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HomeMy WebLinkAboutAgenda Truckee Donner Public utility District Post Office Box 3€39 8 11570 Dormer Pass Road 0 Truckee, California 95734 (916)587-3896 General Manager Board of directors Peter L. Holzmeister Joseph R.Aguera John L.Corbett Richard K.Curran REGULAR MEETING James A. Maass 7.00 P.M. - APRIL 1, 1991 Patricia S.Sutton TDPUD BOARD ROOM 1. Call to order 2 . Roll call 3 . Public input (7: 25 PM or as soon thereafter as possible) CONSENT AGENDA 4 . Award of transformer and recloser bids 5 . Resolution authorizing annual advertising contract with the Sierra Sun UNFINISHED BUSINESS 6. Consideration of job description/salary range for Administrative Manager 7 . Consideration of management fringe benefit policy NEW BUSINESS 8 . Consideration of policy regarding recruitment of department heads ROUTINE BUSINESS 9 . Direction regarding draft minutes of February 2 and March 18, 1991 10. Correspondence 11. Bills for approval 12 . Staff report CLOSED SESSION RETURN TO PUBLIC SESSION ADJOURNMENT C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District office and Government Center, provided to the U. S. Past office and)County Library for posting, and mailed to the Directors and inte-r'ested parties on March 27, 1991. Susan M. Craig, Deputy D' rict lerk TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL APRIL 1, 1991 TOTAL ELECTRIC WATER DESCRIPTION --------------------------------------------------------------------------------------- - CUSTOMER FINANCIAL CENTER 1,731-97 1,212.33 51'M9 RICHARD CURRAN- CSDA CONFERENCE-680.24. JOHN CORBETT- CSDA CONFERENCE-386.80. PETER HOLZMEISTER-CSDA- 386.80, JOHN CORBETT-CMUA CONFERENCE-27 8.13. GENERAL PACIFIC INC. 5,592.22 5,592.22 INVENTORY WIRE - 5428.98 AND KELLUM GRIPS - 163.24. GOODYEAR TIRE & RUBBER CO. 3,342.45 3,342.45 INVENTORY TIRES. MCDONOUGH, HOLLAND & ALLEN INC. 59.00 59.00 TRUCKEE RIVER ISSUES EXPENSE. PORTER, SIMON, GRAHAM, PflELPS 8,866-76 6,208. 13 2,660.63 GENERAL REPRESENTATION - 4-726.76. GATEWAY WATER TANK 62.50. KENDALL DEVELOPMENT - 126.50. TAHGE DONNER PIPELINE - 3861.00. TRB - 92.00. SAUERS ENGINEERING INC. 5,465.00 5,465.00 STANDBY CHARGES - 1320.00. ARMSTRONG PIPE - 100.00. GAREWAY TANK DESIGN - 3300,00, PROP 55 275.00. HYDRAULIC MODEL @ TSD OFFICE - 470.00. ------------------------------------ 25,059.40 16,355- 18 8,704.22 Truckee Donner Public Utility District Post Office Box 309 11570 Donner Pass Road Truckee, California 95734 (916) 587-3896 General Manager Board of Directors Peter L. Holzmeister Joseph R.Aguera John L.Corbett Richard K.Curran Jarnes A. Maass Patricia S.Sutton March 27, 1991 MEMORANDUM To: Board of Directors From: Peter L. Holzmeister, General Manager Subject: Staff report 1. BoardjManager work plan Please review the attached memorandum. 2 . Report on status of restricted funds Mary Chapman has prepared a report on the status of the District' s various restricted funds. A copy of her report is attached. She will be prepared to make a brief presentation at Monday' s meeting. PLH/smc Attachment Truckee Donner Public Utility District post Office Box 309 6 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 General Manager Board of D€rectors Peter L. Holzmeister Joseph R.Aguera John L.Corbett Richard K.Curran James A.Maass Patricia S.Sutton March 27, 1991 MEMORANDUM To: Board of Directors From: Peter L. Holzmeister, General Manager Subject: Board/Manager work plan we have completed two workshops with Bob Rauch, and three directors, John Phelps and I attended the Special District Board Management Institute in San Diego. Based on those three sessions, we may be able to implement some programs at TDPUD that would steer us in a good direction. We may be able to agree on a work plan that focuses the Board and General Manager on some high priority areas. I During our first workshop with Bob Rauch, the directors identified five general priority areas where the Board wished to spend more time, where improvement could be made in how we are doing things. Those five broad areas were: 1. Board/Manager relationship 2 . Operations 3 . Finances 4 . Planning 5. communications The Board then discussed developing a work plan to cover each area . Bob Rauch suggested strengthening the committee structure and setting up a Board committee for each priority area. At this time perhaps we should do just that. Perhaps we should discuss the functioning of committees and set up five committees corresponding to the five priority areas. During the first workshop we also talked about what a committee is supposed to do. The minutes indicate that a committee is supposed to define the issue, decide what we will do about the issue, assign ® responsibility for implementing, choose a timetable, and allocate resources. Then report back to the Board with a recommendation. If we do this the Board` is involved in defining the issues and developing clear direction to the Manager. The Manager has clear direction and authority and can be reviewed on the basis of his performance. TT During the second workshop with Bob Rauch we tackled the issue of Board/Manager roles. Several very specific action .items were identified. They are listed as follows in the order they appear in the minutes from the workshop. 1 . Prepare a procedure which defines the process for recruiting the five department heads. 2 . Prepare a performance evaluation procedure for the five department heads. 3 . Develop and promulgate an employee manual covering all rules, regulations and union MOU. 4 . Manager to present and explain a brief highlight of financial status of the District. 5. Manager to conduct a finance workshop for the Board to give a better understanding of each financial document. 6. Prepare a procedure for making copies of District documents. 7. Board will discuss a revision and improvement of the committee system. 8 . From time to time the Board will review the performance and costs of each major consultant. 9 . Treasurer will become better informed on the status of our investments. The Board will be apprised of investment status. 10. Board will review its attendance at conferences: costs, frequency, etc. Beard can adopt, by resolution, a list of key conferences/meetings to which any Board member can attend without further Board approval . Other meetings would be approved on a case by case basis. 11. Develop an emergency plan. 12 . Develop a comprehensive inventory of all District property. 2 We should start working our way through this list. I can offer the following suggested schedule. APRIL Appoint committees and discuss the role and functioning of Board committees Adopt a procedure for recruiting department heads (rl) . MAY Adopt a procedure for evaluating department Heads (#2) . conduct finance workshop for Board (;5) . Highlight the District' s financial status Treasurer will become familiar with investments (#9) . JUICE Adopt a procedure for making District documents available to the public (#6) Adopt an employee manual (#3) . JULY Review performance and cost of each major consultant ('ra) . Review Board attendance at conferences ( �) . AUGUST Develop comprehensive inventory of all District property (1#12) . Develop an emergency plan SEPT. Conduct Board/Manager workshop with Bob Rauch. DE,CEMBER Evaluation of General Manager performance, III The Special District Board Management Institute further discussed some of the topics covered in our workshops. The Institute helped fill out the picture in a few areas. 1.. Early in the seminar Glenn Reiter spoke of the importance of a mission statement and a strategic plan. Bob Rauch has expressed the importance of a well formulated mission statement: that could be the focus of our next workshop with him. The staff and Board could then work together on a strategic plan. 2 . The seminar discussed Board procedures. We discussed the role of ordinances and resolutions as part of the 3 practice of due process. An important part of an ordinance or resolution is the recital, of necessity, those whereas clauses. They document why we are doing what we are doing. We discussed the need to codify our ordinances so we have an orderly reference book on our adopted procedures. We discussed the need for committees to make their recommendations in writing so that the full Board and the public record reflect the deliberations that support the committee recommendations. We discussed the need for some specific policies in the areas of investments and sexual harassment. 3 . Bob Rauch spoke at the seminar on the subject of public relations. He expressed the view that we in special district government have an obligation to tell the public what we are doing. He said we need to tell them about our mission and goals, about our services and activities, about our achievements and mistakes, about our costs and about our plans. He said we need to have a Board policy on communications that deals with community relations, customer relations and employee relations. There should be a Communications Committee consisting of two Directors, the General Manager and staff or a consultant. The committee can meet four times a year to discuss media coverage, newsletter, public talks, customer brochure. We can implement some of the ideas suggested in the seminar by merging them into the schedule listed on Page 3 of this memorandum. APRIL One of the committees that should be appointed is the Communications Committee. That committee can provide discussion for the newsletter, customer brochure, public talks and employee communication. JUNE Draft, discuss and adopt a policy on sexual harassment as part of the employee manual. JULY Draft, discuss and adopt a policy on investments. SEPT. Conduct a Board/Manager workshop with Bob Rauch to develop a mission statement for the District. PLH/smc 4 truckee Donner Public Utility District Post Ohiee Box 309 0 11570 Danner Pass Road 0 Truckee, California 95734 (916) 587-3896 General Manager board of �trecfors Feter L., holzmeisfYr Joseph R.Aauera John L. Corbett Richard K. Curran James A. Maass Patricia S.Won March 29 , 1991 I1F�fCR.�'rTDUM To: Peter Holzmeister, General Manager From: Mary Chapman, office Manager Subject: Summary of Restricted Funds Attached is a list of the District' s restricted fur:ds as of 12/31/90 with a brief description of the fund and Board action authorizing or requiring the deposit. Electric Restricted Funds: REA Reserves Required by various bond resolutions. This amount represents the final principal payments that are due on each cf the outstanding bonds. Facilities Fees The District charges facilities fees to applicants for new service to cover the pro-rota share of the cast of existing supply facilities or the cost of .future facilities required to serve the applicant. There are two facilities fees funds in the electric department and two facilities fees funds in the water department. In each departrent, the two funds represent those funds collected 1988 and prior (pre-AB1600) and those funds collected 1989 and later (post-AB1600) . (Resolution 7920) Storm Damage Reserve The Board set up a reserve fund for the specific purpose of repairs to the electrical system for damage sustained as a result of extreme winter weather or extraordinary circumstances. (Resolution 8307) Building Fund The building fund was established in 1986 pursuant to Board resolution through the transfer of funds from various restricted and general funds accounts and the allocation of purchased power refunds received to this fund. Semi-annually the Board authorizes disbursements from the Building Fund to pay the debt service on the Certificates of Participation. (Resolution 8512) Water Restricted Funds: Facilities Fees The District charges facilities fees to applicants for new service to cover the pro-rata share of the cost of existing supply facilities or the cost of future facilities required to serve the applicant. There are two facilities fees funds in the electric department and two facilities fees funds in the water department. In each department, the two funds represent those funds collected 1988 and prior (pre-AB1600) and those funds collected 1989 and later (post-ABI600) . ('Resolution 7920) Building Fund The building fund was established in 1986 pursuant to Board resolution through the transfer of funds from various restricted funds and general funds accounts and the allocation of purchased power refunds. Seni-annually the Board authorizes disbursements from the Building Fund to pay the debt service on the Certificates of Participation. (Resolution 8512) Reserve for Future Meters Connection fees charged to applicants for water service include an amount which is applied to a restricted fund for future metering of the District. (Resolution 7920, Resolution 8817) Tahoe Donner Water System Fund (Previously referred to as Dart) The District has collected funds for future repairs of water lines constructed by Dart industries and for future eater source and storage facilities. The funds are restricted pursuant to Board resolution. During 1989, the Board authorized a loan from the Tahoe Donner Water System Fund to provide funds to the General Fund for the purchase and early retirement of the outstanding Farmers Home Administration note and bonds. Repayment is made through semi-annual principal and interest payments in the amount of $17, 000 ($34 , 000 per year) . Final repay-.,gent is scheduled for the year 2002 . (Sur merry of agreement between the District and Lakeworld Development, 9/7/79 agreement respecting certain developments related to the Tahoe Donner st ater System) Vest River Street Assessment District Funds held as trustee for future principal and interest pays-ents . All bonds have been paid in full . Final accounting will be presented to the Board at the 5/6/91 meeting. Prepaid connection Fees The District collected water connection fees at the time of development from the developers of Ponderosa Ranchos and Nart?swoods Estates. These fees are kept in a restricted fund; withdrawals are made upon connection to the system by new customers and upon Board approval. Telemetry Reserve The District established a fund during 1988 which is to provide for a major telemetry system upgrade. (Minute order 88-250) Truckee Donner Public Utility District AM Me Scx 309 a 11570 Conner Pass ^cad • Truckee, California P5734 (9;6) 587.3895 13. 1991 TO: General S er FROM: Mary Chapman, Cffice Manager SURjECT: investment report s of December 31, 1990, the District had he following investment comprised of the funds as detailed. ELECTIC FUNDS GENERAL FUND 1, 300,223. 23 FACILITIES FEES ...:'..AGE _ -IND, % _6=,871 . 03 E_ILDING FUND * 563,035. 68 -- ------------- WATER FUNnS FACIL ITIES r S FEES W e17 90 . _.. EUILDING 5 * 639,978. 55 ESt_<vS FOR F=—RE ..E_7.RS 601,449. 32 FIVER ST. ASSESSMENT DISTRICT BOND REDEMPTION FUND X 10,33B. 12 PREPAID CONNECTICN FEES * TELEMETRY RESERVE * 45,226. 33 --------------- TOT:-.11 WATER ---------------- * _.ES'TR..0 ED FOR SPECIFIC USE PER BC YD RES'1 UTIC:S INVESTMENT LETTER: Represents a monthly report of the District current investments made up of both restricted funds and non-restricted funds. - Currently all surplus funds are invested in the Local. Agency Investment Funds (aka LAIF) . This portfolio of funds is managed by the State of California or their agents. The average interest earned for 1990 investments was 8 . 3010; fourth quarter earnings were at 8 . 2790. The advantages of investing in the LAIF are: 1) For some tine this investment has out performed other conservative investments that are available to the District. 2) It is an extremely liquid fund; therefore, we are able to deposit and withdraw with minimal notice and no resulting penalty. 3) This liquidity allows us to readily invest our surplus checking account funds so that they can earn interest until we need the; . The individual investments tie directly to the investments listed on the corresponding balance sheets under assets on the financial statements by department. The Investment Funds Activity Surnz ary prepared at 12/31/90 describes the various transactions fcr the year: 1) Beginning balance at 1/1/10 2) Principal additions 3) Interest additions 4) Withdrawals 5) Ending balance at 12/31/90 IN a TMENT FUNDS ACTIVITY SUMMARY. 1990 (Presented 2/19/91) Beginning Principal Interest Ending ELECTRIC D13PARTMENT: Bal 1/1/90 Additions Additions Withdrawals Dal 12/31/90 REA Reserve Fund $ 19, 000. 00 $ 19 , 000. 00 Facilities Fees 575, 321. 05 101, 143 . 13 50, 775 . 39 ( 13 , 061. 46) 714 , 178 . 16 Storm Damage Funds 178, 252 . 44 14 , 862 . 59 ( 29 , 244 . 00) 163 , 871- 03 Building Fund 609 , 105 . 38 80 , 574 . 51. 50, 599 . 05 (1,77 , 243 . 26) 563 , 035 - 68 Total Electric Restricted Funds $1, 381, 678 . 37 181, 71-7 . 69 116, 237 . 03 (219, 548 .72) $1, 460, 084 . 87 Elec General Funds $1, 056, 622 - 50 150, 706 . 87 92 , 893 . 91 -0- 1 , 3Q0, 223 . 28 Total Electric Funds $2,438,301.37 332,424.56 209 , 130 .94 (219,548.72) $2,760,308.15 WATER DEPARTMENT :- Facilities fees $ 542, 777 . 51 175, 176. 00 49, 517 .94 (149, 490. 45) $ 617 , 981.00 Building Fund 342 ,703 . 47 335, 81-8 . 20 37 , 41-8 . 28 75,961. 40) 639, 978 . 55 Reserve for Future Meters 515, 438 . 41 41, 040 . 00 44 , 970. 91 -0- 601, 449 .32 Tahoe Donner Water System Fund 80, 519 . 39 34 , 000. 00 7 , 712 .48 -0- 122 , 231.87 West River SLreet Assm't Dist Bond Fund 9, 508 . 37 -0- 829 . 75 -0- 10 ? 338 . 12 Prepaid Connection Fees 68 , 981. 52 -0- 5, 604 . 99 10, 099- 85) 64 , 486. G6 Telemetry Reserve 41, 769 . 9C, -0- 31 14 56 . 37 -0- 45 , 226- 33 Total Water Funds $1, 601, 696. 63 586, 034 -20 149 ,510 .72 (235,551.70) $2 , 101, 69 1.85 Total Restricted Funds $4,040,000 . 00 918, 450.76 358, 641. 66 (455, 100. 42) *4,662 ,000 . 00 WOMAN NO. 79. A C: MARMSHING ::S7R:C !CL CY REGARDING RESTRZTED :UNnS CCLLECTED FIR AND RESERVE FOR FUTURE RETERS WHEREAS,S, cs ra-t of .he :he Faa;d of D::e•C�G^5 WES Warmed -X .:s E::G:.,.:s that L:e Vs::':Ct Gi _-mpl.:i:i7:g 'cc@ES ES E °S cr: r�^ � YES ES WE } : G L2G ,: and cf *,h-,S Ecard Gi D.`e:'lcrs Gres hereby its 1 iG C:r - ::s :--Cy ;egavOn5 the nature of Merest ` .S :t• r G° i.i@ .:uCi`.Ee-SJ:�::�E= . .>__�. ..«�i;� ..°s:-. , as 1. Al ^' cS Tees wC .L' s aLl :e :'Cep.. :^ as and s:'.E:; ::e vested at the EL. a C`x:Sm.r of, and «vec.:..•:e . �rL c: the ?. _he K1. ..{3 a;,.. _e:,_ t<<:e: `.•..-. _ tee c-_. Myer ponon shol be so awe ES rey4med Meresfar, At rtWew and a"4�s AN! own-- at kast every ..-'e EZ3 'Ea:S ..- A sc-e =...r c_'.e.-..... :s made. .L is e�•-;essa that the Mom;. Cf D.rectcrs t.y res ,'cm, MAZY VA pycy rega7d!mg 0,07S at any lime. PASSED AND ATZPTHD .;i' :te,-:'E:"a G. v.- .. ..:'S ri .?�g u-ass SC.S. Pone AS?=;Ci .'` ) kt` . S A. WA SA . .e:::e:t ATTEST: � r - RESOLUTION NO. 83 U7 OF h:.'c R rUELIC UTILITY DIS7-IC: ESTABLISHING A RESTRICTED FUND WHEREAS, the 1923 edger apyru;'ed by the Board of Di ec urs of the Truckee Donner Public Utility District on Fi:i.,ruar.f 7, 1583 , has pruvide", ..or a $50,DCO reserve for storm damaget NOW, THEREFORE, BE i6 RESOLVED by the uard Ili Directors as 1 . Beginning -.-I ?'march of $5,C:C:) per month is :o be placed into a restricted ted i'•.nd Ar the specific pur- pose of repairs to the electrical =7`-men for damage sustained as ._ result of extreme winter weather c other extracrdi-a_, circumstances, 2. This i 000 deposit to the restricted fond is to be made monthlythis . __. r Le of .:5. . 3 . This resolution Endyet process, and m3y he extended upon Board action. 3 PASSED n.i'D A,--),Yt.ED ty the Board of DireCturs cf the Truckee Donner Utility District R. a-. r s � held •u�'�l zc �%i.i a` 3 �- �,1 meeting tii�reGi duly called c':u .cl:.� in the District on the 23rd day of Feir'uary. 5553, by the following rail Cull vute : R AYES: Corbett, Huber, Kuttel, Va,nLandingham and Maass. NONE: None . 12SENT: None. UiCr :1C'NN R _ 2BLIC UTILITY DISTRICT t!yes A. Maass, President • A 1 1 ST: RESOLU-TI0N NO. 8512 OF TI TRUCKEE D3NNER PUBLIC UTILITY DISTRICT AUTAORIZING ESTABLISHMENT OF A RESTRICTED FUED FOR THE NEW COMPLEX AND DIRECTING A TRANSFER CJF FOMS TO SUCH ACCOUNT WHEREAS, the Truckee Donner Public Utility District is planning for the construction of a n6w can,3lex to pruperly house the offices, warehouse and garage; and vITREAS, a financing plan for the consLVuction Of said complex is need- ed in order to implement the Project; and Wi EREAS, the REA loan accOnt balance exceeds the mandated amount of $9,844 as a result of accumulated interest earnings; and WHEREAS the Martis Valley Substation nccaunL balance of $221,603 rep- resents excess funds which can now be reallocates] to another project; and WHEREAS, Sierra Pacific Power Company has made three refund payments to the District in LhC aMuunt of $184,529 representing a winifall revenue; and WHEREAS, during 1984 the 01strict gener& fund earned intcrCSt On in- vestment of Idle cash of which $80,000 is available for allocation; and 11 ZREAS, Lhe Farmers Home Administration revenue fund Contains a balance of $31 ,881 Which is nVailahlc fcr use by the water fund; cnd WHEREAS, the cunsumo. depO&L account contains 1 ulonco of $294,553 which asset contributes minimal productivity to the DISir&L; Now, THEREFORE i_zE IT RESOLVED that Lhe Board of DirccLars of the Truckee Donner Public Utility District does hereby direct the General rian- ager to establish a restricted fund for constr.;ctiun of a now District com- plex and Lhnt the following funds be transferred to said .csLr0icd fund: 1. From the RE.A 3onn account. 19044 2. From the MartiS Valley Substation 3cc.uut, $721,603 3. From the SPPCo refunds. $184,529 4. From the 1984 general fund intercat earnings. $80,000 S. From the FmNA revenue account $313,531 G. From the consumer deposit account. $189,943 BE IT FURTHER RESOLVED that the General Manager is dirccLcd to keep said funds invested in interest earring 7ecnunts to the extent practical throughout the life of €lie project in order to cerive Lhe best: possible cash flow far the project. BE ii FURTHER RESOLViM that the Hartis Valley SubSLation account he closed; and that ass accounting s1stcm for the conzumcr deposits be establish- ad in the budget process. rASSE0 AND ADGP 0 by the 'Board of Directors of the Truckee Donner Pub- lic Utility District at a meeting duly called and he;d within the District e:i the lftth day of March, 1985, by the following roll call vvLc: AYES; Cooley, Corbett, Il.s.,,lllon, Zhass and Huffy. NOES: ;lane. ABSENT; None. :'RUC'KEE DONNER PUBLIC UTILITY DISTRICT ATTEST: 1arCl=. aLJy, Pre„dent Susan x1. Craig, Dcp.:ty tL.$trict Clerk i i ! [Ai :-•- tD [n rh C] O to sv Cl tfi r • to = t r rh rh t n l.s ns 0 m O 0 1-h to '0 tf W _ ll F R> •i OF3' D, '=3• {i3 I— P. :i () x ,rw p, to t-{ x.: in rq TJ ti n CI- r17 CI- m rit (U rf t7F Vs p. Ct m 'Ci C7 rh c: 0 rt R, nt r ' In <: I� C1 r€ m rt- rF tJ t ' 0 m rh ri r€ N in frr (;1 «, t c' C7 ::s m t1 t_s r to t,. t t to fD rn 4t. 0 P. € ,.. In �' ~; Q 'Cy (D ED C) r€• 3.0 to l (), t (., la. fii t{ r rs ,.,. 'I €,r i-t ti In r t, t is tan to f r.= ;U (D to r r t ' n .I. c� .t.. �. rt fra rt () U, ,J r� tD �.' to ri CI- (A (} m m Cf' t�.l i (�1 to iTt R) t�] c r Q q ',t' -U 'C rt nt :1 ,.s. (1€ ri Rt -, :i (€, - xs «' - .... t t t, rh to t U1 �t ) (-,, �fZ t . I� ti) [a, rh to 1�1 171 Q rh t �� 1 U Iw: tX€ k' rt 't.i n p, rt (D €.=i fU Ct 1 (U i.-1 �1' Ea• y :.� t€' 0 c m t'a j �U i s. m s.i. U a' - ri _E .3 : 1— t� t� [n � [n r • ram. 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(U (u U ,j i..A Cam p. :7 1 (n r, €-` t E,� U ~i F h rh rr, rr ;� m n :,s :.r :s ::t ;)• Ct t t- t' N to C7 <� rt O fv O t h rt ti Ct rt C7 [sF «, :- €is t� 1{ t� 'a ns rh € h� ice- rh (D tD ri t f r.( € I� ri [n Us rr Ut m €-' ,j• rh In Ut rfi' td r€ (it rt.,in €� Lr D' . f rrl In t t rt. to ti m Ci t i i�, rf ri (a., Cs r j U) m rCj s_; C� i p, (U In In rh t rt R, t . ID iJ -, j fIs ttt s {t' i-' I Tn ,�. m In r-I t� ts' Cs h'•to rt sQ u fI, nt (U :�' <: i tU o. tr, n, sf_t rt. T€• � t.,.. to t-t' �',, Ct' Ct• 1-' Ct rh r r-t, l_- O �'-1.+ rt f. I!h at I-•• n r-h I-{ I-.. to I-f 01 its 01 rl :,' s r€ n t €-•-rh ram. ,1. 0 Cb iv (U ❑) t-h t i (D t-' Ci, r ' (D (D fD R) fv Q rh i called and held i2 said District on the §tb day of June, Igaa , by the following toll call : AYES: Agnera, Maass, White and Ccrtett. LACES : 2=tom n. \ ABSENT: !One. TRUCKEE DONNED PUELIC UTILITY DISTRICT / � ) --41 � By: �fee L. 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Ql N ••I •a 1} (If) tit 7J •rl r-€ .-€ .r.j J� .-€ r--( ,-1 S-+ .-i )i (11 ."I iV ,fl rU I.: U .-1 tts iE 'SI tit 'cJ ,i tic U -tJ -Is (1 .! €1+ •[1 ��IF (1 S€ !: €r� .`-.� •� U I: try kJUI .IJ ;.) -,-!4J '1 )-I VI t: 114 €t7 t11 �1 ,"-1 € f• �} ` •€: G '�€ tl3 N tJ (11 IJ It. .Cl Ill 0) U .IJ ( .�l I� � .3� •.I .r� €11 i11 f; Truckee Donner Public Utility District \ ec g C«3e E_& SCg ® 5;£20 D:n:w Flss R=Sj • Ts=kee C£ 2 2 §£734 \ � (§;E} 5e 7.35 G5 2 m" 'gINUTE ORDER Octebe= 3 � 1;38 / KO22-250 / 22E25Ia= CZ 2z2E3 \ aut2c=ize3 a f20 . CC3 . �._. - \\/e>el /=a6 tc s telEset� =e&t=\\te6 £2nJ. � \ BRIEF SUMMARY OF DART FUNDS: 1. Original Dart Settlement $40/lot $ 240, 000 High Services Settlement 70, 000 Pipeline to Soma Sierra 56, 875 Cathodic Protection 32 , 000 $ 398 , 875 2 . 1985 Audit $40/lot $ 387, 904 Dart Settlement 270 , 56.3_ $ 658 , 467 3 . 3/86 Pump Station Upgrade Project Airport Well Upgrade Project Total of both projects ( 385, 734) 4 . 1986 Audit $40/lot $ 25, 636 Dart Settlement 295 , 816 $ 321, 502 5. 1989 FmHA Loan Purchase ( 271, 390) 6 . 12/31/90 Finance Report Tahoe Danner Funds $ 122 , 232 Specific interest earnings are not shown RESOLUTION NO. 9112 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE EXECUTION OF AN ANNUAL DISPLAY ADVERTISING CONTRACT WITH THE SIERRA SUN WHEREAS, from time to time the Truckee Donner Public Utility District places advertisements for public hearings and invitations to bid in the local newspaper; and WHEREAS, it has been determined that a discount is available under the terms of an annual display advertising contract, NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Directors does hereby authorize the General Manager of the District to execute an Annual Display Advertising Contract between the Truckee Donner Public Utility District and the Sierra Sun. 2 . That the Clerk is hereby directed to attach a copy of the contract to this resolution. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the first day of April, 1991 by the following roll call vote: AYES: Corbett, Curran, Maass, Sutton and Aguera. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By 4sj e` h R. Ague , President ATTEST: Susan M. Craig, Deputy Dis ict Clerk smc Sun Ann ue�l 01V —AdvertisingContract The Sierra Sun and the undersigned advertiser agree that the Sierra Sun shall provide and the advertiser shall purchase display advertising space in the Sierra Sun upon the following terms and conditions: 1. The term f t is con shall be twelve (12) months commencing1. { t 14,9 .... and ending }., i , 14. unless terminated sooner as hereinafter provided. 2. The advertiser agrees to use a minimum a _�.E,,,rtolumn inches of space during sold period. 3. The advertiser agrees to pay the Sierra Sun at Truckee, California, a grass rate of$5:• •3r display advertising and a gross role of S f�for commercial classified advertising which is due and,—p.p able for each month's advertising o he Oth of the fallowing month. A prompt payment discount of ... �••• for display advertising and for commercial classified advertising will be allawe wen said advertising charges are aid{� he 1©ih of the following month, provided the advertiser has no unpaid balance in either display or commercial P Y classified odvertising at the time of billing. Said rate and discount shall also apply to space used over and above the minimum space. 4. Display advertisers using commercial classified advertising will find credit for inches used by multiplying those inches by .667. Commercial classified advertisers using display column inches multiply those inches by 1.5 to find their inch credit. 5. If the advertiser fails to use the minimum contract space during the period of the contract, the advertiser shall pay upon demand for ail the advertising published during said period on oddi6onal fifteen cents (15t) per column inch over and above the amounts provided in Paragraph 3 above. 6. If the advertiser fails to pay any amounts due hereunder or if any guarantor signatory hereto gives notice of termination of its guarantee obligation as hereinafter provided the Sierra Sun may terminate this contract forthwith without notice to the advertiser and the advertiser shall pay for advertising to date of termination at the rates set forth in Farogrophs 3 and 5. Advertiser's business location is.. 3 �� `• '. •t :.. 8. All advertising shall be placed by the advertiser acting through...... f,.t.L �•j,r 3 or his designated representative. 4. The advertiser shall abide by the general conditions for all advertisers relative to deadlines and mechanical requirements as established by the Sierra Sun. 10. The advertiser agrees that the Sierra Sun shall acquire and retain title to any advertisement or portion thereof produced by or published in the Sierra Sun, 11. Any notice io be givers hereunder may be hand delivered or given by United Stoles mail postage prepaid addressed to the addressees given below. 12- 1f legal action is instituted by Sierra Sun to enforce this contract, the advertiser agrees to pay reasonable attorney fees fixed by the court for the services of Sierra Sun. 13. Neither party to this agreement shall be bound to perform for any portion of this contract during which its performance is prevented by fire, flood, labor disputes or similar conditions beyond the control of the parties. If such performance is so prevented for a period of one week the contract -shall be extended to cover such period, but if such performance is prevented for longer than said period, either party hereto may ter- mina#e the contract by notice to the other and the advertiser in event of such term"€nation, shall pay for the advertising to dale of termination ofthe role set forth in Paragraph 3. Date.. :E�...1 ............ 11 fly (Corporation)(Partnership) (Publisher)(Advertising Director). �,�-- (Sale Proprietorship) (Salesperson) {President)(Fortner)(C)wner) Advert iser.. ' 1 ...��.4 Mount Rose Publishing Co. Address. .� �.:.��� 1/�� Tahoe World • Sierra Sun . C .•C .. Ti �• P.C>,Sax 138 • P.O.Box 2473 � ... Tahoe Clty,CA 95730 Truckee,CA 95734 Phoney . ... RESOLUTION NO. 9113 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT ESTABLISHING FRINGE BENEFIT POLICY FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES WHEREAS, certain management and confidential employees of the Truckee Donner Public Utility District do not currently have a written fringe benefit policy; and WHEREAS, the Board of Directors deems it advisable to establish such a policy; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the fringe benefit policy for management and confidential employees attached hereto as Exhibit "A" be adopted effective as of the date this resolution is adopted. Passed and adopted by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the first day of April, 1991, by the following roll call vote: AYES: Corbett, Curran, Maass, Sutton and Aguera. NOES: None. ABSENT: None. TRU?X,EE DONNER PUB UTILITY DISTRICT By J ph guera President i ATTEST: Susan M. Craig, Deputy Dist t Clerk smc 4.24.005 Management and Confidential Employee Benefit Program 4.24.005. 1 General: This policy shall apply to all regular employees of the District not covered by the Union memorandum of understanding except that the terms of specific written employment contracts with any management employee shall supersede the terms of this policy to the extent that they conflict. 4.24.005.2 Contributions: 4.24.005.2 (A) Group Medical Insurance Plan: The District will pay 100% of the premiums for employees and dependents. The plan will include utilization review/cost containment. 4.24.005.2 (B) Prescription Drugs: The deductible on prescription drugs will be $5 per prescription. 4.24.005.2 (C) Grout) Life Insurance Plan: The District will furnish "term insurance" equal. to 2 1/2 times the annual salary for each employee. 4.24.005.2 (D) Long-term Disability Plan: The District will furnish Long-term disability coverage of a monthly benefit equal to 66 2/3% of the employee's monthly salary, up to a maximum benefit of $4 , 000. 4.24.005.2 (E) Retirement Plan: The District will offer the employee a choice of participating in the deferred compensation plan described in Section 4 . 24 . 010 or the District will contribute 100% of the premium to a retirement plan on behalf of the employee. The plan benefit formula will be increased to 0. 5% for each year over 20 years of service. 4.24.005.2 (F) Personal Disability Leave Sell-back: 4.24.005.2 (F) (1) After an employee has accumulated 300 hours of sick leave, the employee can sell back to the District sick leave over 300 hours at a rate of 25% of base pay. 4.24.005.2 (F) (2) At retirement, an employee can sell to the District unused sick leave at 50% of base pay, not to exceed $3, 000. Retirement may occur only after completion of employment to the age of 62 or greater. 4.24.005.3 Longevity: 4.24.005.3 (A) In recognition of an employee's years of service, the following annual longevity compensation schedule will be recognized - 1 employee's eventual return to work. Any grant of unpaid medical . leave shall be in writing and shall specify the ending date of such leave. Failure of the employee to return to work at the end of unpaid medical Leave shall be grounds for discipline, including discharge. 4.24.015.4 Bereavement Leave: Regular employees will be granted three days bereavement leave with pay in the event of a death in their immediate families or a more distant relative who was a member of the employee's immediate household at the time of death. Immediate family consists of an employee's or employee' s spouse's mother, father, brother, sister, son, daughter, step-child, half-- brother, half-sister, foster parent or grandparent. In addition, such leave may be extended to cover the employee's step-parent, foster child, or grandchild. 4.24.015.5 Jury Duty: A regular employee will be paid his straight time salary if a leave of absence is occasioned by a call to jury duty; however, any pay received as a juror, except mileage expense, will be paid directly to the District by the employee. 4.24.015. 6 Military Training: For a maximum period of two weeks, the District will make up the difference between normal salary and regular military and longevity pay when a regular employee is on active duty for training with any of the military services, the Coast Guard, or National Guard. 4.24.015.7 General Provisions 4.24.015.7 (A) A management employee's status as a regular employee will not be impaired by an authorized leave of absence. 4.24.015.7 (B) While on an unpaid leave of absence, an employee will not be eligible for personal disability leave pay, holiday pay, vacation pay or items of a similar nature. If an employee is in a non-pay status for the major portion of the work days in a month, such employee shall not accrue paid leave nor be entitled to insurance coverage unless the employee pays the premiums therefore in a timely manner. 4.24.020 Management Vacation Poligy 4.24.020.1 Full-time regular employees who have satisfactorily completed six months of continuous service will accrue vacation leave from the date of hire as follows: 3 • RATES OF ACCRUAL NUMBER OF DAYS PER YEAR (a) For the first five years of continuous service 10 (b) After completing five years of continuous 15 service (c) After completing ten 20 years of continuous service 25 (d) After completing 15 years of continuous service 4.24.020.2 Any employee who leaves District employment before taking his regular scheduled vacation will be entitled to receive full pay for any accrued vacation. 4.24.020.3 Vacation leave may be scheduled by mutual agreement between the General Manager and the employee. 4.24.020.4 An employee may forego his vacation for two years and carry it over to the following third year provided the District gives its written approval in advance. In no event will an employee defer all or any portion of an annual vacation leave longer than two years unless the employee is unable to take such vacation by reason of industrial injury. 4.24.020.5 The General Manager, at his discretion, may grant additional vacation to management employees who have worked extra hours for which they were not otherwise compensated. 4.24.020.6 Employees covered by this section shall receive three days of paid administrative leave per year, which leave shall not accrue from year to year. Administrative leave is to be arranged by mutual agreement of the General Manager and the employee. 4.24.025 Management Personal Disability Leave and industrial Disability Leave 4.24.025. 1 Definition of Personal Disability Leave: Personal disability leave means an authorized paid leave of absence which is granted to an employee who has actually become incapacitated and who is, thereby, unable to perform his/her regular duties and responsibilities. Such inability will have resulted from personal illness or accident; or pregnancy. Personal disability leave is not applicable to industrial disability (otherwise provided for 4 below) except to the extent of supplementing industrial disability . leave up to 100% of an employee's regular earnings. Such application will be at the employee's option. Employees may use their personal disability leave, up to a maximum of three days in a calendar year, to tend to an ill spouse, child, or parent. Employees can accumulate unused family sick leave not to exceed six days. 4.24.025.2 Eligibility and Accrual: Full.-time regular employees and part-time regular employees who work 20 or more hours per week, who have completed six months of continuous service will accrue unlimited personal disability leave from the date of hire at the rate of one day per month for each month the employee remains in a pay status (12 days per year maximum) . When an employee no longer is being compensated during the major portion of any month by regular pay, paid vacation, or any other form of paid leave, the employee no longer will accrue leave credit. 4.24.025.3 Evidence of Disability: The District may require satisfactory evidence of any disability before leave will be granted. For any disability leave in excess of three working days, the District may require satisfactory written medical evidence of continuing disability, at regular intervals. 4.24.025.4 Abuse of Disability Leave: If the District believes that an employee may be abusing the disability leave provisions, the District shall counsel said employee regarding its concern. If the employee continues to use disability leave in a manner that concerns the Distract, the District may place the employee on disability leave probation, as described in Section 4 .24. 025 (5) . In determining whether an employee has abused the disability leave provisions, the District shall not consider any conduct that occurred more than two years prior to the time at which the District is investigating possible abuse by an employee. 4.24.025.5 Disability Leave Probation: Disability leave probation shall extend for whatever period of time determined by the District, up to 180 calendar days. An employee on disability leave probation may be required to provide to the District, at the employee's expense, satisfactory written medical evidence for every day or portion of a day on disability leave. Failure to promptly provide such written evidence shall be grounds for discipline, including discharge. 4.24.025.6 Holidays: If a holiday falls on a work day within the disability leave period of an employee who is entitled to paid holidays, it will not be included in the leave. Nothing within this section will be interpreted to entitle an employee to disability leave while on vacation or layoff. 4.24.025.7 Industrial Disabilities: When an employee is absent by reason of disability which falls within the application of the Workers Compensation Chapters of the State of California Labor Code, he/she will be entitled to Industrial Disability Leave for the duration of such temporary disability. Such benefits will 5 begin with the first day of absence following the day of the disability. The combined amount of industrial disability and Workers Compensation benefits payable for each day of absence will not exceed 90% of each employee's basic daily wage. 4.24.025.8 Limitations: The total benefits to be paid for any combination of personal disability leave and industrial disability leave will not exceed 100% of normal straight-time earnings less any benefits due from Workers Compensation, State Disability Insurance, Social Security Disability provisions, and/or any other benefit program to which the District contributes. 4.24.025.9 Return to Work: Prior to return to work, the District, in its discretion, may require a physical release stating the employee is physically able to perform his/her job duties following any absence in excess of three days because of illness or injury. 4.24.025. 10 Use of Personal Disability Leave: When an employee is on personal disability leave he/she does not need to use all vacation leave when sick leave runs out. He/she can leave five days of vacation leave on the books and go on leave without pay, subject to the provisions of Section 4 .24 . 015 (3) . 4.24.028 Management Holidays - Following are the recognized paid holidays for all regular management employees: New Years Day. . . . . . . . . . . . . . . . . . . . . . . .January 1 Washington' s Birthday. . . . .third Monday in Feb. Memorial Day. . . . . . . . . . . . . . . . last Monday in May Independence Day. . . . . . . . . . . . . . . . . . . . . . . .July 4 Labor Day. . . . . . . . . . . . first Monday in September VeteransDay. . . . . . . . . . . . . . . . . . . . . . .November 11 Thanksgiving Day. . . fourth Thursday in November Day after Thanksgiving. . . fourth Friday in Nov. ChristmasEve. . . . . . . . . . . . . . . . . . . . . .December24 Christmas Day. . . . . . . . . . . . . . . . . . . . . .December 25 Employee's Birthday. . . . . . . .Employee Is birthday The Christmas Eve holiday shall be observed on the work day immediately prior to the date of observing the Christmas Day holiday. The employee's birthday holiday shall be observed on a date chosen by the employee within a time period of five days prior to or five days subsequent to the employee' s birth date. 6 4 . 24 . 010 Deferred compensation Plan for Management 4 . 24 . 010 Deferred Compensation Plan for mana ement Any full time, permanent employee of the District who is excluded from representation by the Union may select to participate in the IC1,1A Retirement Corporation deferred compensation plan approved by the District on June 18, 1984 , by Resolution No. 8439 . 2 . Contributions to the ICMA plan are voluntary on the part of the employee, and shall impose no cost upon the District. 3 . At certain instances and at its discretion, the Board may choose to contribute to the ICMA plan on behalf of an employee in lieu of other benefits and as set forth by contract with the employee. (Resolution 8458) RESOLUTION NO. 9114 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT RECRUITMENT POLICY FOR DEPARTMENT HEADS WHEREAS, the Truckee Donner Public Utility District employs professional persons to provide leadership within its structure of departments; and WHEREAS, it is in the interest of the District and its customers to employ highly qualified professional department heads; and WHEREAS, a process for recruiting said department heads should provide for proper notification to interested professionals and should provide for careful review of the qualifications of candidates; and WHEREAS, the Board of Directors and General Manager participated in a workshop on February 2 , 1991 and expressed the desire to have its department head recruitment procedure set down formally in District policy; NOW, THEREFORE, BE IT RESOLVED that the following policy shall be . adopted: Section 4. 12.002 Procedure for Recruiting Department Heads 4. 12.002. 1 When a vacancy occurs in a department head position, the General Manager shall review the job description to determine its continuing applicability and shall recommend a salary range to the Board of Directors. 4. 12 .002.2 The Board of Directors shall adopt a salary range for the position, and the General Manager shall use that range in advertising for applicants. 4.12.002.3 The General Manager shall advertise for applicants in appropriate national and/or regional publications, as he deems advisable. 4.12.002 .4 An interview committee shall be appointed consisting of the President of the Board of Directors, or a Director appointed by the President, the General Manager, and three persons appointed by the General Manager. The three persons appointed by the General Manager shall include a department head of the District, an employee of the District who would be subordinate to the new department head, and a peer professional of the new department head from outside the District organization. 4.12.002.5 The initial screening of applicants will be . performed by the interview committee. The committee may utilize such tests and or questionnaires as it deems appropriate in screening applicants. 4.12.002.6 At least three candidates shall be interviewed by the committee. The District shall reimburse the candidates for reasonable costs to attend the interview. 4.12.002 .7 The committee shall recommend the appointment of a successful candidate to the General Manager or, in the alternative, may recommend that no candidate be hired and that others be interviewed, or the process be initiated again. The committee shall set forth its recommendations in writing. 4.12.002.8 The General Manager shall appoint a person to fill the vacancy. In making the appointment, the General Manager shall give due consideration to the recommendation of the interview committee. The General Manager is not bound by the decision of the interview committee. 4.12.002.9 The General Manager shall report his decision to the Board of Directors. 4. 12.002.10 The District shall provide reimbursement for moving expenses that are properly documented by receipts. Moving expenses shall include actual costs to move furniture and household items and transportation for the employee and members of his/her immediate family based upon the U. S. government rate in effect at the time of the relocation. Costs associated with the sale or purchase of a home, lodging, meals, temporary storage of personal items, or costs that are not directly necessitated by the move will not be included in the costs subjected to reimbursement. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the first day of April, 1991 by the following roll call vote: AYES: Corbett Curran, Maass, Sutton and Aguera. NOES: None. ABSENT: None. TRU DONNER PUBL UTILITY DISTRICT By J126,16ph Aguera, resident ATTES ` 1 Susan M. Craig, Deputy istrict Clerk smc