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HomeMy WebLinkAbout1994-12-05 Agenda Packet Truckee Donner ra Utility a Soa,d of t'irec?t3rs Joseph .Aguera John L. Corbett Business Office Engineering Services Robert A.Jones (91 ) 5 7- 96 (916)587-3944 FAX(916) 5 7-5956 James A. Maass Patricia S. Sutton General Manager Pete, L. P?olzrneister SPECIAL MEETING Monday, December 5, 1994 6:30 PM TAHOE FOREST HOSPITAL EXTENDED CARE FACILITY, Room 54 AGENDA 1. Call to order 2. Roll call 3. Public input regarding presentation of a resolution of acknowledgment and appreciation to John Corbett 4. Presentation of a resolution of acknowledgment and appreciation to John Corbett CERTIFICATION I hereby certify that the foregoing agenda has been posted in the District office and Governm egt Center, provided to the U. S. Post Office and County Library for posting, and mailed t lxe Directors and interested parties on December 1, 1994. Susan M. Craig, Deputy District rk Post office Box 309 1157 0 Donner Pass Road Truckee, CaMornla 96160 Truckee Donner Public Utility District Board of Directors Joseph R,Aguera sohn L.Corbett Business Office Engineering Services Flobert A.Jones (916) 74 896 (916)687- 944 FAX 11916) 7-50 6 James A. Maass 00) Patricia S.Sutton Genera! Manager Peter L. Holzmeister REGULAR MEETING 7:00 PM, Monday, December 5, 1994 T'DPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public input (7:25 PM or as soon thereafter as possible) - Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. SPECIAL BUSINESS 4. Oath of office 5. Election of officers ® UNFINISHED BUSINESS 6. Budget workshop - introduction to the draft 1995 budget NEW BUSINESS 7. Consideration of R. W. Beck report on electric rate design options; setting a public hearing date to receive public comments on a possible ordinance to change the District's rate structure 8. Consideration of setting a public hearing to receive public comments regarding a proposed resolution adopting a groundwater management plan 9. Consideration of a proposal from Sauers Engineering to perform services relating to Prosser annex and Northside wells 10. Consideration of transferring funds from the Certificate of Participation Acquisition Fund to the Water General Fund 11. Consideration of transferring funds from the Facilities Fees Restricted Fund to the Water and Electric General Funds Post Office Box 309 1 7 Donner Pass Road Truckee., C i:f rni 9616 ROUTINE BUSINESS 12. Consideration and possible approval of minutes of November 21 and 28, 1994 13. Consideration and possible approval of bills 14. Correspondence CLOSED SESSION 15. Conference with legal counsel, existing litigation between TDPUD and Sierra Pacific Power Company, two cases, Government Code Section 54956.9(a) 16. Conference with labor negotiator pursuant to Section 54957.6; agency negotiator, Steve Gross - unrepresented employee, General Manager RETURN TO PUBLIC SESSION 17. Possible action resulting from closed session ADJOURNMENT NOTE. The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted and mailed on December 1, 1994 112 Susan M. Craig, Deputy District rk ............................................... RESOLUTION NO 9443 OF THE TRUCKEE 13DNNER P' ff.3�LIC UTILITY DISTRICT AUTHORIZING THE TRANSFER: OF FUNDS.FROM ELECTRIC EAC1 LI TIES FEES :TO THE ELECTRIC GENERA L FUND WHEREAS, the State of California adopted, in 1988, AB 1600 which regulates the manner in which this District shall administer the collection and use of facilities fees; and WHEREAS, this District adopted Ordinance No. 8903 entitled "Water and Electric Facilities Fee Ordinance," and also adopted an administrative code for implementation and collection of facilities fees; and WHEREAS, this District, in 1993, adopted an electric system master plan to guide its electric system expansion as development occurred; and WHEREAS, this District has collected facilities fees prior to and subsequent to the effective date of AB 1600; and WHEREAS, projects have been undertaken by this District that qualify for facilities fee expenditure; and WHEREAS, District staff has prepared a report entitled, "Report on Facilities Fees Reimbursement for Electric Projects," NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That it adopts the Report on Facilities Fees Reimbursement for Electric Projects as its finding. 2. That it approve the transfer of the following electric facilities fees to the Electric General Fund: Post AB 1600, $76,904.14; Pre-AB 1600, $213,693.35. WO# DESCRIPTION AMOUNT ZONES • 92-62601 E.River-replace pole $27,813.21 72,74,81,82,83,84 93-64012 Truckee Sub 2,07684 All zones 93-64014 Capacitor-Teichert 6,726.50 73,76,84 93-64106 Mdw Park upgrade 33,533.99 61,62,63,73,74,91,92 93-64115 Reconductoring 1,335.75 All zones 93-64113 3 Phase loop 41,097.25 All zones 93-64122 Feeder 3 218,320.18 All zones 94-64125 W. River upgrade 2,414.16 72 94-64126 Uptown upgrade 16,815.71 74 92-64334 Alder Hill extension 87,344.64 All zones PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 5th day of December 1994 by the following roll call vote.- AYES: Aguera, Hemig, Maass, Sutton and Jones. NOES.- None. ABSENT None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Ho meiste , Clerk of the Board ATT Susan M. Craig, Deputy Distro Clerk smc REPORT ON FACILITIES FEES REIMBURSEMENTS FOR ELECTRIC PROJECTS December 2, 1994 Introduction A number of projects were undertaken by the Truckee Donner Public Utility District during the 1994 construction year. Facilities fees collected from local developers to offset the cost of capital improvements should be used for the projects to be outlined in this report. The majority of the projects completed not only affect the zone where the construction occurred, but affect the entire electrical system dependent on switching schemes and load transferring capabilities. Numerous District projects that effect and directly benefit the entire electrical system have been necessitated by new development from which facilities fees have been collected.. These types of projects include reconductoring, recloser coordination, installation of new circuitry, redesign of substations,and pole replacements. R.econductoring allows the reconductored lines to carry more amperage and to carry it a longer distance with reduced risks of causing a fault or an outage. if service cannot be provided to a certain group of customers due to a problem within one part of the District's system, those customers may be able to be served through another part of the system which can carry the additional load through the reconductored lines. Thus, reconductored lines result in the District`s ability to maximize the continuity of its service. Projects which provide the District with the ability to switch electrical loads from one circuit to another also benefit the entire District. Field switching allows the District to isolate a particular problem in its electrical system. Once the problem is located, electrical loads can be switched from the problem line to another line. Field switching results in the District`s ability to restore power faster and provide a better continuity of service to all District customers. Replacing power poles will insure that the electrical system's infrastructure is as strong as possible. Strong poles should be able to carry heavier lines and withstand the harsh climate. The stronger system should result in fewer outages and provide the District with the ability to switch loads to secure lines in times of trouble. 1 Page 6 Projects The following projects are being considered for reimbursement by Facilities Fees; District WO# Description 92-62601 Pole Replacement Project ! East River St. 93-64012 Upgrade Truckee Substation 93-64014 Capacitor Installation / Teichert. 93-64106 Upgrade of Meadow Lake Park 93-64115 Reconductoring / Donner Pass Rd. 93-64113 3 Phase Loop / Sitzmark to Prosser Heights 92-64334 Alder Hill Estates 93-64122 Feeder 43 / Martis Substation / Hwy 267 94-64125 Upgrade System / West River St. 94-64126 Upgrade System/ Keiser St. WO# 92-62601 / Pole Replacement ! East River St. This project involved replacing existing deteriorating poles and equipment with new facilities and bring the existing system up to current codes and standards. This is a critical line within the system because of the ability to transfer load during emergencies and times of peak usage. WO# 93-64012 / Upgrade Truckee Substation This was a Master Plan Project that carried over from 1993. The charges incurred are from the conceptual design work done by R.W.Beck for the rebuilding of the Truckee Substation. Rebuilding this substation would effect all zones within the District. WO# 93-64014 / Capacitor Installation / Teichert This project was undertaken to improve the voltage in zones 73, 76, and 84. The system was experiencing voltage fluctuations as a result of equipment being used at the Teichert yard. The installation of a capacitor bank corrected the problem and brought the system voltage NNrithin specifications. WO# 93-64106 / Upgrade of Meadow Lake Park 2 Page 7 W0993-64115 / Reconduetoring/ Donner Pass Rd. • This was a Master Plan project that was completed in 1993 with charges carrying over into early 1994. 1t involved reconductoring the lines from the 1-80 freeway crossing through the Gateway area. All zones could be effected through various switching schemes. WQ#'s 93-64113 & 92-64334 3-Phase Uop / Sitzmark to Presser Heights and Alder Hill Estates These two projects, in cooperation with a private developer, gave us a tie line between Tahoe Donner Substation circuitry and Truckee Substation circuitry. Various switching schemes enable this tie to effect all zones within the District and was a Master Plan project. WEB## 93-64122 / Feeder 93 / Martis Substation / Hwy 267 Another Master Plan project, this new circuit out of Martis Substation will enable the District to relieve load on the overloaded Truckee Substation. New underground conduit, vaults, and conductor was installed from. Martis Substation to Highway 267 and west to the Truckee River bridge. During the 1995 construction season, the bridge crossing will be completed and this circuit will be energized. All zones will benefit from this new circuit. WQ## 94-64125 / Upgrade System / West River St. • This project was site specific to zone 74 and involved replacement and retirement of p J deteriorating structures. Wd#94-64-126 / Upgrade System / Keiser St. Specific to zone 74, this project eliminated deteriorating poles and removed redundant facilities from the system. With the removal of the deteriorating poles and equipment, system reliability was improved. Facilities Fees Eligibility In order for the cost of capital improvements to be eligible for reimbursement by Facilities Fees, it must be determined that there are reasonable relationships between the use of fees, the need for the facilities and the type of development. The first is to determine how there is a reasonable relationship between the fee's use and the type of development project on which the fee is imposed. Electric Facilities Fees are used for electric utility facility projects including construction, engineering and planning. All types of development on which the fees are imposed, residential, commercial, or other, need electricity. These fees are used for the facilities required to provide electric service for development. 3 Page 8 The second is to determine how there is a reasonable relationship between the need for the public facility and the type of development project on which the fee is being imposed. All types of development for which fees are being imposed need electricity, and therefore the facilities are needed to provide power. Conclusion In summary, all work accomplished this past construction season and addressed within this report are eligible for reimbursement with Facilities Fees. The projects listed in this report benefit multiple zones or are zone specific as stated in the report. The electric department's direction has been to strengthen our system and develop electrical ties to provide a better continuity of service to our customers. To that end, the above projects were undertaken. 4 Page 9 RF`SC)LtJTf0111I`C . 44 OF THE. TRUC EE t.?O111NER PUSLIC C1TILITY D.1 T"RICT AUTHORIZING THE TRANSFER OF F . S. FROM' WATER FACILITIES. FEES TO T IE WATER. G,E1 EIM. L FUND. WHEREAS, the State of California adopted, in 1988, AB 1600 which regulates the manner in which this District shall administer the collection and use of facilities fees; and WHEREAS, this District adopted Ordinance No. 8903 entitled, "Water and Electric Facilities Fee Ordinance," and also adopted an administrative code for implementation and collection of facilities fees; and WHEREAS, this District, in 1991, adopted a water system master plan to guide its water system expansion as development occurred; and WHEREAS, this District has collected facilities fees prior to and subsequent to the effective date of AB 1600, and WHEREAS, projects have been undertaken by this District that qualify for facilities fee expenditure; and WHEREAS, District staff has prepared a report entitled, "Report on Facilities Fees Reimbursement for Water Projects;" NOW, THEREFORE, BE iT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That it adopts the Report of Facilities Fees Reimbursement for Water Projects as its finding. 2. That it approve the transfer of the following water facilities fees to the Water General Fund: Post Ab 1600, $51,358.54; Pre-AB 1600, $28,403.91. WO# DESCRIPTION AMOUNT ZONES 92-74503 Hwy 267 Bridge -job $3,725M All zones downtown 92-74517 Gateway tank $76,037.45 1,315 PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 5th day of December 1994 by the following roll call vote: AYES: Aguera, Hemig, Maass, Sutton and Jones. NOTES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, Clerk of a Board ATTE ' Susan M. Craig, Deputy Distri Clerk smc REPORT ON FACILITIES FEES RE.IMBURSEMKNTS FOR WATER PROJECTS December 2 , 1994 introduction: Facilities fees are assessed by the District and collected from local developers to help off set the cost of capital improvement projects which are necessary to provide water to the areas where the new development occurs . Assembly Bill #1600 provides guidelines, certain restrictions and a time line for the collection and expenditure of these funds . There were only two projects in 1994 that qualify for facility fee reimbursement . District WO# Descri tion 92--74503 Highway 4i267 Bridge 92-74517 Gateway Tank The new Highway #267 Bridge water line installation and re- connection of the existing under the river crossing was actually completed in the fall of 1993 . The $3 , 725 . 00 amount for reimbursement is the retention withheld from Perata which was not released until after January 1, 1994 . This project enhanced the District ' s main water transmission system from the Airport Well up to the Northside Tank for distribution throughout the majority of the rest of the system. The Gateway Tank project continues to evolve at a snails pace. Though a substantial. amount $76, 037 .45 has been spent this year, actual construction has not begun. $50, 000 of the total is presently sitting in an open escrow account at California Land Title Co. awaiting resolution of the complicated easements acquisition situation. The balance of expenses are for Legal, engineering and surveying services . 'Khen completed the Gateway Tank will provide diurnal and fire storage for the Gateway area. The tank will also provide pass- through storage for the Tahoe Donner subdivision. Page 10 Facilities Fees Eligibility: in order for the cost of capital improvements to be eligible for reimbursement by Facilities Fees, it must be determined that there are reasonable relationships between the use of fees, the need for the facilities and the type of development . The first is to determine how there is a reasonable relationship between the fee ' s use and the type of development project on which the fee is imposed. Water Facility Fees are used for water utility facility projects including construction, engineering and planning. All types of development on which the fees are imposed, residential, commercial, or other, need water. These fees are used for the facilities required to provide water service for development . The second is to determine how there is a. reasonable relationship between the need for the public facility and the type o development project on which the fee is being imposed. All types of development for which fees are being imposed need water, and therefore the facilities are needed to provide water. Conclusion: Based on the information presented in this report, the two projects under consideration are eligible for reimbursement with Facilities Fees . Based on the District ' s current zone of benefit policy regarding collection and expenditure of funds, the Highway #267 Bridge project should be reimbursed from fees collected in all zones . The Gateway Tank should be reimbursed from fees collected in Zones 1, 3, and 5 . Page 11 Truckee Donner Public utility Disc- Business office Engineering Services oid (916) 587-3896 (916) 587-3944 FAX(916) 587-50! - ADMINISTRATIVE SERVICES: NOVEMBER, 1994 STAFF REPORT MONTHLY FINANCIAL REPORTS: OCTOBER, 1994 Attached are the various financial reports for the month of October: 1) BUDGET REPORT: As of October, we are 84% of the way through the budget year. The October budget report shows that we have received 84% of the budgeted operating revenue (85% electric, 83% water) and have spent 81% of the budgeted operating expenses (80% electric, 82% water) for the year. 2) FINANCIAL STATEMENTS: The Electric Income Statement shows a year-to-date gain of $89,726.01 and a loss of $203,614.54 for the same period last year. The Water Income Statement shows a year-to-date loss of $307,463.75 and a loss of $404,802.51 for the same period last year. The main difference between the gain/loss in the year-to-date budget and the gainiloss for the same period on the financial statements is the non-cash items such as depreciation and amortization expenses. 3) STATEMENT OF GENERAL FUND: There is currently a balance in the General Fund of $767,648.62. There are also two Prop 55 project reimbursement requests for $330,949.02 and $$186,184.96. These amounts will be received in November and December respectively. Each time we receive a reimbursement from the State, our long term debt balance goes up a like amount. Post office Box 309 11570 Donner Pass Road Truckee, California 96160 4) INVESTMENT REPORT: While the interest rate that we are currently earning on investments is still fairly low, it has continued to increase. The rates that we have earned so far this year are: ,January, 1994 4.359% February, 1994 4.176% March, 1994 4.248% April, 1994 4.333% May, 1994 4.434% June, 1994 4.623% July, 1994 4.823% August, 1994 4.989% September, 1994 5.106% October, 1994 5.243% 5) DEBT SERVICE RATIO COVERAGE CALCULATION REPORTS: Attached is an updated debt service ratio coverage calculation report. The covenants of the Certificates of Participation require that the District's net revenue should be at least 1.1 times the principal and interest payments on the debt in both the electric and water departments. While not meeting this ratio at any one time during the year is . not a problem, we must meet the required ratio at year end. Through October of this year, the Electric Department has a debt service ratio coverage of 2.44. 1 do not expect that the Electric Department will have a problem in meeting the 1.1 coverage at year end. The Water Department does not currently meet the 1.1 coverage. It is 1.03 as of the end of October. Last year, we barely made the required ratio. We may have the same problem this year. TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET REPORT 1194-10194 84% ELECTRIC: WATER: TOTAL: REVENUES: Budget Actual Budget Bal % Budget Actual Budget Bal % Budget Actual Bud et Bat % .--_--_________---_-___..».,,..._----- ------------------------- ---------------------.._...-'--------------w-._..»._._..._-_--__---_---_---__o.»».,»....--_---_-_____--__-._._.,...._------__-_____-__-----_....,.- »..»,--.--_--_ ____.___-_---.. Residential sales 3,684,000 3,080,858 603,142 84/° 2,216,425 1,869,129 347,296 84% 5.900,425 4,949,987 950,438 84% Commercial sales 2,780,500 2,402,534 377,966 86% 336,875 274,101 62,774 81% 3,117,375 2,676,635 440,740 86% Large commercial sales 628,700 492,233 136,467 78% Q 0 0 0% 628,700 492,233 136,467 78% Sales to pubtic authorities 76,750 63,667 15,OB3 81% 0 U Q 0% 78,750 63,667 15,083 81% E, Fuel charge 374,000 321,100 52,900 86% 0 0 0 0% 374,000 321,100 52,900 86% Interdepartmental sales 470 750 474,161 (3,411} 1D1% 860 639 221 74% 471,610 474,800 (3,190) 101% Misc operating revenue 123,000 102,538 20,462 83% 4,800 20,524 (15,724) 428% 127,800 123,061 4,739 96% Misc rents 54,250 55,172 (922) 102% 20,720 763 19,957 4% 74,970 55,934 19,036 75% Standby revenue 43,750 21,310 22,440 49% 310,000 150,725 159,275 49% 353,750 172,035 181,715 49% Interdepartmental rent 117,036 97,530 19,506 83% 0 0 0 0% 117,036 97,530 19,506 83% Fire protection fees 0 0 0 0% 69,350 56,332 13,018 81% 69,350 56,332 13,018 81% -- _ --------------_--------------------------------------------------- - ----------------------------------------------------o-»------------------------------------------------------------._------------------- Total Operating Revenue 8,354,736 7,111,103 1,243,633 85% 2,959,030 2,372,211 586,819 80/° 11,313,766 9,483,315 1,830,451 84% Interest income 88,000 59,285 28,715 67% 0 81,901 (B1,901) 0% 88,000 141,186 (53,186) 160% ---------------___..--------_______._.____._ ----------------------._»».,.,»-a-----'-'-'--------...--.-------------------------------------------------- -----------------------------_------------------- ----------------------- Total Revenue 8,442,736 7,170,388 1,272,348 851° 2,959,030 2,454,112 504,918 83/° 11,401,766 9,624,501 1,777,265 84% --------- -- ------------- _---------__ -----------------------------------a----- ---------------- =u=====___-------_ __ _ TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1994 OPERATING BUDGET SUMMARY 1/94-10194 84% ELECTRIC: WATER: TOTAL: Budget Actual Budget Bal % Budget Actual Budget Bel % Budget Actual Budget Bal % ---._.------------------------- ------- -------------------------------------------------------------------------------------------------------.----------------- Revenues 8,442,736 7,170,388 1,272,348 85/° 2,959,030 2,454,112 504,918 83% 11,401,766 9,624,501 1,777,265 84% Less Expenses: Board of Directors 60,355 62,754 (2,399) 104% 50,755 48,500 2,255 96% 111.110 111,254 (144) 100% General Manager 157,784 193,080 (35,296) 122% 162,323 69,045 93,278 43% 320,107 262,125 57,982 82% . Administrative Services 526,813 439,252 87,561 83% 310,949 232,391 78,558 75% 837,762 671,643 166,119 60% Planning Services 154,793 153,673 1,120 99% 96,912 74,318 22,594 77% 251,705 227,991 23,714 91% Support Services 404,167 129,101 275,066 32% 50,661 34,925 15,736 69% 454,828 164,026 290,802 36% Suppirt Services 404,167 722,952 13G,630 84% 1,314,441 1,318,741 2,656 100% 2,174.023 2,041,693 135,808 100% 0 0 0% 5 Purchased Power 5,858,000 4,649,684 1.208,316 79% U ,858,000 4,649,684 1,20 , 6 % 19 Interdepartmental rent 0 0 0 0% 117,036 97,530 19,506 83% 117.036 97,530 ,55 06 8 833% Debt service 361,593 392,97U (31,377) 109% 959,352 648,706 310,646 68% 1,320,945 1,041,676 279,269 79% Lather Non Budget Items 0 0 0 0% 0 D U 0% D U 0 0% -o Total Expenses 8,383,087 6,743,467 1,639,620 80% 3,062,429 2,524,156 545,229 82/° 11,445,516 9,267,622 2,177,894 81% Net Revenue less Expenses 59,649 426,922 (367,273) 716% (103,399) (70,043) (40,312) 68/° (43,750) 356,878 (400,628)-816% ° F.-T PET d, Li j T—r 17 ———--------- 7 7-7 7 rj 1 Z J 7 1 7 �l 0 c77 L T F. c, 2 ---------------- EEL HEITS 60 ------------------ ------------------- .... ......... ........... r T T 1 r T 1 7, T T E ----------------------------------------- 2 j 7 ---------------- ----------------- F!T L C!—"` 23 5 7 59 YE E E R I C T 1 4/1 3 S 5 C ----------------- ----------------- CII T �,` ,A -LL, ,-,,-- .-,-,, A n --,- _ 4 4 ----------------- 0HER OP[F;r�TI�G EXPE�SES 122,616.63C8 29,607.16CR ----------------- --____--__ / ` TOTN- 6,52'3,766.31 6.850^83�.89 ` ------------------ ________ ^ N,'ET 15IS2119 147.3�8.5'K.K �E) IhJEF[ST IhCCKE 113'940.44 139.2O3.O3 � SAIMOSS ON MPO3l7MN OF PPOPEkTY 1629.M �THEB NCN-CPEFATING EXPENSES .00 � I-TERFST "ED'PE�SE 179.571.28CR 1Y5'�28.6�CK � --------- '--------- KET R8ANUE (LOSS) 89026.01 203^614.sm ` ` ` � ' ` ' ' ^ + UATER N[E !�[8 F�r �erioJ Er�i�� GC�CE�K 31. ���l �nmvnt AS5 [ TS ------- '�STRIOEU �U��� ��TER S7STE� l�P�]YE�[NT Eo?'�CT C[�TIFlC�TE FAY���T FCND 48?,�j.6D �08'65�.Y7 �ESER� RJNO/CkP I�� F6ND �2877�.74 928,971.O3 F�CTLITlES F[ES BO4,12�.56 ��1,3�6.O� ��K 3AG lI IXF0V[�[KT ACCT 41'�66.16 33.Y66.2Y �EGT 8I ASS�S6HNT DIST �6.128.56 �7.332.1O CUlLCIHG FCND 666,450.75 762'1J].78 F8�. F� .K[ N[TE�� 7�1^523.y4 74i,498.16 7AHOE [C�N�� �ATE� SYST[� FC�� 3O0'�66.f1 254.�27.�5 PR[PAI9 CD�KEC7�O� F[B �9,513.32 ��'25J.60 O0 53 90� 65 �FLEKET7Y _-___—___-- 7OTAL RE�T�ICT�E FCNQS �,713,67J.91 5'��S.837.�7 ���� CUK��T 4SSETS GE�2FAL FCNCS . . �CCCUK73 yECEI��[L�. KET 135.995.93 ���'256.6t ' CU[ T0 [�E[T�IC 4|2,932.33CK 7�)'717.6YCR i� �J[XIAlS ��� SUPPLIB 11O.394.55 1�9,{�6.37 �' I�E FEST INCCME ���lVABLC 15.E65.73 15,3��.B5 ---------------- __—_____ ^ , TQT SETS 93'2 2.1ZC� 429^�34JOCY !. ' [PELINIM�RY 8]R�[Y CUSTS �N9 07HER U4HDRTIZE� I3SUE CDCT� 414,�l6.62 G9.772.O1 !� _- _---_____-- ` 73�l [TS ASS 17,731.240.92 15.672'0�4.18 ! ' � ` ` — ` ` ` ' ' ' � ' ` ` _�� -UT hm 7 1 1 --------------------------------------- T E3 E....""` a i r, 4 i 71 L.L 7 T m— ----------------- Tf TTTr.3 71. 111 t- NTS F"ELE TTQ 'Ic 6 F4:T F 'i,'GI E r.V T F.E LA 7 E C C ---------------- ---------------- ------------------ 17 P I L TT 1 E 7.3 4 ?1'0 2 ^ + + 7PUCK[E [04oR 9.U.C. �o �er��� F�dins 0CT0BF� 31' 1�� ���� Cznent Lot 037% Y'T'C Y-T-[ �mot ����ATING [EYEK�E F[3ICENTIAL 1^75914J.J1 1554153.8l TOPKERCI4L 2�2'61O.9O 259.209.03 �NTE�CEFk��E�TAL 63Y.C1 53J.0 _________ lDT4L �JTF [S 2^C�2.2f3.22 1.O14,760.87 HYDFA4lS 49. 43,4W12 yISC CPFFATIN'G EVE 37.318.81 22,63121 ][NELLMOUS MNTS 762.53 627.46 STANDGY 6EV[NUE 150025.00% 159.64100 ` _______'' T8T&L UEFATING REVENUE 2,26O,574.20 21C,44.152.6 3ARATlNC FX9[kIES FUMnING - PGVEF PURAASEC 496,329.28 424,7]O.01 0IST0OUTIO4 UPERAlI9N'S 478.528.14 431.352.34 [lST�IECTION MAINT[KANCE 242121.10 211148.46 CUSTU�Eq ACC8UNTING & IH0pM4TIOH 77,163.08 34.926.46 AOMIHST�ATI0� & GEKEFAL 395,664.8O 446,825.33 T�TE�DEPA8TMENT4L R[�T Y7.530.00 10t793.0V '[FFECI�T][N 258,G96.70 258.75O.80 .`` OTHER Oy[R4TIN5 EXPENSES 23100.15' 3s114.98 ________ ----------------- TOTAL 0P[R4TI99 EXPENSE 2'069,633.79 2.O12.�-.-33.43 � ________ -------- MT QKRJING REV[VE 19O,940.41 31Q4.23 8TK�k k[VENUE ([UE@SE) INTEPBS7 lNCDME 182.812.00 189,273.11 �! yISC2LLANEC6S 0O 3,OOO.0UR � G�D0LOSS � OF p8 Y MIIC[LLANECUS MGM MCTIUNS 13'196.1OCR 24'569.79CR � OlHE N0N-OP[�ATlNG E%PE,�S[S INTEREST EXPENSE 668,C2O.06CG 5Y6,829.86C� |` E'TRAOROIN4RY }NC0ME ________ ________ �B 'PEY[NUE (LOSS) 404002.51CR ` ' ` � .` ` ` ` ` ���� Truckee Donner Public utility District Board of Directors Joseph R.Aguera John L. Corbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S.Sutton General Manager Peter L. Holzmeister November 23, 1994 MEMORANDUM TO: Peter L. Holzmeister,General Manager FROM: Mary Chapman,Office Manager SUBJECT: Investment report As of October 31, 1994, the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT LOCAL AGENCY INVESTMENT FUND 5,243% 5,463,081.55 ELECTIC FUNDS GENERAL FUND 633,776.53 FACILITIES FEES-PRE AB1600* 213,693.35 FACILITIES FEES-POST AB1600* 100,931.96 STORM DAMAGE FUND* 204,093.37 BUILDING FUND* 908,263.77 ---------------------------- TOTAL ELECTRIC INVESTMENTS WATER FUNDS FACILITIES FEES-PRE AB1600* 636,071.58 FACILITIES FEES-POST A61600* 248,054,98 BUILDING FUND* 666,450.75 RESERVE FOR FUTURE METERS* 761,523.94 TAHOE DONNER WATER SYSTEM FUND* 300,066A1 WEST RIVER ST,ASSESSMENT DISTRICT BOND REDEMPTION FUND* 18,128.56 PREPAID CONNECTION FEES* 69,518.32 TSA(SAD Il IMPROVEMENT) 41,966.16 ACQUISITION FUND 660,541.87 -------------- TOTAL WATER INVESTMENTS 3,402,322.57 ------------------------------ TOTAL DISTRICT INVESTMENTS 5,463,081.55 * RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS DWR Prop 55 funds requested 09129/94$330,949.02 (received 11l07194) DWR Prop 55 funds requested 11/03/94 $186,184.96 Post Office Box 309 • 11570 Donner Pass Road * Truckee, California 96160 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND October 31, 1994 History of Activity For Month Balance in General Fund 09/30194 99,590.24 ------------------------------ Receipts: Electric Revenue 574,770.51 Water Revenue 237,346.93 Misc. Billing Revenue- Electric 2,217.77 Misc. Billing Revenue -Water 279.74 Consumer Deposits- Electric 17,967.50 Consumer Deposits-Water 2,410.00 Customer Advances- Connection Fee- Electric 24,800.00 Customer Advances- Facilities Fees -Electric 6,200.00 Customer Advances- Other Electric 10,384.00 Customer Advances- Connection Fee-Water 15,650,00 Customer Advances- Facilities Fees-Water 12,703.00 Customer Advances-Other-Water 7,592.00 Misc. Revenue- Electric 842.11 Misc. Revenue-Water 208.50 Refund over billing SPPC 1,474.68 DWR Prop 55 Loan Request 11 230,819.97 Interest Income 3rd Quarter 71,585.49 Unrestrict funds GOP`s M094-190 565,055.77 -------------- Total Receipts 1,782,307.97 Disbursements: Accounts Payable Disbursements 1,031,517.47 Void Checks from previous months (43.00) Trans to Electric Restricted Funds Facilities Fee 5,366.00 Trans to Water Restricted Funds Facilities Fee 12,703.00 Restrict Int Income Electric 17,108.93 Restrict Int Income Water 47,597.19 Total Disbursements 1,114,249.59 ----------------------------- Balance in General Fund 10/31/94 767,648.62 Distribution of Non-Restricted Funds At Month-End: Petty Cash/Customer Services Operating Funds 600.00 Truckee River Bank General Fund 133,272.09 LAIF General Fund (Not Restricted) 633,776.53 ------------- 767,648.62 DWR Prop 55 Funds Requested 09129/94 $330,949.02(rec'd 11107/94) DWR Prop 55 Funds Requested 11/03/94 $186,184.96 ® 0 TRUCKLE D©NNOUBLIC UTILITY DISTRICT: Debt Service Ratio Coverage Calculations (DEB G0V2.WK4) ELECTRIC DEPARTMENT: Not Revenues: 12/93 1194-3194 4194 5194� 6194 7194 8194 9194 10194 11194 __12194 Net Income(Loss) (225,493,75) (224,342.69) (138,254.83) (85,459.98) (89,999.47) (16,992.50) 31,546,96 21,109.43 89,726.01 0.00 0,00 Exclusions: Interest Expense-1993 Ref 20,811.46 41,597.40 53,907.30 66,217.20 78,524.10 90,836.98 103,146.86 115,456.74 127,766.62 0.00 0.00 Amortization Expense 9,936.00 8,221.66 11,826A9 15,431.32 19,036.15 22,640.98 26,237.98 29,834.98 33,431,98 0.00 0.00 Depreciation Expense * 486,822.22 109,491.84 145,931.96 182,371.80 218.811.92 255,252.04 291,692.16 329,475.40 365,977.39 0.00 0.00 Depreciation Exp-Adjmt (49 146.95) 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0.00 Total Net Revenues: 242,928,98 (65,031,79) 73,410.92 178,560,34 226,372.70 351,737.50 452,623.96 495,876.55 616,902.00 0.00 0.00 Bond/Debt Service Principal-1993 Refunding^ 0.00 125,000.00 125.000.00 125,000.00 125,000.00 125,000.00 125,000,00 125,000.00 125,000.00 0.00 0.00 Interest Expense-1993 Ref 20,811.46 41,597.40 53,907.30 66,217.20 78,524.10 90,836.98 103,146.86 115,456.74 127,766.62 0.00 0.00 20,811.46 166,597.40 178,907.30 191,217.20 203,524.10 215,836.98 228,146.86 240,456.74 252,766.62 0.00 0.00 Debt Service Coverage 11.67 (0.39) 0.41 0.93 i.11 1.63 1.95 2.06 2.44 IN COMPLIANCE YES NO NO NO YES YES YES YES YES WATER DEPARTMENT: Net Revenues: 12193 1194-3194 4194. 5194 6194 ...._.._7194..._. ...�_.8194_.___....__...._ 9194.._....._.. ...........10194 11194_ W........._12194.._._._ Net Income(Loss) (127,253.90) (176,617,74) (93,034.60) (79,280.58) (121,298,80) (168,625.42) (214,503.56) (297,453.90) (307,463,75) 0,00 0.00 Exclusions: Interest Expense-1991 WSI 690,734.63 1-10,985.51 227,980,68 284.975.85 341,971,02 398,966.19 455,961.36 512,956.64 569,951.70 0.00 0.00 Interest Expense-Prop 55 11,456.18 10,609,69 14,146.25 17,682.81 21,219.37 24,755.93 33,162,48 39,588.64 26,788.19 0.00 0.00 Amortization Expense 32,379.03 8,022.00 10,696.00 13,370.00 16,044.00 18,718.00 21,392.00 24,066.00 6,74q.g0 O.00 O.00 Depreciation Expense " 310,500.96 90,185.31 121,002.44 151,253.05 181,503.66 211,754,38 241,314.69 270,875,16 300,402.38 0.00 0.00 Depreciation Exp-Adjmt 49,146.95 0.00 0.00 0.00 0,00 0.00 0,00 0,00 0.00 0.00 0.00 Total Net Revenues: 966,963,85 103,184.77 280,790.77 388,001.13 439,439.25 485,569.08 537,326,97 550,032.43 636,418.52 0.00 0.00 Bond/Debt Service_ Principal-1991 WSJ 135,000.00 0.00 0.00 0.00 0,00 0.00 0,00 0.00 0.00 145,000.00 145,000.00 Interest Expense-1991 WS1 690,734.63 170,985.51 227,980.68 284,975,85 341,971.02 396,966.19 455,961.36 512,956,53 569,951.70 0.00 0.00 Interest Expense-Prop 55 11,456.18 10,609.69 14,146.25 17,fi82.81 21,219.37 24,755.93 33,162.48 39,588.64 46,786.19 0,00 0.00 837,190.81 181,595,20 242,126.93 302,658.66 363,190.39 423,722.12 489,123.84 552,545.17 616,739.89 145,000.00 145,000.00 Debt Service Coverage 1.16 0.57 1.16 1,28 1,21 1,15 1.10 1.00 1,03 IN COMPLIANCE YES NO YES YES YES YES YES NO NO TRUCKEE DONNER PUBLIC UTILITY DISTRICT SAFE DRINKING WATER BOND LAW PROJECT Original Revised Revised _Pro ect Component _ Budget _- --- Budget `93 Auuc '94 --- 1. Downtown Pipelines $1,045,000 $1,045,000 $1,375,000 2. Chlorination Stations 350,000 185,000 200,000 3. New Wells 205,000 320,000 129,500 A. Auxiliary power 5,000 18,800 B. Donner Creek Well Rehab. 224,500 71,000 60,000 C. New Gateway Well 511,000 D. Southside Well Rehab. 457,000 457,000 175,000 967,000 1,377,000 1,300,000 E. Prosser Lakeview 135,000 110,000 F. Northside Well Rehab, 0 0 50,000 670,000 G. Glenshire Drive Well 328,065 0 H. Reserve for new well 0 4. Storage Tanks 142,450 750 750 A. Soma Sierra Tank 1,500 1,500 B. Donner Trails Tank 233,865 951,685 951,685 954,950 C. Gateway Tank 264,000 D. Replace Prosser Hefts Tank-- � _ �� 200,000 = Total $5,012,000 $5,012,000 $5,450,000 _PROJECT FUNDING:__ 1) Safe Drinking Water Bond Law $5,000,000 2) TDPUD General Fund - already spent 12,000 3) Post-AB1600 Facility Fees 76,037 361,963 3) Pre-AB1600 Facility Fees - -_-- ----- $5,450,000 Total TRUCKEE DONNER PUBLIC UTILITY DISTRICT RECAP OF AVAILABLE FUNDS AT 11/30194: WATER DEPARTMENT: 1. 1991 Water System Improvements, Certificates of Participation Acquisition Fund Available balance after requested transfers $412,793 Projects to Complete: Mainline replacement @ Tahoe Donner/Sierra Meadows ($5,000) Donner Trails Tank (69,172) Hirschdale System Improvements (174,997) Highway 8911-80 bridge project (213 of total cost) (27,137) Ponderosa Hydro (28,560) SCADA-final payment _ (2,500) (307,366) Disbursements Pending Board Approval: Ford Construction - Contract B ($67,401) SEA Engineering - Construction Administration (62,138) SEA Engineering -Test & Design Work _ (4,198) (133,737) rTotal Funds Available - Short 31 2. Water Facilities Fees Pre-A81600 $607,668 Post-AB1600 156 877— $764,545 361,963 Less funds needed to complete Prop 55 projects _____ ) Total Funds Available ' 3. Other Restricted Funds Available: Building Fund - annual transfers are scheduled to pay toward water share of debt service $666,451 Reserve for future meters 761,524 Tahoe Donner Water System Fund 300,066 West River Street Assessment District 129 Bond Redemption Fund 18, Prepaid Connection Fees 69,518 18 TSA (SAD 11 Improvement Refund) 41,966 Total Other Restricted Funds Available $1,857,654 0 TRUCKEE DONNER PUBLIC UTILITY DISTRICT RECAP OF AVAILABLE FUNDS AT 11130194'. ELECTRIC DEPARTMENT: _-. ____ -----. --____ 1. Electric Facilities Fees Pre-AB1600 $ 0 Post-AB1600 - ---2,468 Total Facilities Fees _ $2,468- 2. Other Restricted Funds Available: Storm Damage Fund $204,093 Building Fund 908,264 Total Other Restricted Funds Available $11_12,357 MAJOR BUDGET ITEMS ELECTRIC WATER TOTAL Purchased power 5,852,000 535,000 6,387,000 Debt service 371,836 1,000,074 1,371,910 Personnel 1,124,666 692,057 1,816,723 Fringe benefits 619,035 380,919 999,954 Insurance 127,058 92,008 219,066 Building operation 28,200 -0- 28,200 Telephone 13,300 5,700 19,000 Vehicle fuels 35,450 32,722 68,172 Postage 28,000 12,000 40,000 Subtotal 8,199,545 2,750,480 10,950,025 Total expenses 8,557,515 3,272,131 11,829,646 All other expenses 357,970 521,651 879,621 Major budget items as 95.8 84.1 92.6 a % of total ONNE TION FEE UMMARY EL TRI - /H OPTLON I OPTION 11 Setup $65 0 0 Transformer 250 0 250 Meter, setup 65 0 65 Labor& Transp 190 190 190 Material 55 55 55 Subtotal 625 245 560 TPP to structure 175 1 175 TOTAL 800 420 735 Facilities Fee 2D-Q 200 TOTAL_ ELECTRIC $1,000 $620 $935 ELECTRIC - U/G Setup $65 0 0 Transformer 250 0 250 Meter, setup 65 65 65 Labor & Transp 190 190 190 Material 2$ 2-8-0 Subtotal 850 535 785 TPP to structure 225 225 225 TOTAL 1050 760 1010 Facilities Fee 200 200 20-0 TOTAL ELECTRIC $1,275 $960 $1,210 WATER Setup $30 0 Meter, setup 20 0 Meter 135 135 Labor &Transp 180 180 Material $5 8 TOTAL. WATER $450 $400 i RESIDENTIAL WATER RATES The Domestic Water Rates for single family homes, individual condominium units and townhouse units shall relate to the pressure zone in which said service is located. The Domestic Flat Rate Base for all zones shall be the fixed monthly rate of$27.61 (proposed $30.14). The appropriate zone pumping costs shall be added to the lease monthly rate yielding the appropriate flat zone rates as follows. ZONE CURRENT RATE PROPOSED RATE Zone 1 $29.22 $31.75 Zone 2 $30.62 $33.15 Zone 3 $31.28 $33.81 Zone 4 $32.03 $34.56 Zone 5 $32.40 $34.93 Zone 6 $32.74 $35.27 Zone 7 $34.36 $36.89 Zone 8 $35.32 $37.85 Zone 9 $35.68 $38.21 Zone 10 $37.95 $40.48 Zone 11 $40.09 $42.62 . ... ...................._.:_. TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL -- DECEMBER 5, 1994 TOTAL ELECTRIC WATER DESCRIPTION ---...._..__----------....--------------......___-------------__----------_----------------------- ADVANCED ASPHALT 5,545.96 5,545.96 PATCHING FROM PAVING LISTS. AUTOMATED MAPPING SERVICES 9,995.00 9,995.00 PURCHASE OF MAPPING. PORTER SIMON 9,041.00 4,737.25 4,303.75 GENERAL REPRESENTATION (8187.50) TAHOE DONNER PIPELINE REPLACEMENT (56.00) SIERRA PACIFIC POWER (643.50) GATEWAY WATER TANK (70.00) KENDALL DEVELOPMENT (84.00) . SPIEGEL & MCDIARMID 816.90 816.90 PROFESSIONAL SERVICES. WEAVER EQUIPMENT CO. 4,530.00 2,315.00 2,315.00 RENTAL OF JOHN DEERE WHEEL LOADER EQUIPMENT NUMBER 94151. --30,028.86---17,864.15 12,164.71