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HomeMy WebLinkAboutStaff Reports -RESOLUTION UTION NCB. 93D2 (� SHE TRtJOK� ' DONNER`PUBLIC UTILITh DISTRI+ T 4VDCO TRA4PRO IVON TI0N FAO O T DOOC I ENTS �4N ISSUING A CALL FOR BIDS ON THE FOL .OWING.. . SATE f�RINIIN 1�VATL�I BONS LA PROETS DOVI/NTOV1I111 PIPELINE # L�PL,4 GE1 'ENT GA'T�EWA Y' TANK AND 'CHL ORINA .ION' STA TION WHEREAS, District staff has recommended, and the Board of Directors of the Truckee Donner Public Utility District has agreed, to go forward with the Downtown Pipeline Replacement Project, the Gateway Tank Project and the Chlorination Station Project, components of the Prop 55, Safe Drinking Water Bond Law Program, and WHEREAS, Consulting Engineer Keith Sauers has prepared plans, specifications and bidding documents for the project and District Counsel has reviewed and approved those documents, and WHEREAS, Consulting Engineer Keith Sauers has prepared and filed all the environmental documents on the project as required by the California Environmental Quality Act; NOW, THEREFORE, BE IT RESOL VED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the plans, specifications and bidding documents on file in the District's Planning Department be approved and advertised in an appropriate manner. 2. That the date and time of the bid opening be scheduled for 2:00 PM on Monday, March 1, 1993. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 18th day of January 1993 by the following roll call vote: AYES: Corbett, Jones, Maass, Sutton and Aguera. NOES: None. ABSENT. None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By ident Joffe h ~. Aguera, P �. TRU E R PU C E UTI ITS' C STR CT ; APP fi T N t !1/ t Y DH PI AN A5 ACTING GENE CAA [AGER TC? HINDLE ALLATTE`RS P'ERTANINC T © F31 BLACK WHEREAS, Debi Black has initiated a grievance pursuant to the Memorandum of Understanding with the IBEW, Local 1245, to challenge her termination from employment with the District, and WHEREAS, the District has determined that it is in its best interest to relieve its General Manager, Peter Holzmeister, from all responsibility for handling all matters pertaining to Debi Black, and WHEREAS, the District should have an Acting General Manager to handle all matters pertaining to Debi Black, and WHEREAS, the District's Administrative Services Manager,Mary Chapman,is qualified to serve as the District's Acting General Manager to handle all matters pertaining to Debi Black; NO W, THEREFORE, BE I T RESOL VED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. All of the above recitals are adopted as findings by the District. 2. The District's Administrative Services Manager, Mary Chapman is appointed to the position of Acting General Manager for the sole purpose of handling all matters pertaining to Debi Black. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 18th day of January 1993 by the following roll call vote: AYES: Corbett, Jones, Maass, Sutton and Aguera. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY J se ah Aguera, -P ident ATTES,�: Susan M. Craig, Deput istrict Clerk smc V.-SOLUTION . N. 3fl OF T� TR CKE �O���R Pl��Ll� U.TT LITY D .STR1C�` C)ESIONpT[NO NA... T1ON1►V bE LIFE iNSEJRANCE N�YS. AS PAYOR O EMPLOYEE PENSION PLAN 0I.STRN'BUTION WHEREAS, the Truckee Donner Public Utility District has diversified a portion of its employee pension investments with Nationwide Insurance Company; and WHEREAS, President Bush signed the Unemployment Benefits Act which included provisions impacting qualified retirement plan distributions, roll-ovens, withholdings and transfer rules; and WHEREAS, the Nationwide Pension Services Department of Nationwide Insurance Company has requested that the District decide that either the District or Nationwide act as "payor" of plan distributions; and WHEREAS, the "payor" is responsible for issuing a benefit check or wire payable to the plan participant, directly to an IRA for the benefit of the plan participant, or to another qualified employer plan for the benefit of the plan participant. Further, the payor is responsible for providing tax reporting information to all participants who have received benefitpayment(s)during a calendar year and withholding and remitting to the federal government all withholding amounts; and WHEREAS, the District wishes to designate Nationwide Life Insurance Company as "payor"of plan distributions and, as "payor° they agree to perform the services listed on the attached designation form; NOW, THEREFORE, BE IT RESOL VED by the Board of Directors of the Truckee Donner Public Utility District that Nationwide Life Insurance Company is hereby designated "payor"of pension plan distributions held by them and authorizes the General Manager to execute such plan designation form as the Plan Administrator. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 98th day of January 1993 by the following roll call vote: AYES: Corbett, Jones, Maass, Sutton and Aguera. NOES: None. ABSENT.- None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J-, z"-/ By J ss h, . Aguera, sident A TTEST Susan M. Craig, Deputy Dis ct Clerk smc NATIONWIDE LIFE INSURANCE C M PANY PAYOR DESIGNATION Please check Box A or B, and sign and date this form. m Company inistrator, I hereby direct Nationwide Life Insurance A. As Plan Ad the Unemployment to process participant distributions as prescribed byfor Amendments. Provisions of the Act will be followed Compensation A agree provide qualified plan rollovers, transfers, and withholding. Nationwide with the necessary information. B. As Plan Administrator, I do not direct Nationwide life Insurance Company to process participant distributions. I will take responsibility for: 1. Initiating benefit payments, 2. provide tax reporting forms to participants, and 3, remit withholding to the IRS- Truckee-Donner Public Utility .Dist NO 001 Name of Plan: Defined Benefit Pension P nY� Dated: 8 9 Plan Administrator January 1 S, 1993 TO: Board'of Directors FROM: Peter L. Holzmeister, General Manager Sl1BJECT. STAFF REPORT:.. .. ...... . . AGENDA # 1 1 1. MONTHLY BACTERIOLOGICAL REPORT Attached for your review is the water quality report for the month of November 1992. 2. DISCUSSION OF ARSENIC IN WELLS Please review Keith Sauers'memorandum regarding arsenic in Glenshire wells. He has shared information with us regarding the arsenic levels in our wells. Arsenic occurs naturally in soils. The levels detected in our wells are within the limits established by regulatory agencies. 3. NOVEMBER BUDGET REPORT Attached is a budget summary for the month of November 1992. 4. AMERICAN MANAGEMENT ASSOCIATION CLASS ON THE SELF-DIRECTED WORK FORCE Each year/have been attending a class sponsored by AMA. There has been a logical progression in the subject matter of the courses 1 have taken. The courses are resulting in a redefinition of the management process at TDPUD. The courses are helping me develop a well-defined management system for our management team development. It sets the overall framework. The second course was the process of facilitation. It helped me develop some skills for the General Manager. The third course, the one 1 want to take next, is entitled, "The Self-directed Work Force: improving organizational effectiveness through greater employee involvement. " This course will help develop the tools that department heads need to use. 1 would like to attend the course and to take a couple of department heads with me. PL H/smc Attachments Truckee Donner Public utility District Board of Directors Joseph R_Aguera John L.Corbett Business Office Engineering Services Richard K.Curran (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 Jaynes A. Maass Patricia S.Sutton General Manager Peter L_Holzmeister MEMORANDUM PIE 'D J .,kI` , 1,9931 Date: January 4, 1992 From: Dave Rully To: Peter Holzmeister Subjects Monthly Bacteriological Report - November, 1992 Attached is the "Summary of Bacteriological Water Quality" report for the month of November 1992 . The November portion of the report shows that the 26 samples taken in the Truckee system and the 1 sample taken in the Hirschdale system were free of coliform bacteria. Of the original 7 samples taken in the Prosser system, 1 sample was positive. The 3 retest samples were negative. All of the 17 source samples taken were negative. The District has met the State' s drinking water standards for the month of November. The water department' s staff has reviewed our water sampling procedures and made some alterations which we hope will eliminate the sporadic positive samples that we have experienced recently. �f Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 TRUCKEE DONNER PUBLIC UTILITY DISTRICT System Source Percent Samples Portions Percent Samples Portions Yr. /Month Collected Positive Poste Collected Positive Poste 1992 July 0 0 2s o 0 25 (Truckee) 4 8 8 0 0 (Prosser) 10 0 1 0 0 (Hirschdale) 1 0 1992 August 0 0 17 D 0 (Truckee) 22 1% 0 0 (Prosser) 10 1 1 0 0 (Hirschdale) 1 0 0 1992 September 0 0 23 0 0 (Truckee) 27 0 8 0 0 (Prosser) 7 0 1 0 0 (Hirschdale) 1 0 0 1992 October 1 3 15 1 6 (Truckee) 30 0 8 0 0 (Prosser) 7 0 1 0 0 (Hirschdale) 1 0 0 1992 November 0 8 0 0 (Truckee) 25 0 10 8 0 0 (Prosser) 10 0 1 0 0 (Hirschdale) 1 0 Saners Engi- leering, Inc. Ovil & Environmental Engineers 435 Coyote Street Nevada City, CA 95959 (916) 265-8021 January S, 1993 Mr. Peter L. Holzmeister, General Manager Truckee Donner Public Utility District P.O. Box 309 Truckee, CA 96160-0309 Re: Water Quality Dear Peter: The attached article caught our attention concerning arsenic in Glenshire wells. They seem to have concentrations as high as 91 parts per billion (ppb). The present regulatory limiting concentration is 50 ppb, although there is apparently consideration for reducing this limit. Our most current information on TDPUD well chcrnical analysis (12-9-87) shows the following: Airport Well arsenic 10 ppb Donner Cr. Well Northside Well 33 „ Sanders Well „ 13 „ "A" Well � 5 " "B„ Well c 5 Southside Springy; This information suggests arsenic is not a critical parameter in District water, but we will be sensitive to it in future water quality analysis. Yours truly, SAVERS ENGINEERING, INC. 'fi Keith Sauers Enc. PC: Dave Ruly page 12A Sierra Sun,Thursday,December 31,1992 ` s re property owners over ers he n re p �. t :above . contaminants via reverse osmosis, _ .Situated above a.vatcanic area` By CATk1ER1 ClBgg e so subdivision, two along the western .flat rate would have provided office a[Drinking Water- _ specific designed to remove common, Glenshire Mutual has; edge and one in the no 37,500 gallons per quarter. Thl risk of getting cancer was study determined "the unless the membranesnt will ..title linpe ofere Euncgvc in cring attvcEi; Sierra Sun g section of..the_ subdivision, according statement an the ballot. actual arsenic, the cuntamina C,lenshire property owners he'said. "The EPA is redepartmentthe does certify said.no(races of arsenrc"1?Pruetrer: Although current usage does not Water usage over the allotment. greater llran the 50-parl-per- exceed annual water recharge,the would have been billed at$1.10 per. bil ion,'sing the arsenic standard recently said,no'to water meters. board was concerned increasing 1,W0 gallons. Responding to a mailed ballot, tanned to finance downward.Where it winds up is .devices which meet its standards,',,- 80 percent of the ma Gleballot,ire demand coupled with tbe,ongoing The company p anybody's uess" so if a company claznts'its device , draught may begin depletrng the the metering operation so every oneAlthough ssenshire water does removes arsenic. it should be able residents returning ballots were `supply. . :'- , could meter at the same time,thus to produce certification papers, ; against water.."meters. The "The wells recently have been keep casts down.Coulter said.The not exceed current standards:if the :Lischeske said. However ' Glenshire Mutuat.W.ater Co. Inc -.wed or used at a highar`'rate:;lf board 'estimated the cost of Environmental Protection Agency Lischeskc added,most devices are customers d from also are shareholders in probably designed reduce the 4 you stress a welt,yott wilt see retrofitting meters En existing cuts the acceptable too deetteectab e p y 6illlon, the company things you don't see when therelt a homes would be about$350 to 50 parts pe ts con€aminant to 50 parts per -The board of directors proposed lower water use,"Coulter said.,,"1t S450 per lot,Coulter added.Total limits," (about four arallpof "The most effective thing to do water meters to its shareholders when it became canrxrned about a could break suction(and prevent estimated cost ballot the ate project. billion). Schegg water demand, water from being drawn'f,r0 the according to the ballot statement Gtenshire Mutual'shtantis would be is bt. wibottlthe�wellse•scattered rapidly escalating well):' would have been$402.000.The rendered ton-comp` said acting board presideatDouglas cast would have been repaid "That(the lowest anticipated throughout the subdivision, it 1 Coulter. The board thought teetering the I "Water demand has been going area would curb exccssiverwaer rouassessments and metered water andard toh "the existing rates, EPA one-eightl►�atcwhut ith the uwatld er for centralrred treaunee acosay venture to ni 'I up surprisingly fast,faster than the ..use, said board membe sales.",the ballotstateiacntsaid_. point all out current water sources .Schegg said. number of new. connections," ^Schegg. Current state law requires Inc. ,'would no meet the standard," According to Bill Wittener,the `new ,homes !o install meters, C.1enShiceMutualWaterl~a.•_ §21 , . company's general manager, the onus �y:e�, -� Schegg Coulter said. WhaE-may 8 Coulter added also faces another dark cloud.Its It will take about 12 months for lowest well rating is five parts per{ concerned was in May,we saw a is 91 i 45 percent (increase in demand .•="Water rs tbeonly utility that we water supply is tainted with arsenic. the EFA to"draft a new regulation billion and the highest.rasing ` and another 12 months to finalize 'parts"per'billion'`The water from)the previbus year and a{ do oorpay foron an amount basis" Conccrfl ;about and a tG Lrscheske scud. company blends the ware[from the percent increase in new ' Schegg said. "Gas -fiWhat oo, heightened' recently when Of a Iischeike water to"remove highest testing weil,witb water connections. If you have a u1se We sawn it asoa 'way to California at the rketeyerlinked arsenic is costly,Lischeskesaid. from the low-end well to steep the continual use in water use,you'll equitably distribute what we have, acceptable levels or,arsenic in eventually exceed the well possibly avoid getting into new arcs I...water,evith a higher "it will be big news when it hits water within current standards The, capacity." incidence w cancer, a s hi San the water bills,"he said."Arsenic is blend is continually monitored at Currently, Glenshire draws its sources. removable by reverse osmosis:' . the firs!caiinection to ensure the wafer from six welts within the Currently,lot owners a flat Joaquin lawn,said Carl Lischeske, subdivision-. T wells in the rate of$45 per quarter for water.if district engineer with the California Although there are.several home water remains within standards,'{ So uthwestern divisitern portion of the the meters had been approved,the 'Department. of Health Services devices which remove Wittenersaid. 1 TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1992 OPERATING BUDGET SUMMARY 1/92 - 11/92 92% WATER: TOTAL: Budget Bat % Budget Actual Budget Sal X ELECTRIC; Budget Actual Budget Bat % Budget Actual 1b4 -- ---- ------ ................... _____________________________ ---------".-_ --- --------- - --- ----- . Revenues �8,319,640`.....7, ,459"----1,155,181 86% 2,776,105 2,625,672 .._ 150,433 95% 11,095,745 9,790,131 1,305,614 88% Less Expenses: _ 4iT 91% Board of Directors 76,540 65,682 10,858 86% 20,810 23,251 (2,441} 112% 97,350 $8,933 $, General Manager 223,896 225,528 (1,632) 101% 82,812 97,759 (14,947) 118% 306,708 323,287 (16,579} 105X Administrative Services 549,920 440,843 109,077 80% 303,022 239,18T 6k�439 9835 1% 1869,333 52,942 127,638 141,b95 75% Planning Services 118,206 80,950 3T,256 68% 51,127 46,688 033 127 239 111,850 75% Technical Services 423,080 316,408 106,672 75% 33,009 27,831 5,178 $4% 456, , Electric/Water operations 644,792 616,138 f23,605) 239% 10320,635 1�(14,106)362 221,376 -194% 1�924,233 1�726,462 2(2,229) 109% 270 Purchasing/Warehousing 0 0 0% 4,860,000 4,784,255 75,745 98% Purchased Power 4,860,000 4,784,255 75,745 98% 0 Interdepartmental rent 0 0 0 0% 118,836 108,933 9,903 42X 103,532 925,482 8,050 84% r 1,1 925,482 178,050 84X Debt service 365,922 336,793 29,129 92% T37,610 588,689 ------- 80% --------- ----- ----------- ----------- _ ____......e....___.. _-_-.__- ---------------' Total Expenses 7,279,319------6,907,164 372,155 95% 20675,131 2,227,594 447,537 83% 9,954,450 9,134,759 819,691 92% Net Revenue less Expenses 1,040,321 257,295 783,026 25% 100,97G 398,078 (297,104) 394% 1,141,295 655,373 485,922 57X S655a:..73S.S.Q.-...�.r a485,.....-a�..C57% TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1992 CAPITAL BUDGET SUMMARY 1/92 - 11/92 92% WATER: TOTAL: ELECTRIC: Budget Actual Budget Bat % Budget Actual Budget B.. X CAPITAL PROJECTS/EQUIPMENT: Budget Actual Budget gat % ...�g._�-- ----------- -------------------"-----_--.-_---.- ___..__._._.__....._.. --"^76,500 +Y� ^"152,405"* Y. ^(TS,905) 199X^"rr- 425 (425) 0% 76,500 152;830 fT6,330) 200X General Manager 0 0 OX 98,493 15,507 82,986 16% Administrative Services 98,493 15,507 82,986 16% 0 0 36,158 0% 83,165 (2,035) 85,200 -2% Planning Services 47,007 (2,035) 49,042 -4% 36,158 0 0 0% 36,000 68,106 (32,106) 189% Technical Services 36,182 68,806 199,376) 189% 0 175 042 47% 2,963,262 1,588,844 1,374,418 Electric/Water Operations 736,i82 , 199 3T6 73X 2,227,080 1,052,038 1, ..__.__.__ ....... _21,052 463 1,210,775 47% 3,257,420 1,823,252 1,434,168 56% Total Capital Praj/Equip 944,182- ��r- TT0,789 223,393 T8% 2,263,238 1, TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1992 OPERATING BUDGET REPORT 1/92 - 11192 92% ELECTRIC: WATER: TOTAL: REVENUES: Budget Actual Budget Bat % Budget Actual Budget Bat % Budget Actual Budget ea-----X- ---------- -- ------------------- ------ ..--- .........----.... .................................... . 5 ------.-_---------- ----g._- Residential sales 3,796,574 3,065,300 731,274 81% 1,390,000 1,566,390 (176,390) 113% 5,186,574 4,631,690 554,884 Commercial sales 2,582,275 2,434,792 147,483 94% 285,000 342,654 (57,654) 120% 2,867,275 2,777,446 89,829 9T% Large commercial sales 645,000 562,666 82,334 87% 0 0 0 0% 645,000 562,666 82,334 87% Sales to public authorities 86,500 73,852 12,648 85% 0 0 0 O% 86,500 40,452 40,451 40% Fuel charge 100,000 240,451 (140,451) 240% 0 0 0 0% 61,705 240,37 (134,330 276% Interdepartmental sates 560,955 426,872 134,083 76% 750 503 247 67% 13 ,000 112,661 126,339 81% Mist operating revenue 114,000 98,102 15,898 86% 25,000 14,558 10,442 58% 139,00D 112,661 26,339 81% Misc rents 43,000 41,594 1,406 97V. 1,000 10,562 (9,562)1056% 44,000 52,156 (8,156) 119X Standby revenue 52,500 23,910 28,590 46% 326,325 169,483 156,843 52% 378,825 193,393 185,433 51% Standby rent 118,836 108,933 9,903 92% 0 0 0 0% 118,836 108,933 9,903 92% Fire department fees 0 0 0 0% 53,000 57,249 (4,249) 108% 53,000 57,249 (4,249) 108% protection --... ...................................f_.------- Total Operating Revenue 6,099,640...... 7,076,471T'^rY1,023,169Y 87% 2,081,075 2,161,399 (80,324) 104% 10,180,715 9,237,870 942,845 91% Capitalized interest income 0 0 0 0% 691,030 462,302 228,728 67% 691 030 489,960 134,040 40% Interest income 220,000 87,988 132,012 40% 4,000 1,972 2,028 49% ------------ 89---- ------- 4fl% ................. ... --------- --- --------- --......... 150,433 95X 11,095,745 9,790,131 1,305,614 Total Revenue 8,319,640 7,164,459 1,155,181 86% 2,776,105 2,625,672 z�=gam ------------------=----=-=ems-------�_�======°-5�=----- ATTFST•11' ; . Sid an M. Craig, Deputy Distri Jerk smc