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HomeMy WebLinkAbout1994-10-17 Agenda Packet Truckee Donner Public Utility DistrictE3o rd Directors joseph R.Aguera John L.Corbett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager REGULAR MEETING Fleter L. Holzmeister 7,00 PM, Monday, October 17, 1994 TDPUD Board Room AGENDA 1. Cal/ to order 2. Roll call 3. Public input (7:25 PM or as soon thereafter as possible) - Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input UNFINISHED BUSINESS 4. Consideration of resolution adopting an employee wellness program 5. Prosser Water System Project: a) Status report b) Consideration of a progress payment request 6. Tahoe Donner/Sierra Meadows Pipeline Project: a) Status report b) Consideration of a progress payment request NEW BUSINESS 7. Consideration of a proposed work plan to perform Phase assessment of soil contamination in the vicinity of the District complex ROUTINE BUSINESS 8. Consideration of minutes of October 3, 1994; possible action 9. Consideration and possible approval of bills 10. Correspondence 11. Report from Department Heads Post Office Box 309 570 Donner Pass Road Im Truckee., California 96,11 60 CLOSED SESSION 12. Conference with legal counsel, existing litigation, claim of Wanda C. Furgeson on behalf of Joshua C. Haynes, Government Code Section 54956.9(a) RETURN TO PUBLIC SESSION 13. Possible action resulting from closed session ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted an"ailed on October 13, 1994 Susan M. Craig, Deputy District Jerk RESOLUTION 9�1 436 OF THE . : T .U.CKE DC31111{ER PCl 3L1C t}T`ILITY DISTRICT ADOPTING EMPLOYEE` UI{E'LLNESS PROGRA. TDPUD CODE CH PTER 4.48 WHEREAS, the Injury and Illness Prevention Program adopted by the State of California effective July 1, 1991 and District Code Chapter 4.46 adopted December 30, 1992 requires the District to administer a comprehensive and continuous occupational injury and illness prevention program for all employees; and WHEREAS, it is in the interest of the District and its customers to promote employee wellness as a means to control use of sick leave, to control medical insurance costs and to help avoid job-related illness and accidents; and WHEREAS, an employee wellness program through Tahoe Forest Hospital has been developed; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner 00 Public Utility District that the attached policy, TDPUD Code of Policies, Chapter 4.48, Employee Wellness Program, is hereby adopted effective this date. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 17th day of October 1994 by the following roll call vote: AYES: Aguera, Corbett, Jones, Sutton and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B 1 Jam A. ass, President ATTE Susan M. Craig, Deputy Distri Clerk smc CHAPTER 4.48 EMPLOYEE WELLNESS PROGRAM Sections: 4,48.010 Policy 4,48.020 Program Components 4.48.030 Participation by Employees 4.48.040 District Liability 4.48.050 Use of District Time 4.48.060 Confidentiality of Employees' Medical History 4.48.010 Policy - It is the policy of the District to promote the wellness of its employees as required by the Injury and Illness Prevention Program Act adopted by the State of California effective July 1, 1991, and in compliance with the District's IIPP adopted December 30, 1992. (See Code Chapter 4.46.) It is also in the interest of the District and its customers to promote employee wellness as a means to control use of sick leave, to control medical insurance costs and to help avoid job-related illness and accidents. 4.48.020 Program Components -- The Employee Wellness Program will consist of the following components: a) Health risk appraisal; b) Activity groups; c) Awareness programs; d) Lower back pain seminar; e) Autolseatbelt safety program; f) Incentive program. 4.48.030 Participation by Employees- Participation by employees in Wellness Program activities is strictly voluntary. 4.48.040 District Liability - Employees who wish to participate in Wellness Program activities and events sponsored by the District will be required to sign a waiver of liability holding the District harmless of any responsibility. 4.48.050 Use of District Time - Employees will be allowed to participate in the following programs and presentations during District time: Health screening; awareness/health education seminars; lower back pain seminar/workshop; automobile driver's safety. Employees will not be able to use District time for the following activities: Day hikes; healthy meals program. 4.48.060 Confidentiality of Employees' Medical history - Employee medical records are strictly confidential and will be shared by the employee and Tahoe Forest Hospital personnel only. TDPU❑ staff will not have access to any information obtained through the TFH health screenings. 'T'RUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - OCTOBER 17, 1994 TOTAL ELECTRIC WATER DESCRIPTION ------------------------------------------------------------------------------------------ COOPER POWER SYSTEMS 4,198.85 4,198.85 ONE TRANSFORMER PER SCHEDULE C AND SIX TRANSFORMERS PER SCHEDULE B. HEAVY EQUIP CONSTRUCTION 11,778.42 11,778.42 REPAIRING OF WATER DISTRICTS LEAKS. JAMES A. MAASS 702.78 702.78 REIMBURSEMENT FOR EXPENSES IN CONNECTION WITH THE NCPA COMMISSION MEETING AND THE NCPA ANNUAL MEETING IN MONTEREY. MBNA AMERICA BUSINESSCARD 828.60 414.30 414.30 HOLZMEISTER EXPENSES IN CONNECTION WITH THE NCPA ANNUAL MEETING (552.74) PERSONAL EXPENSES REIMBURSED TO THE DISTRICT (56.91) JONES EXPENSES WHILE ATTENDING A SEMINAR IN SACRAMENTO (219.95) . ------------------------------------ 17,508.65 5,315.93 12,192.72 TDPUD STAFF REPORT October 13, 1994 TO: Board of Directors FROM: Peter L. Holrmeister, General Manager SUBJECT": Manager's Report AGENDA # 11 During the past month, 1 spent considerable time working on issues relating to bulk power supply. Following is a brief overview of my activities. 1. SPPCo issues On October 6, 1 met with representatives of SPPCo to work toward resolving our contract issues. Tom Green of NCPA and our District Engineer, Steve Hollabaugh, participated in the meeting. We discussed transmission, emergency support services, partial requirements services and contract terms. We are now waiting for a specific proposal from SPPCo. SPPCo appeared, from their statements, to be willing to provide the services we are requesting. However, we need to see their proposal. 2. Truckee River Operating Agreement (TROA) Pat Sutton and I continue to represent TDPUD on the Truckee River Basin Water Group as it works toward adoption of the TROA. My particular involvement is primarily in the areas of future water consumption needs in Truckee and determination of well standards. I am working with a sub- group of water purveyors to provide advice to the larger group and to the California Department of Water Resources. The larger group has been meeting twice each month and the sub-group meets once each month, along with many phone calls and memos being faxed back and forth. 3. ord onstruction and leaking sewer la erals I met on October 5 with representatives of Ford Construction, Truckee Sanitary District and SEA Engineers to try to resolve our long-standing contract dispute. More meetings will occur before that very difficult issue is resolved. 4. Bud et re aration I am working with our five department heads on preparation of a 1994 budget. For the next three weeks, I plan to put a lot of other issues on hold while I spend many hours on the budget. 5. Preparation for MOU bargaining Our MOU with the employee union expires on December 31, 1994. l have been working with the management group and Cooperative Personnel Services to develop a list of issues to discuss during the meet and confer process. The District and Union have exchanged letters indicating a desire to begin the meet and confer process. I will be discussing this issue with the Board in early November. 6. NCPA Annual Meeting Jim Maass and I attended the NCPA Annual Meeting in Monterey. As it turns out, we spent most of our time talking with Bob McDiarmid, Lisa Dowden and Tom Green regarding our "good faith transmission request"to SPPCo. The fact that we were all in Monterey made it easier to conduct that particular piece of business. We also took advantage .of the fact that Washington Water Power was represented at the meeting. Jim Maass and I discussed our transmission request with WWP staff and the nature of our relationship with SPPCo. We hope our discussion helps WWP understand the TDPUD point of view. 7. Board and staff meetings During the past month l have worked with staff to prepare two Board packets and I have chaired weekly management group meetings. The issue relating to fire protection and our water system took quite a bit of time. PLH/smc Truckee Danner Public Utility District Board of Directors Joseph R.Aguera John L. Corbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 .lames A. Maass 99 Patricia S. Sutton General Manager Peter L Holzrneister ADMINISTRATIVE SERVICES: October, 1994 STAFF REPORT Submitted by Mary Chapman, October 13, 1994 1995 BUDGET PREPARATION: During the last month, I completed the department budget with the assistance of the department staff. I have been working on reviewing all the department budgets for missing items or inconsistencies. Peter and I will be spending most of the next two weeks compiling the budget and putting it into final form. METER CARDS: As time permits, Julie DeAngelo has been keying all of the information on the electric meter cards into the computer for the Electric Department. She is about half way through this project. This information has always been updated manually in the past. In the future, all new meter purchases, transfers, removals, and testing activities will be recorded on the computer rather than on the cards. Most of the water meter information has already been keyed into the computer. When Julie is done with the electric meter project, she will verify that the water meter files are complete. She will then move on to the transformer records. TRAINING: We have purchased some training videos (Windows, Lotus 123 and Word Perfect) and a small TVNCR to show the videos. The TVNCR will be placed next to a computer. As the video runs, the employee follows the instructions on the personal computer. It is our goal to upgrade the personal computer skills of all of those employees that use personal computers to perform their work. COMPUTER OPERATIONS: Earlier this year, we installed the Equipment Management system. A couple of months ago, Kathy, Lenna, .Joan A. and myself, went through the program operations and identified areas that needed improvements. We made up a list and sent it to Orcom. Orcom Systems has just provided us with an update to the software. Updates fix program problems or deficiencies and provide program enhancements. We hope to install the upgrade either tomorrow or Monday. Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 During September, Steve, Sue, .Joan A. and l went to the annual Orcom Work Order Users Group meeting in Bend, Oregon. Orcom is coming out with their new AS400 version of the Work Order software. Many of their other clients using their work order software were at the conference. We reviewed the new software in detail and made recommendations for additional changes. The new software is far superior to the System 36 version which we have been using since 1987. Steve went with us so that he could become familiar with the work order programs and would be able to meet with the Orcom programmers and engineers from other utilities. We also reviewed the Fixed Asset software. I have proposed that we purchase this software during 1995. It is an automated system to track capital improvements. We are currently tracking the District's assets (plant in service and equipment) manually. It is very time consuming. We believe that an automated system will streamline the process. It will also help us to provide better and more timely information to our auditors. We will also be getting an update to our Inventory software shortly. We will not be able to upload it until Support Services completes the inventory count. I think it is scheduled later this month. POWER OUTAGE BONUS: During our recent power outage, there was a silver lining. One of the customers that called in to tell us that their power was out, happened to be on one of our write-off lists. Mark spotted the name, called the customer back, and set up a payment agreement with them. Good going Mark! CUSTOMER SERVICE ACTIVITY: Activity has been fairly slow in the front office. Two of our employees have taken their vacations this month. Since activity has been relatively slow, everyone has been able to stay current. When I asked staff about the activity in the department, they said "it's the calm before the storm." Ski lease transfers will start coming in shortly. BILLING: The billing department is current and on schedule. ACCOUNTING: Accounts Payable, Payroll and General Ledger/Budget work is all current and on schedule. 1094MOLY.RPT Truckee Donner Public Utility District Board of Directors Joseph R.Aguera John L.Corbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A, Maass Patricia S. Sutton Generat Manager Peter L. Holzme€ster Water .Department Monthly ACtivities Report October 10 , 1994 September 1994 N" ATER QUALITY: See attached bacteriological report . Mailed 25 Letters to local businesses with backflow devices scheduling them for inspection and testing. PUMP OPERATIONS: Traditionally water demand drops about 30% after Labor Day and continues to fall until Christmas . This year is no exception. This allows us the opportunity to begin turning off our ismaller wells for extended periods of time so that the water levels can recover. The SCADA system continues to experience minor bugs, SA Engineering has been responsive in clearing up the problems . 1 am continuing negotiations with the representatives from the Raley ' s, and Hopkin ' s estates to work out Distract acquisition of the well sites at Hirschdale and Boca Sierra Est . (Glenshire Drive) . The representative from Raley ' s has made a fairly unusual request which has caused me to pursue alternative access routes into the well site . The system improvements in Prosser Heights are nearing completion. The tank is being painted, the underground portions of the project are finished with the exception of the vault for the altitude valve. Both pump stations are up and the street has been paved. See attached water production report and graphs from Pete Marcovich, Water Operations Specialists . Post Office Box 309 • 11570 Danner Fuss Road • Truckee, California 96160 MAINTENANCE, REPAIRS & NEW CONSTRUCTION: The water service to Dependable Tow was successfully bored across West River Street without disturbing the road way and avoiding the contaminated soil . After weighing the options available I chose to hire Curtis and Sons from Mindon Nevada to attempt the crossing with a 4"diameter Pneumatic mole that punches a hole through the soil without removing any material . The Pneuma-gopher was stopped by impenetrable bolders on the first four tries . The fifth attempt went all the way across to the receiving pit . This was a very cost effective method of putting in the service and may have other applications in the future. September is traditionally a very busy month in preparation for winter. The Water Dept . Staff responded to 37 U. S .A. location calls . District personnel installed 28 new residential services, 1 multi-residential service and upgraded 10 existing services . Staff repaired 3 leaks and replaced 2 service laterals . our contract day labor crew repaired 13 leaks and worked with staff to replace 85 ' of badly deteriorated 6" main line on Swiss Lane. Sears Construction is nearly complete with the water line replacement projects in Tahoe Donner and Sierra Meadows . WATER PLANNING DEPAR i T�LNT: In addition to the list of active new construction projects that Mike has been working on he made a trip to the State Department of Water Resources in Sacramento to collect information to begin building our data base for the Ground Water Management Plan. We now have well Logs for the nearly 200 wells within the proposed management area. See attached report from Mike Connell, Water Dept . Planner for active new construction projects . Truckee Donner Public Utility District Baard of Directors Joseph R. Aguera John L. Corbett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton Generat Manager Peter L. Ho{zmeister MFMCR T-12 DTJ-M Date : October 5, 1994 From: David Ruily To : Peter Holzmeister Subject : Monthly Bacteriological Report - September 1994 Attached is the " Summary of Bacteriological Water Quality" report for the month of September 1994 . The September portion of the report shows that all 34 distribution system samples were free of coliform bacteria. The report also shows that 32 source samples were free of coliform bacteria . The district has met the State ' s drinking water standards for the month of September . Rost Office Box 309 11570 Donner Fuss Road Truckee, California 96160 TRU KEE LWER PUBLIC UTTLITY DISTRICT 0 0 System Source Samples Portions Percent Samples Portions Percent Yr . /Month Collected Positive Positive Collected Positive Positive 1994 June (Truckee) 26 0 0 15 0 0 (Prosser) 7 0 0 8 0 0 (Hirschdale) 1 0 0 1 0 0 1994 July (Truckee) 28 0 0 23 3 130 (Prosser) 7 0 0 8 0 0 (Hirschdale) 1 0 0 1 0 0 1994 August (Truckee) 32 0 0 23 4 17 (Prosser) 10 0 0 10 0 0 (Hirschdale) 1 0 0 1 0 0 a_994 September (Truckee) 25 0 0 26 2 070 (Prosser) 8 0 0 7 0 0 (Hirschdale) 1 0 0 1 0 0 i Truckee Danner Public Utility District Board of Directors Joseph R. Aguera John L. Corbett Business Office Engineering Services Robert A,Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 .lames A. Maass Patricia S. Sutton General Manager Peter L. Hoizmeister MEMORANDUM Date: October 10, 1994 To: Dave Rully From: Peter Marcovich Subject: Monthly Report for September 1994 WATER PRODUCTION GALLONS Airport Well . . . . . . . . . . . . . . . . . . . . 60, 580, 000 Northside Well . . . . . . . . . . . . . . . . . . . 18, 607, 000 Prosser Heights Well . . . . . . . . . . . . . . . . . 7, 583, 800 Sanders Well . . . . . . . . . . . . . . . . . . . . . 6, 372, 300 Donner Creek Well . . . . . . . . . . . . . . . . . . 14, 411, 000 "A" Well . . . . . . . . . . . . . . . . . . . . . . . 5, 779, 000 „B" Well . . . . . . . . . . . . . . . . . . . . . . . 1, 760, 500 Southside Well #1 . . . . . . . . . . . . . . . . . . . 5, 449, 000 Hirschdale Well . . . . . . . . . . . . . . . . . . . . . 357, 400 TOTAL PRODUCTION FOR SEPTEMBER 1994 . . . . . . . . . 120, 900 ,000 SCADA UPDATE We had communication problems with Donner Trails Booster Station receiving from Soma Sierra Tank and transmitting to both Northside Booster Station and Donner Creek Well . This was an ongoing problem, 1 believe has been corrected. During the last week of September all stations were communicating. Matt continued to update and eliminate "bugs" from the system. 1 gave SCADA demonstrations to all interested employees . Post Office Box 309 11570 Danner Pass Road Truckee, California 96160 WATER QUALITY Water samples were taken the four tuesdays of the month. Routine daily rounds were made, taking chlorine residuals throughout the system. Water samples were also taken at Southside Well ff2 . STATION MAINTENANCE Cupola roof screening was completed at Pinnacle, Stockholm, Falcon Point and Innsbruck tanks during the month. There were several other small items completed from the report by Jess Morehouse . We repaired the starter contacts for the small booster at Sitzmark Station. The motor and bad starter contacts were replaced at Ponderosa Hydro Station and a new back up motor was ordered. New gate posts have been installed at both Armstrong and Glacier Tank sites . Repairs were made to the entry door at Donner Creek Well . I monitored and made changes through SCADA due to the continued decrease in demand on the water system after the Labor Day weekend. I have included a graph of water production with each month' s total for 1994, through the end of September. PROSSER HEIGHTS/NO OTHER WAY The water tank was erected and painting has begun. Construction has started on the well building. No Other Way has been paved to the tank site. WATER [DRODUCTION 1994 200 150 .� GALLONS lw 50 JANUARY MARCH MAY JULY SEPTEMBER FEBRUARY APRIL JUNE AUGUST WATER PRODUCTION i 1992-1993-1994 , C01 ! A' { g - � !a� - 4. Liar �� �,ssP "150 t 1992 100 1993 p 3 kY�� � V1 C k• I w ,` 1994 50. i4 JANUARY MARCH MAY, - JULY SEP"1`EMBER FBBRUARY APRIL JUNB AUGUST I Truckee Donner Public [Utility District Board of Directors Joseph R. Aguera Jahn L. Corbett Business Office Engineering Services Robert A. Janes (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Hoizmeister MEMORANDUM Date : September 6 , 1994 From: Mike To : Dave Subject : Work Activities for September 1994 In addition to the everyday work related to customer complaints and questions, I worked on the following specific projects : 1 . Gooseneck Village 2 . McGinity Line Extension (High Street) 3 . Donner Lake Plaza 4 . Coachland Expansion S . Tri-X 8-Flex 6 . Rox & Oz Building 7 . Donner Village Condos 8 . River Village 9 . Dependable Tow Building 10 . Simon Porter Building 11 . Sugar Pine Estates 12 . Hospital Commercial Building 13 . Bresnahan 4-Plex 14 . Mapping Systems 15 . Martis Valley Ground Water Management Plan 16 . Hospital/Gateway Area Fire Flow 17 . Pipeline Replacement (Sierra Meadows/Tahoe Donner) 18 . 1994 System Improvements 19 . Commercial Service Upgrades 20 . Budget Preparation Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING SERVICES DEPARTMENT ACTIVITIES SEPTEMBER 1994 New Construction Development Agreements - Working with 18 new developments this year . Continuing to work on 16 developments carried over from the 1993 construction season . The majority of these developments are planned for completion in 1995 . New Construction Services - Completed the processing of 31 new applications for electric service and completed 27 permanent new construction services and 21 temporary power hook- ups . Completed orders for 31 water hook-ups and 10 water service upgrades . Work Order Processing- The accounts receivable conversion has been successfully completed . Preparation is beginning now for the work order conversion . Sue attended the annual Orcom Work Order User ' s Group Conference . Staff provided support for the conversion of Southern Pacific ' s transfer of services over to TDPUD . Development and billable work orders are continuing to be closed as they become complete . Communications Newsletter- The Fall issue of the Current Issues newsletter is in final form and will be printed for distribution in late- October . The feature article will be on the current activities of the Ground Source Heat Pump pilot project . Spanish Brochure- Planning Staff has been working with Creative Concepts to develop an informational brochure written in Spanish on TDPUD and it ' s operation . Maria has provided the English to Spanish translation for the brochure . End -Use Survey- NCPA has completed a draft of the residential survey findings . They have completed the collection of commercial end-use data . The residential report is expected to be completed by late-October and the commercial report by November . Conservation Ground Source Neat Pump Pilot Project- The GSHP Steering Committee is planning GSHP installations for 8 participants in the pilot program . The units will be installed in the October/ November timeframe . Another manufacturer donated a GSHP unit( Econar) . The areas represented include : Donner Lake , Tahoe- Donner , Prosser , Olympic Heights , and Sierra Meadows . GSHP Grant Funding- TDPUD and SMUD have received a final draft contract from the California Energy Commission ( CEC ) . The contract is expected to be ready for signature in November . The grant money will be used to implement the monitoring and evaluation of each utility ' s perspective pilot programs . The Department of Energy ( 60E ) has not Trade a decision as of yet to ® provide TDPUD and SMUD with $20 , 000 grant monies for the pilots . Energy Surveys/High Bill Assistance - Staff did not have any energy survey requests or high bill complaint activity this month . Energy Efficiency Partnership- Coordinating the development of the new Chamber site for the demonstration of energy and water efficiency . The incorporation of the energy and water efficiency Treasures are expected to be retrofitted into the building by year -end . The Chamber received the donation of a 0round Source Heat Pump from Carrier Corporation in addition to their pilot site donation . The unit has been installed along with all new duct work by Environmental Control Specialists in Truckee . Bertram Drilling will be installing the loops/heat exchangers at the Chamber in October . Low- Income Weatherization Services - Staff attended a workshop August 26 in Sacramento regarding Senate Bill ( SB) 1601 which requires public utilities in the State of California to file a plan with the CEC regarding low- income weatherization services by December 1 of this year . SB 1601 requires public utilities to provide service area electrically heated low- income person ' s homes with weatherization services if the services and their application are deemed to be "cost-effective" . Several NCPA member utilities have asked NCPA Staff to look into SB 1601 and prepare a proposal that would involve evaluating the cost- effectiveness of providing these services in each utilities service areas as well as the preparation of the plan itself . Energy/Water Showcase Program- TDPUD has applied to participate in the California Energy Commission ' s (CEC ) Water Energy Efficiency Showcase Program . If we are chosen to participate . TOPUD will be one of a hand full of models of Water System energy efficiency in California . For participating , the CEC would help us improve the energy efficiency of our water system above its current level through technical and other assistance . We would also receive recognition for our involvement . TDPUD ' s Staff met with Ken Henderson , CEC , on August 30 to discuss TDPUD ' s potential participation in the Showcase Program . Employee Safety_ Wellness Program- The TDPUD/NRECA Wellness Program proposal has been developed for the Board ' s review . Staff has developed a health screening and measurement plan with the help of Tahoe- Forest Health Promotions Staff , Janet Brady . We propose to submit a Wellness Program application to NRECA for a 6% discount on medical insurance . This would result in a cost savings of up to $15 , 000 to TDPUD for 1995 . TDPUD STAFF REPORT October 12, 1994 TO: Board of Directors FROM: Kathy Neus, Support Services Manage I SUBJECT: September Staff Report AGENDA # 11 BUILDING AND GROUNDS 1. Joe Straub and Steve Wallace moved and arranged the furniture in the Accounts Payable Office. 2. Steve Wallace changed the office hours on the front door to reflect the new hours (from 8:00 AM - 4:30 PM to 8:00 AM - 5:00 PM). 3. Quotes were received for routing, cleaning, filling cracks and sealing the customer and employee parking areas. The low quote was from a contractor located in Grass Valley; it was in order. The work was performed on a Saturday with no interruption in business. 4. All the linoleum floors were stripped of wax, scrubbed and re-waxed. PURCHASING AND WAREHOUSING 1. Joe has been working in the yard, cleaning and arranging for winter, making sure there aren't too many obstacles for snow removal. 2. Joe drilled and assembled underground electrical boxes in a special configuration as per Ron Reynold's request. VEHICLES 1. The 8.1.T. was completed on vehicles #3, #10 and #34; no major repairs were necessary. B.1.T. was also done on trailers #13, #82, #83 and #86. 2. I'm still working with OrCom on fine-tuning the reports generated by the Equipment Maintenance Program (cleaning up the clutter and making the reports more specific to the District's needs). METER READERS 1. Once again, the Meter Readers are current in their readings and no books have been estimated. 2. The Meter Readers have completed their seat verification for the year and now they need to follow--up on their findings. BUDGET Preparation of a draft budget for the Support Services Department was a priority during the past several weeks. KNIsmc STAFF REPORT October 13, 1994 To: Board of Directors From: Bob Quinn, Electric Superintende i Subject. September Report for the ,Electric Department AGENDA ITEM September was another productive month for the Electric Department With the snow season rapidly approaching, contractors have been in a rush to either start or complete projects prior to the bad weather. Our crews have been kept busy meeting that demand. During September the line crew installed a pole and transferred primary conductors to facilitate the installation of circuitry to supply power to the new NO Other Way well off Alder Drive. The new TSD building was energized with three phase power, and the Wolfe Estates underground project was completed as far as we can at this point in time. Additionally, facilities at Hill Top were upgraded and several poles either removed or replaced. In the Donner Lake area along Reed Ave., secondary facilities were upgraded. Elsewhere, within the system, several transformers were installed to supply new customers and primary lines supplying power Into the Coachland area were upgrade to three phase. Downtown, repairs were made to the lightning arresters and fused cut-outs on the underground primary feeding the post once. With regard to the Mattis #k3 project, Harker& Harker completed the civil portion of the project and is currently installing the underground conductor. The project is progressing on schedule ►Mth no problems at this time. Steve Hollabaugh attended a training session in San Diego on the new ACAD system and Jim Wilson attended a training session on meter testing in Seattle. Tyre following is a list of projects undertaken by the substation and meter departments: Three commercial services at Deerfield Plaza Installed a transform-er=rated meter at Ponderosa Golf Course Installed a transformer-rated meter at the elementary school portables Inspected several commercial installations for code violations and safety violations Made repairs to motors within the Ponderosa Hydro Booster Station Wbrked on totalized metering at three well sites Investigated pump control problems at a station in Tahoe Donner Fabricated gates for the read into Mattis Substation Wbrked on the transformer information filing system Prepared scrap transfomners for shipment and disposal Removed old commercial metering from the SP RxR track heaters Assisted in preparing budget The service crew completed sixty service orders and the department responded to thirty-three underground facility locates. On September 9th, high winds in the Truckee area caused several outages . At Donner Lake, a large tree fell across secondary lines causing an outage of approximately tM hours in duration to ten customers. In Tahoe-Donner a tree fell and contacted primary lines breaking two insulators and creating an outage of, again, approximately tvuo hours to thirty customers.