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HomeMy WebLinkAbout1994-10-03 Agenda Packet Truckee Donner Public Utility District Board of Directors Joseph R.AW-iera John L Corbett Business Office Engineering Services Rober',A.Jones (916) 587-3896 (916)687-3944 FAX(916)587-6056 James A. Maass Patricia S.Sutton General Manager REGULAR MEETING Peter L. Holzmeister 7:00 PM, Monday, October 3, 1994 TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public input(7:25 PM or as soon thereafter as possible) -Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. SPECIAL BUSINESS (7:30 PM or as soon thereafter as possible) 4. Discussion of District water system design criteria and water for fire protection UNFINISHED BUSINESS 5. Consideration of amending the District's electric line extension policy NEW BUSINESS 6. Discussion of the Town of Truckee's notice of preparation of an environmental impact report for the proposed Truckee General Plan 7- Martis Valley Feeder No. 3 Project: a) Status report b) Consideration of a progress payment request ROUTINE BUSINESS 8. Consideration of minutes of September 19, 1994; possible action 9. Consideration and possible approval of bills 10. Correspondence: a) Letter dated 9119194 from Embree Cross regarding Truckee North Tahoe Transportation Management Association Post office Box 309 1570 Donner Pass Road Truckee, California 96160 b) Letter dated 9127,194 from Robert Yoder regarding purchase of APN 18-010-10 c) Letter dated 9127194 from the State Water Quality Control Board, Lahontan Region, re groundwater assessment at District complex/clean-up and abatement order 11. Financial report ADJOURNMENT" NOTE. The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted and fled on September 30, 1994 l � Susan M. Craig, Deputy District CI 10 RESOL 1TION NO. '94 OF THE. . TRUCKEE DON NER PUBLIC UTILITY DISTRICT AMENDING ELECTRIC LINE EXTENSION POLICY' TITLE 7, CHAPTER 7 46, LINE EXTENSIONS (PREVIOUSLY ELECTRIC RULE 15 ADOPTED.BY RESOLUTION NO. 8430) WHEREAS, the Truckee Donner Public Utility District desires to provide for orderly development of the electric system facilities within its service territory, provide the kind of system interties that enhance service reliability, and to be more responsive and helpful to its customers` needs; and WHEREAS, it is the intent of the Truckee Donner Public Utility District to provide consistent, concise and understandable policies; and WHEREAS, staff is recommending an amended policy pertaining to electric system extensions that can be clearly interpreted; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That effective this date, previous rules, regulations and policies pertaining to electric line extensions be rescinded. 2. That Title 7, Chapter 7.46, Electric System Extensions, Sections 7.46.010 through 7.46.010.8, copy attached, be adopted effective this date. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 3rd day of October 1994 by the following roll call vote.- AYES: Aguera, Corbett, Jones and Maass. NOES: Sutton. ABSENT None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Jame aass, President ATT Z Susan M. Craig, Deputy District Clerk smc v CHAPTER 7.46 • ELECTRIC SYSTEM EXTENSIONS Sections: 7.46.010 Conditions 7.46.010.1 Extensions of the District's electric system shall be made in accordance with the following rules. 7.46.010.2 In order to be in a state of readiness to serve electric energy to customers of the District, the District shall prepare and maintain an electric system master plan which will analyze growth trends, zoning, land uses, approved subdivisions and projects, existing electric system facilities and the projected need for the extension of the electric system. The General Manager shall cause such an electric system master plan to be prepared and reviewed every five years and shall submit said plan to the Board of Directors for review, discussion, modification and formal adoption. 7.46.010.3 Based on the adopted electric system master plan, the District shall construct, within the limits of funding sources available and as approved by the Board of Directors, the basic backbone facilities required to serve electric energy to the customers of the District. Backbone system facilities shall include substations, main feeder lines and tie lines that have as their purpose to provide service reliability. 7.46.010.4 Any person or firm who is developing property within the service territory of the District, where an extension of the District's distribution tap lines or backbone system is required, shall make application for such electric system extension to the District Planning Department. 7.46.010.5 The applicant shall enter into a development agreement with the District which shall outline the terms and conditions specific to the project. 7.46.010.6 All costs associated with the extension of distribution tap lines shall be at the expense of the applicant and shall be in accordance with the development agreement. Costs associated with system backbone facilities may require developer contribution to the extent that District financial resources do not permit the District to bear those costs within the developer's time frame. 7.46.010.7 The District's electric system shall be built only along roads or highways and . upon private lands across which satisfaction easements, encroachment permits and/or rights of way have been obtained for the benefit of the District, 7.46.010.8 When a developer has contributed to the construction of the District's electric system facilities and subsequent development is connected to or benefits from said facilities, the costs will be prorated based on benefits and the amount realized shall be collected from said subsequent development and shall be refunded to the developer who made the contribution. This condition shall remain in effect for a period of ten years from the date of acceptance of the facilities by the district. PLHlsmc 9l2{94 TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - OCTOBER 3, 1994 TOTAL ELECTRIC WATER DESCRIPTION ------------------------------------------------------------------------------------------ R. W. BECK 7,695.66 7,695.66 CONSULTING SERVICES RENDERED IN CONNECTION WITH PHASE II - RATE DESIGN IMPACT ON REVENUES. HYDRO-SEARCH INC. 2,029.13 2,029.13 CONSULTING SERVICES RELATED TO PREPARATION OF PHASE I OF THE MARTIS VALLEY GROUNDWATER MANAGEMENT PLAN. HYDRO-SEARCH INC. 10,884.96 10,884.96 HYDROGEOLOGIST SERVICES PERFORMED DURING CONSTRUCTION OF PROSSER ANNEX WELL. ROBERT JONES 101.41 70.99 30.42 REIMBURSEMENT FOR SEMINAR EXPENSES. CHARLES A. MARTIN & ASSOCIATES 965.00 865.00 ELECTRICAL ENGINEERING SERVICES ON THE WATER SYSTEM AUXILIARY ELECTRICAL GENERATOR. NORTHERN CALIFORNIA POWER AGENCY 5,312.88 5,312.88 END USE SURVEY PROJECTS. THE OKONITE COMPANY 18,617.94 18,617.94 4590 FEET OF PRIMARY CABLE FOR INVENTORY. PORTER SIMON 5,504.14 3,265.14 2,239.00 GENERAL REPRESENTATION (4394.00) SUGAR PINE ESTATES (196.00) WOLFE ESTATES (182.00) SIERRA PACIFIC POWER (466.14) NEW FRONTIER DEVELOPMENT (112.00) GOOSENECK VILLAGE (112.00) . GATEWAY WATER TANK (42.00) . SPIEGEL & MCDIARMID 17,388.03 17,388.03 PROFESSIONAL SERVICES. WESTERN STATES ELECTRIC INC 4,411.19 4,411.19 1 150 KVA PADMOUNT TRANSFORMER. -72,810.34 56,761.83 16,048.51 Is Truckee Donner Public Utility D' trict Board of directors Joseph R.Aguera Rich L.Corbett Curran Business Office Engineering Services James Richard K. sass (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A.Maass Patricia S.Sutton General Manager Peter L.Holzmeister ADMINISTRATIVE SERVICES: SEPTEMBER, 1994 STAFF REPORT k MONTHLY FINANCIAL REPORTS: AUGUST, 1994 Attached are the various financial reports for the month of August: 1) BUDGET REPORT: As of August, we are 67% of the way through the budget year. The August budget report shows that we have received 68% of the budgeted operating revenue (69% electric, 67% water) and have spent 65% of the budgeted operating expenses (66% electric, 62% water) for the year. 2) FINANCIAL STATEMENTS: The Electric Income Statement shows a year-to-date gain of $31,546.96 and a loss of $99,541.94 for the same period last year. The Water Income Statement shows a year-to-date loss of $214,503.56 and a loss of $236,884.76 for the same period last year. The main difference between the gain in the year-to-date budget and the gain/loss for the same period on the financial statements is the non-cash items such as depreciation and amortization expenses. 3) STATEMENT OF GENERAL FUND: While we are only showing $557,655.21 left in the General Fund, there is one outstanding amount due from the State for Prop 55 related costs that the District has paid for, but had not yet been reimbursed as of August 31, 1994 in the amount of $230,819.97. Each time we receive a reimbursement from the State, our long term debt balance goes up a like amount. Post Office Box 309 0 11570 Donner Pass Road Truckee, California 96160 4) INVESTMENT REPORT While the interest rate that we are currently earning on investments is still fairly low, it has continued to increase. The rates that we have earned so far this year are: January, 1994 4.359% February, 1994 4.176% March, 1994 4.248% April, 1994 4.333% May, 1994 4.434% June, 1994 4.623% July, 1994 4.823% August, 1994 4.989% The Finance Committee will consider other investment options than the Local Agency Investment Fund at their next meeting. 0 ® ! , TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET REPORT 1/94-8194 67% ELECTRIC: WATER: TOTAL: REVENUES: Budget Actual Budget Bat % Budget Actual - Budget Bat -- %_ Budget - Actual __- Budget Bat -% Residential sales 3,684,000 2,570,280 1,113,720 70% 2,216,425 1,485,089 731,336 67% 5,900,425 4,055,369 1,845,056 69% Commercial sales 2,780,500 1,942,337 838,163 70% 336,875 206,117 130,758 61% 3,117,375 2,148,454 968,921 69% Large commercial sales 628,700 376,430 252,270 60% 0 0 0 0% 628,700 376,430 2 , 0 64% 28 Sales to public authorities 78,750 50,670 28,080 64% 0 0 0 0% 78,750 50,670 28,080 64% Fuel charge 374,000 250,343 123,657 67% 0 0 0 0% 374,000 250,343 123,657 67% Interdepartmental safes 470,750 348,103 122,647 74% 860 510 350 59% 471,610 348,613 122,997 74% Misc operating revenue 123,000 85,715 37,285 70% 4,800 15,768 (10,968) 328% 127,800 101,483 26,317 79% Mlscrenis 54,250 44,885 9,365 83% 20,720 663 20,057 3% 74,970 45,547 29,423 61% Standby revenue 43,750 21,330 22,420 49% 310,000 150,725 159,275 49% 353,750 172,055 181,695 49% 9,012 67% 0 0 0 0% 117,036 78,024 39,012 67% interdepartmental rent 117,036 7$,024 3 ? Fire protection fees 0 0 0 0% - - 69,350__ ___------ 44,778 -_____.._ 24.572 65% Y 69,350 44,778 -- 24,572 65% ------------ Total Operating Revenue 8,354,736 5,768,116 2,586,620 69% 2,959,030 1,903,650 1,055,380 64% 11,313,766 7,671,766 3,642,000 68% Interest income 88,000 33,054 54,946 38% 0 71,534 (71,534) 0% 88,000 104,588 (16,588) 119% _--- - -- - -a -- - .--------......----_. Total Revenue 8,442,736 5,801.170 2,641,566 69% 2.959,030 1,975,183 983,847 67% 1i,401,766 7,776,354 3,625,412 69% TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET SUMMARY 1194-8194 67% ! ELECTRIC: WATER: TOTAL: Budget Actual Budget Bat % Budget Actual Budget Bal % Budget Actual Budget Bat % g Revenues 8,442,736 5,801.170 2,641,566 69% 2,959,030 1,975,183 983,847 67% 11,401,766 7,776,354 3,625,412 68% Less Expenses: Board Of DIFeCtAFS 60,355 51,492 8,863 85% 50,755 40,419 10,336 80°/n 111,110 91,91i 19,199 83% General Manager 157,784 110,338 47,446 70% 162,323 54,413 107,910 34°/n 320,107 164,751 155,356 51°k Administrative Services 526,813 353,233 173,580 67% 310,949 187,833 123,116 60°/n 837,7fi2 541,066 296,696 65`Y° Planning Services 154,793 120,040 34,753 78% 96,912 57,078 39,834 59% 251,705 177,118 74,587 70% Support Services 404,167 146,673 257,494 36% 50,661 27,433 23,228 54% 454,828 174,106 280,722 38% Electr€clWaterOperations 859,582 541,404 318,178 63% 1,314,441 934,687 386,710 71% 2,174,023 1,476,091 701,410 71% q Purchased Power 5,858,000 3,836,918 2,021,082 65% 0 0 0 0% 5,858,000 3,836,918 2,021,082 65% Interdepartmental rent 0 0 0 0% 117,036 78,024 39,012 67% 117,036 78,024 39,012 67% Debt service 361,593 351,088 10,505 97% 959,352 509,984 449,368 53% 1,320,945 861,072 459,873 65% Other Non Budget Items 0 0 0 0% 0 0 0 0% 0 Total Expenses 8,383,087 5,511,185 2,871,902 66/° 3,062,429 1,889,871 1,179,514 62% 11,445,516 7,401,057 4,044,459 65% 85,312 (195,567) -83% (43,75fl) 375,297 (419,047)-858% Net Revenue less Expenses 59,649 289,985 (230,336) 486% (103.399) 3 s TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 CAPITAL_BUDGET SUMMARY 1194-8194 67% ELECTRIC: WATER: TOTAL: CAPITAL PROJECTS/EQUIPMENT: Budget Actual Budget Bat % Budget Actual Budget Bal % Budget Actual Budget Bat % ------------------------•------- -- General Manager 0 1,810 (1,B10) 0% 0 0 0 0% 0 1,810 (1,810) 0% Administrative Services 32,000 1,443 30,557 5% 0 0 0 0% 32,000 1,443 30,557 5% Planning Services 19,166 1,139 18,027 6% 0 0 0 0% 19,166 1,139 18,027 6% Support Services 2,250 31,027 (28,777)1379% 0 0 0 0% 2,250 31,027 (28,777)1379% EtectrictWater Operations 1,059.800 444,464 615,336 42% 2,710,902 1,741,516 —r969,386^ 64% 3,770,702 ^2,185,980 1,584,722 58% __._-------------------------— — Total Capital Prol/Equip T^_1,113,216--N 479,883 633,333 43%Q T^2,710,902 _ --N��1,741 516 969,386--64% 3,T824_118 2_221,399^-----1,602,719 58% 1 i j { F ELECTRIC cAiaPla.E ,:r.ET :—T'°Ei ¢ i?!'-d Eta "t...j.. Pwui' . A 3 3 E S ------------ r 1, ra s rIASE 1 2 3 yj< rip 20 ei 29 1 a EA, RESERVE F'60 c PCH TTIES FEES 2?4 Kj! ?0 Jr;f,4A STORM E N!9 201,595,0a 114;4$-)' =7?1d1j, 01N= t€ati§§ FF _ Ja 4s --------------- TQT�;'. RED?..i v i€#,P,r , 5f :=z? <•s mf; `f 7 CURRENT ASSP ;,ice p -.Y?" �- " �` °�E°i'p,?„.��P �' a ' 511; 33:' 56i : ' DUE FROM WATER 619,4?83 '%104i 49 M, r; iD SUPPLIES 16 186t a3,, 433,957,40 aTEET P%b o�` :EEiL -------------- fi'lK DEFERRED DESITS 10 3.21,60 Alv TOTAL A°,SETS 14,253,842,62 14 24 15=3,:`13_ ii E3's,€RIC EBA V s- SHEET for pepiod Efcidi iq AUGul5T 1 7'' �6 f U Plp d 6??:. Y-T-0, Amara DEBT RENA 100 55,000.00 cmsumER DEPOSITS 121 20m.,53 145,:881 _3 .",,UFUEV iNTEREST FAYALE Tn? � i:1[I4iT EIIeii 1, "14i7° -. EMS"L ?E€w E?? ELf COMPENSATION HCNA 6a0 t7 :_ iOTAL EviUITTY I LaAH ;' .�Sr t=��- .E =ELECTRIC arsE��� NT RE MENTIA 2,311,266 `§' 2,422,673 3 73 EP YE RC AL 1396 s_c 15 1,749,060,35 ?A 6E COMMERCIAL 8,8?6, 6 395,633,68 SALES TO PUBLIC AUTHORITIES 5007111 55043A4 FUEL CHARGE E 250 f-mot^I,d v 31 302,55715 TOTAL ENE =" SALES 5,11 ;1,8 , 2 ,2B,428,40 Misr 6E€A.TiNG REVENUE 6243141 r9, 3719 STANDBY REWNUE 21330 vo 2 ,52100 REVENUETOTAL OPERATING 5, 42,5 6,98 5,447 s:7:2rnf RER TI se EXPENSES AEMINISTRATION & eENERAL 56401153 649 N 1 OTHER OPERATING EXPENSES 70,918,29CR 2,206 998; -------------- OMER R;: U E NE INTEEST INCOME 592'ne 11t1ol3 WOWS ON OHNSI HN OF PKKRl;y 342T 66 THEE N N—OPEFATI,Ma3 EXPENSES �,, ,00 t� .�av !NTEREST EXPERSE 144,101,42CR 15 ,29 ,44CR r T WICKEE i$?MeE a'X,0; � r ATE R FALAWE WE I - -Ci Amount Y-T-0 you;t A :S _ ETS ESHEND FUNDS, TER SHE WHYEVENT PROACT CERTIFICATE FAYi 94«e4i FUND =.32#:" i`: 20,492,90 ESSERi'E SNzF/4rA FUN ID 828,77174 FACILITIES FEES 'NT ANT A 2 30 5601-1; BUILDING FUND 650,290,00 754,202,05 RESERVE FOR UT-1-anr 752,196,35 521965 7B4,45 TELEMENY ------------------ 41I'RRRE i ASMTS DUE TO ELECTRIC 619498,7)CR MATERIALS AND SUPPLIES 124,?612? 114,771.56 WE .EST iNCONE RECEIVABLE 20An Q 3291W 17 Tt£+"AL CURRENT ASSETS ,isC"E LF 7 tP.t=Fs 0xa'CTx 1133454z? R PRELIMINARY SURVEY COSTS PND OTHER 00 61903 UNAMO T ZED 195UE COSTS 418,394,28 442,609,69 OTA ASSET 31i id Year r `� r ` y LIABILATIES FT '>s. EIAR s z n . e� ut n -r IWITER SYSTEM IMPROg TRIDECTI UMSIE io= 21ol 3 5 4 - ------------- i CONSUMER ,�MIT �� 370,al �v 'v °gig `y FAY" Y e 222,03S,90 58 K '�1 IMIL VITAL CURRENT LIAHL ITIE,J 688-2s54 ,Ada 326,86M2 10 A L E Q LIT-TY A N EJ LI'A 1€.LIES i�;l�•�;z i,i'si Lam. {�s?81 34 FvrPer-ind Ending AU9UST 311 794 Current LwtYmp OPERATING REVENUE RESIDENTIAL < 81 , ,952` 38 iNTEREPARTMEAL 510,4F 476, q, i TOTAL WATER ALES 1;570,140,85 1 403,185, 1, as OPERATING REVENUE 31ME9. 1614137 MISCELLANEOUS RENTS met: 27A6 ETAOR Y REVENUE 1 V 725v00 159,640,00 ---------- TOTAL OPERATING RMEENUE 1,7?2, 12,1? 1 A!%!It 27 OPERATING EXENSES RoFm - FOUR R RCN EG 363,723,44 318,176:51 DISTRIBUTION OPERATIONS 38816?91! 346,33118 CUSTOMER ACCOUNTING & INFORMATION 5719155 6!31 57 ADMINSTRATION & GENERAL 317,885e39 307,025,38 #I,�v,ar;{OEPf7P IaE s yois.. s?T �.0;..0 :3�t F _ 100 DEPRECIATION 131110 RERRi I EXPEN'SES 2324117 34, 076 TOTAL OPERATING EXPENSE 111602T, NIET OPERATING REVENUE 175 4,7 S 12196 OTHER REVENUE (EXPENSE) T TERE T INCOME 110,17f,�.19 15 ,425,20 OTHER MON-OPERATING EXPENSES loo � INTEREST EXPENSE 525,462,3e£C ' 466, 78_'-,21CR TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND August 31, 1994 History of Activity For Month Balance in General Fund 07/31/94 681,294.40 Receipts: Electric Revenue 619,622.21 Water Revenue 263,987.12 Misc. Billing Revenue- Electric 14,358.61 Misc. Billing Revenue-Water 4,181.60 Consumer Deposits- Electric 8,747.07 Consumer Deposits -Water 1,710.00 Customer Advances - Connection Fee- Electric 30,215.00 Customer Advances - Facilities: Fees -Electric 11,822.80 Customer Advances-Other Electric 22,492.00 Customer Advances -Connection Fee -Water 17,200.00 Customer Advances - Facilities Fees-Water 12,099.00 Customer Advances - Other-Water 6,900.00 Misc. Revenue - Electric 1,992.14 Misc. Revenue -Water 250.91 Unrestricted Acquisition Funds M094-150 462.15 Insurance claim for Vehicle 37 2,178.93 DWR Prop 55 Loan #10 274,351.19 ------------------------------ Total Receipts 1,292,570.73 Disbursements: Accounts Payable Disbursements 1,390,762.12 Trans to Electric Restricted Funds Facilities Fee 13,358.80 Trans to Water Restricted Funds Facilities Fee 12,099.00 ------------------------------ Total Disbursements 1,416,209.92 ----------------------------- Balance in General Fund 08/31/94 557,655.21 Distribution of Non-Restricted Funds At Month-End: Petty Cash/Customer Services Operating Funds 600.00 Truckee River Bank General Fund 32,237.36 LAIF General Fund (Not Restricted) 524,817.85 -------------- --------------- 557,655.21 DWR Prop 55 Funds Requested 08131/94 $230,819.97 Truckee Donner Public Utility District Board of Drectors Joseph R.Ag€aera John Le Corbett oil Business Office Engineering Services Robe A.Jones (916)587-3896 (916) 587-3944 FAX(916) 5 7-50 a6 James A. Maass atftia S. Sutton General Manager Peter Le Holzrneister September 23, 1994 MEMORANDUM TO: Peter L. Holzmeister, General Manager FROM: Mary Chapman, Office Manager SUBJECT: Investment report As of August 31, 1994, the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT LOCAL AGENCY INVESTMENT FUND 4.989% 5,807,496.06 ELECTIC FUNDS GENERAL FUND 524,817.85 FACILITIES FEES-PRE AB1600* 211,080.48 FACILITIES FEES-POST AB1600" 83,771.42 STORM DAMAGE FUND* 201,595.04 BUILDING FUND* 897,139.38 ---------------------------- TOTAL ELECTRIC INVESTMENTS 1,918,404.17 WATER FUNDS FACILITIES FEES-PRE AB1600* 628,283.08 FACILITIES FEES-POST AB1600* 232,781.62 BUILDING FUND* 658,290.00 RESERVE FOR FUTURE METERS* 752,196.35 TAHOEDONNER WATER SYSTEM FUND* 279,601.67 WEST RIVER ST.ASSESSMENT DISTRICT BOND REDEMPTION FUND * 17,906.64 PREPAID CONNECTION FEES* 68,666.45 TSA(SAD II IMPROVEMENT) 40,253.80 ACQUISITION FUND* 1,211,112,28 ---------------------------- TOTAL WATER INVESTMENTS 3,889,091.89 ------------------------------ TOTAL DISTRICT INVESTMENTS 5,807,496,06 ----------------- * RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS Post Office Box 309 11570 Donner Pass Road Truckee, California 96160