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HomeMy WebLinkAboutStaff Reports DONNER PINES ERST LUXURY LAKEFRONT VACATION RENTALS Box 9433 Truckee, California (916) 587-41 27 1 ! F W/5 v * : .......... - z': s Bob & Nancy Murie Ted & Peewee Kalman Tom & Patty Yaley #01-©nner Pines East t #02-Donner Pines East #03-0-onner Pines East 24011 Jabil Lane 3932 Oakmore Rd. P.O. Box 795 Los Altos Hills, CA 94024 Oakland, CA 94602 Palo Cedro, CA 96073 (415) 941-0308 587-3403 (510) 531 OW 587-6300 (916) 547-4231 587-5465 .7L, C. =c (- c-' r ? -7?-Sc Wayne Ferree Jim & Loretta McCoy Jim &Thelma Deyo #04-Danner Pines East % #05-Donner Pines East #06-Donner Pines East 1365 Vander Way �'} 1311 Vierra Ct. 1726 Borden San Jose, CA 95112 San Jose, CA 95125 San Mateo, CA 94403 (408)248-5090 587-0186 (408) 267-9077 587-4957 (415) 574-7748 587A209 Lila Kile Jim & Marlene D'Amico Wm. R. Bob Ernst #06-Donner Pines East #07-Donner Pines East4`'L" '` t #08-Do ner Pines East 1115 Lafayette 11070 Mt. Hamilton Rd. P.O. Box 81677 San Mateo, CA 94403 San Jose, CA 95140 Las Vegas, NV 89180-1677 (415) 345-8930 587-4209 (408) 923-6471 587-4769 (702) 735-4963 587-7531 its c7 f ❑avid & Maryann Huggins Ross& Padget Fitzgerald Bruce & Nancy Eisenhard #09-Donner Pines East #10-Donner Pines East #11-Donner Pines East 96 Wessex Way 2913 Catalina Dr. 310 Al mend ra Ave. San Carlos, CA 94070 Davis, CA 95616 Los Gatos, CA 95030 (415) 592-6868 587-2051 ° '-fi: • (916) 756-7329 582-1114 (408� 395-9498 5$2-1116 r�u Lowell Grattan Ron & Kay Louis J4;rI4,8ev4*ty_ANeI,.-h #12-Donner Pines Eas` #13-Donner Pines East #14-Donner Pines East 150 Altura Vista 739 Crossbrook Dr. P.O. Box 2433 Los Gatos, CF,95030 Moraga, CA 94556 Truckee, CA 96160 (408) 379-2350 587-9152 (510) 376-4276 587-7980 (916) 587-4127 Mary& Bonnie 3amburg Dan & Kimber Zanotto Tony & Paulette Zanotto #15-Donner Pines East #16-Donner Pines East #16-Donner Pines East 2434 Fairglen Dr. 14 Victor Square 11081 Enchanto Vista Dr. San Jose, CA 95125 Scotts Valley, CA 95066 San Jose, CA 95127 (408) 264-8199 587-2847 (408)438-0982 (408)272-8759 v ff- • 7Z-'hJkf ?MW 770- 41&S -2�72 -''- 7 S`�:j rr4�., Bob&Carol Williams Bill &Chris Canada #17-Donner Pines East #18-Donner Pines East 96 North Third Street 37 Shelly Dr. San Jose, CA 95112 Nlili Valley, CA 94941 (408) 377-3957 (415) 388-6822 582-8713 P -7o,?--7-i —o q& [� t✓r i ' � �`, G'i {�.-J•�.� -�isVl tr 0 �, t � G C f A)� TAHOE DONKER TAHOE DONNER ASSOCiAT0N 11509 NORTHWOODS BLVD. TRUCKEE, CA 96161 587-9400 December 19, 1994 FAX1(916) 587-9419 Board of Directors VIA HAND DELIVERY Truckee Donner Public Utility District PO Box 309 Truckee CA 96160 RE: Proposal to Restructure District's Electric Rates Dear Members of the Board: I am writing in my official capacity as President and Chairman of the Board of Tahoe Donner Association, and expressing the sentiments of our Board of Directors. As you may be aware, the Association represents well in excess of 2,500 "non-permanent residential" customers; it follows then, that this is an issue of keen interest. It is my understanding that the proposed rate restructuring would attempt to make its commercial rates more competitive while increasing the rates applicable to "non-permanent residential" customers by perhaps $100 per year. One facet of the proposal which the Association finds most disturbing is that, while the rates for permanent residential users (who are entitled to participate in elections of directors) will not be affected, it is the rates for non- permanent residential users (who are not represented on your Board) that are being substantially increased. Apparently, the justification for this disparate treatment is the concept that the "weekenders" necessitate a system capacity far beyond what would be required if only "full-timers" were considered, while at the same time buying far less electricity than the "full-timers". Our information is that the developer of Tahoe Donner, Dart Resorts, constructed and paid for the PUD's original electrical delivery system for Tahoe Donner. That cost has, in turn, been shouldered by the individual purchasers of lots within the development. It could therefore be argued, in light of the fact that the vast majority of Tahoe Donner properties are owned by "weekenders", that they have already invested more than their fair share in the present system, even considering capacity enhancements. It appears to the Association that these disenfranchised rate-payers have not been provided sufficient notice of the pending action or its potential impacts. Due to their sanctioned monopoly, public utilities have an obligation to "lay their cards on the table" when it comes to their customers, in spite of the fact that they are not be entitled to vote in district elections. Board of Directors Truckee Donner Public Utility District December 19, 1994 Page 2 Regardless of legalities, the discrimination proposed, coupled with the lack of effective notice, is malodorous, at best. The intricacies of establishing, monitoring, and administering such a residency-based rate structure as that proposed seem to invite inequities--what other challenges will be brought against this proposed structure? At the very least, the Association urges the PUD Board to delay any action on this proposal pending effective notice to the rate-payers and an opportunity for them to be heard. Sincerely, TAHOE DONNER ASSOCIATION HA SMITH, P sident A iw_ T I fiek -J—1 I i T T t-1 7 L I- w U-1UL 114 n 4z- 2 ; rl Tierrl.c Pa I a:n-d -avIL in r- url J1-t q Q rQ t e tor pa, resWents h-1-T s u W-n i t no a c-o p u 0- f h i 1 e t --t 123 rd; icinq the r�12-s f cir sec.a n 0, o m e �es;3.1v3ils �i,F-ound- 141�e '-M4 t S wifh� Isf t d M M T-�1-+ -- - 4.m h M. roL Ui- L14CS1-rama �C - -t-A I z Uix;. i 57 -n'0 1, z" u S U'18 r flrt fl;C F C 1 S I e P, S s U 13 d i z i n ai In e- t! I'a -az i t M LIE- Qi == '� L- k! R. rn-4-e!g' if f�--qt larti they s�euld be F—ZIG-le�zl k G 1 3;1 G P, is --1;0CeS!E" U �as=Z-r% +he IX ho�Z-A I was only informed of the proposal this week bg reading about . it in the Sierra Sun- The least, that should be done would, In my cpan]Gn, be to postpose -action on this uhtil more input can be solicited-1 from the communitg- Very SIrully gours, Tedl Ka-ImEn ORDINANCE NO 9491 OF F Tt KEE OC3 1 IE14+ FtIE3L UTIL TY DIS'�"I�1CT ESTABLIS ING' WATER RATES WHEREAS, the Board of Directors of the Truckee Donner Public Utility District, hereinafter referred to as District, has adopted a budget for the year 1995, and WHEREAS, that budget allocates resources to provide for the proper operation, maintenance, repair, replacement and expansion of the District's water system, and WHEREAS, it has been determined that in order to carry out the public trust in providing for the needs of the community water system it is necessary and prudent to increase the financial resources of the District water system, and WHEREAS, on December 19, 1994 a public hearing was held to receive comments from the public concerning the 1995 budget and planned water rate increase, NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. Effective with the effective date of this ordinance, all portions of prior ordinances and/or resolutions that are inconsistent with the provisions of this ordinance are hereby repealed insofar as they are inconsistent. 2. RESIDENTIAL WATER RATES- The Domestic Water Rates for single family homes, individual condominium units and townhouse units shall relate to the pressure zone in which said service is located. The Domestic Flat Rate Base for all zones shaft be the fixed monthly rate of $30.14. The appropriate zonal pumping costs shall be added to the base monthly rate yielding the appropriate flat zonal rates as follows: ZONE RATE Zone 1 31.75 Zone 2 33.15 Zone 3 33.81 Zone 4 34.56 Zone 5 34.93 Zone 6 35.27 Zone 7 36.89 Zone 8 37.85 Zane 9 38.21 Zone 10 40.48 Zone 11 42.62 COMMERCIAL WATER RATES - The following Commercial Rates shall apply to all duplex and other multiple dwelling units, trailer parks, and other commercial establishments: SIZE SERVICE GALLONS PER WATER RATE MONTH ALLOWANCE 314" 6,000 26.76 1" 11,000 31.83 1 114" 17,000 38.15 1 1/2" 24,000 44.73 2" 43,000 61.59 3" 96,000 103.26 4" 171,000 148.11 Water used in any month above the allowance will be charged as follows: GALLONS CHARGE 0 to 16,000 gallons 1.2411,000 16,000 - 56,000 gallons 1.00/1,000 56,000 - 96,000 gallons .78/1,000 96,000 and above .64/1,000 The following Zone Charge per 1,000 gallons shall be added for all water used: ZONE CHARGE Zone 1 .183 Zone 2 .335 Zone 3 .419 Zone 4 .503 Zone 5 .544 Zone 6 .587 Zone 7 .773 Zone 8 .880 Zone 9 .923 Zone 10 1.176 Zone 11 1.424 Until meters are installed, the Commercial Flat Rate shall be based on the foregoing allowance, and the Zone Charge shall be levied against the maximum number of gallons in said allowance. S 4. If no protest is made pursuant to Public Utilities Code Section 16078, then this ordinance shall be effective as of the date it was adopted by the Board of Directors, but the rate adjustments made by this ordinance shall become effective with the billing cycle commencing in February 1995. 5. The Clerk of the District shall immediately cause a copy of this ordinance to be published in a newspaper of general circulation and posted in three places within the District. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the 19th day of December 1994 by the following roll call vote: AYES: Aguera, Hemig, Maass, Sutton and Jones. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Nol eist , Clerk of the Board ATTESTf bus M. Cra g, Deputy District �rk smc ORDINANCE NO. 9402 O THE TRUCKEE DONNER` PUBLIC UTILITY:Y DISTRICT RESTRUCTURING ELECTRIC RATES WHEREAS, the Truckee Donner Public Utility District has an adopted rate structure that has been in effect since 1986; and WHEREAS, the District has commissioned a rate structure study to be perfonned by R. W Beck, which study has determined that the current rate structure results in non- competitive rates being imposed on District commercial customers; and WHEREAS, it is determined that equitable electric cost allocation will be enhanced by adopting a restructured electric rate; and WHEREAS, it is the intent of the District to provide a high level of electric service to all class of our customers at competitive, cost-based rates; NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District as follows. 1. That with the first billing cycle in February 1995, the following rates will be placed into effect: A. Domestic Electric Rates: Permanent Residents Customer Charge. $4.00 per month Energy Charge: $ .0&811 per kilowatt-hour B. Domestic Electric Rates: Non-permanent Residents Customer Charge: $4.00 per month Energy Charge: $ .08196 per kilowatt-hour C. Small Commercial Rates: Commercial customers with monthly demand of less than 50 kilowatts Customer Charge: $8.00 per month Energy Charge: $ .08821 per kilowatt-hour D. !Medium Commercial: Commercial customers with monthly demand greater than 50 kilowatts and less than 200 kilowatts Customer Charge: $80.00 per month Demand Charge: $9.77 per kilowatt of billing demand Energy Charge: $ .03990 per kilowatt-hour E. Large Commercial: Commercial customers with monthly demand greater than 200 kilowatts Customer Charge: $350 per month Demand Charge: $9.27 per kilowatt of billing demand Energy Charge: $ .04139 per kilowatt-hour F. Temporary Commercial Electric Rate.- Applicable to the following customers - Bank of America, Customer number 4; CHP Inspection Station, Customer number 14; Capitol Coors, Customer number 18; Seven Eleven, Customer number 22; TTUSD Business Office, Customer . number 34; CHP Headquarters, Customer number 1563, Tahoe Forest Hospital, Customer account 9169; Dairy Queen, Customer number 16457; Truckee Sanitary District, Customer number 16611; Kentucky Fried Chicken, Customer number 19534 Demand Charge: $10.61 per kilowatt of billing demand but not less than $318.37 Energy Charge: $ .051 per kilowatt-hour 3. To the extent that the District is charged a fuel charge by its wholesale power supplier, that charge shall be assessed to District customers on the basis of kilowatt hour usage, using a six month rolling average formula. 4. All other ordinances of the District that conflict with this ordinance are hereby repealed to the extent that they conflict. • 5. The Clerk of the District shall immediately cause a copy of this ordinance to be published in a newspaper of general circulation and posted in three places within the District. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the 19th day of December 1994 by the following roll call vote: AYES: Aguera, Hemig, Maass and Jones. NOES: Sutton. ABSENT. None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Hol meister, Clerk of the Board ATTE . Susan M. Craig, Deputy Distr§t Clerk smc i OF TEE . LJ.V l E DO ER PELF V .. LIT DISTRICT DI V / �iIV I tfQ1 lZIt fG' TRC. CKEE R►11�'f'?BANK �f3 HONOR CERTAIN ACSil ILE SIt�1�A��`�.lR�E'S. BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That Truckee River Bank be, and is hereby, authorized and directed to honor as genuine and authorized instruments of the Truckee Donner Public Utility District any and all checks, drafts and/or other orders for the payment of money drawn in the name of the District and bearing or purporting to bear the facsimile signatures of any of the following regardless of by whom or by what means the actual or purported facsimile signature thereon may have been affixed thereto: Joseph Aguera Ron Hemig Robert A. Jones James A. Maass Patricia Sutton Peter L. Holzmeister 2. That the Truckee Donner Public Utility District assumes full responsibility for any payments made by said Truckee River Bank, in reliance upon the actual or purported facsimile signature of any person or persons named in the foregoing resolution and agrees to indemnify and hold harmless the said Truckee River Bank against any and all loss, cost, damage or expense suffered or incurred by said Truckee River Bank arising out of the misuse or unlawful or unauthorized use by any person or such facsimile signature, regardless of by whom or by what means the actual or purported facsimile signature thereon may have been affixed thereto, and also agrees to indemnify and hold said Truckee River Bank harmless of and from all claims arising out of forged endorsements to checks, drafts and/or other orders for the payment of money signed by a facsimile signature machine or device while it is in the hands of a thief or other unauthorized person. Truckee River Bank shall also have all protection against forged endorsements granted to it by MSA 10.3405 and its sub-sections. 3, That the Clerk of the District be and is hereby authorized and directed to r to said Truckee River Bank specimens of the facsimile signatures. natures.p g PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 19th day of December 1994 by the following roll call vote.- AYES: Aguera, Hemig, Maass, Sutton and Jones. NOES: None. ABSENT., None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Hol eist , Clerk of the Board A TTES ' Susan M. Craig, Deputy Distric lerk smc i ELECTRIC WATER TOTAL OPERATIONS Revenues 8,763,912 3,286,053 12,049,965 Expenses 8,557,515 3,272,131 11,829,646 Available for capital 206,397 13,922 220,319 CAPITAL From operations 206,397 13,450 219,847 Customer contributions 288,666 108,810 397,476 Restricted funds 167,090 372,492 539,582 Total 662,153 494,752 1,156,905 Capital expenses 662,153 494,752 1,156,905 CURRENT WATER REVENUES 3,030,471 TRANSFER FROM BUILDING FUND 65,832 TOTAL 3,096,303 BUDGET EXPENSES 3,272,131 BUDGET FOR CAPITAL 13,922 3,286,053 SHORTFALL 189,750 • MAJOR BUDGET ITEMS ELECTRIC WATER TOTAL Purchased power 5,852,000 535,000 6,387,000 Debt service 371,836 1,000,074 1,371,910 Personnel 1,124,666 692,057 1,816,723 Fringe benefits 619,035 380,919 999,954 Insurance 127,058 92,008 219,066 Building operation 28,200 -0- 28,200 Telephone 13,300 5,700 19,000 Vehicle fuels 35,450 32,722 68,172 Postage 28,000 12,000 40,000 Subtotal 8,199,545 2,750,480 10,950,025 Total expenses 8,557,515 3,272,131 11,829,646 All other expenses 357,970 521,651 879,621 Major budget items as 95.8 84.1 92.6 a % of total • ' F EPO December 14, 1994 TO. Board of Directors' FR011d1. Mary L. Chapman, Administrative Services Manger SUB.ICT Bills for3oard corrsiderat►on AGENDA 16 Attached is a copy of the list of bills for Board consideration. Among the bills is an invoice from Sauers Engineering which includes charges for work performed on the SCADA project. The fending for this project is scheduled to come from the COP financing. RECOMMENDATION 1. Authorize payment of the bills in the usual manner. 2. If the SCADA related bill is approved, transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $25 to reimburse the general fund for the Sauers Engineering charges. JP/smc Attachment TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - DECEMBER 19, 1994 TOTAL ELECTRIC WATER DESCRIPTION _-_-_.._..---------------------------------.._..___.._..____-__------W_-_---------------- R. W. BECK 975.06 975.06 CONSULTING SERVICES RENDERED IN CONNECTION WITH PHASE II - RATE DESIGN IMPACT ON REVENUES. GENERAL PACIFIC INC. 3,294.08 3,294.08 3 REELS OF CONDUCTORS FOR INVENTORY. i HYDRO-SEARCH INC. 8,604.49 8,604.49 CONSULTING SERVICES IN CONNECTION WITH GROUNDWATER MANAGEMENT PLAN (8250.21) AND SOUTHSIDE WELL #2 (354.28) . JAMES MAASS 74.64 74.64 REIMBURSEMENT FOR DECEMBER 8, 1994 NCPA COMMISSION MEETING IN ROSEVILLE, CA. MBNA AMERICA BUSINESSCARD 40.90 20.45 20.45 PUBLICATION DEALING WITH ETHICS IN THE WORK PLACE (19.90) AND FUEL FOR PETER'S TRIP TO AUBURN TO MEET WITH BOB MEDEANIS (2.1.00) . RICHARDSON ROOFING 3,000.00 3,000.00 INNSBROOK PUMP STATION ROOF. SAUERS ENGINEERING INC. 11,120.75 11,120.75 HIRSCHDALE ROW (450.00) PROP 55 (5308.75) MISC REQUESTS (312.50) SCADA (25.00) GROUNDWATER MANAGEMENT PLAN (575.00) LAFCO ANNEXATION APPLICATION (2757.00) PROSSER WELL BUILDING (50.00) TAHOE DONNER WELLS (50.00) PIPELINE REPLACEMENT CONSTRUCTION (1592.50) . I WESCO 3,846.53 3,846.53 10 FUSEHOLDERS (583.98) 10 OPEN FUSE CUTOUTS (3262.55) FOR INVENTORY. WESTERN NEVADA SUPPLY COMPANY 4,962.46 4,962.46 8 WATER METER STRAINERS (1805.02) 32 1000 GALLON WATER METERS (3157.44). WESTERN STATES ELECTRIC INC. 10,056.83 10,056.83 2 TRANSFORMERS AS PER SCHEDULE D (6370.65) 3 PADMOUNT TRANSFORMERS (3686.18) . ------------------------------------ 45,975.74 18,267.59 27,708.15 TDPUD STAFF REPORT December 15, 1994 TU. Board of Directors FROM: Peter L. Nolzmeister, General Manger SUBJECT: Monthly Report AGENDA # 18 During the past month i have been working on the following matters. 1. 1995 Budget The department heads and I have spent time together finalizing the 1995 budget and preparing presentations for the Board. We have been answering questions posed by individual Directors and continuing our discussion of organizational issues that effect the budget. 2. IBEW Negotiations 1 have spent time preparing for negotiations with IBEW. 1 have been working with department heads to refine our issues so that the discussions with IBEW can be focused and beneficial. 3. Gooseneck Ranch Annexation I met with Keith Sauers and S. R. Jones of Nevada County LAFCo to discuss procedures and issues for annexation of Gooseneck Ranch and other Martis Valley groundwater basin territory into our District. We plan to bring this issue to the Board for discussion in January or February. 4. Electric Rate Structure Redesign I have spent time worming with Mary Chapman on redesign of our electric rates. I was interviewed by the Sierra Sun and I have been receiving telephone calls from commercial and second home customers. 5. Resignation of Maria Martin Maria has resigned from the District effective December 22, 1994. She has been an excellent employee and we will miss her. I have spent time working with our Electric and Water Manners to determine how we will proceed when Maria leaves and to evaluate any changes we may want to make in our development agreement system. 6. Automated Meter Reading l have had discussions with staff regarding the possibility of using a fully automated meter reading system. This causes some concern for our Meter Readers since there is the possibility of reducing that staff l will continue the analysis with them and examine options for continued employment if it is beneficial to all parties. 7. Meetings I conducted an all employee meeting where we discussed the possibility of reorganizing and using automated meter reading and the possible reduction in staff that results. also conducted Monday morning management staff meetings and prepared Board agendas and packets. PLH/smc Truckee Donner Public Utility District Board of Directors Joseph R.Aguera John L.Cornett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S.Sutton General Manager Peter L. Holzmeister ADMINISTRATIVE SERVICES: December, 1994 STAFF REPORT , Submitted by Mary Chapman, December 15, 1994 CUSTOMER SERVICE ACTIVITY: There are several service transfers scheduled for today and tomorrow. There are also several scheduled for January 6. BILLING: The billing department is current and on schedule. In a couple of weeks they will be closing off the records for the year and printing all of the annual reports. They will then complete all of the annual statistical reports and prepare for the audit. There is a lot of extra work required during this period. ACCOUNTING: Accounts Payable, Payroll and General Ledger/Budgeting are all current and on schedule. We are currently working on completing the November financial reports. Rick Blumenfeld from Arthur Anderson & Co. will be here Monday morning. This will be a planning meeting to identify the work that our staff needs to do to prepare for the audit. The audit is usually scheduled for two weeks during March. ELECTRIC METER CARDS: Julie DeAngelo continues to key data off of the electric meter cards into the AS400 computer system. She is about 70% of the way through this project. 1294MOLY.RPT Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 TRUCKEE DONN R PUBLIC UTILITY DISTRICT PLANNING SERVICES DEPARTMENT ACTIVITIES NOVEMBER 1994 New Construction Development Agreements - Working with 24 new developments this year . Continuing to work on 10 developments carried over from the 1993 construction season . Developers are beginning to make initial plans for new projects in 1995 . New Construction Services - Completed the processing of 12 new applications for electric service and completed 27 permanent new construction services and 15 temporary power hook- ups . Completed orders for 9 water hook- ups and o water service upgrades . Work Order Processing- Work orders are continuing to be completed and processed and projects closed as the year-end approaches . Annual construction projects eligible for facilities fee reimbursements are being closed and processed . Communications/Education Newsletter- The Fall issue of the Current Issues newsletter has been distributed . Ideas for the Winter Issue are currently being discussed . The next issue may focus on 1994 accomplishments . 0 Spanish Brochure- Planning Staff with the assistance of Creative Concepts has finished the development of the Spanish brochure on TDPUD and it ' s operation . The brochure has been distributed to Spanish communities within Truckee . End-Use Survey - NCPA Staff will complete the residential and commercial end - use survey reports after they complete our Weatherization plan . We should expect these reports in January . Regional Science Bowl - Western Area Power Administration has invited TDPUD to co- sponsor Tahoe Truckee High School in a Regional Science Bowl . TDPUD has sent an invitation to Tahoe Truckee science and math teachers to participate in this event . No teachers have responded to date . Conservation Ground Source Neat Pump Pilot Project- All the pilot site heat pump units have been ordered with the majority of sites expected to be completed in January . Two pilot site units are currently in operation . Two additional manufacturers have donated a total of three GSHP units for the pilot program for installation next summer . We will continue to solicit "new" manufacturers to participate in our pilot for at least another year or two . GSHP Grant Funding- TDPUD and SUD have received a final draft contract from the California Energy Commission(CEC ) . The contract is expected to be ready for signature in early 1995 . The grant money will be used to implement the monitoring and evaluation of each utility ' s perspective pilot programs . The Department of Energy( DOE ) has not made a decision as of yet to provide TDPUD and SMUD with $20 , 000 grant monies for the pilots . Energy Surveys /High Bill Assistance- Staff completed 0 commercial and 0 residential energy surveys this month . Staff also responded on - site to 0 " high" bill complaints in November . There are currently no requests pending . Energy Efficiency Partnership- The incorporation of the energy and water efficiency measures are expected to be retrofitted into the Chamber building by Spring , 1995 . Due to the unexpected discovery of an artesian spring below the Chamber , the weather , and the late delivery of piping materials , the GSHP loop will be installed in Spring . The loop design will be a horizontal compressed slinky due to the artesian spring below the Chamber and the limited area behind the Chamber for trenching . The Chamber is being temporarily heated with the GSHP auxiliary heating element . Low- Income Weatherization Services - Staff attended a Senate Bill ( SB ) 1601 workshop which requires public utilities in the State of California to file a plan with the CEC regarding low- income weatherization services by December 1 of this year . NCPA Staff has received an extension on the submittal of this plan which is currently being prepared . This proposal involves evaluating the cost-effectiveness of providing these services in the TDPUD service area . Energy/hater Showcase Program- TDPUD has been selected to participate in the California Energy Commission ' s ( CEC ) hater Energy Efficiency Showcase Program . For participating , the CEC would help us improve the energy efficiency of our water system above its current level through technical and other assistance . We will also receive recognition for our involvement . We are currently working with the Water and Electric Departments in reviewing current plans for efficiency upgrades of the water system as well as any other potentially cost-effective measures . Emolo ee Safety Wellness Program- NRECA has approved the maximum 6% discount for TDPUD participating in a Wellness Program . Janet Brady , Tahoe- Forest Hospital , developed a schedule/plan for TDPUD employees to receive their health screenings/appraisals . The majority of screenings will take place in December with some occurring in January due to some employees already having used their physical health benefit in 1994 . Linter Driving- The California Highway Patrol gave employees a presentation on safe winter driving practices including a video on November 16 . Department Heads will be reviewing the Trans 360 driver ' s training manual and video with their Staff in December . TDPUD STAFF REPORT December 13, 1994 TO. Board of Directors FROM: Kathy Neus, Support Services Manager SUBJECT. November Staff Report AGENDA #1,,e- BUILDING AND GROUNDS MAINTENANCE 1. Snow removal has been going well. A member of the Water Crew is in every morning at 6:30 to plow the parking lots and yard. Joe Straub, Steve Wallace and Sam Re (a combination oo also come in at 6.30 and blow the walkways and entrances. All is cleaned prior to the arrival of staff. 2. The hot water coil in the Board room has been repaired and a temperature sensor has been placed on the coil to prevent it from freezing up and bursting. 3. Fluorescent tubes and light bulbs are being changed continuously; it's a never-ending job. 4. Jim Wilson and Steve Wallace ran a new electric line from the shed for the generator and the generator truck so the block heaters can be plugged in and the truck ready to go when needed. PURCHASING AND WAREHOUSING 1. New upgrades for the ,Equipment Management and Inventory Programs were installed. There are a few bugs that are being worked out. 2. Now that winter has set in, Joe is able to start working on putting the warehouse back in order and to start looking at what stock needs ordering. VEHICLE MAINTENANCE 1. It was a busy month for vehicle maintenance. Six vehicles and trailers had the B.1.T. program completed and nine vehicles had either service, brake or aerial inspections. There were no emergency repairs. METER READERS 1. The Meter Readers are current in their readings. The storms and holidays slowed them down, but they managed to catch up with no overtime needed. The only meters being estimated are those water meters that do not have remote read-outs. 2. Steve Wallace, during a routine disconnect, found a meter bypass. See the attached report prepared by Bev Johnson. Klll/smc Attachment 7ecerrber 13 , 1994 On October 5, 1994, Steve Wallace, Meter Reader, while per D—,.'I nj a disconnect discovered a bypass installed at 11171 Alder Dr. This bypass allows unmetered electricity to be consumed. The electricity has been disconnected and the owner notified. The electric installation will need to be replaced and inspected by the Town and PUD before the service can be reconnected. The customer has been invoiced $1131. 22 for investigation and administration costs per TDPUD rule 7 . 68 . 010 .1. Payment has been received. STAFF REPORT December 2, 1994 To: Board of Directors From: Bob Quinn, Electric Superintendent % Subject: November Departmental Report AGENDA ITEM Y'� November was another busy month for the crews of the Electric Department. Winter weather curtailed a number of projects in progress and other projects were rushed to completion in preparation for the winter months ahead A major project completed was the upgrade of facilities supplying power to the hospital. This was a joint effort between the hospital and the TDPUD and involved the installation of a new transformer, underground vault, new primary underground conductor, and six new secondary runs into the hospital building. The old facilities were removed and scrapped! On Skislope Way in Tahoe-Donner, two new poles were installed to accomodate space requirements for Cable TV and Telephone, To date, facilities have been transferred to one of the new poles and have yet to be transferred to the other. This situation MY not prevent Cable from installing equipment on both poles at this time. Our portion of the project will be completed in the near future as weather and time permit. In the Prosser Heights area, a transformer bank and underground conductor was installed to provide power to TDPUD Water Department facilities. At the Veteran's Building, the transformer bank supplying power was removed and a new transfomaer installed, Service to the building was upgraded with the installation of a new electrical panel and new underground service. A new commercial manufacturing building is in the process of being constructed on River Park Place. Our crews constructed and energized facilities to supply power to this new commercial enterprise. Other members of the Electric Department staff worked on 42 individual electrical services and responded to 26 requests for facility locates (USA's). On Nov 7th, Scott Beauman reported for mrk filling the void left by Jay Shidey's resignation. Additionally, staff of this department performed switching operations within all our substations,inspected and did acceptance testing of the new Prosser hydro booster station, checked and coordinated the airport service upgrade project, installed and removed the power analyzer at MDonalds Restaurant, installed demand metering at Pizza Junction and Betts Affg., researched variable frequency drives and other controls for the upgrade of Ponderosa hydro booster station,eliminated PCB contaminated transformers from stock in Martis substation, and replaced lighting ballasts within the TDPUD building. Staff took oil samples from retrofrlled transformers in the Donner Lake area to check for continued compliance with PCB regulations. The only outage for this time period that can be attributed to our system occun-ed on November 1st in Tahoe Donner. A Lapp insulator failed causing an outage on Tahoe Danner Circuit #1. These insulators have caused numerous problems and continue to plague the utility. As this would be a major expense to change all of these insulators under one project, we are replacing them as they fail or when working in proximity to them. Along with the weather, three holidays effected the productivity of the department. December MY be another shortened work month. Truckee .Donner Pudic [utility District Board of Directors Joseph H.Aguera John L. Corbett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916)587-3944 FAX(916) 587-5056 James A. Maass Patricia S.Sutton General Manager Peter L. Holzmeister Water Department Monthly ActivitieS Report December 14, 1994 November 1994 WATER QUALITY: See attached bacteriological report . Tested 14 Backflow devices at 12 different locations . MATNTENA_NCE, REPAIRS & NEW CONSTRUCTION: The yearly rental loader for snow removal arrived November 1 just in time to be put to work. The Water Dept . Staf f has accepted responsibility for the majority of snow removal from all the District ' s facilities . In November we logged 53 hours of snow plowing. The Dept . has one employee out on Workmen ' s Comp with a knee injury. November is usually pretty slow which afforded three employees an opportunity to each take a week of vacation.. We had a few frozen pipe calls, none of which were the District ' s problem. New services continue to come in with 9 new hook-ups and 6 service upgrades . Staff repaired 10 leaks and did 13 USA locations . WATER PLANNING DEPARTMENT: See attached report from Mike Connell, Water Dept . Planner for active new construction projects . PUMP OPERATIONS: On October 25, Pete Marcovich discovered an anomaly at Sanders Well while reviewing the daily water production report Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 generated by the SCADA System. Jim Wilson and Pete investigated the site and determined that there was a mechanical failure in the pump bowl assembly or pump drive shaft . We received phone quotes from RDC and Byron Jackson to have the pump assembly removed. We choose Byron Jackson to perform the work. The weather during most of November was not conducive to performing the work and it was not until November 30 that a crew arrived. I believe that we were very fortunate that BW/1P had the lowest price. immediately upon hooking a crane up to the 14, 000 pound assembly they noticed that something was very wrong. The 1 3/16" drive shaft was the only thing holding the entire 420 foot .long assembly together. Several phone calls to the BW/1P shop confirmed their belief . BW/IP fabricated two special fixtures to hold the outer casing the oil tube and the drive shaft together so the whole thing could be lifted out in 20 , sections without dropping any of it down the well hole. The parts arrived by late afternoon Wednesday. Thursday morning the removal began with two cranes working together to hold and lift the assembly. We had hoped that the broken casing was up near the top so that they could return to conventional methods of removal but it was not to be . The break was in the pump bowl assembly the last piece to come out of the well There is extensive damage to the pump and drive shaft, as of this writing I am awaiting a report from BW/IP so that I can make a recommendation to the Board as to how to proceed. Fortunately Prosser Heights Well has been operating at about a 42% duty cycle. I do not feel real comfortable relying solely on Prosser Heights Well to serve this area . it is important that we keep actively working to restore Sanders Well production but we are not critical at this time. The new Hydra-Pneumatic system in Prosser Heights is on Line and functioning well . It has taken awhile to fine tune the optimum pressure to satisfy all of the residents . See attached report from Pete Marcovich Water Operations Specialists . Truckee Donner Public utility District sward of Directors Joseph R.Aguera John L.Corbett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister MEMORANDUM Date : December 14 , 1994 From: Mike To: Dave Subject : Work Activities for November 1994 In addition to the everyday work related to customer complaints and questions, I worked on the following specific projects ; 1 . Martis Valley Ground Water Management Plan Nature of Work Performed Worked with SAUERS ENGINEERING, HYDROSEARCH, and District management . 2 . Molly' s Cupboard * Installation of a fire sprinkler line Nature of Work Performed Inspected pipeline construction 3 . Conmmercial Service Upgrades * Best Western Motes. - Upgrade/Relocation * Coachland Mobile Home Park - Upgrade/Relocation Nature of work Performed Designed meter installations and worked on pressure related problems . Ordered materials and coordinated contractors work. 4 . Grossman 4-Plex * Multi-Unit project on Northwoods Blvd. Nature of Work Performed Development agreement language preparation. Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 96160 5 . Donner Lake Plaza * Commercial/Professional building next to Donner Gate Chevron and The Beginning Restaurant Nature of Work Performed Inspected pipeline construction. 6 . Olson 4--Plex #2 * Multi-Unit project on Northwoods Blvd. Nature of Work P rformed Development agreement language preparation. 7 . Hospital Distract Professional Bldg. * Professional medical building located across from the Hospital Administration building. The Hospital District is the developer. Units in this project may be sold to private parties . Nature of work Performed Reviewed project application & discussed with staff . 8 . Mapping Systems Nature of Work Performed Worked with Steve Hollabaugh acquiring base maps for GIS system. 9 . ThanksGiving Holiday/Vacation Nature of work Performed Enjoyed a week with Family and Friends in Hawaii . Truckee Donner Public Utility District Board of Directors Joseph R.Aguera C Jahn L. Corbett Business Office Engineering Services Robert A.Jones (916)587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister MEMORANDUM Date: December 14, 1994 To: Dave Rully From: Peter Marcovich Subject: Monthly Report for November 1994 STATION MAINTENANCE The motor, column and pump were removed from Sanders Well by Byron Jackson of Chico . The clogged floor drain line for Northside Booster Station was excavated and repaired. Snow removal, throughout the month, was dome at all of our booster stations by the water crew. Work was completed on the sand separator at the Airport Well by the contractor. We were able to put it on line at the end of the month. Preliminary work was done for the flow meter at Soma Sierra Station. WATER QUALITY Water samples were taken the five tuesdays of the month. Routine daily rounds were made, taking chlorine residuals throughout the system. Post Office Box 309 • 11570 Bonner Pass Road 'Truckee, California 96160 PROSSER HEIGHTS/NO OTHER WAY The new tank on No Other Way was isolated, filled to capacity and water samples have been taken. We are awaiting the results from the lab. The final coat of camouflage paint on the exterior of the new tank will not be applied until next year. The Prosser Heights Hydro Station was brought on line the afternoon of November seventeenth. WATER PRODUCTION GALLONS "A" Well . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Prosser Heights Well . . . . . . . . . . . . . . . 6, 653, 473 Sanders Well . . . . . . . . . . . . . . . . . . . . . . 0 "B" Well . . . . . . . . . . . . . . . . . . . . . . . 0 Donner Creek Well . . . . . . . . . . . . . . . . 0 Airport Well . . . . . . . . . . . . . . 39, 230, 000 Hirschdale Well . . . . . . . . . . . . . . . . . . . . . 530, 500 Northside Well . . . . . . . . . . . . . . . . . . . 16, 027, 000 Southside Well #1 . . . . . . . . . . . . . . . . . . . . . . . 0 TOTAL PRODUCTION FOR OCTOBER 1994 . . . . . . . . . . 62,440, 973 The graph below indicates the percentage of total production from each source for the month of November. to of Monthly Production by Source" NOV EMBER 4994 (62.8 =A IRPORT WELL '6211%) =PROSSER HEIGHTS WELL MM NORTHS IDE WELL C3 HIRSCHDA LE WELL (10.7%) 10(2 5.7%) Truckee Donner Public Utility District Board of Directors Joseph R.Aguera John L.Cornett Business Office Engineering Services Robert A. Jones (916)587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Ho[xmeister MEI40R=UM Date: December 7 , 1994 From: David Rul.ly fC To : Peter Holzmeister Subject : Monthly Bacteriological. Report - November 1994 Attached is the "Summary of Bacteriological. grater Quality" report for the month of November 1994 . The November portion of the report shows that 40 distribution system samples were free of coliform bacteria. The report also shows that all 16 source samples were free of coliform bacteria . The district has met the State ' s drinking water standards for the month of November. Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 TRIZCKEE DONNER PUBLIC UTILITY DISTRICT System Source Samples Portions Percent Samples Portions Percent Yr. M n h Collected Positive Positive Collected Positive Positive 1994 November i 1 (Truckee) 41 1 2 .4% 10 0 0 (Prosser) 7 0 0 5 0 0 (fiirschdale) 1 0 0 1 0 0