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HomeMy WebLinkAboutAgenda Packet Truckee Donner Public Utility District 6.ard.1 Directors Joseph R.Aguera John L.Corbett Business Office Engineering Services Robert A. Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager REGULAR MEETING AGENDA Peter L. Holzmeister 7,00 PM, Monday, May 3,1993 TOPUD Board Room 1. Call to order 2. Roll call 3. Public input (7:25 PM or as soon thereafter as possible) -Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. matters not specifically listed on the agenda maybe brought up under public input. UNFINISHED BUSINESS 4. Appoint member to Board of Directors of the TOPUD Financing Corporation 5. Tahoe Donner Pipeline Replacement Project: a) Consideration of invoice submitted by TSD Co. b) Consideration of release of funds to Ford Construction c) Consideration of transfer of funds from COP restricted fund NEW BUSINESS 6. Discussion of cable television issues in Truckee; possible direction 7. Discussion of Board's action in rejecting Zintek bid as non-responsive;possible action 8. Consideration of bids and possible award of contracts for. a) Purchase of a three reel wire trailer b) Purchase of a service truck c) Contract crews for electric distribution construction 9. Electric material bids - extension of bid opening date ROUTINE BUSINESS 10. Correspondence a) Nevada County LAFCo letter of 4123193 11. Bills for approval 12. Staff report CLOSED SESSION RETURN To PUBLIC SESSION ADJOURNMENT NOTE. The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library d railed Poste OFandnjlailed o YIA4 ril 29, 1993 Susan M. Grafg, eputy rlct er Post Office Box 309 11570 Donner Pass Road Truckee, California 96-160 . . . .. . . .... . . . . . . . . ... . . . . ... . .. . . . . .. . ... . . . . . . ... . .. RE Anri1 29, �93 Ta: Baird of Drrec#ors FROli11: Mary L. Chapman, administrative Services Manager StIBJEC7" dills far Boast consideration GEI1►ID #' Attached is a copy of the bills for Board consideration. Among the bills that are listed are bills from Sandel/Avery Engineering in the amount of $49,631.22 and Porter, Simon, Graham, Phelps and Cuttitta for$506.00 for work performed on the SCADA project. The funding for this project is scheduled to come from the COP financing. RECOMMENDATION 1. Authorize payment of the bills in the usual manner. 2. if the pills from SandellAveryand Porter,Simon, Graham,Phelps and Cuttitta are approved, authorize staff to transfer the money for payment out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund. smc a TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - MAY 3, 1993 TOTAL ELECTRIC WATER DESCRIPTION ..__-W_..--------------------------------------------------------------.._-_-_-- -.._ ARTHUR ANDERSEN & CO. 18,000.00 12,600.00 5,400.00 ANNUAL AUDIT FOR THE YEAR ENDED 12/31/92. R. W. BECK AND ASSOCIATES 17,931.51 17,931.51 ELECTRIC SYSTEM MASTER FLAN (14950.00) DOWNTOWN ALLEY REBUILD (1206.91) UNDERGROUND FEEDER #3 DESIGN (1774.60) . FLEET PARTS INC. 3,682.26 3,682.26 AUTOMOTIVE PARTS. PORTER SIMON GRAHAM PHELPS AND CUTTITTA 9,590.87 5,721.66 3,869.21 NEW FRONTIER DEVELOPMENT (103.50) GATEWAY WATER TANK (34.50) KENDALL DEVELOPMENT (23.00) WOLFE ESTATES (11.50) ALDER HILL ASSOCIATES (S7.50) WALL STREET PROPERTIES (598.00) PROP 55 (322.00) SCADA (506,00) GENERAL REPRESENTATION (7952.37) CREDIT FOR FINANCE CHARGES (17.50). SANDEL-AVERY ENGINEERING 49,631.22 49,631.22 MOTOROLA MODEM RADIOS (32097.78) FCC LICENSE APPLICATION FEES (5885.00) SCADA WORK TO DATE (11648.44) . TRUCKEE RIVER GLASS 6,623.50 6,623.50 SCREENS AND INSTALLATION FOR BUILDING WINDOWS. GLEN WAGNER FIELD SERVICE 4,095.00 4,095.00 REPAIRS AND MAINTENANCE OF COMPANY VEHICLES. WESTERN NEVADA SUPPLY CO. 3,719.54 3,719.54 SENSUS WATER METERS. L --- `�� 113,273.9050,653.9362,619.97 April 29 1993 FO. Board of;t?trectars, FROM, Deter L. IYblin eister', General Manager SUSJFGT Staff Report 9. Chlorination stations contract Attached are two memoranda, one from Pat Sutton and the other from Keith Knibb. As 1 understand the issue, James Maneatis changed the form of his business from a sole proprietorship to a corporation. The change occurred after submitting the bid but before performing any work on the job. John Phelps is suggesting that we agree to assigning the contract to JJM Engineers - Constructors, Inc, which is the legal name of James Maneatis' business now that it is incorporated. 2. Installation of wafer meters Please take a look at Dave Rully's memorandum of March 22, 1993, copy attached. Dave wrote this memo to me to clarify why he has been installing water meters on existing services at the time new homes are being built. The reason Dave gives is financial. I believe there is another reason to install water moters on existing services. I would like to begin to get a handle on the amount of water used by residences in Truckee. I would like to begin to develop a data base of water use to help us understand how much water is used at landscaped versus non-landscaped homes, at different elevations, and so on. This data base will help us focus water conservation programs in the future and will help us design a water rate when that becomes required. I hope the Board will agree to permit us to continue this program. 3. Truckee Fire District request for a radio repeater site Please review Dave Rully's memorandum regarding the request of the Fire District for a radio repeater site. I think the Board needs to make this decision, If the Board agrees to allow TFPD to use Donner View Station, we will work out the details with the Fire District and place this matter on a future agenda. PLHlsmc Attachments t g R MEMORANDUM #2 April 23 , 1993 TO: Peter Holameister , General Manager FROM: Patricia Sutton , TDPUD Director re : Chlorination Stations Contract and your Memo of April 20 , 1993 This is to inform you that there are some potential problems regarding the chlorination station contractor ' s license , which need to be resolved as soon as possible . According to the information received by the Board at the time of bid award on March 15 , 1993 „ the bid was submitted by James J . Maneatis . According to public information I obtained from the State License Board , the individual License #365952 issued to James J . Maneatis has been on inactive status since April 16 , 1993 . James J . Maneatis is the qualifying individual for a new license , #669449 , issued in April to a corporation named JJM Engineers-Contructors , Inc . If James J . Maneatis provided the District with a Bidder ' s Bond in the name of the sole proprietorship and under his Individual Owner ' s License number , which was in effect at the time of the bid opening and bid award , has his bonding company issued the construction bond in that name or in the name of the corporation and the new corporate license number? This matter had better be straightened out before construc- tion begins on the chlorination stations . And when I say that this matter needs to be straightened out , I expect for there to be a report to the Board regarding the fact that the consultant , Sauers Engineering , Inc . , approves that the work will be performed by a company different from the company which was the low bidder on the job , and that the work will be performed under a different license number than the one used by the original bidder at the time of the bid opening and the award of the bid , and perhaps on the contract with the District . In order to assure that the District ' s interests are protect- ed , I request that Counsel for the District review this matter and actively participate in determining any recommen- dations for the Board ' s consideration . copies to other Directors District Counsel. Is Consulting Engineer ........................... SajAcr s Ene i nc-er i ns I ns.. 91 62656834 P. 0 Civil & Environmental Engineers 435 Coyote Street Nevada City, CA 95959 (916) 265-80211 April 28, 1993 Mr. Peter L. Holzmeister, Gcneral Manager Truckee Donner Public Utility District P.O. Box 309 Truckee, CA 06160-0309 SUBJECT, Chlorination Stations Contract Dear Peter: This letter is in response to the April 23, 1993 memo titled "Memorandum #2" to you from Patricia Sutton, TDPUD Director. In her mcm.o, Mrs. Sutton refers to potential problems regarding the contaactc is license for the Chlorination Station contractor. . laving researched this issue and having contacted the Contractor's State License Board, the contractor and District's Legal Counsel, I offer the following comments, Subsequent to entering into the Chlorination Stations Contract with the District, the contractor, James J. Maneatis, transferred his business from. a sale proprietorship to a corpora.tion, The name of the new corporation is JJM Engineers-Constructors, Inc. 011.. April 16, 1993, the CoBtractors State License Board issued a new license to JJM Engineers-Constructors, TDc. with Jaynes Maneatis as the License Qualifier. On that same day, James Maneatis voluntarily inactivated the license used for his former sole proprietorship. It is this inactivated license number that is indicated in the Chlorination Station Contract Documents. According to James Maneatis, the new corporation is wholly awned by him and he is the sole shareholder. Mr. Maneatis has agreed to provide the District with documents relating to the incorporation including proof of James Maneatis as sole shareholder Lind. trinsfer of assets from. James J. Maneatis to JJM Engineers-Constructors, Inc. No Notice to Proceed has yet been issued for this contract. John Phelps indicated to nee that in order for this contract to remain valid, it should be assigned from .Tams J, Maneatis to the new corporation, and that the decision of assignment of the, contract should be based in Fast on the information provided by the contractor regarding incorporation. Also, to proceed under the current contract, the contractor should provide new insurance and bond certificates for the corporation. Sauer s Ens i rear i ns I nc. 9162656834 P. 03 Page 2 Once t receive the incorporation documents, I will forward copies to you and to John. .I. would life to schcdule a decision on the assignment of the contract as soon therc.after as possible to avoid any project delays. Yours truly, SAID ENE NC, INC. Keith Knibh, Project Engineer PC: John Phelps . .................. Truckee Donner Public Utility District Board of Directors Joseph B.Aguera John L. Corbett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister ' �� r Q March 22 , 1993 To: Peter Holzmeister From: David Rully Re: Domestic Water Meter Installations 1993 Peter, At the March 15th Board meeting, there was some discussion as to the appropriateness of my decision in 1992 to retrofit water meters on all services that my staff encountered while doing new service "open trenches" . I accept full responsibility for this decision, basing it primarily on expediency and cost effective operating procedures . The cost of the additional meters used in 1992 was less than 2% of the water meter restricted fund. The cost to install there while a crew is on site with an "open trench" provided by the customer, is a minimal additional operating cost compared to making a special trip to the service location with a truck and backhoe to excavate the box at some later date . I anticipate that within the next 5 weeks we will again be doing new service hook-ups . It was my intention to follow the same procedures that we did in 1992 . Until the last Board meeting I did not consider this to be an "issue" that needed the Board' s attention, ( `'my mistake" ) . Are there factors other than cost effective operation that I need to take into account in this situation? I request direction in this matter. Post Office Box 309 Q 11570 Donner Pass Road s Truckee, California 96160 Truckee Donner Public Utility District Board of Directors Joseph R,Aguera John L. Corbett Business Office Engineering Services Robert A.Jones (916) 587-3896 (916) 587-3944 FAX(916) 587-5056 .tames A. Maass Patricia S. Sutton General Manager Peter L. Hoizmeister Date: April 29 , 1993 To: Peter Holzmeister From: David Rully I Subject : Truckee Fire Dist. Request For Radio Repeater Site, (see attached letter April 8 1993) Joe Delee on behalf of the Truckee Fire Protection District has approached me with a request to use our Donner View Station and Tank site for a radio repeater. Apparently their present repeater site at Ponderosa Palisades Hydro ( Ski-Tow Hill ) has been experiencing a lot of radio interference making their communications difficult. This is forcing them to look for a more reliable site. I have discussed this with SA Engineering to make sure that TFPD's radio frequency is compatible with our new SCADA system and the Truckee Sanitary District's repeater which has been located at this site for about 10 years now. They have assured me that there is no conflict with the frequencies . There are a few other questions that come to mind on this subject, one being housing space. Donner View Station is very small with a limited amount of useable wall space. When our SCADA system hardware is installed there will not be any more room. Joe Delee has inspected the site and concurs with the space limitation. He is willing to build a small structure attached to the rear of the station to house their equipment. This would be acceptable to me and would eliminate the need for them to have an access key to our facility. Truckee Sanitary District presently has an antenna on Donner View Tank. Our SCADA system will add a second antenna and TFPD would make three. This is a water tank, I am a bit concerned with the aesthetics and that it might now appear to be a radio tower as well . To my knowledge no one has ever complained about the existing antenna and it is entirely possible no local residents will ever notice the addition of two more. Past Office Box 309 11570 Donner Pass Road Truckee, California 96160 TSD shares the cost of snow removal with us and I would expect TFPD to do the same. The electrical requirements to heat a separate building might be considerable and we may wish to have them install their own electrical service panel, rather than use power through our station. In the spirit of cooperating with the other local districts I would recommend that the TDPUD allow the TFPD to proceed with their repeater installation at Donner View. They would like an answer as soon as possible. My question is, who is authorized to give it to them, The Board, Yourself or Me?