available where it is not presently available. 1.Lb. Yes - The existing water system is designed to serve the Hirschdale on the Truckee subdivision which is presently approximately 50% occupied. The treatment facility will be sized consistent with the existing system. This is not a significant impact. 12. No - The project will not effect housing. 13.a. No - There will be the generation of a small amount of vehicular movement during construction due to contractor's vehicles moving on and off site. No substantial additional service vehicles will be required as a result of the project. This is not considered a significant impact. 13.b. No - Areas currently used for parking will be reduced as a result of the project however there will be adequate parking areas left following completion of the project. 13.c. No - The project will have no effect on existing transportation systems. 13.d. No - Project construction and operation will not involve work in roadways or alter present traffic patterns. 13.e. No - The project will not effect waterborne, rail or air traffic. 131 No - Because of the location of the project, there will be no increase in traffic hazards. 40 13 f XI. Public Controversy: This project is not expected to create any public controversy. X1I. References: Storer, Tracy I. and Usinger, Robert L.; Sierra Nevada Natural History; University of California Press, Berkeley, 1963. XIII. Preparers: This initial study was prepared by Sauers Engineering, Inc., consulting civil engineers to the Truckee Donner Public Utility District. By: Keith Knibb 15 "Tlelc„. a gry lr -_ oca Little TV Skec fvip' __ v ti0 //1f11fPIl1fFI/t/1 0 1 ♦♦♦�111If ` 'F€IIIL PRoSEGT LOC-A notJ - ��'*♦ + into Cox33cmnlan Cr k 80 ch 80 'z Juniper Flat kFfd2tt 'd P i ''. lVSllltittl€€II€II iElttl€Iikl! f ' 1 ,, :. .. .. c' `♦♦tkVSiS51 rlllttr11151i1 i 11kf1 - �L7ni idle = pion 1 V11 aek ♦♦I [1 If// / f . fc ai�g t[I I fck Spring — Buck Meadows e 1993bel-orme Map in .EGEND Scale 1:31,250(at center) AITACi 1."A" PRGJ.LOCAII0tm-J MAP Population Center Major Street/Road f � Mag 14AC1 2000 Feet Tue Sep 13 09:32:41 1994 0 Geo Feature Interstate highway p Toam,Small City €--#--+- Railroad 1000 Meters ' Interstate,Turnpike RR Underpassing my Boundary :::. 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