HomeMy WebLinkAboutDocumentation MEMORANDUM
March 7, 1997
TO: Peter L. Holzmeister
FROM. Susan Craig
SUBJECT: Surplus equipment and vehicles
On March 5, 1997 bids for surplus vehicles and equipment were received and opened. The results
were as follows:
Meters One bid was received for the ?,920 residential meters. It was from
Austin International in Belmont, North Carolina in the amount of
$4,518. Kathy is checking to make certain Austin has a legitimate
use for the meters prior to consummating the sale.
Computers There were 24 pieces of surplus computer equipment and nine
awards were made for a total of$330.
• Vehicles There were four surplus vehicles and one trailer, 29 bids were
received. Awards were made and the vehicles and trailer sold for a
total of$9,902.40.
When all the equipment has been paid for and removed, the District will have earned $14,750.40.
smc
•
Public
Truckee Donner Utility District 3oasd of Directors
Joseph R.Agues
® J. Ronald Hernig
Business Office Planning Services Robert A.Jones
(916)587-3896 (916)587-3944 FAX(916)567-5056 James A. Maass
Patricia S. Sutton
General Manager
Peter L. Holzmeister
STAFF REPORT FOR FEBRUARY
SUPPORT SERVICES
Kathy Neus
Purchasing and Warehousing
1. The bid openings for the purchase of meters and transformers were held on February 28th
and the Board will consider awarding the bid to the successful bidders at the March 5th
board meeting.
2. Surplus vehicles, meters and equipment bids are to be opened and awarded on March 5th.
3. Sue has been working with the Electric staff on the wire and cable bid, the documents
were finalized and mailed on February 27th to the prospective bidders and are scheduled
to be opened on March 26th.
Meter Readers
1. The meter readers are current in their readings for the month despite numerous absences
and injuries during the month. One meter reader hurt her back sorting meters, another
took a nasty fall, hit his head on the asphalt which required a trip to the emergency room.
2. The meter readers sorted all the surplus meters into like meter types in preparation for the
sale of the meters. These were the meters that were changed out during the OMR meter
change out program.
3. There were 9515 meters read, 128 service reports completed and 128 48hr/1013 notices
delivered for the month.
Building and Grounds Maintenance
1. I have been working on obtaining quotes for the various different repairs that are needed
due to the flood in January. I have three more contractors to meet with and am currently
waiting on written quotes from others.
•
Post Office Box 309 g 11570 Donner Pass Road Truckee, California 96160
® 2. The Town of Truckee experienced a mysterious air quality problem. It went on for a few
days, sometimes it was present, sometimes it wasn't. One day the problem was bad
enough to cause watery eyes and sore throats. I had numerous people check into the
problem, however to no avail. I contacted Stratus Enviromnmental, a company from the
Bay Area to collect an air sample and I am waiting on their findings.
3. Grinnell Fire Systems was here to perform their annual maintenance inspection of the
building's fire sprinkler system and they were also one of the companies called in to check
for possible leaks in the system to see if that could have been related to the upstairs air
problem.
Vehicle Maintenance
1. This seems to be the year of vehicle accidents. One truck was idle at a stop sign when
another vehicle cut the comer and hit the District's vehicle head on. Another vehicle hit a
rock hard snow bank avoiding another vehicle driving on the wrong side of the street.
Also there have been several mishaps into snow banks with minor damage, fortunately no
staff personnel was hurt.
2. The new knuckle boom truck for the line crew arrived and Tom added strobe lights and
side rails. The vehicle was registered with the DMV and placed into service.
3. This wasn't a productive month for preventative maintenance as repairs seemed to be the
dominant theme of the month. There were five service inspections (BIT), one placed a
vehicle out of service (this was a vehicle that was declared surplus and sold, Unit 26) and
there were twenty three other miscellaneous repairs for the month.
4. Tom has been assisting both the Electric and Water crews with their specifications for
three new pickups, the bid specifications should be finalized and mailed within the first
two weeks of March.
•
REPORT ON SNOW REMOVAL
1992-93 1993-94 1994-95 1995-96
Hours Dollars Hours Dollars Hours Dollars Hours Dollars
CONTRACT Office 76.00 4,940.00 0.00 0.00 12.50 1,062.50 0,00 0.00
SNOW REMOVAL Substation 140.75 7,837.50 42.00 2,110.00 39.50 2,200.00 69.50 3,675.00
Water 06_00 3-8a5 00 0A0 "Q QQQ 0.00 > Q 10QQ4
Totals 282 T5 $16,61215d 42 00 $21110.00 52 00 $3,262,50 74 00 $31776.00
P.U.D. Office Labor hours were charged 71.25 2,670.00 189.50 5,557.00 131.00 4,803.00
STAFF Substation to Oper/Maint for the 80.00 2,540.00 59.00 2,154.00 20.00 871.51 *°*
Water respective depts. 3"2 11 117.00 * 192.OQ 5,850,00 168,50 5,449.76
Totals 382;d0 6,�V.52 18450 6,337.00 440'_50 13;561.00 3,19A iY 10.724.27
LOADER RENTAL Office N/A 3,719.20 6,595.00 6,595.00
ACCTS. PAYABLE Substation N/A 3,719.20 6,595.00 6,595.00
Water N/A 11,157.60 131�_Q.QQ 1319000
Totals 18,596,00 * 2E;38b.00 *` 26;380,0b "
Started plowing more of the water stations, however hours were not charged to snow removal
Includes delivery and pick-up of loader
*Wayne Cummings charges all time to substations. Today there is not a separate work order for snow removal at the substations.
Truckee Donner i Utility DistriCt Be.. at Directors
Joseph R.Aouera
J. Ronald Hemig
Business Office Planning Services Robert A.Janes
*0)6 (916)567-3896 (916) 587-3944 FAX(916)587-5056 James A. Maas_
Patricia S. Sutton
General Manage;
Peter L. Rolzme?ster
ADMINISTRATIVE SERVICES: February - March, 1997 STAFF REPORT 1 6
Submitted by Mary Chapman, March 17, 1997
CUSTOMER SERVICE:
Customer service activity has been relatively quiet. Soon it will pick up with end of ski season
transfers back to owners.
BILLING:
Billing is current.
ACCOUNTING:
Accounts payable and payroll are current.
• We are still very busy closing work orders for 1996. Sue Camara is also helping to close out
development agreement work.
Along with our daily work, we are also working to prepare for the annual audit. This work will
continue until the audit is complete which should be April 4, 1997.
INSURANCE:
We have submitted our insurance specifications to AON Risk Services to obtain renewal quotes
for the May 1, 1997 - April 30, 1997 year. We expect to have the quotes on the April 16, 1997
agenda for Board consideration.
WRITE OFFS:
The write-offs for closed accounts that are at least six-months old as of 12/31/96 totaled
$8,177.38. We have also received $634.86 in recoveries since the last write-off list was prepared.
The amounts being written off represent .07% of the total amount billed for the year. Records of
these accounts and their balances are maintained in our Bad Debt File for further action should
any of these customers apply for service in the future. They have also been transferred to the
Credit Bureau for further collection effort. A list of the accounts and the analysis are attached.
0297MOLY.RPT
Post Office Box 309 11570 Donner Pass Road Truckee, California 96160
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Write-Off Analysis 1987 - 1996
Accounts closed in: 1996 1995 1994 1993 1992 1991 1990 1989 1988 1987
Write-off amount:
$ 7,542 8,113 (420 (17 (22 (97 (15
$ 3,036 3,711 (660 (15
See Note $17,592 18,279 (353 (150 (161 (22
$ 1,622 1,806 (45 (139
$ 3,867 3,766 304 (79 (72 (47 (4
$ 4,127 4,495 (121 (113 (134
$ 6,089 6,209 196 (33 (283
$ 2,041 2,132 (20 (71
$ 8,944 5,704 2,878
$ 6,266 6,567 (90 (117 (94
$ 1,401 1,951 (346 (153
$ 4,317 4,659 (155 (14 -
$ 2,294 2,423 (99
$ 4,901 5,207 (167
$ 1,742 2,196 (102
$22,321 9,281 12,781
Write-offs by year $8,113 $21,571 $5,572 $10,963 ,$7,693 $9,240 $6,440 $7,008 `,'. $10,532 $12.608'.
Billings(in millions) $12.061 $11.459 $10.868 $10.491 $9.605 $8.991 $8.552 $8.649 $8.170 $7,892
Write-off% 0 07% 0.19% 0.05% 0 10% 0 08%0 0,10% ':' 0.08%n =0,08% 0,13% `.' 0..16%
Note: This write-off amount includes$9,733.37 for the Senior Citizens Center. The owner of the project declared bankruptcy. The write-off percentage would have been .11%
without these accounts.
Recap:
Write-offs for period $8,177.38 '....
Less recoveries 634.86
Net Bad Debts _,$7,542.52 '....
\9701 W RUF.LST ',.
1996 ACCOUNTS RECEIVABLE WRITE-OFFS - BAD DEBT LISTING
(Accounts six months old as of 12/31/96)
TOTAL
AMOUNT
COST# NAME FOR W/O
23414-6 BAKER JR, RONALD L. 104.76
16303-0 BARON, GREG 195.54
23140-7 CASTRO, CONRAD 41.73
20857-9 CLARK, YVONNE 20.48
18819-3 CONNORS, JOHN M 23.52
14889-0 COX, ROBERT 531.27
23960-8 DAUGHTERS, PATRICK 12.36
24008-5 DELEONARDO, JOSEPH 644.93
22655-5 DESCHRYVER, CHRIS 237.87
24324-6 DUNCAN, THOMAS 226.64
20368-7 FINDLEY, JOY 100
24768-4 FORD, LARRY D 67.63
23429-4 FOX, JOHN 35.02
22190-0 FOX, JOHN 22.99
24176-0 GALKIN, DEREK 172.43
18905-0 GARROD, DAVE 45.49
24043-2 GIBB, SHERRY 135.82
24282-6 GIESLER, MARTIN L 25.7
24846-8 1-11NKLE, TIM 245.62
24613-2 HOWARD, SUSAN 244.24
. 23548-1 HOWE, SARAH 199.66
12761-3 HUNT, CHRIS W 112.28
20937-9 KALLMAN, MARIAN 168.4
23544-0 KANTLEHNER, WILLIAM 256.66
24133-1 KENDALL, LARRY 354.48
23740-4 LEW, AMALEE 625.35
16933-4 LISBIN, STEPHEN A 335.9
21085-6 LOPEZ, ERMA 335.44
18659-3 f!'ARCOUX, RICHARD 145.63
495-2 f`;c!VER, DON 81.4
17202-3 Nl!NEZ-AGUIRRE, JULIAN 774.73
24814-6 C3ECCHIO, SHAWN 107.12
24793-2 F;".N, STEVEN 123.13
20681-3 F:=DROZA, EFRAIN D 98.68
23307-2 F'?PO, PETER 200
17025-8 C? '!JANO, ROLAND 118.58
23722-2 F' DA, JOHN 64.85
10942-1 R=INHEIMER, LEE 104
12684-7 R-CHARDSON, HERBERT 34.92
24030-9 ROBINSON, JOHN 57.09
24041-6 SHIPMAN, ELIZABETH 188.35
2310-1 STORY, MARK 23.24
21910-5 ULLRICH, KEVIN 210.89
24223-0 WALL, JEANNETTE N 30.15
24022-6 WEILER, DAMARIS D 78.71
23031-8 WOELFLE, TIAJUANA 101.05
23069-8 YEATES, RICK 112_65_
TOTAL 8177.38
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
PLANNING DIRECTOR ACTIVITIES
FEBRUARY, 1997
Note: Since most of these projects are ongoing, Staff continues to report the basic
information and highlights the activities that have occurred during the reporting
month. When a project or activity is completed it is reported, then deleted from this
report.
Strategic Planning/District $Savings
Business Customer Key Accounts Program- An analysis is currently being conducted
on TDPUD commercial accounts to determine TDPUD's business account's potential
revenue loss if we lose a particular/set of account(s). There is still some question
as to how much revenue is really at stake since TDPUD will still provide electric
system distribution services. Staff is planning to develop and implement some
customer seminars in Truckee in conjunction with NCPA and ENRON to educate our
customers about this up and coming relationship. Staff will be using a cellular phone
and pager to enable quick response time to customer requests.
TDPUD Competition Plan- Staff is planning to prepare a report about the different utility
issues we are currently being challenged by. The report will include a discussion of the
different approaches TDPUD can take to meet these challenges as well as an analysis
• and recommendations to respond to competition. This comprehensive report is being
postponed until the evaluation results of the GSHP pilot, the large Business Customer
meetings and other competition related projects and issues are available.
Energy/Water Showcase Program- HDR Engineering and the California Energy
Commission have completed the energy-efficiency analysis of the TDPUD water
system. We may want to wait until we know what our "new" purchased power costs are
before we make any decisions on which options may be worth implementing. HDR
Engineering has almost completed the energy efficiency study of TTSA's sewage
treatment facilities/activities.
TDPUD GSHP Cost/Economic Study- A study to determine the cost-effectiveness of
installing GSHPs into the TDPUD building for heating and cooling has been completed
by the Davis Energy Group. The report indicates that TDPUD can benefit by using GSHP
in the building and also act as a community GSHP demonstration project along with the
pilot sites.
Deregulation Education- I will be attending various courses, seminars, workshops and
meetings to help me get up to speed with deregulation activities. I attended CMUA's
annual meeting on January 30 to listen to sessions on deregulation. I also attended a
California Municipal Rates Group meeting in Lompoc February 3,4 to see how other
utilities are approaching deregulation in regards to rates and other activities.
Conservation/DSM/Economic Development
Value-Added Customer Programs & Services- Staff will be having discussions with
NCPA and ENRON regarding the types of programs and services ENRON will be able to off
our customers through TDPUD. Staff may visit the ENRON offices in Houston to talk to
their programs and services developers.
Ground Source Heat Pump Pilot Site Activity- Nine GSHP pilot site units are currently in
operation. A tenth site is partially completed in Glenshire. This final pilot site will be
completed in Summer.
Truckee Community GSHP Pilot Project Monitoring- The data thus far is showing
excellent results for the application of the GSHP technology in Truckee. The next
report will be available in early April. I would like to share these results with the
Board.
GSHP Bulk Purchase & Installation Program- A GSHP Bulk Purchase Group meeting was
held February 25. The next meeting is scheduled for March 27. The goal is to have
interested BP & I participants commit by May and begin installations in June.
February 18-19 GSHP Contractor's Certification Training- This two day meeting co-
sponsored by TDPUD, Sierra-Pacific, Geothermal Resources Association and Econar GSH
Manufacturing provided about a dozen heating and other contracting companies with the
• necessary training and certification to install GSHP systems in the United States.
February 22 Truckee GSHP Field Trip- Truckee Donner PUD customers were invited to
participate in a tour of 5 GSHP sites in Truckee. The tour was very successful with
about 25 community people in attendance. I will be guiding a daytime field trip March
25, 9 to 11 a.m.
CFIA Demonstration Project- Staff has been in contact with Professor Samuel Sami
of Moneton University in Canada regarding his testing of a Combined Cycle Fully
Integrated Air/Air Heat Pump(CFIA). Tests so far have shown that it has comparable
performance benefits of GSHPs without the cost of a ground loop. Staff has developed
a CFIA mini-pilot draft proposal and a draft confidentiality agreement. This project is
on-hold due to other higher priority projects.
GSHP/Water Heater Promotion- The results of the Truckee GSHP pilot monitoring and
evaluation study will be used to determine GSHP's role in TDPUD's Strategic Plan. A
draft proposal has been developed to promote the benefits of high efficiency electric
water heating to TDPUD customers.
Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 6 residential
energy survey(s) this month. Staff also responded on-site to 4 "high" bill complaints.
i
Communications/Public Relations/Education
. Newsletter- The Winter Current Issues newsletter is in draft form. The focus of this
newsletter is deregulation. The newsletter is planned for distribution mid-March.
TDPUD New Customer Brochure- Creative Concepts is developing a proposal to revise
and update our current TDPUD new customer brochure. The new issue will probably be
done later this year when we have a better understanding where we stand with
deregulation and our relationship with NCPA and ENRON.
Water Rate Bill Stuffier- A water rate bill stuffier was developed and distributed in
February with the bill. The stuffier identified the amount of the residential water rate
increase( $.75/ month) as well as described the reason for the increase. Staff feels
this effort paid off due to the minimal amount of customers calling to ask questions
about the new rate.
Water Information Piece- Staff will be working with the marketing team to develop a
TDPUD water information piece that will educate our customers on the value/high
quality of TDPUD water and the need to use it wisely. Water conservation information
and efforts will be included in this piece. Water conservation practices will benefit
the community by lowering water pumping costs, sewage treatment costs and the future
infrastructure costs associated with these efforts. Staff will contact TTSA and TSD
for their input. This piece is being subsidized by a $5,000 Western grant.
• Facilities Fees Piece- Staff will develop an information piece on the new facilities
fees as soon as they are adopted. The information will go out to the various
interested groups such as developers and builders.
Media Plan- A media plan is currently being developed. The plan will describe what
will be communicated and through what media. The plan will be designed to educate
TDPUD customers about TDPUD and such issues as deregulation, etc.
Customer Feedback- Staff is currently reviewing a consultant's proposal to conduct
a telephone survey to 400 residential and 100 commercial TDPUD customers. The survey
will be designed to get important information from our customers regarding their
opinion of TDPUD, services, programs, wants and needs, etc. Staff will bring this
proposal to the Board for their input. This piece can be subsidized by a $5,000
Western grant.
TDPUD Display Ad, etc. Shell- Creative Concepts is developing a proposal to increase
the recognition of TDPUD display ads, etc. to our customers through "framing" the ads
with a distinguishable shell.
Employee Customer Service Training- Staff and A.D. Marketing are working on
selecting and/or developing an employee customer service training program. The
program will focus on training employees enhanced customer service skills and provide
them with the tools to provide TDPUD customers with superior electric and water
utility service.
Business & Energy Efficiency Partnership- About 95% of the planned energy and water
efficiency measures are incorporated into the Chamber building. As soon as all the
proposed measures are installed, Staff will finalize, print and distribute the
Chamber building energy and water efficiency measures self-guided tour brochure as a
bill staffer and hand-out at the Chamber building. The Chamber Partnership project
is also designed to encourage local groups, clubs and individuals to tour the facility.
TDPUD Staff is available for guided tours.
Energy Day Workshop- Staff participated in Sierra Mountain Middle School's Energy
Day workshop February 5. Our involvement included a presentation on where electricity
comes from, geothermal heat pumps and energy conservation. Staff gave presentations
to three classes totaling about 100 children. This is an annual event which I suspect
we will continue to participate in the future.
Truckee Home Building & Energy Show- TDPUD, Sierra Pacific and the Geothermal
Resources Association are cosponsors of this event and have included a GSHP section
into the Truckee Home Building and Energy Show scheduled for May 24-25. Staff is
currently assisting the event coordinator in soliciting exhibitors for the GSHP
section.
Community/Statewide Involvement
Chamber of Commerce Economic Development Committee- Working with other
businesses in reviewing the following activities: the Downtown Specific Plan, Business
Questionnaire, Doing Business in Truckee Guide, etc. Staff attended the February 11
meeting.
Town of Truckee Air Quality Management Plan Advisory Committee- The Committee is
currently evaluating different options for mitigating the PM 2.5/10 problem in Truckee.
Duane Hall, Town Planner, is currently drafting a Truckee Air Quality Management Plan
based on input from the Air Quality Management Plan Advisory Committee. Committee
meetings are on hold until the plan is completed in draft form.
Northern California Power Agency Member Services Task Force- I attended an AB1890
Electric Utility Industry Restructuring Workshop held March 3,4 in Sacramento.
This was an excellent workshop with useful information to help us prepare for
deregulation.
California Municipal Utilities Association Energy Services and Marketing Committee-
Staff attended a CMUA ES & M meeting February 6,7 in Sacramento. The next meeting is
planned for May 7 in Granlibakken. The Committee is working on projects and programs
to help CMUA member utilities prepare for deregulation. Through this committee, I am
working with other public utility staff on developing guidelines for the AB1890 Public
Goods Charge for publicly-owned utilities. This State-mandated program will probably
result in TDPUD spending 2.85% of annual revenues from 1998 through 2001 or longer on
public goods programs including providing low-income assistance(AB 1600).
CEC California Ground Source Heat Pump Collaborative- Staff participates in quarterly
meetings of the California Energy Commission's GSHP Collaborative. The Collabora-
tive was formed to oversee the development and promotion of the GSHP industry in
California. Staff attended the February 28 meeting in Sacramento. We reviewed
regulations that are currently being proposed to the Legislature the ensure the
protection of California's water supply and ensure quality GSHP installations in
California.
Utility Energy Forum Planning Committee- The May 7-9, 1997 UEF meeting is being
held in Granlibakken. The focus of this year's UEF meeting is Customer Retention and
Growth Strategies in a World of Customer Choices.
Employee Safety/Training
Safety Committee- The TDPUD Safety Committee met February 27.
1996 Facility Safety Audit- The Safety Committee is still in the process of collecting
• information on the water pump stations and electric substations. Once the information
is collected, a report will be prepared describing the District's facility safety
issues.
Hantavirus Safety Procedure- A Hantavirus safety procedure has been developed in
draft form and is currently being reviewed by Staff.
1996 Annual safety Report- Staff is in the process of preparing this report.
Healthy Meals- This continues to be a popular program with TDPUD employees. We
had a "healthy" lunch February 12. The menu included: Fresh Basil Primavera w/Shrimp,
Garlic Bread Sticks, Tossed Green Salad and Sweet Potato Cake w/Creamy Pecan Icing
(see attached recipes and nutritional analyses).