HomeMy WebLinkAboutAgenda Truckee Donner Public Utility District
Board of Directors
Joseph R.Aguera
John L. Corbett
Business Office Engineering Services Richard K.Curran
(916) 587-3896 (916) 587-3944 FAX (916) 587-5056 James A. Maass
T.' Patricia S.Sutton
General Manager
REGULAR MEETING Peter L, Holxmeister
7.00 PM, Monday, July 6, 1992
TDPUD Board Room
1. Call to order
2. Roll call
3. Public input (7.25 PM or as soon thereafter as possible)
Any member of the audience desiring to address the Board regarding a matter on
the agenda is welcome to do so. Matters not specifically listed on the agenda may
be brought up under public input.
UNFINISHED BUSINESS
NEW BUSINESS
4. Award of contract for repair and recoating of Airport well tank
5. Tahoe Donner Pipeline replacement project- consideration of progress payments
and reducing contractors retentions
6, Street lighting - discussion and possible direction
7. Consideration of change orders to tenant improvements contract
ROUTINE BUSINESS
8. Consideration of minutes - June 1 and 15, 1992; possible direction
9. Correspondence
10. Bills for approval
11. Staff report
CLOSED SESSION
RETURN TO PUBLIC SESSION
ADJOURNMENT
NOTE: The complete packet of material relating to the agenda is
available for review at the PUD office and at the Truckee Library
1
Pasted and mailed on July 1, 19 ' puty District Clerk
Mast Office Box 309 0 11570 Donner Pass Road ® Truckee, California 96160
TRUCKEE DONNF:R PUBLIC UTILITY DISTRICT
RILLS FOR 130ARD APPROVAL - JULY 7, 1992
TOTAL ELECTRIC WATER DESCRIPTION
R. W. BECK AND ASSOCIATES T4,566.21 ���4,566.21 ^� ��r ��T�f)ONNER�LAKE VOLTAGE COMPATIBILITY STUDY (1563.30) ELECTRIC
SYSTEM MASTER PLAN (2411.62) JOSEPH CENTER (591.21).
COX 6 KROMYIIAS ARCHIT1,CT'S 90.00 90.00 CIIANGF.S AND DRAWING ADDITIONS FOR COMPLETION OF UPSTAIRS.
ELECTRO TEST INCORPORATED -1,725.00 7,72.5.00 ITS POWER UNIT WITH ASSESORIES.
IBM CORPORATION 4,319.65 3,023.76 1,295.09 MAINTENANCE AGREEMENT SERVICE FOR COMPUTER EQUIPMENT.
INDUSTRIAL SKILLS DIVISION OF
SPECTRUM INTERACTIVE INC. 3,430.36 3.430.36 METERMAN APPRENTICE EDUCATION COARSE.
.FAMES MAASS 42.32 42.32 Iixl'KNS13S FOR NCPA COMMISSION MEETING IN BLAIRSOEN 6/15192.
M13MA AMERICA BUS.LNE:SSCARD 5119.29 509.2.9 CORBETT - MEAL AND HOTEL EXPENSES FOR APPA CONFERENCE
IN WASIIINGTON D. C.
MBNA AMERICA BUSINESSCARD 640.115 454.20 194.65 IIOL.ZMF.ISTFR - MANAC;FMEHT BOOKS (13.43) LUNCH WITII RAUCII
(34.33) MEAL AND IIOTEI. EXPENSES FOR AMA SEMINAR
IN SAN FRANCISCO (601.09).
MBNA AMERICA BUSINESSCARD 904.26 904.26 MAASS - MEAL AND HOTEL EXPENSES FOR APPA CONFERENCE
IN WASHINGTON D. C.
R SUPPLY COMPANY INC. .1,170.'/[1 :1,1'i0.'il) Ml•:`I'ER COUPLING'.; (G40.6!,) PAVING RINGS (.166.05) VALVE:;
(945.95) INVENTORY VALVES, REDUCERS, CLAMPS ( 1209.25).
SIERRA NEVADA CIVIL ENGINEERS 1,125.50 1,125.50 TOPOGRAPHIC SURVEY AND SITE PLAN APN 10-602-00.
SPIIGEL 6 MC DIARMID 2,166.26 2.,166.26 SPPCO NEGOTIATIONS AND PROFESSIONAL SERVICES FOR MAY.
SUPER PLUMBING SUPPLY COMPANY 6,163.51 6,163.51 INVENTORY OF WATER BOXES AND LIDS.
GLEN WAGNER FIELD SERVICES 4,030.00 4,030.00 MAINTENANCE: AND REPAIR OF COMPANY VEHICLES.
WEDCO INC. 5,300.27 5,300.27 GUY FARE (1071.96) CLAMPS, SCREWS, SIGNS (1787.23)
JOSLYN WASHERS, MOLTS, HOOKS, ETC (2529.013).
WESTERN NEVADA SUPPLY COMPANY 9,406.31 19,406.31 VARIOUS WATER METERS.
WESTERN STATES ELECTRIC INC. 22,206.11 22,206.11 112.5 KVA PADMOUNT TRANSFORMER AS PER SCHEDULE D (6853.28)
45 KVA PADMOUNT TRANSFORMER AS PER SCHEDULE E (12097.80)
45 KVA PADMOUNT TRANSFORMER AS PER SCHEDULE 11 (3255.03).
------------------------------------
76,052.60 54,696.04 21,356.56 6 '
June 29, 1992
STAFF REPORT.
TO: Board of Directors
FROM: Peter L. Holzmeister, General Manager
SUBJECT: STAFF REPORT
- A GENIDA # 11
1, METER READING DEVICES -Eric Sandel has been busy with SCADA issues and
has not spent much time yet on the meter reading devices. In the meanwhile, our
existing devices are performing and are being used each day. Since we are not
in an emergency situation, we are not rushing this project. We have time to be
careful.
2. FINANCIAL REPORT - Attached for your review are the financial reports for the
month of May, consisting of an investment report, statement of general fund,
electric and water balance sheets, electric and water income statements.
3. PROPOSITION 55 FEASIBILITY MEETING - The Board authorized calling for a
public hearing relative to Proposition 55 for Monday, July 13. We did not get our
advertising notice finalized in time to meet the public notice requirement.
Therefore, I changed the date to July 20, which is our normal meeting night.
I can keep the rest of the agenda very lean so that we have all the time necessary
to discuss Proposition 55. 1 hope the Board will concur with my moving the date.
PLIHI/smc
Attachments
Truckee Donner Pudic Utility District
Post Office Box 309 • 11570 Donner Pass Road • Truckee. California 95734
(916) 587-3896
3ti ly 1, 1992
41EMORANDUM
TO: Peter L. Holzmeister, Generai Manager
FROM: ,Mary Chapman, Office Manager
SUBJECT: Investment report
AS of May 31, 1992 the District had the following investment comprised
of Lhe funds as detailed.
INVESTMENTS YIELD AMOUNT
LOCAL AGENCY INVESTMENT FUND 3.319% 8,135,353.51
ELECTIC FUNDS
REA RESERVE * 19.000.00
GENERAL FUND 1 ,032,294.40
FACILITIES FEES-PRE AB1600 * 694,437 .14
FACILITIES FEES-POST AB1600 * 275,497 .85
STORM DAMAGE FUND * 131,848.05
BUILDING FUND * 801,400.27
---------------
TOTAL ELECTRIC INVESTMENTS 3,004,477.71
WATER FUNDS
FACILITIES FEES-PRE AB1600 * 620,670.58
FACILITIES FEES-POST AB1600 * 285,500.16
BUILDING FUND * 710,219.98
RESERVE FOR FUTURE METERS * 720,597.56
TABOE DONNER WATER SYSTEM FUND* 188,060.83
WEST RIVER ST. ASSESSMENT DISTRICT
BOND REDEMPTION FUND * 16,149.43
PREPAID CONNECTION FEES * 71,596.77
TELEMETRY RESERVE * 50,207 .62
TSA (SAD II IMPROVEMENT) 30,824. 17
ACQUISITION FUND * 2,437,048.70
----------------
TOTAL WATER INVESTMENTS 5,130,875.80
----------------
TOTAL DISTRICT INVESTMENTS µ_8-135,353.51-
* RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND
MAY 31, 1992
HISTORY OF ACTIVITY FOR MONTH:
BALANCE IN GENERAL FUND 04/30/92 1,218,269.47
---------------
RECEIPTS
ELECTRIC REVENUE 521,254.44
WATER REVENUE 155,576.75
STANDBY ELECTRIC 11,777.53
STANDBY WATER 78,818.86
MISC. BILLING REVENUE ELECTRIC 79,202.26
MISC, BILLING REVENUE WATER 1,462.23
CONSUMER DEPOSITS, ELECTRIC 10,307.50
CONSUMER DEPOSITS, WATER 2,805.00
CUSTOMER ADVANCES-CONNECTION FEE ELECTRIC 32,510.00
CUSTOMER ADVANCES-FACILITIES FEES-ELECTRIC 9,250.00
CUSTOMER ADVANCES-OTHER ELECTRIC 16,202.75
CUSTOMER ADVANCES-CONNECTION FEE WATER 11,020.00
CUSTOMER ADVANCES-FACILITIES FEES-WATER 2,666.00
CUSTOMER ADVANCES-METER FEES-WATER 5,130.00
CUSTOMER ADVANCES-OTHER WATER 18,982.19
MISC. REVENUE ELECTRIC 227.13
MISC. REVENUE WATER 1,374.93
----------------
. TOTAL RECEIPTS 958,567.57
DISBURSEMENTS
ACCOUNTS PAYABLE DISBURSEMENTS 1,033,143.42
LESS VOID CHECKS PREVIOUS PERIOD (666.34)
TRANS. TO ELECTRIC RESTRICTED FUNDS-FACILITIES FEES 9,250.00
TRANS. TO WATER RESTRICTED FUNDS-FACILITIES FEES 2,666.00
TRANS. TO WATER RESTRICTED FUNDS- METER FEES COLL. 5,130.00
---------------
TOTAL DISBURSEMENTS 1,049,523.08
---------------
BALANCE IN GENERAL FUND 05/31/92 1,127,313.96
DISTRIBUTION OF NON-RESTRICTED FUNDS AT MONTH-END:
PETTY CASH/CUSTOMER SERVICES OPERATING FUNDS 600.00
TRUCKEE RIVER BANK GENERAL FUND 94,419.56
LAIF GENERAL FUND (NOT RESTRICTED) 1,032,294.40
--1,127,313.96-
3 : * TRUCKEE DONNER P.U.Q.
is ELECTRIC BALANCE SHEET
FOR PERIOD ENDING MAX 31, 1992
CURRENT LAST YEAR
Y-T-D AMOUNT Y-T-D AMOUNT
A S S E T S
UTILITY PLANT 8,180,898.46 8,207,367.48
RESTRICTED FUNDS
ADMINISTRATIVE BUILDING LEASE FUNDS 283,230.15 281,558.38
EMPLOYEE DEFERRED COMPENSATION-ICMA 292,469.68 242.878.15
REA RESERVE FUND 19,000.00 19,000.00
FACILITIES FEES 969,934.99 788,780.35
STORM FUND 181,848.05 170,399.46
BUILDING FUND 801,400.27 585,430.20
TOTAL RESTRICTED FUNDS 2,547,883.14 2,088,046.54 22.0+
CURRENT ASSETS
GENERAL FUNDS 1,127,313.96 1,025,426.44
ACCOUNTS RECEIVABLE, NET 649,851.85 466,287.88
DUE FROM WATER 587,811.87 720,996.79
MATERIALS AND SUPPLIES 311,224.36 321,162.51
INTEREST INCOME RECEIVABLE 28,958.66 35,477.94
PREPAID EXPENSES AND OTHER 112,083.38 105,887.19
TOTAL CURRENT ASSETS 2,817,244.08 2,675,233.75 5.3+ .
UNAMORTIZED DEBT DISC AND ISSUE COSTS 156,919.00 156,919.00
PRELIMINARY SURVEY COSTS AND OTHER 2,301.05 3,141.20
TOTAL ASSETS 13,705,245.73 13,130,707.97 4.4+
* * TRUCKEE DONNER P.U.D.
ELECTRIC BALANCE SHEET
FOR PERIOD ENDING MAY 31, 1992
CURRENT LAST YEAR
Y-T-D AMOUNT Y-T-D AMOUNT
E Q U I T Y & L I A B I L I T I E S
RETAINED EARNINGS 8,526,077.37 8,263,612.54
DEBT
ADMINISTRATIVE OFFICE BUILDING LEASE 2,780,000.00 2,840,000.00
REA 87,573.52 109,573.52
IDAHO FIRST - IBM COMPUTER LEASE 6,034.74 40,607.01
LINE TRUCK: UNIT 10 153,882.13 .00
TOTAL DEBT 3,027,490.39 2,990,180.53 1.3+ :
CURRENT LIABILITIES
ACCOUNTS PAYABLE 954,257.49 931,700.51
CONSUMER DEPOSITS 167,339.57 172,253.67
ACCRUED INTEREST PAYABLE 71,305.64 73,049.04
DEFERRED STANDBY FEES .00 .00
. ACCRUED COMPENSATION & RELATED COSTS 213,520.26 68,176,07
-
TOTAL CURRENT LIABILITIES 1,412,422.96 1,245,189.29 13.4+ ';'?
CONSTRUCTION ADVANCES 446,785.33 388,847.46
EMPLOYEE DEFERRED COMPENSATION - ICMA 292,469.68 242,878.15
TOTAL EQUITY AND LIABILITIES 13,705,245.73 13,130,707.97 4.4+ X
TRUCKEE DONNER P.U.D.
ELECTRIC INCOME STATEMENT
FOR PERIOD ENDING MAY 31, 1992
CURRENT LAST YEAR
Y-T-D AMOUNT Y-T-D AMOUNT
OPERATING REVENUE
RESIDENTIAL 1,448,522.34 1,444,805.16
COMMERCIAL 1,019,968.82 889,628.68
LARGE COMMERCIAL 206,265.21 205,177.13
SALES TO PUBLIC AUTHORITIES 39,814.06 40,821.15
FUEL CHARGE 101,469,15 69,716.47
INTERDEPARTMENTAL 155,818.99 202,364.46
TOTAL ENERGY SALES 2,971,858,57 2,852,513.05
MISC OPERATING REVENUE 45,680.20 47,730.95
MISCELLANEOUS RENTS 16,777.23 16,114.71
STANDBY REVENUE 23,910.00 25,287,50
INTERDEPARTMENTAL RENT 49,515.00 48,009,60
TOTAL OPERATING REVENUE 3,107,741.00 2,989,655.81
PERATING EXPENSES
PURCHASED P0WER 2,306,574.73 2,186,199.12
DISTRIBUTION OPERATIONS 207,401.38 205,644.88
DISTRIBUTION MAINTENANCE 41,210.38 49,968.70
CUSTOMER ACCOUNTING & INFORMATION 141,610.48 124,882.42
ADMINISTRATION & GENERAL 456,SSS.33 257,989.13
DEPRECIATION 164,992.05 155,298.18
OTHER OPERATING EXPENSES 44,390.51 25,954.86CR
TOTAL OPERATING EXPENSES 3,362,774.86 2,954,027.57
NET OPERATING REVENUE 255,033.86CR 35,628.24
OTHER REVENUE (EXPENSE)
INTEREST INCOME 91,739.68 96,343,07
INTEREST EXPENSE 99,401.57CR 105,201.10CR
NET REVENUE (LOSS) 262,695.75CR 26,770.21
TRUCKEE DONN£R P.U.D. "
WATER BALANCE SHEET
FOR PERIOD ENDING MAY 31, 1992
CURRENT LAST YEAR
Y-T-D AMOUNT Y-T-D AMOUNT
A S S E T S
------------
UTILITY PLANT 8,140,251.25 2,227,820.73
RESTRICTED FUNDS
WATER SYSTEM IMPROVEMENT PROJECT
CERTIFICATE PAYMENT FUND 24,487.67 .00
ACQUISITION FUND 2,437,048.70 7,579,000.00
RESERVE FUND 895,071.59 828,942.50
CAPITALIZED INTEREST FUND 726,510.42 1,408,933.39
FACILITIES FEES 906,170,74 689,518.87
TRK SAD II IMPROVEMENT ACCT 30,824.17 28,886.09
WEST RIVER STREET ASSESSMENT DIST 16,149.43 10,748.08
BUILDING FUND 710,219.98 665,467.58
RESERVE FOR FUTURE METERS 720,597.56 637,229.98
TAHOE DONNER WATER SYSTEM FUND 188,060.83 143,869.77
PREPAID CONNECTION FEES 71,596.77 67,072.97
TELEMETRY -- -50,207.62 47,031.78
TOTAL RESTRICTED FUNDS 6,726,737.86 12,059,669.23 44.2-
CURRENT ASSETS
GENERAL FUNDS .00 .00
WEST RIVER STREET ASSESSMENT DIST .00 4,417.91
ACCOUNTS RECEIVABLE, NET 159,505.77 67,522.37
DUE TO ELECTRIC 587,811.87CR 720,996.79CR
MATERIALS AND SUPPLIES 98,586.56 83,697.62
INTEREST INCOME RECEIVABLE 49,413.95 29,543.71
PREPAID EXPENSES 94,294.38 85,101.75
TOTAL CURRENT ASSETS 6,540,726.65 11,608,955.80 43.7- X
PRELIMINARY SURVEY COSTS AND OTHER .00 .00
UNAMORTIZED DEBT DISC AND ISSUE COST 466,659,29 613,901.60
TOTAL ASSETS 15,197,844.81 14,497,709.91 4.8f %
' ' * TRUCKEE DONNER P.U.D. * '
WATER BALANCE SHEET
FOR PERIOD ENDING MAY 31, 1992
CURRENT LAST YEAR
Y-T-D AMOUNT Y-T-D AMOUNT
E Q U I T Y & L I A B I L I T I E S
--------------------------------------
RETAINED EARNINGS 3,710,130.02 3,546,454.99
DEBT
WATER SYSTEM IMPROV PROJECT LEASE 10,326,442.55 10,510,000.00
UTILITY TRUCK UNIT 3 52,262.18 .00
TOTAL DEBT 10,378,704.73 10,510,000.00 1.3- .
CURRENT LIABILITIES
ACCOUNTS PAYABLE 580,545.46 83,975.65
CONSUMER DEPOSITS 32,936.20 31,159.47
ACCRUED INTEREST PAYABLE .00 .00
DEFERRED STANDBY FEES .00 .00
ACCRUED COMPENSATION & RELATED COSTS 28,126.94 22,025.22
TOTAL CURRENT LIABILITIES AA641,608.60 137,160.34 367.8+ '
CONSTRUCTION ADVANCES 467,401.46 304,094.58
TOTAL EQUITY AND LIABILITIES 15,197,844.81 14,497,709.91 4.8+ .
TRUCKEE DONNER P.U.D. "
. WATER INCOME STATEMENT
FOR PERIOD ENDING MAY 31, 1992
CURRENT LAST YEAR
Y-T-D AMOUNT Y-T-D AMOUNT
OPERATING REVENUE
RESIDENTIAL 600,472.06 509,073,15
COMMERCIAL 82,876.66 59,232.69
INTERDEPARTMENTAL 228.70 228.70
TOTAL WATER SALES 683,577.42 568,534.54
HYDRANTS 20,370.86 22,022,96
MISC OPERATING REVENUE 8,858.34 7,760.20
MISCELLANEOUS RENTS 504.93 747.12
STANDBY REVENUE 169,482.50 10,507.50
TOTAL OPERATING REVENUE 882,794.05 609,572.32
OPERATING EXPENSES
PUMPING - POKER PURCHASED 161,219.62 206,260.01
DISTRIBUTION OPERATIONS 136,224.84 188,393.08
DISTRIBUTION MAINTENANCE 141,410.87 79,251.84
CUSTOMER ACCOUNTING & INFORMATION 43,391.15 38,540.26
ADMINSTRATION & GENERAL 187,520.17 181,645,37
INTERDEPARTMENTAL RENT 49,515.00 48,009.60
DEPRECIATION 124,911.65 47,407.00
OTHER OPERATING EXPENSE 13,209.59 7,636.71
TOTAL OPERATING EXPENSE 857,402.83 797,143.87
NET OPERATING REVENUE 25,391.16 187,571.55CR
OTHER REVENUE (EXPENSE)
INTEREST INCOME 216,792.71 93,239.29
INTEREST EXPENSE 286,280.05CR 708.16CR
EXTRAORDINARY INCOME .00 28,522.55
-------------- --------------
NET REVENUE (LOSS) 44,096.18CR 66,517.87CR