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HomeMy WebLinkAboutStaff Report r . . . . . . . .. . . .. . . . . . MPU �TAFF September, 1993 : Board of Directors..... FROM:' Mary L. Chapm n, Administrative Services Ma�tager SUBJECT.- : $#i1s;for$€yardonsrderator V ' Attached is a copy of the bills for Board consideration. Among the bills is an invoice for work performed on the SCA©A project. The funding for this project is scheduled to come from the COP financing. RECOMMENDATION 1. Authorize payment of the bills in the usual manner. 2. If the SCADA related bill is approved, transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $369.74 to reimburse the general fund for the following: Wesco $369.74 JPlsmc Attachment e TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL _ OCTOBER 4, 1993 TOTAL ELECTRIC WATER DESCRIPTION -----------w..__......---------------------------........_......__----------------------------------- R. W. BECK AND ASSOCIATES 2,087.10 2,097.10 TRUCKEE SUBSTATION UPGRADE (1931.81) UNDERGROUND FEEDER #3 (155.29) . DALE BURT 8,907.38 8,907.38 ELECTRICAL UNDERGROUND AT SIERRA MIDDLE SCHOOL. JOHN L. CORBETT 468.76 468.76 REIMBURSEMENT FOR CALIFORNIA SPECIAL DISTRICT MANAGEMENT CONFERENCE IN SANTA BARBARA (282.43) AND NCPA CONFERENCE IN MONTEREY (186.33) . HARKER & HARKER 17,765.60 17,765.60 LINE CREW LABOR AND EQUIPMENT FOR THE WEEKS ENDING 9/10/93 AND 9/17/93 PER CONTRACT AWARDED IN M093-89. PETER HOLZMEISTER 52.07 52.07 REIMBURSEMENT" FOR EXPENSES AT NCPA MEETING IN MONTEREY. JAMES MAASS 583.49 583.49 REIMBURSEMENT FOR EXPENSES AT NCPA CONFERENCE AND ANNUAL MEETING. NORWEGIAN WOOD CONSTRUCTION CO 8,266.26 8,266.26 SUPPORT SERVICES OFFICE SPACE 'REMODEL. PORTER SIMON GRAHAM PHELPS AND CUTTITTA 11,277.83 6,955.61 4,322.22 GENERAL REPRESENTATION (3446.59) PERSONNEL (6490.00) KENDALL EASEMENT ACQ (3.24) DOWNTOWN PIPELINE REPLACEMENT (199.50) PROP 55 (1138.50) . SPIEGEL & MCDIARMID 991.35 991.35 PROFESSIONAL LEGAL SERVICES. THOMAS & BETTS CORP. 7,335.90 7,335.90 600 TERMINATIONS FOR INVENTORY. WESCO 5,946.74 5,577.00 369.74 RITTAL PLASTIC FOR SCADA (369.74) 47 OPEN FUSE CUTOUTS (4538.82)2 LEXAN COVERS (124.41) 4 MODULES (296.01) 200 CONNECTORS (617.76). WESTERN NEVADA SUPPLY 10,563.10 10,563.10 REPAIR CLAMPS AND FITTINGS FOR INVENTORY (880.10) 100 SENSUS WATER METERS (9683.00). WESTERN STATES ELECTRIC INC. 20,212.78 20,212.78 ELECTRICAL SUPPLIES FOR INVENTORY (797.31) 10000 FEET OF SECONDARY CABLE (5480.48) 3 PADMOUNT TRANSFORMERS (13934.99). ----......__------..-------------------- 94,458.36 79,203.30 15,255.06 September'311, 3993 7"O. Board otDirec#ors FROM Peter L. Nolimeister, General Manaw SUBJECT: Staff Report J4 GE11►f]A # 2 1. CalTrans lease extension - Attached is a letter from Cesley Nixon of CalTrans electing to extend their lease of space in our building for one additional year, the period March 1, 1994 to February 28, 1995. Also attached is a copy of the lease providing CalTrans with the opportunity to extend the lease. There is no action required of the Board. CalTrans in an attractive tenant and I am happy to have them continue. 2. Financial reports - Attached are financial reports for the month of August 1993 consisting of electric and water balance sheets, electric and water income statements, investment report and statement of general fund. 3. Works ace modification - When the Town of Truckee moved into space in our building it necessitated a change in plans in how we set up our work space. Our plan had been to move Kathy Neus and the Meter Readers into the space vacated by Engineering. That is the space now occupied by the Town. An alternate plan has been developed for work space for our staff The current Foreman room will be used by the Meter Leaders and Water Foreman. The current Purchasing Office will continue to be used by Purchasing staff and Kathy Neus. The current meter room will be used by the Electric Foremen. A new room will be framed and built to house the Substation Technician and Meter Technician. This new room will house two work benches, one for recloser maintenance and the other for meter maintenance. There is nothing fancy about this room. It's cost if $7,851; we will paint it ourselves. This plan will provide adequate work space for our staff PLN/smc Attachments STATE OF CALIFORNIA - BUSINESS TRANSPORTATION AND ROUSING AGENCY PETE WILSDN Governor DEPARTMENT OF TRANSPORTATION P. 0. BOX 911, MARYSVILLE, CA 95901 ,r i0D {9I61 741-4509 IAX 916 741-44^) �916 741-5313 . .�. . .. . September 22, 1993 File: LAA 03E315 State as Lessee R.E. Facility CERTIFIED MAIL RETURN RECEIPT REQUESTED Mr. Peter Holzmeister Truckee-Donner Public Utility District P.O. Box 309 Truckee, CA 96160 OPTION TO EXTEND THIS REQUEST FOR OPTION TO EXTEND made this 22nd clay of September 1993, at Marysville, California by Lessee is pursuant to Clause #2 of the original lease dated March 1, 1992. Lessor and Lessee did on the 1st day of March, 1992, enter into that certain Lease Agreement, covering the site located on the 2nd floor of 11570 Donner Pass Road, Truckee, California, as further described in said Lease. Per Clause #2 the Lease shall expire on the 28th day of February, 1994, unless option is exercised. It is our desire to exercise the option to extend the lease for a one year period beginning March 1, 1994 to February 28, 1995, under the same terms, covenants and conditions contained in said Lease. Please sign below to indicate acceptance of this option to extend and return it to me in the enclosed envelope if you are in agreement. The CPI adjustment for the extended perluu Will be calculated when the February index is available, Sincerely, CESLEY NIXON Right of Way Agent Signature below indicates acceptance of this Option to Extend by TRUCKEE-DONNER PUBLIC f)Tll_.I"I'Y DISTRICT: CN:k 03-Nev-80 Field Office for Resident Engineer E.A. 912076 LEASE AGREEMENT THIS LEASE, made and entered by and between Truckee--Donner Public Utility District (TDPUD) , hereinafter called the Lessor, without distinction as to number or gender, and the State of California, Department of Transportation, hereinafter called the State; W I T N E S S E T H 1) DESCRIPTION: The Lessor hereby leases unto the State and the State hereby hires from the Lessor those certain premises with the appurtenances situated in the unincorporated area of Truckee, County of Nevada, State of California, and more particularly described as follows: a portion (2 , 262+ s. f. ) of 2nd floor of 11570 Donner Pass Road, Truckee. Ten (10) designated parking spaces. 2) TERM: The term of this lease shall commence on March 1, 1992 , and shall end on February 29, 1994 , with such rights of termination as may be hereinafter expressly set forth. This lease shall be renewed, at the option of the State, for a period of up to two years, subject to Paragraph No. 20 (CPI Escalation Clause) and Paragraph No. 3 (termination) and all other terms and conditions expressly set forth. The option may be exercised by the State delivering to lessor, at least sixty (60) days prior to the expiration of the original term, a written notice of its intent to exercise the option. 3) TERMINATION: Either party may terminate this lease at any time during the term hereof by giving written notice to the other party at least 120 days prior to the date when such termination shall be became effective. 4) HOLDING OVER: Any holding over after the expiration of said term or any extension thereof with the consent of the Lessor, shall be construed to be a tenancy from month to month, and shall otherwise be on the terms and conditions herein specified, so far as applicable. 5) RENT: Rental shall be paid by the State in arrears on the last day of each month during said terms as follows : Two Thousand, Seven Hundred Sixty Five Dollars and Sixty Seven Cents . ($2 , 765 . 67) . Rent payable hereup.de_: for any o—ried of tli:'el le—s 7 ctt t t t. F .E,s by p�_0�il'C 7 1WI hlf?r -::o ith l.y DI,e monthh l l:� d. s U�' rental herein specified based on the actual number of days in the month. Rental shall be paid to Lessor at the address specified in paragraph 6 or to such other address as the Lessor may designate by a notice in writing. Lessor shall send all rent bills to the State at the address specified in paragraph 6 . 6) NOTICES: All notices and correspondence herein provided to be given, or which may be given by either party to the other, shall be deemed to have been fully given when made in writing and deposited in the United States mail , postage prepaid and addressed as follows: To the Lessor: Truckee-Donner Public Utility District P.O. Box 309 Truckee, CA 96160 and to the State: DEPARTMENT OF TRANSPORTATION P.O. BOX 911 Marysville, CA 95901 Rental warrants shall be made payable to: Truckee-Donner Public Utility District Nothing herein contained shall preclude the giving of any such written notice by personal service. The address to which notices and correspondence shall be nailed to either party may be changed by giving written notice to the tither party. 7) SERVICES, UTILITIES AND SUPPLIES : Lessor shall furnish to State, during the lease term, at Lessor ' s sole cost, the following services and utilities: a) Janitorial services, including but not limited to, regular cleaning of office areas and rest rooms, toilet supplies and waste disposal . b) All utilities except telephone. 8) REPAIR AND MAINTENANCE: During the lease term, the Lessor shall keep the leased premises together with appurtenances, rights, privileges, and easements belonging or appertaining thereto, in good repair and tenantable condition, including the maintenance of the plumbing, heating, electrical , air conditioning and ventilating equipriient (so the temperature will not exceed 75 degrees Fahrenheit) and fixtures to the end that all such facilities are kept in an operative condition except in case of damage arising from the act or negligence of the State ' s agents, invitees or employees . Maintenance shall include , but is not to: furnisning and replacing electrical chit fixture ballasts and co ciitioning and ! n ,use -__c: Sow t _ _ S,Icil_l r .he r:essor to comply with requirements of this paragraph in regard to a specified condition, fail , refuse, or neglect to comply herewith, or in the event of an emergency constituting a hazard to the health or safety of the State ' s employees, property, or invitees, it shall then be Lawful for the State, in addition to any other remedy the State may have, to make such repair at its own cost and to deduct the amount thereof from the rent that may then be or thereafter become due hereunder. 9) ALTERATIONS : The State shall have the right, only with Lessor' s consent, to make alterations, attach fixtures and erect additions, structures or signs in or upon the leased premises, provided such activities do not damage the building, or other Lessor' s buildings appearances or interfere or harm other Lessor' s buildings or right of way ( ingress or egress) . The State shall also have the right to erect a radio transmitter antenna upon the leased premises. Said antenna shall remain the property of the State and may be removed therefrom by the State prior to the termination of this lease. Upon termination of the lease, such structures, etc. , above mentioned may be removed by State after repairs to buildings, etc. , are made, wherever they had been positioned. 10) ASSIGNMENT AND SUBLETTING: The State shall not assign this lease without prior written consent of the Lessor, but shall in any event have the right to sublet the leased premises. The State acknowledges that county zoning ordinances may allow the premises to be sublet only to another government entity. 11) QUIET POSSESSION: The Lessor agrees that the State, while keeping and performing the covenants herein contained, shall at all times during the existence of this lease peaceably and quietly, have, hold and enjoy the leased premises, without suit, trouble or hindrance from the Lessor, or any persons claiming under Lessor. 12 ) INSPECTION: The Lessor reserves the right to enter and inspect the leased premises at reasonable times, and to render services and make any necessary repairs to the premises. 13 ) DESTRUCTION: If the leased premises are totally destroyed by fire or other casualty, this lease shall. terminate. If such casualty shall render ten ( 10) percent or less of the floor space of the leased premises unusable for the purpose intended, Lessor shall effect restoration of the premises as quickly as is reasonably possible, but, in any event, within thirty (30) days . In ti-e event such casualty shell render :yore thaw ten ( 1.0) --)F z�h floor- ,;pace unusable but ct constitute total ) �t ,�ait.,7 ,�iv ..Mice to State of the specific number of days required to repair the same. If Lessor under such circumstances shall not give such notice within fifteen (15) calendar days after such destruction, or if such notice shall specify that such repairs will require more than ninety (90) days to complete from date such notice is given, State, in either such event, at its option, may terminate this lease or, upon notice to Lessor, may elect to undertake the repairs itself, deducting the cost thereof from the rental due or to become due under this lease and any other lease between Lessor and State. In the event of any such destruction other than total , where the State has not terminated the lease as herein provided, or pursuant to the terms hereof has not elected to make the repairs itself, Lessor shall diligently prosecute the repair of said premises and, in any event if said repairs are not completed within the period of thirty (30) days For destruction aggregating ten (10) percent or less of the floor space or within the period specified in Lessor' s notice in connection with partial destruction aggregating more than ten ( 10) percent, the State shall have the option to terminate this lease or complete the repairs itself, deducting the cost thereof from the rental due or to become due under this lease and any other lease between Lessor and State. In the event the State remains in possession of said premises though partially destroyed, the rental as herein provided shall be reduced by the same ratio as the net square feet, the State is thus precluded from occupying bears to the total net square feet in the leased premises. "Net square feet" shall mean actual inside dimensions and shall not include public corridors, stair-wells, elevators, and rest rooms . 14) FAIR EMPLOYMENT PRACTICES : The provisions of the Fair Employment Practices are hereby incorporated herein by reference and made a part hereof as completely and fully as if set out at length herein. 15) PEACEFUL SURRENDER: Upon termination of this lease, the State will peaceably surrender to the Lessor the leased premises in as good order and condition as when received, reasonable use and wear thereof and damage by earthquake, fire, public calamity, by the elements, by act of God, or by circumstances over which State has no control or for which Lessor is responsible pursuant to this lease, excepted . The State shall be responsible for the removal of any improvements or fixtures added by State. State shall also restore any portion of the premises altered by State at termination of lease. 16) SUBROGATION WAIVED: To the extent authorized by any fire and extended coverage insurance issued to Lessor on the herein demised premises , Lessor releases the State from liability for loss or damage covered by said insurance and waives �;ubrcgation rights of the insurer . 17) TIME OF ESSENCE: Time is the essence of this lease, and the terms and provisions of this lease shall extend to and be binding upon and insure to the benefit of the heirs, executors, administrators, successors and assigns of the respective parties hereto. All of the parties hereto shall be jointly and severally liable hereunder. 18) PARKING: Lessor, at Lessor' s sole cost and expense, shall provide ten (10) designated parking spaces, as assigned to the State of California. Said parking spaces will be arranged and maintained, including snow removal , so as to provide unobstructed access to each parking space at any time. Trucks, cars and other mobile equipment under the control of the State or State ' s employees shall not be parked in such a manner as to obstruct other leased properties, appearances or right of way or reduce their business exposure to their public trade. Lessor agrees to have other Lessees also observe these courtesies to the State ' s vehicles. 19) CFI ESCALATION CLAUSE: The monthly rent provided for in lease Clause 5 shall be subject to adjustment at the commencement of the first year of the term and every year thereafter, as follows: The base .for computing the adjustment is the Consumer Price Index for All Urban Consumers for San Francisco/Oakland area published by the United States Department of Labor, Bureau of Labor Statistics ("Index") , which is published for the period two months preceding the date of the commencement of the term ("Beginning Index") . If the Index published for the period two months preceding the adjustment date ( "Adjustment Index") has increased over the Beginning Index, the monthly rent for the following one (1) year period shall be set by multiplying the monthly rent set forth in lease Clause 5 by a fraction, the numerator of which is the Adjustment Index and denominator of which is the Beginning Index. In no case shall the adjusted monthly rent be less than the monthly rent set forth in lease Clause 5 . If the Index is changed so that the base year differs from that used as of the period immediately preceding the date on which the term commences, the Index shall be converted in accordance with the conversion factor published by the United States Department of Labor, Bureau of Labor Statistics. If the Index is discontinued or revised during the term, such other government index or computation with which it is replaced shall be used in order to obtain substantially the same result as would be obtained if the index had not been discontinued or revised. In the event Lessor and Lessee fail to agree on the selection of a replacement price index, the selection of the same shall be determined by the Presiding Judge of the Superior Court of the State of California in Nevada County, and his decision shall be finl I and c:onc l-usiv-c:� Nevada County, and his decision shall be final and conclusive upon the parties. 20) ATTORNEY 'S FEES: In the event of any litigation to enforce i the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney ' s fees as fixed by the court. Any litigation to enforce or interpret the provisions of this Agreement or the parties ' rights and liabilities arising out of this Agreement or the performance hereunder shall be maintained only in the courts in the County of Nevada, California. 21) ASBESTOS : Lessor hereby warrants and guarantees that the space leased to the State, common public areas, building maintenance and equipment area, telephone closets, and plenums in the same heating, ventilating and air conditioning zone, are free of Asbestos Containing Construction Material (ACCM) (as defined under 6501 . 8 of the Labor Code) . If at any time during the term of this Lease, or any extension or renewal hereof, ACCM is discovered within the space described above, or airborne ACCM is found to be entering the State leased space from any other area within the building or buildings in which the State leased space is located, the Lessor shall immediately, and at Lessor' s sole cost and expense, cause the removal of all ACCM that is determined to be affecting the State leased space. All removal work as required by the State shall be performed by a Licensed contractor certified by the Contractors State License Board and registered with the Division of Occupational Safety and Health (NOSH) . Additionally, Lessor shall be responsible for any and all direct or indirect costs associated with the removal of the above described ACCM which includes, but is not limited to, actual cost to the Lessor for ACCM ren oval , all required reports monitoring before, during, and after removal ; in effect, all costs borne by the Lessor that are in any way associated with the removal of ACCM from the Lessor ' s building. Copies of the air monitoring reports shall be furnished to the State together with certification that the area is free of ACC4. In the event, after iritten notice is provided by the State, the Lessor fails, refuses, or neglects to diligently pursue removal of ACC74, as required by the terr..s of this lease, the State may, by notice in writing, terminate the Lease immediately, including a waiver of the provisions stated in Clause 3 herein and be rel ie-J ed of any Iv l igat ions hereunder. The Lessor E-,ha1. i_ iTi 1er: n - 1Y , l.lef-end, 3r: !.ol-d the State of Calif_or.n.iat its O :t"?I c—d �D-4)loyee 2;c1T €il � i from rind against any and all losses, damages, judgements, expenses (including court costs and reasonable attorneys fees) , or claims whatsoever, arising out of, or in any way connected with or related to, directly or indirectly, the presence of ALCM within the State leased space of the building in which the leased premises are located. In Witness Whereof, this lease has been executed by the parties hereto as of the date first above written. Date ) Lessor STATE OF CALIFCRNIA DEPARTMENT of TRANSPORTATION Peter 0. Lane , , chief Property Manag ent $ * TRUCKEE DONNER P.U.D. ' ELECTRIC BALANCE SHEET FOR PERIOD ENDING AUGUST 31, 1993 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT A S S E T S UTILITY PLANT 3,071,394.46 8,498,424,38 RESTRICTED FUNDS ADMINISTRATIVE BUILDING LEASE FUNDS 282,291.41 280,219,17 EMPLOYEE DEFERRE➢ COMPENSATION-ICMA 430,608.73 302,156.84 REA RESERVE FUND 13,000.00 19,000.00 FACILITIES FEES 979,107.44 1,017,151.30 STORM FUND 193,114.46 184,381.92 BUIL➢ING FUND 8S6,647.89 8101108.38 ------------ ------------ TOTAL RESTRICTE➢ FUNDS 2,760,769.93 2,613,017.61 5.7+ CURRENT ASSETS GENERAL FUNDS 660,874.39 1,127,718,03 ACCOUNTS RECEIVABLE, NET 565,985.29 544,898.53 DUE FROM HATER 496,041.42 583,088,97 MATERIALS AND SUPPLIES 433,957.40 311,631.20 INTEREST INCOME RECEIVABLE 23,193.26 26,467.32 PREPAID EXPENSES AND OTHER 9I,448.32 88,854.02 TOTAL CURRENT ASSETS 2,271,506.08 2,682,158.07 15.3- UNAMORTIZED ➢EBT DISC AND ISSUE COSTS 141,293.00 149,106.00 PRELIMINARY SURVEY COSTS AND OTHER 2,190.26 2,301.05 TOTAL ASSETS 14,247,153.73 13,945,007,11 2.2+ l ------------ ------------ TRUCKEE DONNER P.U.D. ' ELECTRIC BALANCE SHEET FOR PERIOD ENDING AUGUST 31, 1993 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT E Q U I T Y & L I A B I L I T I E S -------------------------------------- RETAINED EARNINGS 8,708,499.21 8,672,962.96 DEBT ADMINISTRATIVE OFFICE BUIL➢ING LEASE 2,715,000,00 2,780,000.00 REA 55,000.00 73,573.52 IDAHO FIRST - IBM COHPUTER LEASE .00 .00 LINE TRUCK UNIT 10 133,044.89 153,882.13 TOTAL DEBT 2,903,044.89 3,007,455.65 3.5- CURRENT LIABILITIES ACCOUNTS PAYABLE 1,110,238.92 955,467.62 CONSUMER DEPOSITS 145,881,63 160,443.22 ACCRUED INTEREST PAYABLE 20,386.66 21,133.42 DEFERRED STANDBY FEES .00 .00 ACCRUED COMPENSATION & RELATED COSTS 131,430.09 140,674.46 TOTAL CURRENT LIABILITIES 1,407,937.30 1,277,718.72 10.2+ CONSTRUCTION ADVANCES 797,063.60 684,712.94 EMPLOYEE DEFERRED COMPENSATION - ICMA 430,608.73 302,156.84 ------------ ------------ TOTAL EQUITY AND LIABILITIES 14,247,153.73 13,945,007.11 2.2+ * TRUCEEE DONNER P.U.D. ELECTRIC INCOME STATEMENT FOR PERIOD ENDING AUGUST 31, 1993 CURRENT LAST YEAR Y—T—D AMOUNT Y-T—D AMOUNT OPERATING REVENUE RESIDENTIAL 2,422,873.73 7,141,906.19 COMMERCIAL 1,749,060.35 1,663,859.25 LARGE COMMERCIAL 395,633.68 382,051.37 SALES TO PUBLIC AUTHORITIES 55,543.84 57,157.14 FUEL CHARGE 302,557.95 186,900.68 INTERDEPARTMENTAL 302,758.85 304,963.91 TOTAL ENERGY SALES 5,228,428.40 4,736,838.54 MISC OPERATING REVENUE 79,337.29 73,148.78 MISCELLANEOUS RENTS 31,300.18 31,026.24 STANDBY REVENUE 22,525,00 23,910.00 INTERDEPARTMENTAL RENT 85,432.00 79,224.00 TOTAL OPERATING REVENUE 5,447,022.87 4,344,147.56 OPERATING EXPENSES PURCHASED POWER 3,809,508.22 3,507,346.52 DISTRIBUTION OPERATIONS 501,033.24 353,739.92 DISTRIBUTION MAINTENANCE 74,009.61 59,633.52 CUSTOMER ACCOUNTING & INFORMATION 236,972.60 217,295.00 ADMINISTRATION & GENERAL 649,240.39 581,944.54 DEPRECIATION 235,810.48 227,206.80 OTHER OPERATING EXPENSES 2,206.98CR 86,164.56 TOTAL OPERATING EXPENSES S,504,367.76 5,033,330.86 NET OPERATING REVENUE 57,344.89CR 89,183.30CR OTHER REVENUE (EXPENSE) II(TEREST INCOME 116,100.39 138,689,64 LOSS ON DISPOSITION OF PROPERTY .00 .00 .:TEREST EXPENSE 158,297.44CR 16S,316.SOCR saET REVENUE ;G05S) 99,541.94CR 11S,810.16CR # ° # TRUCKEE DONNER P.U.D. WATER BALANCE SHEET FOR PERIOD ENDING AUGUST 31, 1993 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT A S S E T S ------------ UTILITY PLANT 9,523,033.14 8,428,293.46 RESTRICTED FUNDS WATER SYSTEM IMPROVEMENT PROJECT CERTIFICATE PAYMENT FUND 269,492.90 13.51 ACQUISITION FUND 1,412,289.51 2,127,269.83 RESERVE FUND 828,948.81 828,949.72 CAPITALIZED INTEREST FUN➢ 22.11 691,121.85 FACILITIES FEES 938,116,74 928,355.44 TRR SAD II IMPROVEMENT ACCT 38,560.31 36,831.94 WEST RIVER STREET ASSESSMENT DIST 17,151.66 16,370.73 BUILDING FUND 754,202.05 720,089.91 RESERVE FOR FUTURE METERS 733,784.45 749,544.28 TAHOE DONNER WATER SYSTEM FUND 234,561.07 190,672.16 PREPAID CONNECTION FEES 67,546.89 72,592.61 TELEMETRY 53,337.18 50,904.71 ------------ ------------ TOTAL RESTRICTED FUNDS 5,348,013.68 6,412,716.69 16.6- ; CURRENT ASSETS GENERAL FUNDS 00 .00 WEST RIVER STREET ASSESSMENT DIST .00 .00 ACCOUNTS RECEIVABLE, NET 161,235.47 136,389.66 ➢UE TO ELECTRIC 496,041.42CR 583,088.97CR MATERIALS AND SUPPLIES 114,771.56 109,423,09 INTEREST INCOME RECEIVABLE 32,919.17 47,298.93 PREPAID EXPENSES 73,659.32 71,065.02 ------------ ------------ TOTAL CURRENT ASSETS 113,454.90CR 218,912.27CR 48. 2- PRELIMINARY SURVEY COSTS AND OTHER 699.73 .00 UNAMORTIZED DEBT DISC AN➢ ISSUE COST 442,689.69 460,782.77 TOTAL ASSETS 15,200,981.34 i5,082,880.65 .8+ * * TRUCKEE DONNER P.U.D. WATER BALANCE SHEET FOR PERIOD ENDING AUGUST 31, 19S3 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT E Q U I T Y & L I A B I L I T I E S -------------------------------------- RETAINED EARNINGS 3,448,486,60 3,618,320.83 DEBT WATER SYSTEM IMPROV PROJECT LEASE 10,342,158.00 10,328,671.04 DWR PROP SS LOAN 492,589.96 .00 UTILITY TRUCK UNIT 3 45,121.24 52,262.18 ------------ ------------ TOTAL DEBT 10,879,869.20 10,380,933.22 4.8+ CURRENT LIABILITIES ACCOUNTS PAYABLE 180,272.64 288,343.57 CONSUMER DEPOSITS 49,002.69 33,503.62 ACCRUED INTEREST PAYABLE 58,520.62 173,777.22 DEFERRED STANDBY FEES .00 .00 ACCRUED COMPENSATION & RELATED COSTS 39,066.57 28,126.94 TOTAL CURRENT LIABILITIES 326,862.52 523,751.35 37.6- CONSTRUCTION ADVANCES 545,763.02 559,875.25 ------------ ------------ TOTAL EQUITY AND LIABILITIES 15,200,981,34 15,082,880.65 .8+ g TRUCKEE DONNER P.U.D. ° WATER INCOME STATEMENT FOR PERIOD ENDING AUGUST 31, 1993 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT OPERATING REVENUE RESIDENTIAL 1,214,952.38 1,034,073.41 COMMERCIAL 187,756.42 224,775.44 INTERDEPARTMENTAL 476.84 365.92 TOTAL 'CATER SALES 1,403,185,64 1,259,214.77 HYDRANTS 38,024.40 35,085.92 RISC OPERATING REVENUE 16,741.77 15,541.54 MISCELLANEOUS RENTS 527.46 654.93 STANDBY REVENUE 159,640.00 169,482.50 TOTAL OPERATING REVENUE 1,618,119.27 1,479,979.66 OPERATING EXPENSES PUMPING - POWER PURCHASED 318,176.51 317,808.57 0J ISTRIBUTION OPERATIONS 346,331.18 236,623.74 ISTRIBUTION MAINTENANCE 156,453.27 217,462.08 CUSTOMER ACCOUNTING & INFORMATION 66,933.57 67,249.06 ADMINSTRATION & GENERAL 307,025.38 274,275.86 INTERDEPARTMENTAL RENT 85,432.00 79,224.00 DEPRECIATION 207,000.64 199,858.64 OTHER OPERATING EXPENSE 34,837.76 16,613.52 -------------- -------------- TOTAL OPERATING EXPENSE 1,522,190.31 1,409,115.47 NET OPERATING REVENUE 95,928.96 70,864.19 OTHER REVENUE (EXPENSE) INTEREST INCOME 158,425.28 263,239.08 MISCELLANEOUS NON-OPERATING INCOME .00 .00 LOSS ON DISPOSITION OF PROPERTY .00 .00 OTHER INCOME DEDUCTIONS 24,560.79CR .00 INTEREST EXPENSE .00 .00 EXTRAORDINARY INCOME .00 .00 ;NET REVENUE (LOSS) 236,884.76CR 135,905.37CR -------------- -------------- ........................._...... Truckee onner Public Utility rs ri E3aard of Directors Joseph R. rbuera John L. Corbett Business Office Engineering Services R3 chard K. Curran (916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister September 27, 1993 MEMORANDUM TO: Peter L. Holzmeister, General Manager FROM: Mary Chapman, Office Manager {'�YL .'•.,F SUBJECT. Investment Report As of August 31, 1993 the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT LOCAL AGENCY INVESTMENT FUND 4.472% 6,683,296.22 ELECTIC FUNDS REA RESERVE * 19,000.00 GENERAL FUND 385,876.57 FACILITIES FEES-PRE AB1600 * 627 ,064.14 FACILITIES FEES-POST AB1600 * 352,043.30 STORM DAMAGE FUND * 193,114.46 BUILDING FUND * 856,647 .89 --------------- TOTAL ELECTRIC INVESTMENTS 2,433,746.36 WATER FUNDS FACILITIES FEES-PRE AB1600 * 601,860.89 FACILITIES FEES—POST AB1600 * 336,255-85 BUILDING FUND * 754,202.05 RESERVE FOR FUTURE METERS * 733,784.45 TAHOE DONNER WATER SYSTEM FUND* 234,561.07 WEST RIVER ST. ASSESSMENT DISTRICT BOND REDEMPTION FUND * 1'7,151.66 PREPAID CONNECTION FEES * 67,546.89 TELEMETRY RESERVE * 53,337 . 18 TSA (SAD II IMPROVEMENT) 38,560.31 ACQUISITION FUND * 1,412,289.51 ------------ TOTAL WATER INVESTMENTS 4,249,549.86 ------------ TOTAL DISTRICT INVESTMENTS --6,683,296.22 RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS ;s; ;e Box i Jr' Don i r P ,SS Ruad i,ruckee, Cali'ornia 06160 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND AUGUST 31, 1993 HISTORY OF ACTIVITY FOR MONTH: BALANCE IN GENERAL FUND 07/31/93 712,436.88 -------------- RECEIPTS ELECTRIC REVENUE 553,525.34 WATER REVENUE 229,499.32 STANDBY ELECTRIC 7 .48 STANDBY WATER ' 50.11 MISC. BILLING REVENUE ELECTRIC 9,966.48 MISC. BILLING REVENUE WATER 920.44 CONSUMER DEPOSITS, ELECTRIC 6,915.34 CONSUMER DEPOSITS, WATER 1,335.00 CUSTOMER ADVANCES-CONNECTION FEE ELECTRIC 25,475.00 CUSTOMER ADVANCES-FACILITIES FEES--ELECTRIC 9,254.40 CUSTOMER ADVANCES-OTHER ELECTRIC 16,300.80 CUSTOMER ADVANCES-CONNECTION FEE WATER 14,850.00 CUSTOMER ADVANCES-FACILITIES FEES-WATER 32,149.00 CUSTOMER ADVANCES-OTHER WATER 2,718.00 MISC. REVENUE ELECTRIC 28.13 MISC. REVENUE WATER 819.24 UNRESTRICT ACQUISITION FUNDS 55,493.22 DWR PROP 55 LOAN 199,618.50 --------------- TOTAL RECEIPTS 1,158,925.80 DISBURSEMENTS ACCOUNTS PAYABLE DISBURSEMENTS 1,171,501.66 LESS VOID CHECKS PREVIOUS PERIOD (2,416.77) TRANS. TO ELECTRIC RESTRICTED FUNDS-FACILITIES FEES 9,254.40 TRANS. TO WATER RESTRICTED FUNDS-FACILITIES FEES 32,149.00 --------------- TOTAL DISBURSEMENTS 1,210,488.29 --------------- BALANCE IN GENERAL FUND 08/31/93 660,874.39 DISTRIBUTION OF NON-RESTRICTED FUNDS AT MONTH-END. PETTY CASH/CUSTOMER SERVICES OPERATING FUNDS 600_00 TRUCKEE RIVER BANK GENERAL FUND 274,397.82 LAIF GENERAL FUND (NOT RESTRICTED) 385,876.57 --------------- 660,874.39 TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1993 OPERATING BUDGET REPORT 1/93 - 8/93 67'/ ELECTRIC: WATER. TOTAL: REVENUES_ Budget Actual Budget Sal Y Budget Actual Budget Bat % Budget Actual Budget Bat _____________________________________------------------------------------ --___--_-_--_._____..._----------------------_----.-___---__---_- Residential sales 3,444,863 2,619,077 825,786 76% 1,828,200 1,296,088 532,112 71% 5,273,063 3,915,165 1,357,899 74% Coma-s-rciaL sates 2,670,736 1,861,128 809,608 70% 399,600 198,506 201,094 50% 3,070,336 2,059,634 1,010,702 67'/ Large commercial sales 613,721 410,493 203,228 679. 0 0 0 0% 613,721 410,493 203,228 67'/ Sates to public authorities 82,865 55,544 27,321 67% 0 0 0 0% 82,865 55,544 27,321 67% Fuel charge 266,340 302,558 (36,218) 114% 0 0 0 0% 266,340 302,558 (36,218) 114% Interdepartmental sates 471,100 302,759 168,341 64% 810 477 333 59% 471,910 303,236 168,674 64% Misc operating revenue 107,215 79,337 27,878 74% 10,000 2,417 7,583 24% 117,215 81,754 35,461 70% Mist rents 46,199 31,300 14,899 68% 10,000 11,972 (1,972) 120% 56,199 43,272 12,927 77-/ Standby revenue 31,880 22,525 9,355 71% 338,000 159,640 178,360 47% 369,880 182,165 187,715 49% Interdepartmental rent 128,144 85,432 42,712 67Y 0 0 0 0% 128,144 85,432 42,712 67-/ Fire protection fees 0_________ ____�_______._____0 __.0% --- 61,000 - 43,610 - - x17,390 71% - 61,000 43,610 17,390 71% - - Total Operating Revenue 7,863,063 5,770,153 2,092,910 73% 2,647,610 1,712,710 934,900 65% 10,510,673 7,482,863 3,027,810 71% i Capitalized interest income 0 0 0 0% 413,015 417,752 (4,737) 101% 413,015 417,752 (4,737) 101% Interest income 96,341 45,463 50,878 47% 2,500 1,622 878 65% 98,841 47,085 51,756 48% --------------------------------------------- ---------------------- ------------------ ---- -- --- -- Total Revenue 7,959,404 5,815,616 2,143,788 73% 3,063,125 2,132,084 931,041 70% 11,022,529 7,947,700 3,074,829 72% TRUCKEE DONNER PUBLIC UTILITY DISTRICT: 1993 OPERATING BUDGET SUMMARY 1/93 8/93 67% ELECTRIC: WATER: TOTAL: Budget Actual Budget Bat % Budget Actual Budget Bat % Budget Actual Budget Bat % ------------------------------------------ --------------------------- ------------------------------------------- ----------- Revenues 7,959,404 5,815,616 2,143,738 73% 3,063,125 2,132,084 931,041 70% 11,022,529 7,947,700 3,074,829 72% Less Expenses: Board of Directors 95,090 120,256 (25,166) 126% 31,460 50,115 (18,655) 159% 126,550 170,371 (43,821) 135% Generat Manager 172,391 120,550 51,841 70% 64,220 45,595 18,625 71% 236,611 166,145 70,466 70% Administrative Services 545,995 352,158 193,737 65% 299,701 183,604 116,097 61% 845,596 535,762 309,834 63% Planning Services 177,003 107,180 69,823 61% 75,857 50,336 25,521 66% 252,860 157,516 95,344 62% Technical Services 352,621 215,122 137,499 61% 43,619 29,460 14,159 68% 396,240 244,582 151,658 62% Electric/Water Operations 798,448 610,683 187,765 76% 1,448,296 868,074 580,222 60% 2,246,744 1,478,757 767,987 60% Purchased Power 5,200,000 3,831,224 1,368,776 74% 0 0 0 0% 5,200,000 3,831,224 1,368,776 74% Interdepartmental rent 0 0 0 0% 128,144 74,753 53,391 58% 128,144 74,753 53,391 58% Debt service 355,403 252,546 102,857 71% 887,110 494,828 392,282 56% 1,242,513 747,374 495,139 60% ----------------------------------------- --------------------------------------------- ---- ------------------. Total Expenses 7,696,851 5,609,720 2,087,131 73% 2,978,407 1,796,765 1,181,643 60% 10,675 258 7,406,484 3,268,774 69% Net Revenue Less Expenses 262,553 205,896 56,657 78% 84,718 335,320 (250,601) 396% 347,271 541,216 (193,945) 156Y