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HomeMy WebLinkAboutAgenda Truckee Donner Public Utility District Post Office Sox 309 ® 11570 Donner Pass Road a Truckee, California 95734 (916)587-3896 General Manager Board of (Directors Peter L. Hoizmeister Joseph R.Aguera John L.Corbett Richard K.Curran REGULAR MEETING James A.Maass ]:©0 p.m. - MARCH 4, 1991 Patricia S.Sutton TDPUD BOARD ROOM 1. Call to order 2 . Roll call 3 . Public input (7 . 25 P.M. or as soon thereafter as passible) CONSENT AGENDA 4 . Approval of January 21, 1991 minutes UNFINISHED BUSINESS 5 . Direction regarding overtime hours policy 5 . Review of consultant' s recommendations re Office Manager/Finance Supervisor positions; possible action NEW BUSINESS 7 . Resolution rescinding Resolution No. 8440 and authorizing certain disbursements S . Resolution establishing policy for purchase of commodities 9 . Call for bids for transformers and reclosers ROUTINE BUSINESS 10. Direction regarding draft minutes of February 4 , 1991 11 . Correspondence 12 . Bills for approval 13 . Staff report CLOSED SESSION RETURN TO PUBLIC SESSION ADJOURNMENT C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in th0 District office and Government Center, provided to the U. S . Post Office_ and Courr�y Lib ary for posting, and mailed to the Directors ai-. intere ed parties on e�ruary 28 , 1991. Susan M. Craig, Deputy Dis i ct Clerk Truckee Donner Public Utility District General Manager Administrative Warehouse Technical Electric Water Manager & Purchasing Services Operations Operations Engineering rt w• t3' O ;i r{ (D afgt Truckee Donner Public Utility District � General Manager Administrative Manager Administrative Accounting Billing Gust Services ITJ(11 x Services & Collections H � :: r � prg2 . N TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - MARCH 4, 1991 TOTAL ELECTRIC WATER DESCRIPTION ----------------------------------------------------------------------------------------- CRANMER ENGINEERING 2,22B.50 2,228.50 LAB SERVICES FOR WATER QUALITY ANALYSIS PER CALIF ADMINTSTRA`1"IVL TITLE 2.2 REQUIREMENTS. GENERAL PACIFIC INC. 3,990.16 3,990.36 CONNECTORS AND METERS, GOVERNMENT TECHNOLOGY SERVICES, INC 1,620.74 1,620.74 LASERJET III PRINTER. MAYDWELL & HART'ZELL, INC. 1,631.55 1,631-55 P G CLAMPS. MCDONOUGH, HOLLAND & ALLEN 458-51 458.51 TRUCKE.E RIVER ISSUES. ROBE,R`I' A. RAUCH 1,920.00 1,344.00 576.00 BOARD WORKSHOP CONSULTANT. SEA ENGINEERS/PLANNERS 6,624.24 6,624.24 ENGINEERING SERVICES FOR TAHOE DONNER. SUNSHINE: SERVICE 1 ,507.77 1,507.77 UNIT 26 ALIGNMENT, REPLACE: BALL JOINTS, SHOCKS, STEERING GEAR AND BUSHINGS. WESTERN NEVADA SUPPLY 3,003.54 3,003.54 SOLENOID CONTROL VALVE, BUCKET BOSS & PIPE EXTRACTOR. ------------------------------------- 22,985.01 . 10,094.22 12,890.79 Truckee Donner Public Utility District s Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916)587-3896 General Manager Board of Directors Peter L. Holzmeister Joseph R.Aguera John L.Corbett Richard K.Curran James A. Maass Patricia S.Sutton MEMORANDUM February 28, 1991 To: Board of Directors From: Peter L. Holzmeister, General Manager Subject: Staff report 1 . Investment of pension assets Attached is a letter from Ron Richardson lasting the minimum guaranteed interest offered by the Hartford Insurance Company for our pension investment. The .interest rate if 8 . 75% for 1991 and 8 . 25% for 1992 . I think the Board needs to evaluate other options. If we increase interest earnings, our pension plan will cost less. We have other assets that can be placed in long tern investments to secure an improved rate of return. The building fund has a balance of $1. 1 million, and can be invested for a long term. I would like to formally seek proposals from asset managers and see what they come back with. 2 . Energy Watch Energy Watch is a publication of the California Energy Commission. It publishes statistics on the price and use of energy, such as electricity, oil and gas. The current issue presents statistics on electric rates throughout California. We compare very favorable. Please refer to the attached table. 3 . Completion of second floor Approximately two thirds of the second story of the headquarters building is unfinished. We are a growing District, and within a very short period of time we will need to begin using that space. When we begin the Tahoe Donner water line project we will have a much busier Engineering Department, and we will want additional space. 1 would like to begin planning for the completion of the second story improvements. PLH/smc Attachments THE HARTFORD The Insurance Peapte of ITT February 19, 1991 San�cr��1SGQ Re�t`a�a!t1;�ti�e �55 Make!Street A 0.Bsx 3645 Scan rra=xisco, CA 94 i 19 (4 J 5) 5•VV Nr. Ron Richardson Wayne Richardson and Co. 2277 Watt Avenue, Suite 302 Sacramento, CA 95825 RE: Truckee Donner P.U.D. GA-3089 Dear Ron : The new contract guarantees for the above contract have been made available. The 1991 rate is 8 . 75% and the 1992 rate is 8 . 25% . The discontinuance quote you re;uewted � s still in process and will be forwarded as soon as it :becomes available . Thank you for your consideration . . Best Regards, t David Bernard, ChFC Senior Pension Consultant Asset Management Services San Francisco ( 415 ) 995-3272 :�ia brd,.i Fire t,�-w ance Compaj—ancf i s AffifiatPs,�tx WAYNE RICHARDSON COMPANY , INC . FAX PHONE NUMBER (915) 483-9204 FAX TRANSMITTAL SHEET TODAY ' S DATE I S: ��� - -- ~� PLEASE DELIVER THE FOLLOWING PAGES TO: DEPFRTME14T: FAX TELEPHONE NUIMBER: SUBJECT: W(L{ T-C i`"Q rV � "�`! o!�- OF- WE ARE TRANSMITTING PAGES INCLUDING THIS PAGE. , COMMENTS : 2277 Watt avenue, Suite 302 , Sacramento, CA 95825 Telephone: (9 6) 483-9202 • AVERAGE RESIDENTIAL ELECTRICITY RATES BY UTILITY 'MARCH AND APRIL MARCH APRIL 1988 1989 1990 1988 1989 1990 PG&E 8 . 3 9 . 6 10. 3 8 . 2 9. 4 10. 1 SMUD 7 . 6 7 . 3 7 . 6 7 .7 7 . 3 7 . 2 SCE 8. 5 9 . 8 10. 6 8 . 5 9 . 8 10. 5 LADWP 7 . 5 8. 4 8 . 7 7 .7 8 . 4 8 . 8 SDG&E 10.7 9. 9 9 . 9 10 .7 9 . 9 9 . 8 Statewide 3. 5 9 . 5 10. 1 8 . 5 9 . 4 9 . 9 TDPUD 7 .9 7 .9 8 . 0 7 .8 7 . 9 8 . 0 TDPUD rate for 2/91 is 7.4 cents per kilowatt-hour Source: Energy Watch, California Energy Commision - Data through April, 1990 Volume 13 , Number 3 RATECQMP 02/28/91 me • RESOLUTION NO. 9108 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING DISBURSEMENTS FOR WHICH THE ADMINISTRATIVE MANAGER MAY ISSUE CHECKS FOR PAYMENT WITHOUT PRIOR SUBMISSION TO THE BOARD FOR APPROV AL AND RESCINDING RESOLUTION NO. 84 40 WHEREAS, Resolution No. 8440 authorizing disbursements for which checks for payment may be issued without submission for prior Board approval has been in effect since June 18, 1984, and is in need of updating; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. Upon adoption of this resolution, the pre-authorized disbursement policy set forth in Exhibit "A"' attached hereto shall become effective, and Resolution No. 8440 shall be rescinded and of no further force and effect. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the 4th day of March 1991, by the fallowing roll call vote: AYES: Corbett, Curran, Maass and Aguera. NOES: None. ABSENT: Sutton. TRUCrUE D©NNER PUBLIC UTILITY DISTRICT By o p R. Aguer President ATTEST: Susan M. Craig, Deputy D strict Clerk smc UPDATED CODE SECTION 3.16.010 3. 16.010 Pre-authorized Disbursements 3. 16.010.1 The Administrative Manager shall be empowered to issue checks without prior Board approval for the following items: 3. 16.010.1(A) Consumer deposits - one year refunds with interes, reduction of deposits. 3. 16.010.1(B) Customer refunds - credit balances, overpayment of work orders, refund of connection, facilities fees and tap fees where the customer has decided not to build and the District staff has not incurred any expense, line extension refunds. 3.16.010. 1 (C) Contracts - maintenance contracts on District equipment, radios and leases of same. 3. 16.010. 1 (D) Directors - monthly compensation. 3 .16.010. 1(E) District credit card payments - to avoid late charges the bills will be paid on time and listed on the next bills for Board approval for approval by Directors. In the event a dispute occurs, settlement to be handled by parties involved. 3 . 16.010.1(F) Employee benefits/deferred compensation deposit - pension payments (i.e. , George Cattan, Hartford, ICMA) and vision reimbursement. 3 .16.010.1(G) Expense checks - advances for meetings, seminars, conferences, etc. , for staff and Manager. Reimbursement for mileage and approved out of pocket expenses. 3.16.010. 1(H) Insurance - life, health, disability and retirement. 3 .16.010.1 (1) Payroll - employee checks, payroll transfers, meals, union dues, employee savings deductions, state compensation, FICA, SDI, personal income tax, state unemployment, and miscellaneous employee payroll deductions. 3.16.010.1 (J) Petty cash - reimbursement of fund. 3. 16.010. 1(K) Postage - Postage Permit No. 1, stamps, trust fund, postage meter and bulk mailing permit deposits. 3. 16.010.1 (L) Repayment of Tahoe Donner inter-fund loan (journal entry only; no actual check) . 3.16.010.1(M) Loans - REA, computer, Certificate of Participation payment for building, Certificate of Participation payment for water system improvements, miscellaneous loans and leases. Where practicable, the payment will actually be wire transferred to the lending institution on the payment due date. 30 3. 16.010. 1(N) State Board of Equalization - sales tax, energy surcharge collected. 3. 16.010.1 (0) Sierra Pacific Power Company - wholesale power bill, electric utility bills on pump stations and wells. 3.16.010. 1(P) Bid items - where the Board has authorized bid purchase and the invoice is the same dollar amount or less than authorized contract. 3. 16.010.1(Q) Annual building utility expenses for sewer collection and treatment (TTSA and TSD) . 3.16.010. 1(R) Special invoices that total over $3 , 000 which are routinely paid and previously approved by the Board - telephone, gasoline and heating fuel expenses. (MO88-106, 88-141 and 88-75 respectively. ) 3. 16.010.1(S) The Manager may approve payments required in an unpredicted emergency situation. 3. 16.010.2 Upon direction of the General Manager and receipt of an appropriate, signed authorization, the Administrative Manager shall be empowered to issue checks up to $3 , 000 and, in instances where discounts may be realized or penalties avoided, over $3 , 000. 3.16.010.3 All checks issued in any of the above categories will appear in the accounts payable check register provided for Board review. Backup documents will also be available for Board review in the Accounting Department. (Resolution No. 9108) smc 31 RESOLUTION NO. 9109 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT ESTABLISHING POLICY ON ISSUANCE OF PURCHASE ORDERS FOR COMMODITIES UNDER $10,000 WHEREAS, Section 3 , of the Public Contract Code, Section 20207 .7 , which went into effect January 1, 1991, raises the limit for public utility districts to $10, 000 for the purchase of supplies without public bid; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. Upon adoption of this resolution, the TDPUD" s limit for the purchase of commodities without public bid shall be increased from $4, 000 to $1.0, 000 and the management directive of January 26, 1988 shall be rescinded. Passed and adopted by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the fourth day of March 1991, by the folloWing roll call vote: AYES: Corbett, Curran, Maass and Aguera. NOES: None. ABSENT: Sutton. TRU E DONNER P LIC UTILITY DISTRICT By o epg R. Agu a, President ATTEST: Susan M. Craig, Deputy D' riat Clerk smc